Office assistant jobs in West Mifflin, PA - 397 jobs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Office Clerical work, ordering supplies and Deltek project set up. Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications 2-5 years of office experience Strong interpersonal, customer service and communication skills Organizational Skills, Communication Skills, Good with Technology Ability to multitask Proficient in Microsoft Office suite

Since 2000, Logix Guru has been a leading provider and valued partner of Information Technology (IT) Staffing and Digital Engineering solutions with expertise in Application Engineering, Cloud Engineering, Data and Analytics, DevOps, Low Code Development and Digital Assurance. We have served the Healthcare, Finance, Manufacturing and Software Development industries. Summary: As an Administrative Assistant, you will provide essential administrative support reporting directly to the President. Responsibilities: Provide administrative support to the President. Screen and direct phone calls. Proactively manage the President's calendar, scheduling meetings, appointments, and prioritizing tasks to avoid conflicts. Draft and edit professional correspondence, emails, presentations, and reports on behalf of the President. Maintain accurate and organized filing systems, both electronic and physical, to ensure easy access to important documents. Act as a primary point of contact for internal and external stakeholders, communicating information and managing requests effectively. Required skills and qualifications High school diploma or equivalent Proven experience as an Administrative Assistant supporting senior-level executives. Superb written and verbal communication skills Strong time-management skills and multitasking ability Tech Savvy: MS Office Skills, MS Outlook-Aptitude for learning new software and systems Preferred Skills & Qualifications College degree or equivalent Previous success in office management Experience developing internal processes and systems Comfortable handling confidential information Experience: 1-3 years of experience in an Administrative Assistant role. Job Type: Part Time or Full Time Schedule: Monday-Friday No nights/weekends Ability to commute/relocate: Murrysville, PA 15668: Reliably commute or planning to relocate before starting work. Logix Guru is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Note: The above job description is not exhaustive and may be subject to change based on the needs of the business.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Hours are flexible Candidates should have Biochemistry degree. Please include BIO courses in submittal. manager would be very interesting in pharmacist students in their last year. The Search and Evaluation team is seeking for a candidate updating the business databases using Salesforce and SharePoint systems. Using public domains and confidential information the candidate will review the scientific information and update the internal systems with guidance accordingly. Required: • Bachelor's degree in Biology/Pharmacy. Biology decision making is necessary for proper updating the systems. • Good typing skills and computer systems proficiency • Must be able to maintain the highest levels of confidentiality • Must have high attention to details • Experience with Salesforce and SharePoint is preferred • Good communications skills

The Office of the Vice Provost for Community, Culture and Engagement (CCE) plays a vital role at CMU, setting and driving strategies that enhance inclusive excellence across the institution. The office serves as a central convener, coordinating the implementation and application of these strategies within academic and administrative units. We are currently seeking an Executive Assistant and Inclusion Event Coordinator who will be responsible for setting priorities and managing the execution of administrative, financial, and event functions for the CCE. This position will regularly handle sensitive information, requiring the maintenance of strict confidentiality and discretion. Additionally, this position will be responsible for planning and implementing the office's education and signature events, in conjunction with key campus partners, such as cultural recognitions, MLK, Juneteenth, Pride month, etc. Additionally, this position will provide executive administrative support for the VPCCE Officer, which includes scheduling, travel, and expense/financial reconciliation. Core responsibilities include: Executive administrative support for the Vice Provost for Community, Culture, and Engagement Officer, which includes scheduling, travel, expense/financial reconciliation, etc. Manage the administration of the Office by working collaboratively with others internally and externally Draft correspondence, presentations or reports on behalf of the Vice Provost Responsible for clerical/coordinating assistance of specific projects or events and/or may be the only support staff for a particular project area Assist with project plans and tracking of events, initiatives, and key processes until completion Serve as office liaison to key partners (e.g., University events and Engagement, Communication & Marketing and Inclusive Excellence Officer and other collaborators) Assist with program and event details (e.g. logistics, props, food, budgets, vendor contracts and invoice processes) Track office marketing and communication (e.g., website, social media, articles, etc.) Assures operations of the Office are in good working order, financial reviews and reconciliations are completed, and discrepancies are resolved Maintains accurate records and knowledge of budget expenditures, and counsels the Vice Provost on status, opportunities and concerns regularly Provides general office management such as: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc. Coordinates various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc. Prepares agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc. Serves as initial contact and liaison with various campus stakeholders, providing information/coordination via phone or in person for internal/ external partners; provides general information regarding the Office Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Ability to handle confidential information Strong planning and organizational skills Strong oral and written communication skills Qualifications: Associates degree 5-8 years of administrative support experience A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful pre-employment background check Additional Information: Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon. Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Executive Administrative Support Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance

