Legal assistant jobs in Brentwood, CA

Hinshaw & Culbertson, a leading national law firm, seeks an attorney to join its Insurance Services practice group in San Francisco. This position offers the opportunity to work with a collaborative team, representing national and international insurance clients in a wide range of complex coverage areas, including-but not limited to-bad faith, professional liability, pollution, construction defect, personal and advertising injury, cyber liability, and excess liability matters. Position Requirements Must be admitted to the California bar in good standing. Ideal candidates will have civil litigation experience in both state and federal courts. Experience representing clients in insurance coverage litigation matters is preferred. Candidates should also have strong research, writing, and analytical skills. This is an excellent opportunity to join a team that offers a high level of responsibility in an exciting, growing practice. Our firm is dedicated to your professional development, providing comprehensive training, mentorship, and support to help you succeed and advance within the firm. You will be entrusted with a diverse and challenging caseload and will take on significant responsibilities. We value work-life balance and offer hybrid work arrangements, allowing you to work from both the office and remotely. To apply, please submit your resume, writing samples, and unofficial law school transcript to: California Candidates Only: Estimated $140,000 to $180,000. The estimated salary range displayed is specifically for those applicants who will perform work in California if selected for the role and is not applicable to other locations. Any offered salary is determined based on internal equity, internal salary range, market data, applicant skills, relevant experience, degrees, or certifications. Please note that only candidates selected for an interview will be contacted. Hinshaw & Culbertson LLP is an Equal Opportunity Employer (EOE/AA). It does not discriminate in employment practices based on age, race, color, religion, gender, sexual orientation, gender identity, national origin, veteran, or disability status. We are committed to fostering an inclusive and diverse workplace. Kindly note: Direct applicants only. This position is not accepting recruiter candidates. #J-18808-Ljbffr

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity We are currently seeking a talented personal injury Legal Assistant for our San Francisco, California staff counsel law office. As a dedicated personal injury Legal Assistant, you will provide assistance with legal work which is reviewed and approved by the supervising attorney. This includes but is not limited to research, contract administration, document preparation, and trial preparation. The legal work performed differs by practice area and area of specialty such as insurance, banking, investments, financial services, litigation, general corporate, ecommerce/marketing, government relations or labor/employee relations. Legal Assistants have a flexible work environment where most of your time will be spent at the staff counsel office and working from home. Relocation assistance is not available for this position. What you'll do: Applies intermediate knowledge to assist in providing support for the investigative process of a trial by gathering documents and information for legal assignments. Collaborates with team to conduct research and analyze documents to prepare reports of findings and formulate alternatives. Collaborates with team to evaluate risk of alternatives and calculate costs of potential liability and assesses benefits/drawbacks. May assist in preparing drafts of legal documents such as discovery responses, affidavits, motions, corporate minutes, contracts and other legal documents. Applies intermediate knowledge to assist with proper filing of documents with regulatory authorities, courts, other tribunals, monitors status and distributes copies. Assists team with preparing presentations and briefing material on topics relevant to USAA business. Oversees management and maintenance of attorneys' files per the attorney's specifications. May assist with administrative tasks to include, but not limited to, calendar responsibilities to ensure all deadlines are met; check writing, check requesting, copying, and handling mail as necessary to ensure continuous business operations. May act as a liaison between attorney and outside counsel in the exchange of information. Collaborates with team members to resolve issues and to identify appropriate issues for escalation. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 1 year of experience in legal support or related experience to include multi-tasking in a fast paced and complex business environment. Intermediate knowledge of the function/discipline and demonstrated application of knowledge, skills and abilities towards work products required. Interpersonal skills necessary to communicate effectively in person, by e-mail and telephone; effectively follow instructions from a diverse group of clients, attorneys and staff; provide reports with professional courtesy and tact. Strong ability to focus on details, demonstrate accuracy, and maintain a high level of confidentiality. Knowledge of Microsoft Office tools. What sets you apart: Experience assisting attorneys in handling discovery, conducting legal research, drafting motions, and trial preparation for a personal injury insurance defense law firm or in-house counsel in the state of California. Notary Public Bachelor's Degree US military experience through military service or a military spouse/domestic partner. Compensation range: The salary range for this position is: $51,370 - $92,060. USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.). Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Palo Alto or San Francisco office, as a Legal Practice Assistant. Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested. Responsibilities Essential Functions: Secretarial Responsibilities Responsible for working knowledge of legal secretary functions, including but not necessarily limited to: Telephone and voice mail procedures Managing travel and calendaring Operation of photocopy equipment E-mail and electronic file management MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures Accounting and Billing procedures, as applicable Conflict Checks/New Client Matter Memos and Intake Filing and other Records Center procedures Other tasks as assigned by attorneys and/or Supervisor Document Production Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures Draft, edit, format legal documents for distribution when needed Proofreads work products Photocopies, assembles and distributes prepared material as requested Redlines, e-mails, or otherwise processes documents in accordance with author's request Collaborate with firm departments regarding local and federal legal filings as needed Enters attorney time into Firm timekeeping system Equipment and Software Responsibilities Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to: Desk and/or laptop personal computers Text scanners and scanner software, as applicable E-Fax software and procedures Timekeeping, billing, expense, and conflict management software Client database software Microsoft 365 related software Document management software Video Conferencing software Delta View procedures Additional Duties Leverage and collaborate with various firm departments as needed Performs personal timekeeping and prepares timecard for timely submission Answers telephone and monitor e-mail and/or voice for attorney assignment upon request Advises Supervisor of equipment, software and maintenance problems, or training issues Provides overtime and/or team coverage on occasion as needed Performs other duties as assigned or required to meet Firm goals and objectives Promotes professionalism at all times Qualifications Education/Training/Certifications: High School diploma required; college degree preferred Professional Experience: 2-6 years' experience as a legal secretary required Law firm experience preferred. Knowledge of local and federal court rules and civil procedures a plus Technical Skills: Must be computer proficient with knowledge of Microsoft Office 365 Technologically Savvy Performance Traits: Excellent grammar, punctuation and spelling skills required Possesses excellent communication and organization skills with ability to multi-task Works in a team environment and effectively supports assigned attorneys with minimal supervision Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills Physical Requirements: Ability to lift up to 25 lbs. Ability to lift and move files and boxes as needed The typical pay scale for this position is between $95,000 and $135,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-HYBRID #LI-LG1

