Human Resources (HR) Intern
Human resources administrative assistant job in Radford, VA
Are you looking for a company with opportunity, integrity, and excitement-one that offers challenging career growth and a proven track record? Consider joining the Kollmorgen team. We offer real jobs, real learning, and real opportunities!
Our Approach
The Kollmorgen Internship Program provides accelerated training and professional development for college students pursuing careers in Human Resources, Organizational Development, or Business Administration. As an HR Generalist Intern, you'll gain hands-on experience supporting core HR functions and strategic initiatives that impact the employee experience and company culture.
Potential Projects & Responsibilities
Support onboarding and orientation process improvements to enhance the new hire experience.
Assist with planning and executing Employee Resource Group (ERG) initiatives and events that promote inclusion and engagement.
Conduct a site-wide audit of associate-level job descriptions to ensure consistency, clarity, and alignment with current responsibilities and company branding.
Collaborate with HR team members to update documentation and support compliance efforts.
Participate in HR team meetings and contribute to continuous improvement initiatives.
Gain exposure to HR systems, policies, and employee relations practices.
Qualifications
Currently pursuing a 4-year degree in Human Resources, Business Administration, Psychology, or a related field.
Strong written and verbal communication skills.
Detail-oriented with a passion for organization and process improvement.
Ability to work collaboratively in a team environment and interact with all levels of the organization.
Restrictions imposed by federal export control laws may limit this job opportunity to candidates who are a ‘U.S. Person', which includes U.S. citizens, U.S. nationals, U.S. permanent residents, individuals granted asylum in the United States, and refugees in the United States, or who otherwise can qualify for a license that permits them to hold the position.About Regal Rexnord
Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company's electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company's automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.
The Company's end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.
Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.
Equal Employment Opportunity Statement
Regal Rexnord is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity, pregnancy, age, ancestry, national origin, genetic information, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law. Regal Rexnord is committed to a diverse and inclusive workforce. We are committed to building a team that represents diverse and inclusive backgrounds, perspectives, and skills. If you'd like to view a copy of the company's affirmative action plan for protected veterans/individuals with disabilities or policy statement, please email ***************************. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail ***************************.
Equal Employment Opportunity Posters
Notification to Agencies: Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.
Auto-ApplyHR Manager - Internship
Human resources administrative assistant job in Blacksburg, VA
ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting . Website: ****************** LinkedIn: ********************************************** ATIA Ltd Website: *********** ATIA Ltd is multinational company which has 2 main sectors:
-First sector: ISO Standards - which includes:
1. ISO Implementation
2. ISO Consultation
3. ISO Certification
-Second sector: Software Development
1.Developing applications for all technologies and platforms
2.Enterprise Resource Planning (ERP),
3.Customer Relationship Management System (CRM),
4.Learning Management System (LMS),
5.Document Management System (DMS),
6. Service Desk Plus (SDP),
7.Service Management Systems (SMS),
8.Business Continuity Management Systems (BCMS),
9.Information Security Management Systems (ISMS),
ATIA Consulting
Website: **************************
The areas of operation for ATIA Consulting company are:
1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems
2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV
3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001
4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc.
Job Description
We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position.
Students will be looking for new connections, partners, sales agents, clients and projects.
Qualifications
Strong social networking skills
Excellent knowledge of English language
Basic knowledge of Information Technology
Excellent knowledge of Skype & LinkedIn
Additional Information
All your information will be kept confidential according to EEO guidelines.
For more information, please visit our websites:
******************
***********
HR Manager - Internship
Human resources administrative assistant job in Blacksburg, VA
ATIA Holding is a group of two companies: ATIA Ltd and ATIA Consulting.
Website: ******************
LinkedIn: **********************************************
ATIA Ltd
Website: ***********
ATIA Ltd is multinational company which has 2 main sectors:
-First sector: ISO Standards - which includes:
1. ISO Implementation
2. ISO Consultation
3. ISO Certification
-Second sector: Software Development
1.Developing applications for all technologies and platforms
2.Enterprise Resource Planning (ERP),
3.Customer Relationship Management System (CRM),
4.Learning Management System (LMS),
5.Document Management System (DMS),
6. Service Desk Plus (SDP),
7.Service Management Systems (SMS),
8.Business Continuity Management Systems (BCMS),
9.Information Security Management Systems (ISMS),
ATIA Consulting
Website: **************************
The areas of operation for ATIA Consulting company are:
1. Design and implementation of information systems which include Service Desk solutions, Learning Management Systems, testing of information security of information systems and other information systems
2. Certification from the 'Best Management Practises' for IT Service Management frameworks which include: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV
3. Implementation, certification, testing and maintenance of Management systems for the management of quality, IT services and information security, including: ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001
4. Education from different frameworks and standards for the management of the organization, services and management systems: ITIL, PRINCE2, MSP, MoR, MoP, P3O, P3M3, MoV, ISO 9001, ISO 14001, HACCP, ISO/TS 16949, ISO 17025, OHSAS 18001, ISO 20000, ISO 22000, ISO 22301, ISO 27001, ISO 27005, ISO 31000, ISO 50001, CobiT, eTOM, TOGAF etc.