The ideal candidate will exhibit high standards, excellent communication skills, and have the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Manage and coordinate active calendars Schedule and confirm meetings Ensure organization of files according to office protocol Provide ad hoc office support as needed Qualifications Bachelor's degree or equivalent experience Good interpersonal, customer service and communication skills Ability to multi-task Proficient in Microsoft Office Suite

We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? As a Back Office Assistant at Diamonds Direct, you will be the crucial support system behind our in-store operations. We are looking for a dedicated and organized individual-a true RHINO-who is passionate about the jewelry industry and committed to ensuring the seamless functioning of our luxury retail environment. Your role will be integral to maintaining the smooth operation of daily tasks and supporting the store team in various capacities. Key Responsibilities: Inventory Management: Handle shipping and receiving of inventory, oversee inventory control at the store level, and manage special orders to ensure stock levels and availability meet store needs. Vendor Relations: Manage relationships with vendors, ensuring effective communication and resolution of any issues that may arise. Store Support: Assist the store team with merchandise-related inquiries and customer orders, providing essential support to enhance the customer experience. Organizational Duties: Maintain an organized workspace, manage multiple tasks efficiently, and ensure that all back-office functions are performed accurately and timely. What's in it for You? Career Development: Benefit from our investment in your professional growth and career advancement opportunities within the organization. Comprehensive Exposure: Gain insight and experience across various departments within Diamonds Direct, enhancing your understanding of luxury retail operations. Family-Oriented Culture: Join a supportive and inclusive team environment where your contributions are valued and celebrated. Requirements: Experience: Previous experience in customer service and/or vendor management is required. Experience in a luxury retail jewelry environment is preferred. Skills: Strong communication skills for effective interaction with vendors and store team members. Proficiency in computer skills for managing inventory and handling special orders. Excellent organizational skills with the ability to multi-task and manage time efficiently. Availability: Must be able to work Saturdays to accommodate the peak operational needs of the store. Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Kelly Services is currently recruiting for a Front Desk Receptionist for our client, a Global Healthcare Solutions leader in Monroeville, PA. This is a temp-to-hire opportunity and pays $15.00 per hour. Essential Duties and Responsibilities: L ooking for a person who can present a professional appearance, a calm and accommodating demeanor and be comfortable in a front desk position with lots of activity. Under close supervision of the designated manager or supervisor this person will operate multiple-call switchboard console and route calls to the appropriate person or location as well as perform general reception duties and related clerical tasks. Greets vendors customers job applicants and other visitors; admits authorized visitors and escorts to the proper office with the proper identification Establishes and maintains pertinent message and visitor logs Accepts packages and other front door deliveries and routes to the appropriate recipient or location Ensures that the front lobby remains neat and organized Develops and maintains cooperative, positive and professional working relationships with others May assist with a variety of scheduled and unscheduled projects occurring in the facility Complies with all appropriate policies procedures safety rules and regulations. Capable learning security and evacuation procedures quickly Required Experience and Skills: Two-year Associate's Degree in business administration, accountancy, sales, marketing, computer sciences, or similar vocations, or equivalent combination of experience and education 1-2 years directly related experience. Ability to communicate effectively both orally and in writing Strong interpersonal skills Strong organizational skills; attention to detail Ability to resolve issues quickly and efficiently Ability to represent a positive and professional image Knowledge in Microsoft Word, Excel and Outlook Term of Assignment: Temp-to-hire opportunity 8:00am-5:00pm Monday through Friday Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Techstra Solutions, a Technology Consulting & Resourcing firm, is looking for an Operations focused Office Administrator to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people. The individual will support staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are all equally important. Analysis and problem solving are integral parts of this position. Responsibilities: Oversee the daily office operations and ensure smooth functioning of all administrative tasks: Onboarding Resource time and billing Office administration Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders HR & Recruiting - assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting and onboarding activities Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible Project/Task Management - Prioritize and manage multiple projects/tasks simultaneously, and follow through on issues in a timely manner Facilitate executive-level operations - Arrange travel schedule and reservations for executive management Compliance and risk management - Ensure that the organization complies with all relevant laws and regulations by implementing policies and procedures to mitigate risks and compliance concerns. Be responsible for administrative and personal support to two company principals including: Correspondence Scheduling meetings Personal errands MUST HAVE: 3+ years' experience in a professional office environment Strong organizational, communication, and time-management skills Experience assisting busy executives with day-to-day activities Strong proficiency in Microsoft Office, SharePoint (especially MS Excel and PowerPoint) Experience successfully creating and/or modifying processes Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily) At Techstra Solutions, we help top companies and brands achieve the business value of Digital and Talent Transformation. We believe there are three components in successful business transformation: Business Strategy, Technology and Talent. It is the coming together of these three disciplines that enable companies to take full advantage of opportunities. It differentiates us. Our approach is holistic and all encompassing. We consider the full picture as we guide our clients on this journey. We are experts in transformation, business strategy, technology, innovation, and human capital management. We deliver our expertise through client consulting, innovative staffing solutions and software development. From strategy through implementation, we are dedicated to bringing our clients world-class business and talent solutions that fit strategic requirements and most importantly, deliver results. Equal Employment Opportunity Statement Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process, including, but not limited to, recruitment, hiring, promotion, selection, transfer, demotion, layoff, termination, compensation, benefits, and other terms and conditions of employment. The policy of equal opportunity applies without regard to race, color, creed, religion, gender,, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability that can reasonably be accommodated without undue hardship, military status, veteran status, genetic predisposition or carrier status, alienage or citizenship, domestic partnership status, arrest or conviction record, status as a victim of domestic violence, or any other protected categories under federal, state, or local law. The Company also prohibits discrimination or harassment based upon the perception that a person has, or is associated with a person who has, any of these characteristics.