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Admin Assistant position in our San Francisco Office. This position offers a flexible, hybrid working arrangement. Discover our newly renovated San Francisco office! Take a virtual tour and explore our building amenities. The Position Key Responsibilities: Support a team of general liability insurance defense litigation attorneys Draft basic legal documents, correspondence, and court forms, including pleadings, motions, discovery requests, and discovery responses Manage the team's appearance calendar, including via Outlook and eDockets Schedule hearings, depositions, court appearances, Zoom meetings, conference calls, and other events File and serve documents in state, federal and appellate courts Process vendor invoices, and research and respond to other billing issues Process check requests and reimbursements Assist with travel and conference planning Qualifications Two years of litigation experience Two years working in a fast-paced law office Basic knowledge of state, federal, and local court rules Thorough understanding of the litigation process, as well as computation of time procedures of accurate calculations of deadlines Ability to comprehend, manage, and sift through heavy court calendaring data Software Experience: Familiarity with using an automated, rules-based docket and calendar system [E-Dockets, Compulaw] and ability to make use of court rules, dockets, and other resources to aid in processing document Experience working with document databases: iManage Microsoft Office 2013 (Word, Outlook, Excel) and PDF editing programs Strong attention to details and ability to multi-task Ability to work in a team based setting and for multiple attorneys Excellent organizational skills Strong customer service and communication skills Problem solving and strong analytical skills Ability to perform responsibilities with tact, diplomacy, discretion, and respect for confidentiality and diversity A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $80,000 - $110,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Title: Litigation Legal Secretary Salary/Payrate: $90-$100K annually Work Environment: Hybrid (3 days a week onsite, Tuesday, Wednesday, Thursday) Hours: 9AM to 5:30PM Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Our client is looking to hire a Litigation Legal Secretary at their offices in San Francisco, CA 94104. This is a full-time role paying an annual base salary of $90K to $100K plus a performance-based bonus and excellent benefits package. Candidates should possess 5+ years of experience working as a Litigation Legal Secretary. Experience with Compulaw and Calendaring would be a plus. The Litigation Legal Secretary provides primary support and general assistance to attorneys and other personnel and strictly adheres to the ethical standards of confidentiality. The Legal Secretary assists attorneys in maximizing their effectiveness and their productivity. The Legal Secretary must have knowledge of office equipment, formatting of all documents, legal procedures, and specialized terminology. The Legal Secretary must also be able to handle the demands and pressures of a fast-paced environment, handle detail-oriented tasks and can handle multiple projects simultaneously. The Legal Secretary must have excellent written and oral communication skills. It is expected that the Legal Secretary will be technically savvy and will pay strong attention to time management. The Legal Secretary always maintains a professional demeanor and appearance and works with clients, co-workers, and others in a cooperative, pleasant, and respectful manner. Required Duties: Completes assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons Coordinates and manages conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary Assists attorneys with arranging and preparing for depositions Demonstrates extensive experience with e-filing in administrative, state, and federal courts Files all pleadings with the appropriate courts (electronically or via messenger service). Serves all documents timely. Maintains and organizes physical and electronic attorney files in accordance with firm policies, practices and procedures Follows up to ensure all filings and services are complete. Sends out all correspondence with enclosures timely, creates envelopes and sends out all cc's accurately. Maintains expertise in Word, including general formatting, styles, generation of Tables of Contents and Tables of Authorities. Facilitates completion of document productions and maintains client files Communicates/Interacts with clients, courts, and attorneys effectively and timely Possesses knowledge of Compulaw Manages multiple calendars, appointments, and travel arrangements, as needed Prepares travel/expense reimbursements Responds to attorney requests for objection dates, files dates, etc... Assists others as needed Performs other tasks as requested