Job Description
We are looking for students who are willing to work as HR Managers. Students will get paid based on results they produce, with possibility to get full time position.
Students will be looking for new connections, partners, sales agents, clients and projects.
Qualifications
Strong social networking skills
Excellent knowledge of English language
Basic knowledge of Information Technology
Excellent knowledge of Skype & LinkedIn
Additional Information
All your information will be kept confidential according to EEO guidelines.
For more information, please visit our websites:
******************
***********
Human Resources Internship
Human resources administrative assistant job in White Sulphur Springs, WV
Human Resources Intern Department: Human Resources Duration: May-August or May-November (depending on school schedule)
Description:
The Human Resources Intern at The Greenbrier will gain hands\-on experience in a professional HR environment while supporting the daily operations of the resort's Human Resources Department. This internship is designed for students interested in developing a strong foundation in recruitment, onboarding, and HR systems within a large hospitality organization.
Essential Duties and Responsibilities:
Assist with the applicant tracking system, including posting positions, reviewing applications, and scheduling interviews.
Participate in the employee onboarding process, ensuring all pre\-employment requirements are completed accurately and efficiently.
Support New Hire Orientation and assist with the preparation of materials and setup.
Maintain employee data in the Human Resources Information System (HRIS).
Provide general administrative support such as filing, data entry, and document organization.
Collaborate with the HR team on special projects and departmental initiatives.
Qualifications:
Must be enrolled in a 2\- or 4\-year degree program, preferably in Human Resources, Business Administration, or a related field.
Strong organizational skills and attention to detail.
Proficient in Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Additional Information:
Temporary housing may be available for a payroll\-deducted fee.
This internship offers valuable exposure to all areas of HR within a world\-class resort environment.
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Administrative Assistant
Human resources administrative assistant job in Roanoke, VA
Lingo Staffing is now hiring an Administrative Assistant in Roanoke, VA! Hours: 8:00am - 5pm Monday - Friday Pay: $16-$17/hour depending on experience Industry: Administrative The Administrative Assistant will be responsible for answering phones and transferring them appropriately, filing paperwork, greeting customers, and other administrative duties as assigned.
Job Requirements:
Must be comfortable answering phone calls
Basic knowledge of office functions
Computer knowledge
Experience filing paperwork
Candidate must be comfortable sitting, standing, and walking for the entirety of their shift
Screening Requirements:
Candidate may have to complete client-specific drug and background screening.
We are looking for candidates who have held the job title: Administrative Assistant, Administrative Associate, Receptionist
Recruiter Contact:
Marina Cash
Staffing Specialist
Administrative Assistant II
Human resources administrative assistant job in Lexington, VA
The Administrative Assistant II supports the Division of Student Affairs by providing comprehensive administrative and organizational assistance to various offices within the Division, including the Student Affairs Central Office, Dean of Students, Community Values & Expectations, and Housing & Residence Life. This position collaborates closely with other administrative support roles across the Division and serves as a key point of contact for administration, faculty, students, parents, alumni, and both internal and external parties.
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:
Provides administrative support through database management, website maintenance, record keeping, preparing correspondence and documents, maintaining calendars, scheduling meetings, and generating routine and special reports.
Serves as a professional and welcoming first point of contact for the Division of Student Affairs by greeting visitors, answering calls, monitoring shared email accounts, and responding to inquiries; refers matters to appropriate colleagues as needed.
Prepares, processes, and tracks administrative, financial, and operational forms, records, and reports to ensure accuracy and timeliness.
Oversees ID card printers and access systems, including card production, supply management, machine maintenance, and daily reports; assists Housing & Residence Life with residential student access updates.
Coordinates the Student Affairs Staff On-Call Schedule.
Provides logistical and administrative support for committees, events, special projects, programs, and presentations.
Orders and manages office and program supplies and conducts transactions with vendors.
Oversees the student laptop lending program.
Reviews workflows and daily operations to ensure efficiency; provides support for other administrative staff, student workers, and divisional policies and procedures.
Participates in meetings, workshops, and professional development opportunities to enhance knowledge and skills.
Supports the Dean of Students by preparing and maintaining files for the Automatic Rule and Reinstatement Committee, coordinating meetings, managing correspondence, and maintaining records related to withdrawals and leaves of absences.
