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Data entry representative vs data clerk

The differences between data entry representatives and data clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry representative and a data clerk. Additionally, a data entry representative has an average salary of $33,173, which is higher than the $31,550 average annual salary of a data clerk.

The top three skills for a data entry representative include customer service, outbound calls and inbound calls. The most important skills for a data clerk are database systems, computer entry, and office equipment.

Data entry representative vs data clerk overview

Data Entry RepresentativeData Clerk
Yearly salary$33,173$31,550
Hourly rate$15.95$15.17
Growth rate--5%
Number of jobs147,777147,935
Job satisfaction--
Most common degreeBachelor's Degree, 28%Bachelor's Degree, 39%
Average age4447
Years of experience22

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

What does a data clerk do?

A data clerk is responsible for performing administrative support tasks, mainly focusing on data-entry. Their responsibilities typically include updating databases, maintaining records on spreadsheets and other documents, preparing and processing files, creating and organizing reports, coordinating with different departments to gather or disseminate data, and performing research and analysis. They may also handle calls and correspondence, monitor schedules and office supply inventory, and complete support tasks for staff as necessary. Furthermore, as a data clerk, it is essential to maintain an active communication line with teams and adhere to the company's data security policies and regulations.

Data entry representative vs data clerk salary

Data entry representatives and data clerks have different pay scales, as shown below.

Data Entry RepresentativeData Clerk
Average salary$33,173$31,550
Salary rangeBetween $26,000 And $41,000Between $25,000 And $39,000
Highest paying CityUrban Honolulu, HISan Francisco, CA
Highest paying stateAlaskaNevada
Best paying companyAlereArmstrong Flooring
Best paying industryAutomotiveManufacturing

Differences between data entry representative and data clerk education

There are a few differences between a data entry representative and a data clerk in terms of educational background:

Data Entry RepresentativeData Clerk
Most common degreeBachelor's Degree, 28%Bachelor's Degree, 39%
Most common majorBusinessBusiness
Most common college-Western Carolina University

Data entry representative vs data clerk demographics

Here are the differences between data entry representatives' and data clerks' demographics:

Data Entry RepresentativeData Clerk
Average age4447
Gender ratioMale, 23.8% Female, 76.2%Male, 24.7% Female, 75.3%
Race ratioBlack or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%Black or African American, 11.4% Unknown, 4.6% Hispanic or Latino, 22.9% Asian, 7.6% White, 52.4% American Indian and Alaska Native, 1.0%
LGBT Percentage5%6%

Differences between data entry representative and data clerk duties and responsibilities

Data entry representative example responsibilities.

  • Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
  • Enter payroll information into EasyPay system AS400.
  • Update and add patient information into AS400 system.
  • Follow all HIPPA guidelines to help protect patients, clients and company information.
  • Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
  • Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.
    • Show more

Data clerk example responsibilities.

  • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
  • Examine doors, windows, and gates to ensure security.Prepare routine and incident reports.
  • Excel as entry level data clerk, inputting sensitive patient records while withholding HIPPA regulations.
  • Load groceries quickly and carefully to make sure to pack bags to maximize space without overloading.
  • Maintain a safe, secure, and healthy patient environment by following OSHA and HIPPA standards and guidelines.
  • Stock shelves, help customers, bag groceries, retrieve carts, help keep store up to par.
    • Show more

Data entry representative vs data clerk skills

Common data entry representative skills
  • Customer Service, 13%
  • Outbound Calls, 8%
  • Inbound Calls, 7%
  • Company Database, 7%
  • Patient Demographics, 6%
  • Computer System, 6%
Common data clerk skills
  • Database Systems, 13%
  • Computer Entry, 12%
  • Office Equipment, 10%
  • HR, 8%
  • Computer System, 6%
  • Data Entry, 5%

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Updated January 8, 2025

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