We are searching for an enthusiastic, service-focused hotel front desk agent to join our guest services team. You'll welcome guests, manage accounts, answer inquiries, and field complaints to ensure we deliver an excellent experience to every guest. You will bring excellent communication skills and a passion for putting our guests first. If you love interacting with people in a positive work environment, apply now!

A leading service and design-build HVACR contractor in the Pittsburgh area is looking to hire an organized, timely, and respectful Front Desk Office Administrative Assistant. Successful candidate will ensure the efficient day-to-day operation of the office, and support the work of management and other staff and perform administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Job Description Primary Duties and Responsibilities Reception •Answer general phone inquiries using a professional and courteous manner •Direct phone inquires to the appropriate staff members •Reply to general information requests with the accurate information •Greet clients/suppliers/visitors to the organization in a professional and friendly manner Office administration •Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents •Sort incoming mail, faxes, and courier deliveries for distribution •Prepare and send outgoing faxes, mail, and courier parcels •Forward incoming general e-mails to the appropriate staff member •Forward voice mail from the general mailbox to the appropriate staff member •Purchase, receive and store the office supplies ensuring that basic supplies are always available •Code and file material according to the established procedures •Update and ensure the accuracy of the organization's databases •Back-up electronic files using proper procedures •Provide secretarial and administrative support to management and other staff •Make travel, meeting and other arrangements for staff •Coordinate the maintenance of office equipment Assist with financial management •Use computer software to prepare invoices •Code and file financial material according to established records management procedures •Process accounts payable ensuring timeliness and accuracy of information •Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup •Administer petty cash according to established procedures •Month end duties as required Provide Management/Meeting support •Prepare meeting agendas and supporting material for distribution •Ensure the timely distribution of material •Support management with meeting, travel and other arrangements •Draft minutes of meetings for review •Create action list for management staff from meetings Qualifications Qualifications Education/Experience •Associates or technical school degree minimum or commensurate professional experience •Bachelor's degree preferred •1-3 years in an office setting Knowledge, skills and abilities Proficiency in the use of computer programs for: •Word processing •Databases •Spreadsheets •Bookkeeping •E-mail •Internet Proficiency in the use of office equipment: •Computer •Voice messaging systems •Fax •Photo copier Personal characteristics Demonstrated competence in some or all of the following: • Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization. • Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. • Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. • Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. • Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. • Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. • Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. • Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work may be performed inside the office, where the noise level is usually quiet to moderate, or in the warehouse, where the noise level can be moderate to very loud. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands, handle objects, keyboards or controls, and reach with hand and arms. The employee frequently is required to stand and sit. The employee is required to walk, stoop, kneel, talk and hear. Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus. Additional Information An Equal Opportunity/Affirmative Action Employer.

