Data entry representative vs order entry clerk

The differences between data entry representatives and order entry clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry representative and an order entry clerk. Additionally, an order entry clerk has an average salary of $34,147, which is higher than the $33,173 average annual salary of a data entry representative.

The top three skills for a data entry representative include customer service, outbound calls and inbound calls. The most important skills for an order entry clerk are customer service, purchase orders, and data entry errors.

Data entry representative vs order entry clerk overview

	Data Entry Representative	Order Entry Clerk
Yearly salary	$33,173	$34,147
Hourly rate	$15.95	$16.42
Growth rate	-	-
Number of jobs	147,777	101,541
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 28%	Associate Degree, 30%
Average age	44	43
Years of experience	2	2

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

What does an order entry clerk do?

An Order Entry Clerk is primarily in charge of receiving and processing customer orders, ensuring accuracy and timeliness. Upon receiving orders, an order entry clerk is responsible for entering customer information into databases such as names, billing details, address, and item specifications. They communicate with customers through calls or email to confirm their orders and information, answering inquiries should there be any. Besides handling databases, an Order Entry Clerk Prepares and processes shipping documents, invoices, and contracts, tracking procedures to ensure smooth workflow. Moreover, there are also instances where they must receive and handle customer complaints, resolving them promptly.

Data entry representative vs order entry clerk salary

Data entry representatives and order entry clerks have different pay scales, as shown below.

	Data Entry Representative	Order Entry Clerk
Average salary	$33,173	$34,147
Salary range	Between $26,000 And $41,000	Between $28,000 And $41,000
Highest paying City	Urban Honolulu, HI	Las Vegas, NV
Highest paying state	Alaska	Connecticut
Best paying company	Alere	Dexter
Best paying industry	Automotive	Automotive

Differences between data entry representative and order entry clerk education

There are a few differences between a data entry representative and an order entry clerk in terms of educational background:

	Data Entry Representative	Order Entry Clerk
Most common degree	Bachelor's Degree, 28%	Associate Degree, 30%
Most common major	Business	Business
Most common college	-	-

Data entry representative vs order entry clerk demographics

Here are the differences between data entry representatives' and order entry clerks' demographics:

	Data Entry Representative	Order Entry Clerk
Average age	44	43
Gender ratio	Male, 23.8% Female, 76.2%	Male, 15.7% Female, 84.3%
Race ratio	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%	Black or African American, 9.5% Unknown, 4.3% Hispanic or Latino, 15.5% Asian, 5.9% White, 63.9% American Indian and Alaska Native, 0.9%
LGBT Percentage	5%	6%

Differences between data entry representative and order entry clerk duties and responsibilities

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Order entry clerk example responsibilities.

Assist customers with book purchases; POS cashier.
Pull orders of juice, utilizing a laptop and RF gun attach to forklift.
Audit all EDI orders for complete address, terms, special promotions, and overall accuracy.
Post invoices to ERP system, update GRN, set up and maintain new vendor accounts.
Process EDI purchase ordering-credit-debit adjustments.
Assist department director in weekly payroll approval.

Data entry representative vs order entry clerk skills

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

Common order entry clerk skills

Customer Service, 23%
Purchase Orders, 10%
Data Entry Errors, 10%
Computer System, 9%
Customer Orders, 9%
EDI, 3%

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Data Entry Representative
Data Entry Representative vs Order Entry Clerk

Updated January 8, 2025

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