Our client, a well-established mid-sized law firm located in San Francisco's Financial District, is seeking a Legal Assistant Supervisor for a direct hire opportunity. This is a hybrid role, requiring four days per week onsite at the firm's downtown San Francisco office. The salary range is $110,000 - 140,000. RESPONSIBILITIES: Supervisory: Manages the distribution of overflow work among legal administrative staff to ensure balanced workloads. Reviews and approves paid time off (PTO) requests, coordinating coverage as needed to maintain department operations. Reviews and approves secretarial timesheets for accuracy and compliance. Maintains daily attendance records and distributes attendance reports for secretarial and attorney staff to Client Services Specialists and the Director of Administration. Prepares and conducts annual performance evaluations for secretarial staff, including formal evaluation meetings. Monitors ongoing job performance, documents issues, and provides coaching or counseling on performance or behavioral concerns as necessary. Mentors legal administrative assistants by sharing expertise, best practices, and providing guidance on Firm policies and procedures; leads by example. Keeps the Director of Administration informed of any significant issues or concerns within the department. Conducts orientations for new attorneys regarding secretarial responsibilities and departmental procedures. Leads departmental orientation sessions for new support staff hires to ensure a smooth onboarding process. Administrative: Manages attorney and practice group calendars in Outlook, including scheduling client meetings (in-person and virtual), tracking filing and project deadlines, and coordinating trial-related activities, conference rooms, and travel logistics as needed. Oversees attorney inboxes and manages incoming client correspondence via email, phone, and certified mail. Tracks and reports attorney business expenses, processes check requests for vendor services in collaboration with the accounting team. Acts as a professional liaison between the Executive Committee, Partners, Firm Management, and external stakeholders. Initiates conflict checks and new client/matter forms, including client profile creation within the client management database. Maintains accurate tracking of attorney billable hours, ensuring timely monthly submissions to the billing department. Coordinates and supports attorneys in business development initiatives and related engagements. Assists with special projects, practice development efforts, and ad hoc administrative tasks as needed. Document Preparation & Management: Drafts and finalizes legal and non-legal documents, including general correspondence, memos, biographies, and PowerPoint presentations. Proofreads and formats all materials to ensure accuracy and compliance with firm policies and attorney preferences. Utilizes the firm's document management system to store, organize, and retrieve all matter- and client-related documents. QUALIFICATIONS: Minimum of five (5) years of prior experience as a legal secretary or legal assistant. At least two (2) years of experience in a supervisory or leadership role is required. High school diploma or equivalent required; additional education is a plus. Proficiency in MS Office 365 and legal technology platforms, including: Practice management software (e.g., Clio) Expense management tools (e.g., ChromeRiver, Concur) Timekeeping software (e.g., Intapp, Elite) Document management systems (e.g., iManage, NetDoc) Adobe Acrobat Strong word processing skills with a keen eye for detail. Excellent organizational and time management abilities, with the capacity to manage competing priorities in a fast-paced environment. High level of professionalism and discretion in handling confidential information. Strong deadline management and attention to detail. A collaborative, team-oriented work style is strongly preferred. PHYSICAL REQUIREMENTS: May be tasked with lifting, carrying, pushing or pulling up to 25 lbs., if able to do so. Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time. Must be able to bend at the knees and waist frequently Must be able to repetitively use a telephone and a computer mouse and keyboard. All employment is contingent on candidates providing at least two positive professional references from prior managers. We are looking for local candidates only. U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time. Thank you for your interest. Please understand that only qualified candidates will receive a response. PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment. We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.