Aquila's Membership Sales/Front Desk Attendant (part-time) promotes athletic club services in order to sell new memberships, greets and registers club members upon entry, and performs a variety of administrative duties. Pay rate: $12/hour plus commissions for each membership sold Work days: Friday, Saturday and Sunday Work Hours: Fridays - 12pm-6pm; Saturdays 9am -2pm; Sundays 10am-3pm You will enjoy all of the following benefits at Aquila: Paid sick time Continuing education reimbursements Service bonuses Commuter pre-tax benefits Fitness retailers discount programs 401k plan with company match Responsibilities include: Greet members and guests in a friendly, professional manner. Check members in and ensure access policies are followed. Answer phone calls, emails, and respond to inquiries promptly. Conduct tours for prospective members and explain membership options. Handle membership sign-ups, renewals, and cancellations. Address member concerns or escalate issues to management. Promote gym programs, special offers, and events. Meet or exceed monthly sales and membership goals. Follow up with leads via phone, email, or in-person to convert into memberships. Assist in implementing marketing campaigns and referral programs. Administration of all documentation to process new memberships Provide outstanding customer service Anticipate and responds to member needs Perform various other duties as assigned Qualifications: High School Diploma Knowledge of Windows, Internet browsers, and ability to learn new software Skills required: Excellent verbal communication skills Customer service oriented Organized Positive attitude Punctual Dependable Maintain a desire for continual improvement All candidates must be able to complete a background check.

Enhances effectiveness by providing information management support to all Center departments utilizing open communication. Maintains a safe environment for both consumers and employees to include physical, moral, emotional and social responsibility, as well as a clean reception area by complying with Center policies and procedures. Organizes work by reading and routing correspondence; collecting information; initiating telecommunications. Maintains customer confidence and protects operations by keeping information strictly confidential while utilizing social responsibility. Maintains continuity among work teams by documenting and openly communicating actions, irregularities, and continuing needs. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting data. Support and facilitate the completion of regular reports, typing, distributing meeting notes, routine correspondence, and EMR to do list. Maintaining Credible to do list and tickets assigned through the support staff ticketing system, completing tasks in a timely fashion or by assigned due date. Complete processes in accordance with company policies and procedures. Contributes to team effort by accomplishing related results as needed. Adhere to seven recognized Sanctuary commitments which includes social responsibility, social learning, non-violence, open communication, democracy, emotional intelligence, growth and change.

The Residence Life Office Assistant, under the direction of the residence life professional staff assist with managing the front desk in the Office of Residence Life and are responsible for completing a variety of office functions (i.e., answering the phone, responding to emails, complete assigned projects, etc.). Residence Life Office Assistants also assist with a variety of administrative tasks and residence life services and events to ensure the successful operation of on-campus housing. The responsibilities of this position included, but are not limited to: Greet all students, parents, families, and guests as they enter the second floor of the Carriage House and direct them as necessary to the appropriate staff members and offices. Answer office phone and respond to questions, while relaying messages to staff members. Check and respond to office emails and voicemail messages. Manage office key processes and potentially test keys in residential spaces on campus. Enter facilities work orders and ensure completion by contacting residents and inspecting spaces. Conduct room inspections, health and safety inspections, damage assessments, and vacancy checks as needed. Assist with the management of the key closet, which includes hanging, inventorying, testing, and preparing keys. Maintain and manage office filing system, which includes organizing and re-organizing existing files. Perform resident lockouts and/or sign out temp keys during assigned office hours. Enforce residence life and university policies. Complete assigned special projects during office hours. Perform other Residence Life Office Assistant related responsibilities or duties as assigned. Position Requirements: Enrolled as a full-time student for the Fall 2025-Spring 2026 term (Note: If a student is a December 2025 graduate and is in good standing, they will still be considered for work for the Fall 2024 semester). Available to work Monday through Friday between the hours of 9:00 a.m. to 8:00 p.m. The exact schedule will be determined once Residence Life Office Assistants are hired. Must be in good standing with the University, which includes having no academic, financial, medical, or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role, per university guidelines and restrictions. Have not outstanding holds, such as financial, medical, academic, or student conduct holds. Adhere to the Chatham University Student Honor Code and Residential Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment. Position Compensation: $9.00 per hour. Specific hours per week will be determined after the schedule is completed. Office Assistants cannot work more than 10 hours per week maximum. Term of Service The Residence Life Office Assistant is a ½ year or 1 year academic term position for the Fall of 2025 and/or Spring of 2026. Employment as a Residence Life Office Assistant starts on August 25, 2026 and concludes at the end of the day on April 29, 2026. Summary: It is essential that each Residence Life Office Assistant perform all expectations listed in this position description and be able to meet all position requirements. If a staff member does not fulfill the responsibilities of the position, that staff member will be subject to a disciplinary review to address or correct the performance issue(s) or may be terminated from their Residence Life Office Assistant position. Note: The Office of Residence Life reserves the right to update, edit, or adjust the Residence Life Office Assistant Position Description, Position Duties, and Position Responsibilities as needed and will provide written notice. **Please complete the internal application for Residence Life Here: *********************************************************************************** All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year. Student jobs do not automatically roll over to the next academic year or summer. Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Office Administrator - Order Entry & Vendor SupportMcDonald, PAStarting at $20.00/hr. to $24.00/hr. Depending on experience.M to F - 8:30 am to 5:00 pm Temporary to Hire Benefits After Probationary PeriodInclude health benefits, 401K plan, paid holidays, and vacations. Job Description: A fast-growing company focused on providing innovative industrial and environmental solutions. We are looking for a dependable and detail-oriented Office Administrator to join our team. This role is central to our day-to-day operations and involves order entry, vendor invoice processing, and professional communication management. Key Responsibilities: Order Processing: Accurately enter and maintain customer sales orders in SAP Business One Verify pricing, quantities, and delivery terms with internal teams Coordinate with logistics and production to ensure order fulfillment Vendor Invoice Entry: Input vendor invoices into SAP Business One, matching them with purchase orders and receipts Communicate with purchasing or vendors to resolve discrepancies Help maintain accurate records for accounts payable Phone and Front Office Management: Answer and route incoming calls in a courteous and professional manner Greet visitors and provide general support to office guests Maintain office supplies and assist with other administrative tasks as needed Qualifications & Experience: 2+ years of administrative or office experience preferred Experience with SAP Business One is highly preferred Strong computer skills including Microsoft Excel, Outlook, and Word Excellent organizational skills and high attention to detail Professional communication skills and positive phone etiquette Ability to multitask and prioritize tasks effectively Compensation & Benefits: Pay based on experience Career growth opportunities in a growing company We are an EOE

