Event coordinator jobs in Calhoun, GA

About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Responsible for planning, organizing, and executing a wide range of events that support the goals of the assigned college, division, or department. Ensures the seamless coordination of logistics, resources, and staff to deliver high-quality events, fostering a positive experience for students, faculty, staff, and external stakeholders. Plays a key role in elevating the university's profile by delivering well-executed events that support the institution's mission and strategic objectives. Responsibilities KEY RESPONSIBILITIES: - 1. Leads and oversees the planning, organization, and execution of both internal and external events such as conferences, fundraisers, fairs, ceremonies, and/or receptions 2. Coordinates logistical requirements with necessary support teams and external vendors 3. Manages contracts, invoices, and payment processes according to established guidelines 4. Monitors event schedules and ensures timely processing of requests and notifications 5. Maintains purchasing and budgetary documentation related to event activities 6. Acts as a key resource for clients, staff, and stakeholders during event execution 7. Provides on-site event support, including availability for evening and weekend events as needed 8. Ensures safety and crowd management procedures are in place for all events 9. Oversees and/or assists with event set-up as required 10. May supervise, schedule, and train assigned staff and/or student assistants Required Qualifications Educational Requirements Bachelors degree from an accredited institution of higher education in related field Other Required Qualifications Current, valid, and unrestricted drivers license Required Experience Three (3) years of related work experience Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field Preferred Experience Event Management System software experience or similar software a plus Prior experience with event operations at an institution of higher learning preferred Knowledge, Skills, & Abilities ABILITIES Able to adapt to changing priorities and handle dynamic environments Able to design and implement innovative event concepts and themes that enhance attendee engagement and satisfaction Able to create visually appealing and effective event layouts and presentations Capability to think creatively and introduce fresh ideas that contribute to the success and memorability of events Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Understanding of event planning and management principles Knowledge of logistical coordination, including venue selection, catering, and audiovisual needs Familiarity with budgeting and financial management related to events Awareness of safety and emergency procedures for large gatherings Knowledge of relevant software for event management and registration SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient in negotiating and managing contracts with vendors and suppliers Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, EMS software and systems) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, ****************. Other Information This is not a supervisory position. This position has financial responsibilities. This position will be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1% - 24% of the time Background Check * Credit Report * Standard Enhanced * Education * DMV * 9 Panel Lab Drug Test Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. *****************************************************************************************