Cooley is seeking a Legal Secretary to join the San Francisco Business team. The Business Legal Secretary will provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product Handle all incoming telephone calls and placement of outgoing calls in a professional manner Maintain good client relationships for all assigned timekeepers Open and sort mail for assigned timekeepers Enter Time Entry daily for assigned timekeepers in IntApp and maintain appropriate records Create and maintain files, including chronological files and indexes not stored in the Information Governance department Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as needed Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Assist other secretaries and timekeepers, as needed Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters Prepare and submit expense reports, check requests, travel reimbursements, health club reimbursement in accordance with accounting guidelines Prepare and arrange messenger service, copy center and facsimile requests, as needed Copy documents that are not appropriate to send to the copy center Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining and resolving conflicts within the CRM tool Make all necessary travel arrangements, adhering to the firm's Travel Policy Review and handle prebills Maintain current secretarial backup instructions, and client/matter lists Maintain attorney calendar, including scheduling and coordinating meetings Coordinate internal procedures and compile backup materials for attorney preparation of audit letter responses Reconcile telephone charge reports for office and cellular phones Other duties as assigned or required Skills & Experience Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required Fast and accurate typing Preferred: Previous business/corporate secretarial experience College degree or business college certificate Competencies Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary Must demonstrate initiative, diplomacy and tact Possess excellent written, communication and proofreading skills with attention to detail Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others Reliable, committed and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

A busy Social Security Disability law firm has an immediate opening for a full time Legal Assistant. The candidate must have excellent interpersonal skills and be able to handle a wide range of administrative/support tasks, be well organized, pro-active, and able to interact with a diverse group of people. Job Description Typing correspondence, answering multi-line phones, faxing, scanning and other general office duties. The position involves client contact by phone and in person. Qualifications Excellent verbal and written communication skills. Type 45 wpm and be well versed in MS Office (Word, Excel and Outlook). Ability to work in fast-paced, deadline oriented environment. 3 years of administrative experience or equivalent combination of education & experience preferred. Legal Experience, and Spanish bilingual a plus but not required Hours: Monday - Friday, Part Time postion - Flexible Additional Information Please include a cover letter with your resume describing how your job experiences will contribute to our business. Also, resumes without a cover letter will not be taken into consideration. **PLEASE DO NOT CALL THE OFFICE.** All your information will be kept confidential according to EEO guidelines.

This is a record of the essential functions of the listed job. The provides the employee, CEO, Human Resources, applicants, and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation. POPULATION SERVED The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise are not required to serve this population. POSITION SUMMARY Legal Assistant provides high-level support by maintaining and drafting documents, organizing files, and assisting in the preparation of legal matters. They also conduct research, prepare statistical reports, handle confidential information, and perform clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. POSITION QUALIFICATIONS This position requires a High School diploma or equivalent. Must possess excellent computer and communication skills and the ability to interact with people in all levels of the organization. DUTIES AND RESPONSIBILITIES Conducting legal research to find case law, statutes, and other legal precedents. Analyzing and summarizing legal documents and findings. Assist with drafting legal documents such as contracts, wills, pleadings, briefs, and discovery requests. Preparing and organizing exhibits for trials or hearings. Managing case files, including maintaining and updating records and databases. Organizing and tracking case-related documents and correspondence. Coordinating and scheduling appointments, court dates, and meetings. Handling administrative tasks such as answering phones, managing emails, and maintaining office supplies. Coordinating with court clerks, other law firms, and external parties as needed. Filing legal documents with courts and other agencies. Maintaining and organizing physical and electronic files in accordance with office protocols. Assisting with special projects as assigned, which may include research, drafting, or coordinating with external experts.