The Medical Office Assistant for Trilogy Wellness works in the medical office completing a variety of tasks to ensure patient care, office readiness, and organizational growth. Their role is to interact with patients in person and via phone for scheduling, check-in, toxicology, and check out. They interact with community partners to ensure referral sources for patients, maintain the office, and attend community events on behalf of the company. Responsibilities and Duties Provide outstanding customer service Greeting patients Checking patients in and out Verify Insurance information Collect co-pays/payments due Deposit cash at the bank Answer phones, return messages Schedule new and existing patients Collection of drug screen samples Creating and maintaining a clean and welcoming office environment Data entry, running reports, auditing and filing Managing, updating, and charting patient records in an Electronic Medical Records System (EMR) Creating and maintaining community partnerships Assist patients and providers with referrals to community partners Attending community events on behalf of the organization Other office duties as assigned by the regional manager Qualifications Office Experience: 1 Year (Required) High School or Equivalent (Required) US Work authorization (Required) Drivers License (Required) EMR experience (Preferred) Previous medical office experience (Preferred)

We are seeking a Receptionist to be the welcoming face and voice of our office. This position plays a vital role in ensuring smooth daily operations by managing incoming calls, greeting visitors, handling mail, supporting accounts payable, and coordinating office supplies and building maintenance. This role will be right outside the Pittsburgh PA area in Robinson PA and will be onsite 5 days a week! This will be a fast moving quick interview process as this is an urgent hiring need Primary Responsibilities Answer and direct incoming calls courteously, quickly, and efficiently Provide a warm welcome to visitors, register them in the visitor log, and direct them to the appropriate department Perform Accounts Payable data entry and maintain invoice tracking for managers Manage daily mail processing, retrieval, and delivery; assist with administrative shipping duties such as logging incoming mail, scanning, and updating systems Assist with department-based projects and assignments as directed by the supervisor Qualifications Minimum of 1 year of professional administration experience Proven ability to prioritize tasks and meet deadlines Strong communication and interpersonal skills with a professional demeanor Ability to adapt quickly to a changing environment and requirements Must be able to work Monday - Friday 8:00am-5:00pm

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive team member, you will serve as the first point of contact for visitors and callers, manage scheduling and correspondence, and assist with a variety of clerical tasks. Your positive attitude and strong organizational skills will contribute to a productive and welcoming work environment. Responsibilities Greet visitors with professionalism and warmth, ensuring a positive first impression Maintain organized filing systems, both physical and digital, including data entry and document proofreading Schedule appointments, meetings, and calendar management for staff members efficiently Support project set-up in Deltek accounting system (experience not required) Track project opportunities, including sales leads and proposals, in Salesforce (experience not required) Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring client satisfaction Perform clerical duties including copying, scanning, mailing, and managing incoming/outgoing correspondence Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams for collaboration Excellent computer literacy with the ability to learn new software quickly Strong typing skills with attention to detail for data entry and proofreading tasks Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Experience working at engineering firm is a plus! This role offers the chance to develop valuable skills in office management while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on providing outstanding service and maintaining smooth administrative operations. Training will be provided for various programs and ERP systems.