Assists Housing & Residence Life with purchasing and expense reporting, website management, key audits, processing student requests, generating reports, and housing and staff selection processes.
Provides support for Community Values & Expectations (student conduct) processes, including drafting charge and outcome letters, scheduling meetings, monitoring sanctions, and following up with students as needed.
Assists with data collection and reporting for annual reports, background checks, conduct records, and fire safety documentation.
Performs additional duties as assigned by supervisor.
Work Schedule: Monday through Friday, 8:30am - 4:30pm
Minimum Qualifications:
A High school diploma or equivalent is required (Associate's Degree preferred)
Experience working in an administrative support role or a combination of education and experience which would provide a similar level of skill
Strong records maintenance skills
Proficiency, or the aptitude to acquire skills, in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday, and other applications applicable to the office
Ability to maintain confidentiality
Ability to communicate effectively, both orally and in writing
Application Instructions:
Review of applications will begin immediately and continue until the position is filled. Resume and cover letter are required. Upload both required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references.
Position Type:
Non-Exempt, Full Time, Benefit Eligible
Minimum Pay:
$21.95 - Pay Commensurate with Experience
Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Auto-ApplyAdministrative Assistant
Human resources administrative assistant job in Salem, VA
Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society's most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we're building on momentum and offering a Roanoke experience for today's students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner.
Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply.
The Position
Performs administrative support for six academic programs, special programs, and several faculty members. This position is specifically providing support for the Schools of Education, Government, & Society and of Culture, Communication, & the Arts. Performs related responsibilities as needed and required.
Key Responsibilities:
Provides administrative support including reception services, scheduling appointments, meetings, and travel, taking minutes, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents.
Manage the physical spaces of the building(s) by ensuring housekeeping standards, room reservations for meetings and events, placing of work orders, as well as ensuring adequate office supplies, copier maintenance, and other office management duties.
Assists students by answering questions and making appropriate referrals regarding questions about classes, registration, permissions, etc. using established guidelines.
Provide budgetary support by tracking expenses and reconciling them, purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing college policies appropriately for procurement and budget management.
Helps to organize and conduct events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
May assist with the collection of credentials and other required material during searches and/or collect scholarship applications.
Supports the administrative business functions of the Schools by, creating brochures and newsletters, maintaining and updating the departmental website or databases, preparing personnel action forms, scheduling facilities, and entering housekeeping or work orders for facility maintenance.
Assists with hiring students through implementation of college policies and procedures, including the submission of forms and announcements, and may supervise student employees, as needed based on ongoing projects.
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Supports the Schools by performing all other duties as assigned.
Education, Experience, Skills, and Abilities:
High school diploma or equivalent, with some college preferred.
At least three years of general office experience with experience in higher education preferred.
Excellent interpersonal skills and communication skills.
Ability to work independently and solve problems using established College policies and procedures.
Ability to supervisor student employees, including training and performance management.
Must possess proficient computer skills including knowledge of MS Office, with an ability to learn College systems.
Administrative Assistant
Human resources administrative assistant job in Blacksburg, VA
Apply now Back to search results Job no: 535063 Work type: Staff Senior management: Vice President for Student Affairs Department: Student Conduct Job Description
When was the last time you changed the world?
In Virginia Tech's Division of Student Affairs, that's exactly what we're doing every day-guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.
We're currently searching for a Student Conduct Coordinator to join our Student Conduct team in Blacksburg, VA to help us in our mission. So, if you're passionate about supporting student success please keep reading.
HERE'S WHAT YOU NEED TO KNOW ABOUT THE ROLE:
1) You'll be joining the Student Conduct team; a department that approaches their work through five core values: Student-Centered, Learning-Focused, Relationally Driven, Community Minded, and Administratively Sound.
2) You'll be reporting to the Director of Student Conduct, in a Regular twelve-month, 100% Staff appointment.
3) You'll provide administrative support for the Director and Associate Directors of the Office of Student Conduct.
4) You'll assist in the administrative management of student conduct cases, which includes highly confidential student records, police reports, and criminal histories.
5) You'll work closely with Student Affairs Human Resources for coordinating and/or facilitating employee search processes, onboarding, separations/offboarding, and records management.
6) You'll be responsible for financial resource stewardship in purchasing and procurement for the office to manage HokieMart purchases, coordinate departmental conference travel, and assist with budget management.
7) You'll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.
8) You'll be offered a base compensation package between $39,000 - $44,000, along with a comprehensive benefits package which includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!
HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:
1) THE UNIVERSITY: Virginia tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our aspirations for student learning.