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world's most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish's Silicon Valley team in our fast-paced Practice Systems Department as a Legal Assistant - Tr ademark. How Will You Make a Difference? Provide administrative support to legal staff and paralegals. Prepare standard correspondence, memoranda, and other documents. Review, edit, and process vendor invoices and monthly client bills. Maintain records and filing systems. Schedule appointments / maintain calendar for legal staff What Will You Bring to the Table? High school diploma or equivalent At least 1+ years' administrative support experience, preferably in a law firm Skills and knowledge of administrative support as normally acquired through technical training or equivalent experience This position is hybrid with an in-office requirement of 2 days per week. Why Fish? When you join our team, we offer: Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement Award-winning retirement and profit sharing plans with employer contribution A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives A positive culture awarded an Outstanding Workplace designation in 2023 and 2024 by People Insight based on our high levels of employee engagement The pay range for this position varies by geographic market. In Silicon Valley, CA, the estimated starting pay is $32.57- $47.19 per hour (based on a 35-hour workweek), which is equivalent to $59,269 - $85,878 annually. Our Commitment to Diversity As a firm that serves the world's greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm. #LI-DM1 #LI-Hybrid

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

*****Please Apply to this job by emailing a Cover letter & Resume to ********************************** In the Cover letter, please describe why you are the right person for the job & why Sepulveda Sanchez appeals to you, also include what days, times you are available and what contact tel # to connect with you. *************** We are seeking an experienced Plaintiff Personal Injury Legal Asst / Paralegal to join us. [Bilingual: Spanish/English is preferred] The successful candidate will be responsible for providing support to our attorneys while performing a broad spectrum of legal services under the supervision of an attorney. Responsibilities include: Drafting Discovery Shells Calendaring Filing (State & Federal) Saving & organizing files Asst with Client Intake & Office Coord & as needed If you have a strong desire to help others, the ability to work on multiple cases simultaneously, and have at least 5 years of experience as a Legal Asst / Paralegal in Personal Injury law, we would like to meet you. Job Duties Timely and accurately e-file legal documents with federal and state courts, while strictly abiding by any local rules and guidelines. Prepare and organize various legal documents, such as pleadings, subpoenas, discovery requests and responses, briefs, and any trial related documents, including witness lists, exhibits lists, jury instructions, and any necessary trial binders. Ensure our attorneys' calendars are accurately updated and assist with the coordination of any court appearances, depositions, mediations, client meetings, and any other litigation related matters. Organize and maintain case files on CasePeer and Dropbox, ensuring all important information and documents are accurately recorded and easily accessible to our attorneys. Assist attorneys with expert designations and expert discovery, by assisting with scheduling, organizing expert files, and coordinating expert depositions. Coordinate with our clients and their medical providers to ensure clients are receiving appropriate treatment Assist attorneys during trial with trial exhibits and scheduling witnesses and experts. Work with accounting to ensure case costs are accurately documented and timely paid. Assist with Phones, Client Service, Client Intake Assist with care & coordination of Stockton office. client/Attorney/Business needs Benefits Benefits 401(k) Health & Dental Benefits Paid time off Professional development opportunities Requirements Qualifications and Skills Excellent written and verbal communication skills to facilitate effective interaction with clients, attorneys, medical providers, and experts. Strong research skills to gather and analyze information relevant to personal injury cases. Sharp attention to detail to ensure all documentation and information is accurate and complete. Proficient organizational skills to effectively manage a large case load, multiple deadlines, and incoming documents. Thorough understanding of relevant medical terminology in personal injury cases and e-filing procedures for state and federal court. Proficiency in Microsoft Office and legal software programs, including case management and document management tools, such as CasePeer. Ability to empathize and provide support to clients who have been catastrophically injured and are dealing with physical and emotional trauma. Problem-solving skills to identify and resolve issues that may arise during the case process or help move case forward. Bachelor's degree in Paralegal Studies or a related field, or a paralegal certificate, preferred Spanish Speaking Ability to work individually and collaboratively in a fast paced, in-office environment. Benefits Benefits Benefits 401(k) Health & Dental Benefits Paid time off Professional development opportunities

