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Branch Coordinator - Floorcovering Bookeeper
Sherwin-Williams 4.5
Project coordinator job in Bensenville, IL
This position works closely with wholesale customers to determine their floorcovering needs, answer their questions about Sherwin-Williams products, and recommend the right solutions. Branch floorcovering coordinators are also expected to promptly resolve any customer concerns and ensure maximum client satisfaction as well as stay up-to-date with product features and maintain the high quality and visual standards of the products and branch. Click here to learn more about our Floorcovering Division and the services we provide to our customers across the country. The individual selected for this role will be based at Store #3721, located at: 523 Thomas Dr Bensenville, IL, 60106-1620
Job duties involve contact with customers, which may include minors; and access to cash and other payment methods, electronic equipment, personal information, store merchandise and other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company's customers, staff, employees, vendors, contractors, and the general public.
At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in:
Life … with rewards, benefits and the flexibility to enhance your health and well-being
Career … with opportunities to learn, develop new skills and grow your contribution
Connection … with an inclusive team and commitment to our own and broader communities
It's all here for you... let's Create Your Possible
What is the Process to get Started?
Step 1 - Online Application
Find the role(s) that interest you on our Careers page: ******************************
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Step 2 - Digital Interview
Upon review of your application, qualified candidates will be invited to complete a digital video interview via HireVue, our interview partner. The interview will consist of a few behavioral based questions
You'll be able to record and complete your video interview anytime, anywhere! While you can complete this video interview on your own schedule, we ask that this step be completed within 7 days of receiving an invitation
Step 3 - In-Store Interview
Your video interview is reviewed by a member of our Recruitment team and our top candidates are invited to meet with our team in a store, specialty wholesale branch, floorcovering facility or delivery service terminal.
At Sherwin-Williams, part of our mission is to help our employees and their families live healthier, save smarter and feel better. This starts with a wide range of world-class benefits designed for you. From retirement to health care, from total well-being to your daily commute-it matters to us. A general description of benefits offered can be found at ***************************** Click on “Candidates” to view benefit offerings that you may be eligible for if you are hired as a Sherwin-Williams employee.
Compensation decisions are dependent on the facts and circumstances of each case and will impact where actual compensation may fall within the stated wage range. The wage range listed for this role takes into account the wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The wage range, other compensation, and benefits information listed is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable federal, state, and local laws including with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
Sherwin-Williams is proud to be an Equal Employment Opportunity employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.
As a VEVRAA Federal Contractor, Sherwin-Williams requests state and local employment services delivery systems to provide priority referral of Protected Veterans.
Please be aware, Sherwin-Williams recruiting team members will never request a candidate to provide a payment, ask for financial information, or sensitive personal information like national identification numbers, date of birth, or bank account numbers during the application process.
Ensure high levels of customer satisfaction through excellent sales service
Assist customers in person and over the phone by determining needs and presenting appropriate floorcovering products
Build productive trust relationships with wholesale customers
Refer potential wholesale leads to the sales reps and store staff
Process orders, schedule/coordinate installations with installers and customers
Check installers' orders for accuracy before material leaves store
Process sales transactions accurately and consistent with policies and procedures
Follow and achieve sales goals on a monthly, quarterly, and yearly basis
Maintain precise work order files
Pull appropriate products from the sales floor or warehouse
Clean store equipment
Load/unload delivery trucks
Assist in making deliveries, as needed
Maintain in-stock and presentable condition assigned areas
Remain knowledgeable on products offered and discuss available options
Comply with inventory control procedures
Suggest ways to improve sales
Minimum Requirements:
Must be at least eighteen (18) years of age
Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future
Must be able, with or without reasonable accommodation, to retrieve material from shelves and floor stacks and lift and carry up to 50 lbs. frequently and up to 70 lbs. on occasion
Must be willing to work all scheduled hours, which may include evenings and weekends, with or without reasonable accommodation
If internal to Sherwin-Williams, you must have received at least a “meets expectations” (3) rating on your most recent performance appraisal
If internal to Sherwin-Williams, you must have completed all HR Cloud eLearning courses required for your current position
Preferred Qualifications:
Have at least a High School diploma or GED
Have a valid, unrestricted Driver's License
Have at least one (1) year experience working in a delivery, retail, or customer service position
Have previous work experience selling floorcovering and/or floorcovering products
Have prior work experience operating floorcovering cutting equipment
Ability to read, write, comprehend, and communicate in more than one language
Ability to read, write, comprehend, and communicate in Spanish
#SHWSales
$34k-44k yearly est. Auto-Apply 3d ago
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Accounting Operations Coordinator
Kemper 4.0
Project coordinator job in Downers Grove, IL
The Accounting Operations Coordinator is key staff position that supports and facilitates day to day Accounting Operations. Detailed level positions will work on the AAXIS Policy Administrations System to execute multiple daily, weekly and monthly processes while interfacing with key staff internally and with Agents and Bank personnel externally.