3) THE TEAM: Student Conduct strives for students to feel heard and valued. We respect that everyone is a unique learner and challenge students to embrace a commitment to holistic learning. We strive to create meaningful and ongoing connections with our students and commit to a welcoming, safe, inclusive, and civil environment, and acknowledge our students can have impact beyond themselves. We commit to implementing and managing innovative processes and practices that adhere to the spirit and content of policies, protocols, and laws.
Required Qualifications
* Associate's Degree and/or equivalent training and experience in office administration, business, public administration, or related area.
* Experience handling sensitive and confidential information, documents, and files.
* Experience preparing and administering budgets.
* Experience working in a customer service environment.
* Experience performing administrative duties.
* Exceptional interpersonal skills and excellent organizational skills.
* Demonstrated ability to communicate in a professional and courteous manner, work independently without supervision, and to organize and prioritize a variety of competing demands.
Preferred Qualifications
* Experience using computer including Windows, Microsoft Office including Word, Excel, PowerPoint and Outlook.
* Experience using HRIS/Banner Finance or comparable finance system.
* Knowledge of State and University Policies and Procedures.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$39,000 - $44,000
Hours per week
40
Review Date
01/16/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
Applicants must be authorized to work in the U.S. without the need for visa sponsorship now or in the future.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
For inquiries regarding non-discrimination policies, contact the Office for Civil Rights Compliance and Prevention Education at ************ or Virginia Tech, 220 Gilbert Street, Suite 5200, Blacksburg, VA 24061.
If you are an individual with a disability and desire an accommodation, please contact Martha Pinard at ************** during regular business hours at least 10 business days prior to the event.
Advertised: December 12, 2025
Applications close:
Administrative Assistant -Roanoke Store
Human resources administrative assistant job in Roanoke, VA
Exciting opportunity to work with the executives and team members at a local well-established
family-owned business.
We are seeking a professional and organized Administrative Assistant to be the first point of contact for our customers and vendors in our Roanoke showroom. This important role helps create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication.
Administrative Assistant responsibilities include greeting customers, vendors, and visitors in a friendly and professional manner and providing general administrative support to our employees.
The Administrative Assistant duties crossover into three categories: Administration, Sales, & Accounting.
The Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and daily operation.
Job Responsibilities by Category:
Administration
· Oversee General Office Maintenance
· Sending/Receiving Mail & Packages
· Ordering Supplies/Keeping Supply room organized and neat
· Office Errands & Shopping
· Maintain the showroom neatness and organization on a daily basis
· Provide General Support to all showroom visitors
· Answer the main phone lines/field potential Sales Calls
· Oversee phone system auto attendant/ recordings
· Schedule office activities on shared Outlook calendar
· Assist or oversee preparation for Office events
· Assist with various duties for the administrative staff
· Take payments from customers
Sales
· Assist Salespeople
· Assist with pricing and ordering
· Enter Sales Orders & Change Orders into QuickBooks
· Maintain Finalized Customer Files in our electronic and Paper Filing Systems
· Assist with Scheduling/Calendars
· Assist with reporting as needed
Accounting
· Accounts Payable Daily Duties
· Key invoices into QuickBooks
· Track Vendor Insurance Updates (make sure insurance is current)
· Assist with posting credit cards and other receipts into QuickBooks
· Assist with various other record keeping duties
Job requirements
Microsoft Office Proficiency--Outlook, Excel, and Word
QuickBooks Experience is a plus
Organizational Skills
Excellent Communication Skills
Customer Service Skills- Ability to demonstrate cabinetry and countertop products to walk-in customers. Training is provided.
Trustworthy to handle important and sensitive information
Team Player: Willing to do what needs to be done to see the job is complete.
Self-Motivated to grow and learn the position
Work well independently
Valid Driver's License
Please note that background checks are run on all potential candidates, and drug tests are required for pre-employment. Salary is commensurate with experience. Great benefits package.
About the Company
Ideal Cabinets Design Studio is a custom cabinet shop with multiple showrooms to display our dedication to high-quality craftsmanship, outstanding design, and exceptional customer service. We work with homeowners, builders, and designers to create beautiful and functional cabinetry solutions.
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Administrative Assistant (Receptionist)
Human resources administrative assistant job in Roanoke, VA
Looking for qualified Administrative Assistant to join our team!
Job Type: [Full-Time]
Are you organized, detail-oriented, and passionate about creating a positive and efficient work environment? Join our team as an Administrative Assistant. We are a resident and employee-focused community seeking a dedicated and driven professional to assist in building a culture of excellence and care.
Major Responsibilities
Perform a variety of clerical and administrative duties to support the assigned supervisor.
Coordinate work within the department and with other departments, responding to inquiries and requests for information.
Provide courteous, tactful, and friendly interactions while handling complaints, inquiries, and questions.
Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties.
Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings.
Assist with preliminary work on various projects.
Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings.
Organize and maintain administrative records and filing systems.
Provide customer service to residents and families as necessary.
Review and maintain time and attendance records for supervisor approval before submitting to the payroll department.
Enter missed punches for staff and agency employees and reconcile hours daily.
Coordinate room setups and refreshments for meetings and conferences.
Contribute innovative ideas to improve systems and processes, achieving superior results.
Minimum Qualifications
High School Diploma or GED equivalent (required).
Preferably two (2) years of college education with an emphasis in business or equivalent experience.
Strong organizational, communication, and interpersonal skills.
Compassionate, dedicated, and committed to delivering high-quality service.
Pay and Benefits
Competitive salary commensurate with experience
Comprehensive health, dental, and vision insurance
401(k)
Paid time off and holidays
Why Join Our Team
Get paid in advance with us: We offer access to your earned but unpaid wages.
Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours.
Shift options: Mornings, Afternoon, and Night's shift options available. Additional hours by request.
Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.
Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages.
Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.
Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help.
Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere.
About Us
We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life.
We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective.
We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Apply now! Our application process is quick and easy.
Administrative Assistant
Human resources administrative assistant job in Roanoke, VA
Job DescriptionBenefits:
401(k)
Flexible schedule
Paid time off
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our DSP's and Program Manager, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures and employee filesw
Qualifications
High school diploma/GED required, Associates degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
Highly organized with excellent time management skills and the ability to prioritize projects
Administrative Assistant
Human resources administrative assistant job in Blacksburg, VA
We're currently searching for an Administrative Assistant to join our Advancement team in Blacksburg, VA, to help support the programs and services of Student Affairs. So, if you are an organized, customer service-focused individual with an eye for detail and a love of team collaboration, this could be the job for you!
When was the last time you changed the world? In Virginia Tech's Division of Student Affairs, that's exactly what we're doing every day-guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.
HERE'S WHAT YOU NEED TO KNOW ABOUT THIS ROLE:
1) Managing office logistics including unlocking/locking the office during regular business hours, serving as the first point of contact for the Advancement office in Student Affairs, answering phones, scheduling internal and external meetings, managing calendars, making travel arrangements, and processing and tracking reimbursements.
2) Handling correspondence, via written and verbal, with donors, volunteers, and others (like gifts to Registered Student Organizations), including responding to requests, composing and proofing all written materials for accuracy, appearance, and compliance, preparing and coordinating mass emails and mailings, creating/entering contact reports, and maintaining updates to the Advancement team's annual Work Plan.
3) Generating and maintaining departmentally related reports and spreadsheets using university database systems and Excel.
4) Serving as the department's DAPN (Department Administrative Professionals Network) representative to Student Affairs Human Resources.
5) Maintaining office inventory and use HokieMart to enter office supply orders and handle reimbursements.
Sustaining a professional presence while keeping organized and flexible.
6) You'll be reporting directly to the Chief Advancement Officer (CAO), Student Affairs.
7) You'll be offered a base compensation package between $36,000-$42,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!
HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:
1) THE UNIVERSITY: Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.
3) THE TEAM: The team in Advancement is committed to an ambitious advancement initiative. They want to expand opportunities and access for all students by building community -- on Virginia Tech's campus and throughout the world.
Required Qualifications
- Experience with professional-level administrative support.
- Experience working with highly sensitive materials and always maintaining confidentiality.
- Proven ability to work well under pressure, prioritizing tasks in a fast-paced environment, while maintaining composure.
- Demonstrated experience using Microsoft applications including Excel, Word, PowerPoint, Outlook, and OneNote.
- Demonstrated excellence in verbal and written communication, including the use of proper grammar and spelling.
Preferred Qualifications
- Bachelor's degree in a related field or equivalent combination of education and/or experience.
- Demonstrated ability to work independently while working as a member of a team.
- Proven professional ability to anticipate needs and proactively solve problems.
- Experience with Blackbaud/AIMS, Banner, HokieMart, and other Virginia Tech enterprise systems.
- Experience working in higher education and/or fundraising.
Pay Band
3
Appointment Type
Regular
Salary Information
$38,000-$42,000
Review Date
12/20/24
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto,
Ut Prosim
(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Stacey Duncan at ************** during regular business hours at least 10 business days prior to the event.
Administrative Assistant(Tow Unit)
Human resources administrative assistant job in Narrows, VA
The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence.
Key Responsibilities
Coordinate and schedule meetings, town halls, and special events for the Tow Unit.
Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation.
Provide administrative services as needed including filing and stocking office supplies.
Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters.
Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards.
Support KPI reporting and documentation control.