Legal Assistant - Civil Litigation | Nashville, TN Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, is seeking a full-time Legal Assistant to join our Concord, California office. This position offers an excellent opportunity to support a busy team of attorneys focused on general civil litigation, while gaining hands-on experience in a fast-paced and supportive legal environment. As the largest minority and women-owned law firm in the United States, QPWB provides a workplace rooted in collaboration, professional development, and long-term growth. About the Role The Legal Assistant will provide direct support to litigation attorneys, managing day-to-day case responsibilities and ensuring the seamless coordination of court filings, legal correspondence, and case management. The ideal candidate is highly organized, detail-oriented, and capable of thriving in a volume-driven litigation practice. Key Responsibilities Draft and prepare legal correspondence, memos, and supporting documentation under attorney direction Maintain and manage case files, including organizing, opening, and closing matters Track and manage subpoenas and requests for information Perform e-filing and e-service in California state courts Monitor attorney calendars and assist with scheduling trial, discovery, and key litigation deadlines Input and edit attorney time entries using legal billing software Communicate with clients, medical providers, and other stakeholders as needed Ensure timely escalation of case issues requiring attorney involvement Perform other administrative and legal support tasks as assigned Qualifications 2+ years of experience as a legal assistant or secretary in civil litigation defense Knowledge of California e-filing systems and state court procedures is required Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong written and verbal communication skills Excellent organizational abilities, time management, and attention to detail High School Diploma or equivalent required; additional legal training or certification is a plus Physical Demands This position involves primarily sedentary work with regular use of office equipment. The role may also include occasional walking outdoors, standing, reaching, and lifting materials up to 20 pounds. Working Conditions This role is based in an indoor professional office setting with typical noise levels and occasional interruptions. What We Offer Competitive salary commensurate with experience Comprehensive benefits package for full-time employees, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with employer match Paid vacation, holidays, and personal time A professional environment with opportunities for growth and long-term advancement Apply Now If you are a dedicated Legal Assistant with litigation experience and a desire to contribute to a dynamic legal team, we encourage you to apply. Submit your resume today for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AN1

Law Clerk Firm: Berding & Weil, LLP Type: Full-Time Temporary About Us: Berding & Weil, LLP is a dynamic and growing law firm specializing in real estate and construction law. We pride ourselves on delivering exceptional legal services while fostering a collaborative, inclusive, and supportive work environment. Position Overview: We are seeking a highly motivated and detail-oriented Summer Law Clerk to join our Walnut Creek office (onsite) for the 2026 summer term. The ideal candidate will assist attorneys with legal research, drafting, and case preparation, while gaining hands-on experience in a fast-paced, professional environment. This role offers an excellent opportunity for current law students to work closely with experienced attorneys and develop practical skills. Key Responsibilities: Conduct legal research and analysis to support ongoing cases. Draft legal documents, including briefs, motions, and correspondence. Assist with case preparation and file management. Attend client meetings and court proceedings as needed. Collaborate with attorneys on case strategy and development. Perform administrative duties to support the legal team. Qualifications: Currently enrolled in an accredited law school. Strong legal research and writing skills. Excellent organizational and time-management abilities. Ability to work independently and collaboratively. Proficiency in Microsoft Office Suite and legal research platforms (e.g., Westlaw, LexisNexis). Strong attention to detail and commitment to confidentiality. What We Offer: Competitive hourly rate. Direct mentorship from experienced attorneys. A supportive and inclusive work environment. Exposure to a wide range of real estate and construction law matters. How to Apply: If you are passionate about the law and eager to learn, we would love to hear from you! Please submit your resume, cover letter, and a writing sample to ************************** with the subject line: “2026 Law Clerk Application - [Your Name]” Berding & Weil, LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Your Role The Law Department Intern will work with the attorneys in the Law (Corporate Law, Litigation, Health Law, Privacy, and Compliance) and Government Affairs teams to support clients across the Company. Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow - personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning. Your Knowledge and Experience Must be a current 1st or 2nd year Law School Student Must reside in the state of California Requires strong research, analytical, writing skills and strong interpersonal and communication skills Requires at least 1 year of related professional experience, project, or coursework Requires strong communication skills, particularly writing for publication Experience analyzing and presenting sets of data and reports preferred Interest in health care preferred Proactive, solution focused mindset with demonstrated creative, problem-solving skills Pay: $25.00 per hour for Undergraduate $30.00 per hour for Graduate About Our Internships Our paid internship program is thoughtfully curated to provide students experience and exposure to the health professional industry. Interns will be given the opportunity to get hands-on experience with real work projects, build meaningful relationship and connections within the organization, and experience our mission and enterprise goals through our program curriculum centered on our leadership model (Personal, People, Thought, and Results Leadership). To see more about our internship program, check out this video. Our Summer 2026 Internship is June 8th or June 15th through August 14th, 2026. Application Process and Timeline: Now: Actively accepting applications November: If you meet the requirements, you will receive an invitation to complete Pre-Recorded Video Interview November - January: 2nd round interviews & offers extended As an intern at Blue Shield of California, you will: Participate in impactful projects during a 10-week internship program Undertake a 10-week curriculum designed to familiarize interns with BSC, leadership development, exposure to the healthcare industry, and more Be invited to participate in BSC employee events and networking opportunities such as Employee Resource Groups, employee volunteer activities, and more Your Work In this role, you will: Review and draft pleadings, contracts, board minutes, and legal memos Attend client meetings Conduct legal and policy research Perform other special assignments

