Medical administrator vs scheduling specialist

The differences between medical administrators and scheduling specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a medical administrator and a scheduling specialist. Additionally, a scheduling specialist has an average salary of $37,269, which is higher than the $35,713 average annual salary of a medical administrator.

The top three skills for a medical administrator include patients, patient care and medical terminology. The most important skills for a scheduling specialist are patients, medical terminology, and home health.

Medical administrator vs scheduling specialist overview

	Medical Administrator	Scheduling Specialist
Yearly salary	$35,713	$37,269
Hourly rate	$17.17	$17.92
Growth rate	-8%	-8%
Number of jobs	104,510	73,381
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 44%
Average age	49	49
Years of experience	2	2

What does a medical administrator do?

A medical administrator is in charge of overseeing a medical facility's daily operations, ensuring the efficiency of all services and processes. Among their responsibilities include setting goals and guidelines, studying the feedback of different parties, gathering and analyzing data to identify areas needing improvement, planning and organizing new services and projects, managing the medical staff, and developing strategies to optimize operations. They may also develop training programs for new and current employees, coordinating with experts in the medical field. Furthermore, as a medical administrator, it is essential to lead the workforce while implementing the hospital's policies and regulations.

What does a scheduling specialist do?

A scheduling specialist is responsible for managing the department's meeting, conference, and event schedules, as well as negotiating with suppliers and third-party vendors for appointment and program needs. Scheduling specialists may also perform administrative and clerical duties as needed, especially on communicating with clients and informing them of meetings, and responding to their concerns and inquiries. A scheduling specialist must have excellent communication and organizational skills, as well as knowledge of the data processing procedures to maintain the organization's database, updating clients' information, and tracking business transactions.

Medical administrator vs scheduling specialist salary

Medical administrators and scheduling specialists have different pay scales, as shown below.

	Medical Administrator	Scheduling Specialist
Average salary	$35,713	$37,269
Salary range	Between $28,000 And $45,000	Between $27,000 And $51,000
Highest paying City	Hillsborough, NJ	New York, NY
Highest paying state	Connecticut	New York
Best paying company	W. R. Berkley	Bristol-Myers Squibb
Best paying industry	Finance	Transportation

Differences between medical administrator and scheduling specialist education

There are a few differences between a medical administrator and a scheduling specialist in terms of educational background:

	Medical Administrator	Scheduling Specialist
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	-	-

Medical administrator vs scheduling specialist demographics

Here are the differences between medical administrators' and scheduling specialists' demographics:

	Medical Administrator	Scheduling Specialist
Average age	49	49
Gender ratio	Male, 23.0% Female, 77.0%	Male, 23.9% Female, 76.1%
Race ratio	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%
LGBT Percentage	9%	9%

Differences between medical administrator and scheduling specialist duties and responsibilities

Medical administrator example responsibilities.

Facilitate client relationships and manage surgery schedules, financial consultations, follow up care and ongoing maintenance.
Maintain a working knowledge and understanding of CPT and ICD-10 codes.
Provide patients with information explaining hospital admission policies, time of admission, and HIPPA privacy guidelines.
Receive and fulfill requests for release of information to patients and external providers following HIPPA guidelines
Attend classes to improve proficiency in billing using CPT and ICD9 codes with special modifiers.
Verify coverage for third-party insurance, Medicaid, Medicare, and out of network benefits.

Scheduling specialist example responsibilities.

Manage clinic visit schedules, rehabilitation conferences, medical exams, trial appearances, depositions, etc.
Treat all patients with compassion and dignity no matter what their socioeconomic status is.
Job entail becoming familiar with medical insurance carriers, which include Medicaid and Medicare programs.
Schedule patients for radiology procedures, including complicate scheduling for multiple exams in one patient visit.
Register patients into EMR system, ensuring accuracy when updating patient information, demographics and insurance.
Schedule outpatient appointment for radiology patients, verify insurance, obtain authorization from insurance companies for special procedures.

Medical administrator vs scheduling specialist skills

Common medical administrator skills

Patients, 29%
Patient Care, 10%
Medical Terminology, 7%
HIPAA, 6%
CPT, 5%
Medicaid, 5%

Common scheduling specialist skills

Patients, 25%
Medical Terminology, 8%
Home Health, 7%
Patient Care, 5%
Insurance Verification, 4%
Excellent Interpersonal, 4%

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Office and Administrative Industry
Medical Administrator
Medical Administrator vs Scheduling Specialist

Updated January 8, 2025

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