Required Skills & Qualifications
High school diploma required; associate or bachelor's degree preferred.
2+ years of experience in administrative or operations roles.
Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
Experience with SAP ERP or similar business platforms is highly desirable.
Strong organizational, coordination, and time management skills.
Excellent written and verbal communication abilities.
Ability to work independently, prioritize tasks, and meet deadlines.
Demonstrated attention to detail and accuracy in record-keeping.
Proven track record of reliability and excellent attendance.
Key Attributes
Detail-oriented and thorough.
Hardworking with a strong sense of accountability.
Energetic and maintain a positive attitude.
Adaptable and proactive in addressing challenges.
Interpersonally savvy and team oriented.
Committed to continuous improvement and stewardship.
Administrative Associate - Office of Graduate Programs
Human resources administrative assistant job in Lewisburg, WV
will be reviewed in early January 2026 The Administrative Associate will perform a variety of secretarial and administrative duties in support of the Office of Graduate Programs. Secretarial duties involve working with students, faculty, staff, public, and other constituency groups while following established WVSOM policies, procedures, and methods. The Administrative Associate reports to the Graduate Program Manager.
This position will be a full-time, staff position with full state benefits and is non-exempt from FLSA provisions regarding overtime. Minimum base salary is $32,175.00 ($16.50/hour) commensurate with education and experience. Most activities of this position occur within the confines of an 8:00-4:30 schedule but may rarely require early morning, evening and weekend scheduling.
This position has been designated as essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at WVSOM.
West Virginia School of Osteopathic Medicine is an equal opportunity employer.
Education/Knowledge
Minimum Education High School or GED Required Licenses/Certification Skills Required
An equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered.
* 2 years of secretarial or administrative support experience;
* 2 years of computer software experience (Specifically MS Office);
* Experience working in higher education is favorable, but not required;
* Some post-high school education is favorable, but not required
Duties and Responsibilities
Duties and Responsibilities
Duties & Responsibilities
* Support the Master of Science in Biomedical Sciences (MSBS) Course Directors in preparing and deploying courses, related documents, and setup through WVSOM's Learning Management System (LMS), Canvas.
* Collaborate with the Exam Center to build, grammatically edit, and deploy assessments to students of the MSBS program under supervision and coordination with Course Directors using exam software, currently Examsoft.
* Develop and maintain Standard Operating Procedures (SOPs) related to the Learning Management System (LMS) and exam software.
* Doing all pre- and post-assessment record keeping and grade verification for MSBS courses under supervision of the Associate Dean of Graduate Programs.
* Monitor the LMS and exam software to ensure that all educational materials are available and visible to students with appropriate timing and alignment with the MSBS Academic Calendar.
* Serve as a proctor for all MSBS assessments.
* Ensure that academic accommodations are provided as required.
* Record attendance of mandatory student events.
* Support the set up and breakdown of student educational activities.
* Coordinate travel arrangements, complete and manage necessary associated paperwork for faculty members as assigned.
* Plan, initiate, and execute to completion administrative and secretarial work of the office, which may include maintaining office and educational supplies for the office and faculty.
* Assist in the preparation of correspondence, reports, agreements, documents, as directed.
* Participate in training and professional development sessions to enhance job performance.
* Other related duties as assigned.
Knowledge, Skills and Abilities
* Desire to learn new software and technologies with the ability to effectively use these applications.
* Demonstrated experience with Microsoft Office applications, including Excel.
* Excellent proofreading skills and attention to detail.
* Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner.
* Must have the ability to communicate clearly and in a professional manner in any capacity.
* Ability to establish and maintain excellent cooperative working relationships.
* Ability to learn and to apply effectively the policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
* Ability to work with sensitive and confidential material.
* Carry out assignments without detailed instructions and ability to work independently.
Required Experience
Administrative Assistant I
Human resources administrative assistant job in Lynchburg, VA
Administrative Assistant I
GENERAL INFORMATION
Title: Administrative Assistant I
Department: E. C. Glass High School
Salary Grade: Schedule A
FLSA Status: Non-Exempt
Site/Location: E. C. Glass High School
Reports to: Building Administrator
Date: 04/24/2025
POSITION SUMMARY
The Administrative Assistant (I) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.
ESSENTIAL FUNCTIONS
Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
Retrieve and distribute mail, supplies, and materials.
Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
Organize and maintain the filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
Assist with maintaining school and student records.
Assist with programs regarding the operation of office equipment.
Assists with the inventory.
Maintain the confidentially of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
Performs other duties as assigned.