SUMMER LAW CLERK Summer Law Clerk Stipend: $1000/week stipend Hours: 40 hours a week for 10 Weeks, 5 days per week (May 26 to August 7th) FLSA Status: Internship Reports to: Supervising Attorney Deadline: May 30, 2026 About Asian Pacific Islander Legal Outreach API Legal Outreach is the largest social justice legal organization focused on the Asian/Pacific Islander, Latinx, and immigrant communities of the Greater Bay Area and the Central Valley. A growing community-based organization founded in 1975, our mission is to provide culturally competent and linguistically appropriate direct services to the most marginalized segments of our community including low-income women, seniors, immigrants, and youth. With offices in Oakland and San Francisco, our work is focused in the areas of Gender-based Violence, Immigration and Immigrant Rights, Disability Rights, Senior Law and Elder Abuse, Anti-Human Trafficking, Youth Violence Prevention, Anti API Hate Violence, the preservation of affordable housing and small businesses, and other social justice issues. Position Overview APILO is seeking Summer Law Clerks who are passionate about providing culturally competent legal services to vulnerable, low income members of the community. APILO seeks law clerks interested in working with at least one of the following practice areas: Housing, Immigration, Anti-Human Trafficking, Elder Law, Domestic Violence/Family Law, and Anti-API Hate. Please indicate in your application which practice area(s) you are interested in. Key Responsibilities: Assist with providing direct legal representation to low income community members under the supervision of legal staff. Conduct legal research and draft memoranda to support and assist attorneys in case preparation. Draft and review legal documents under the supervision of licensed attorneys. Assist in the initial intake process, gathering preliminary information from potential clients through telephone and in-person interviews. Support community education initiatives by helping prepare materials and presentations and attending outreach events. Attend meetings and collaborate with community partners, ensuring that the organization's legal perspective is represented. Attend court hearings, client meetings, and other relevant events for client work. Minimum Qualifications Must be currently enrolled in, or a recent graduate of, an accredited law school. Demonstrated ability to conduct thorough legal research and produce clear, concise legal memoranda or other legal documents. Demonstrated passion or experience advocating for underserved communities. Ability to collaborate effectively within a multicultural team and adapt to the dynamic nature of legal casework. Preferred Qualifications Bilingual and bicultural skills relevant to low-income communities, especially API languages or Spanish. Working knowledge of Legal Server or other case management software. To Apply: Please click on the links below to apply and send your cover letter and resume with three professional references. In the subject line, please write Summer Law Clerk. In your cover letter, please address the following questions: Why did you apply to APILO? How does the mission inspire you? How does your background and experience support APILO's work? Equal Employment Opportunity: API Legal Outreach is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Palo Alto or San Francisco office, as a Legal Practice Assistant. Under the general direction of assigned attorneys and/or supervisor, performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested. Responsibilities Essential Functions: Secretarial Responsibilities Responsible for working knowledge of legal secretary functions, including but not necessarily limited to: Telephone and voice mail procedures Managing travel and calendaring Operation of photocopy equipment E-mail and electronic file management MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures Accounting and Billing procedures, as applicable Conflict Checks/New Client Matter Memos and Intake Filing and other Records Center procedures Other tasks as assigned by attorneys and/or Supervisor Document Production Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures Draft, edit, format legal documents for distribution when needed Proofreads work products Photocopies, assembles and distributes prepared material as requested Redlines, e-mails, or otherwise processes documents in accordance with author's request Collaborate with firm departments regarding local and federal legal filings as needed Enters attorney time into Firm timekeeping system Equipment and Software Responsibilities Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to: Desk and/or laptop personal computers Text scanners and scanner software, as applicable E-Fax software and procedures Timekeeping, billing, expense, and conflict management software Client database software Microsoft 365 related software Document management software Video Conferencing software Delta View procedures Additional Duties Leverage and collaborate with various firm departments as needed Performs personal timekeeping and prepares timecard for timely submission Answers telephone and monitor e-mail and/or voice for attorney assignment upon request Advises Supervisor of equipment, software and maintenance problems, or training issues Provides overtime and/or team coverage on occasion as needed Performs other duties as assigned or required to meet Firm goals and objectives Promotes professionalism at all times Qualifications Education/Training/Certifications: High School diploma required; college degree preferred Professional Experience: 2-6 years' experience as a legal secretary required Law firm experience preferred. Knowledge of local and federal court rules and civil procedures a plus Technical Skills: Must be computer proficient with knowledge of Microsoft Office 365 Technologically Savvy Performance Traits: Excellent grammar, punctuation and spelling skills required Possesses excellent communication and organization skills with ability to multi-task Works in a team environment and effectively supports assigned attorneys with minimal supervision Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills Physical Requirements: Ability to lift up to 25 lbs. Ability to lift and move files and boxes as needed The typical pay scale for this position is between $95,000 and $135,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-HYBRID #LI-LG1

