Billing representative vs data entry representative

The differences between billing representatives and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a billing representative and a data entry representative. Additionally, a billing representative has an average salary of $35,002, which is higher than the $33,173 average annual salary of a data entry representative.

The top three skills for a billing representative include patients, customer service and data entry. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Billing representative vs data entry representative overview

	Billing Representative	Data Entry Representative
Yearly salary	$35,002	$33,173
Hourly rate	$16.83	$15.95
Growth rate	-3%	-
Number of jobs	95,425	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 28%
Average age	46	44
Years of experience	2	2

What does a billing representative do?

A billing representative assists with the overall operations of the organization's billing department. Billing representatives post payments timely on the database, update account statements, generate financial reports, release invoices, and resolve account discrepancies. They also perform client accounts reconciliation as needed, monitor account receivables, review overdated balance, and notify clients of payment updates to ensure accurate and timely billing. A billing representative must have strong analytical and communication skills to manage clients' accounts, as well as comprehensive knowledge on the accounting industry to explain the payment terms and policies of an organization to a client.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Billing representative vs data entry representative salary

Billing representatives and data entry representatives have different pay scales, as shown below.

	Billing Representative	Data Entry Representative
Average salary	$35,002	$33,173
Salary range	Between $28,000 And $42,000	Between $26,000 And $41,000
Highest paying City	Worcester, MA	Urban Honolulu, HI
Highest paying state	Massachusetts	Alaska
Best paying company	Relevante	Alere
Best paying industry	Technology	Automotive

Differences between billing representative and data entry representative education

There are a few differences between a billing representative and a data entry representative in terms of educational background:

	Billing Representative	Data Entry Representative
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	Stanford University	-

Billing representative vs data entry representative demographics

Here are the differences between billing representatives' and data entry representatives' demographics:

	Billing Representative	Data Entry Representative
Average age	46	44
Gender ratio	Male, 15.7% Female, 84.3%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 10.4% Unknown, 4.3% Hispanic or Latino, 19.9% Asian, 7.3% White, 57.2% American Indian and Alaska Native, 0.9%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	7%	5%

Differences between billing representative and data entry representative duties and responsibilities

Billing representative example responsibilities.

Manage software programs for MSP accounts, monthly billing and EMC file transfers to Medicare.
Accept and process healthcare claims and confidential medical records; verify patient eligibility and manage the Medicare and Medicaid billing process.
Process orders in compliance with Medicare, Medicaid and private insurance verification guidelines; confirming customer's eligibility and insurance coverage.
Verify insurance eligibility for schedule appointments, and verify cash pricing for private pay patients who request cost by CPT code.
Submit and receive Medicare and Medicaid claims electronically on a daily basis.
Utilize extensive computer skills and coding knowledge to produce and submit physical therapy and occupational therapy claims through medicaid and medicare.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Billing representative vs data entry representative skills

Common billing representative skills

Patients, 18%
Customer Service, 13%
Data Entry, 6%
Medical Billing, 5%
Medicaid, 5%
Patient Accounts, 4%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Billing Representative
Billing Representative vs Data Entry Representative

Updated January 8, 2025

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