LYNCHBURG CITY SCHOOLS COMPETENCIES
Personal Competencies
Honesty
Integrity
Ethical
Equity Minded
Emotional Intelligence
Cultural Competence
Safety
Quality
Leadership Competencies
Models Excellent Customer Service
Thinks Strategically
Shows Initiative
Acts Decisively
Communicates Effectively
Works Collaboratively
Resolves Conflict Proactively
Functional Competencies
Technical Capabilities
Computer Literacy
Data Analysis and Management
Fiscal Planning and Management
Project Management
Strategic Planning
EDUCATION AND EXPERIENCE
High School Diploma or Equivalent
Bilingual candidates are desirable
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
Knowledge and understanding of effective organizational and communication practices
Knowledge and understanding of accurate and effective record-keeping and time management
Knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
Knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.
SUPERVISORY RESPONSIBILITY
None
TRAVEL REQUIREMENTS
Reliable transportation, is necessary
Minimal travel within the City of Lynchburg as needed
Minimal travel outside of the City of Lynchburg as needed
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO STATEMENT
LCS is an EEO/Affirmative Action Employer and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
JOB STATUS:
OPEN
SALARY:
Please refer to LCS Employee Pay Scales found here: *****************************************************************
DAYS:
227
START DATE:
2024-2025
Administrative Assistant- IRF
Human resources administrative assistant job in Lynchburg, VA
Administrative Assistant Job Type: Full Time, Days
Your experience matters
At Centra Rehabilitation Hospital, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.
Come join us in our journey of opening a brand-new hospital!
How you'll contribute
The Administrative Assistant performs a wide range of administrative, office, and clerical tasks to support the leadership team and streamline the operations of the hospital. In this role, you can expect to partner with a variety of healthcare professionals on special projects, committees, and more to support a variety of different departments.
Responsibilities:
Record, compile, transcribe, and distribute minutes of meetings.
Prepare and modify documents such as correspondence, reports, drafts, memos, and emails.
Provide support to the leadership team.
Arranges and participates in conferences, committee meetings, and more.
Help organize and execute employee engagement activities.
And more!
What we offer
Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:
Comprehensive medical, dental, and vision plans, plus flexible-spending and health- savings accounts
Competitive paid time off and extended illness bank package for full-time employees
Income-protection programs, such as life, accident, critical-injury insurance, short- and long-term disability, and identity theft coverage
Tuition reimbursement, loan assistance, and 401(k) matching
Employee assistance program including mental, physical, and financial wellness
Professional development and growth opportunities
Qualifications and requirements
Applicants should possess the following qualifications and skills:
Education: Associate's degree in office administration preferred, or a combination of education and relevant work experience.
Experience: Previous administrative support, clerical, and customer service experience preferred.
Additional Requirements: May be required to work flexible hours and overtime. Strong skills in Microsoft Office programs.
About Us
Centra Rehabilitation Hospital is part of Lifepoint Health, a diversified healthcare delivery network committed to
making communities healthier
with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestone-your experience matters
EEOC Statement
Centra Rehabilitation Hospital is an Equal Opportunity Employer. Centra Rehabilitation Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.
Auto-ApplyAdministrative Assistant
Human resources administrative assistant job in Lexington, VA
Under supervision of the Director of Property Management, the Administrative Assistant provides administrative and secretarial support to the Property Management office and staff.
*This is a full-time position paying hourly based on experience!
DUTIES & RESPONSIBLITIES:
Handles phones and greets clients
Creates files for tenants and landlords
Lead trax & rapid response
Submits various letters as needed
Orders office supplies for the department and handles all invoices
Processes applications
Verifies all documents and completed correctly
Run credit reports
Landlord and employment verification
Manages LAP and rental reports
Oversees the renewal process sending out notices for the landlord and tenants
Assists with filing as needed
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
Ability to maintain a positive and professional attitude when interacting with staff, vendors and clients
Proven computer skills and experience in using applications such as Word, Excel, and Outlook
Real estate or property management background preferred but not necessary
HowardHanna.com
Howard Hanna affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.
Auto-ApplyAdministrative Assistant
Human resources administrative assistant job in Gretna, VA
Please note: With the possibility of a transfer within the school system, the vacancy may be at a site other than the present vacancy location
QUALIFICATIONS:
High School Diploma
Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of accuracy
Highly motivated; able to multitask
Prior secretarial experience preferred
ESSENTIAL JOB FUNCTIONS:
Prepares correspondences, reports, and other materials as directed by the Supervisor
Disseminates relevant information pertaining to specific responsibilities
Demonstrates effective organizational skills in the completion of assigned duties
Maintains records and bookkeeping for the assigned department
OTHER JOB FUNCTIONS:
Maintains confidentiality
Attends meetings and trainings as directed
Presents and communicates in a professional manner
Performs other duties as assigned by Supervisor
Administrative Assistant(Tow Unit)
Human resources administrative assistant job in Narrows, VA
Job Title: Administrative Assistant - Tow Unit The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence.