We assist those who are physically or mentally unable to work apply for Social Security disability benefits or SSI. We also handle appeals and represent them at hearings. Qualifications Be able to multi-task; good computers skills; typing skills; quick leaner; customer service a plus; Spanish preferred but not required Additional Information Please text or call ************** or ************.

Job Title: Legal Office Manager / Secretary Salary/Payrate: $95K - $105K + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Under the direction of the Partner in Charge, the Office Manager/Legal Secretary is responsible for overseeing the overall administrative management and day-to-day operations of the Marin office. This role plays a key part in fostering a professional, efficient, and collaborative work environment. The Office Manager/Legal Secretary leads and supports non-attorney staff, ensures that attorneys receive timely and effective administrative support, and proactively coordinates resources to meet the needs of the office. Acting as a central point of contact between the Sacramento office and Firmwide departments, this role is instrumental in maintaining consistent operational excellence and upholding the Firm's policies, procedures, and high standards of service. The Office Manager/Legal Secretary also provides direct legal secretarial support to one to two attorneys, depending on office needs, staffing ratios, and coverage requirements. This hybrid role requires excellent multitasking, organizational, and communication skills, along with the ability to manage competing priorities effectively. Office Operations and Leadership Oversee daily office operations in coordination with the Partner in Charge to ensure efficiency, professionalism, and high staff morale Supervise non-attorney staff; partner with Human Resources on hiring, onboarding, employee relations, and workplace investigations Ensure supervisory responsibilities are carried out in accordance with Firm policies and applicable employment laws Maintain strict confidentiality in handling sensitive personnel, client, and Firm-related information Monitor staff performance and draft performance evaluations and counseling documentation for HR review Review and approve staff timecards to support accurate and timely semi-monthly payroll processing Responsible for overseeing the annual renewal process for client contracts and legal service agreements. Manage office budget planning and expense tracking Administrative Coordination Ensure attorneys receive timely administrative support by coordinating workloads and secretarial assignments Reassign staff as needed based on skills, workload, and team dynamics Manage overflow support and short-term support needs by leveraging Firmwide resources Communicate attorney coverage updates before 9:00 a.m. daily Schedule and lead regular staff meetings to share updates and training Collaboration Coordinate with the Facilities Department for office improvements, buildouts, and office moves; liaise with building management on facility issues Support IT Department with local tech needs and provide on-site assistance to IT staff as needed Work with the Marketing Department on events, seminars, and materials such as pitch folders, attorney biographies, and presentations Facilitate continuing legal education tracking by ensuring appropriate documentation is submitted to the Firm's librarian Team Building and Culture Plan and coordinate staff events to foster engagement and collaboration Encourage participation in Firmwide and HR-organized activities Maintain positive communication with attorneys, staff, and Firmwide departments Promote a professional and collegial office environment Legal Secretary Duties Provide direct legal support to one to two attorneys, including drafting, editing, and proofreading legal documents and correspondence Handle e-filings and support all stages of the litigation process, from initiation through trial Prepare and assemble court filings, hearing binders, deposition exhibits, and arbitration/mediation packets Maintain attorney calendars, schedule meetings and travel, and manage time entry and expense reporting Prepare and process new client/matter intakes per Firm procedures Support marketing efforts through preparation of presentations and pitch materials Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs. Qualifications and Requirements Minimum of five years of office management experience, preferably in a legal or professional services environment Minimum of five years of litigation secretary experience Strong organizational skills with effective task management, prioritization, and delegation Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong business writing, editing, and proofreading skills High level of professionalism, discretion, and interpersonal communication Typing speed of at least 70 words per minute Communicate effectively and professionally with clients, attorneys, staff, and vendors Skilled in operating standard office equipment, including computers, scanners, and photocopiers Consistently reliable in attendance and punctuality