Key Responsibilities
* Coordinate and schedule meetings, town halls, and special events for the Tow Unit.
* Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation.
* Provide administrative services as needed including filing and stocking office supplies.
* Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters.
* Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards.
* Support KPI reporting and documentation control.
Required Skills & Qualifications
* High school diploma required; associate or bachelor's degree preferred.
* 2+ years of experience in administrative or operations roles.
* Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
* Experience with SAP ERP or similar business platforms is highly desirable.
* Strong organizational, coordination, and time management skills.
* Excellent written and verbal communication abilities.
* Ability to work independently, prioritize tasks, and meet deadlines.
* Demonstrated attention to detail and accuracy in record-keeping.
* Proven track record of reliability and excellent attendance.
Key Attributes
* Detail-oriented and thorough.
* Hardworking with a strong sense of accountability.
* Energetic and maintain a positive attitude.
* Adaptable and proactive in addressing challenges.
* Interpersonally savvy and team oriented.
* Committed to continuous improvement and stewardship.
Job Title: Administrative Assistant - Tow Unit
Position Summary
The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence.
Key Responsibilities
* Coordinate and schedule meetings, town halls, and special events for the Tow Unit.
* Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation.
* Provide administrative services as needed including filing and stocking office supplies.
* Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters.
* Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards.
* Support KPI reporting and documentation control.
Required Skills & Qualifications
* High school diploma required; associate or bachelor's degree preferred.
* 2+ years of experience in administrative or operations roles.
* Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
* Experience with SAP ERP or similar business platforms is highly desirable.
* Strong organizational, coordination, and time management skills.
* Excellent written and verbal communication abilities.
* Ability to work independently, prioritize tasks, and meet deadlines.
* Demonstrated attention to detail and accuracy in record-keeping.
* Proven track record of reliability and excellent attendance.
Key Attributes
* Detail-oriented and thorough.
* Hardworking with a strong sense of accountability.
* Energetic and maintain a positive attitude.
* Adaptable and proactive in addressing challenges.
* Interpersonally savvy and team oriented.
* Committed to continuous improvement and stewardship.
Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.
Administrative Assistant II
Human resources administrative assistant job in Lynchburg, VA
Administrative Assistant II
GENERAL INFORMATION
Title: Administrative Assistant II
Department: Sandusky Middle School
Salary Grade: Classified Schedule C
FLSA Status:Non-Exempt
Site/Location: Sandusky Middle School
Reports to: Principal
Date: 11/06/2025
POSITION SUMMARY
The Administrative Assistant (II) to the Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.
ESSENTIAL FUNCTIONS
Keep the supervisor informed of deadlines and pending items; manage daily office operations.
Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
Compose routine correspondence and other communications; compile data for questionnaires; maintain control records on incoming correspondence and action documents; and follow up on pending actions to ensure timely response or completion of the task.
Retrieve and distribute mail, supplies, and materials.
Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
Maintain the supervisor's calendar; make necessary arrangements for meetings or conferences, including space, time, and participants; prepare replies to general requests and routine letters on varied matters for the supervisor's signature.
Organize and maintain filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
Administer and maintain timekeeping functions for various employees.
Assist with maintaining school records.
Assist with programs regarding the operation of office equipment.
Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
Performs other duties as assigned.
LYNCHBURG CITY SCHOOLS COMPETENCIES
Personal Competencies
Honesty
Integrity
Ethical
Equity Minded
Emotional Intelligence
Cultural Competence
Safety
Quality
Leadership Competencies
Models Excellent Customer Service
Thinks Strategically
Shows Initiative
Acts Decisively
Communicates Effectively
Works Collaboratively
Resolves Conflict Proactively
Functional Competencies
Technical Capabilities
Computer Literacy
Data Analysis and Management
Fiscal Planning and Management
Project Management
Strategic Planning
EDUCATION AND EXPERIENCE
High School Diploma or Equivalent
1-2 years of office management and clerical experience, preferred
Bilingual candidates are desirable
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
Solid knowledge and understanding of effective organizational and communication practices
Solid knowledge and understanding of accurate and effective record-keeping and time management
Solid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
Solid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.
SUPERVISORY RESPONSIBILITY
None
TRAVEL REQUIREMENTS
Reliable transportation, is necessary
Minimal travel within the City of Lynchburg as needed
Minimal travel outside of the City of Lynchburg as needed
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO STATEMENT
LCS is an EEO/Affirmative Action Employer and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.
JOB STATUS:
OPEN
SALARY:
Please refer to LCS Employee Pay Scales found here: *****************************************************************
DAYS:
210
START DATE:
2025-2026