Position Responsibilities:
Daily Payment Execution and Controls
Agent Sweeps
Positive Pay
Voids
Prem Refund Recon
Claims, Refund and Void 3 way recon
Daily Mail Payment Processing
System Vendor Maintenance (1099's)
Agent Receivable tasks
Aging report
Collection calls
Payment processing
Position Qualifications:
High School Diploma or equivalent
Seeking a self-motivated and efficient all-around contributor to maintain a diverse set of key responsibilities and serve a back-up to others. Will serve as part of a small team that works together to cover a wide range of business processes and functions.
Minimum 3 years experience in operations office environment working detailed processes with some customer service exposure.
Fundamental business and accounting knowledge required with Insurance basics preferred.
Systems and spreadsheet experience and capabilities.
Sponsorship is not accepted for this opportunity
This is a hybrid role out of Kemper's Downers Grove, IL office.
The range for this position is between $15.82 to $25.00 an hour. When determining candidate offers, we consider experience, skills, education, certifications, and geographic location among other factors. This job is also eligible for our Kemper benefits package (Medical, Dental, Vision, PTO, 401k, etc.)
$15.8-25 hourly 4d ago
Junior Project Manager
Entech Network Solutions, LLC 4.0
Project coordinator job in Chicago, IL
We are seeking a highly skilled and organized Asphalt Project Manager to oversee and manage all aspects of our asphalt paving projects. The Asphalt Project Manager will ensure that projects are completed on time, within budget, and to client specifications while maintaining high safety standards and operational efficiency.
Key Responsibilities:
Project Planning and Coordination:
Develop comprehensive project plans that align with client expectations, timelines, and budgetary requirements.
Coordinate and manage resources, subcontractors, and equipment for efficient project execution.
Budget and Cost Management:
Establish project budgets, monitor expenses, and maintain accurate financial records.
Ensure cost-effectiveness by reducing waste, negotiating contracts, and optimizing resource use.
Client and Stakeholder Relations:
Serve as the primary point of contact for clients, addressing concerns and maintaining positive relationships.
Provide regular progress updates and resolve any issues that may arise.
Project Execution and Supervision:
Lead on-site teams and direct subcontractors in daily project activities.
Ensure projects adhere to industry standards, regulations, and safety requirements.
Quality Control and Safety:
Implement rigorous quality control measures to deliver high-quality work.
Maintain strict safety protocols, ensuring compliance with all safety regulations.
Reporting and Documentation:
Prepare project status reports, including progress updates, financial data, and any issues encountered.
Maintain detailed project documentation for future reference and auditing purposes.
Continuous Improvement:
Evaluate project outcomes and identify areas for improvement in future projects.
Foster an environment of learning and development among team members.
Qualifications:
Experience managing asphalt paving projects.
Strong knowledge of asphalt paving processes, equipment, and materials.
Exceptional organizational, communication, and problem-solving skills.
Proficiency with project management software and tools.
Ability to work under pressure and manage multiple projects concurrently.
$40k-58k yearly est. 2d ago
Coordinator, Member Resource Center
American Osteopathic Association 4.2
Project coordinator job in Chicago, IL
This is a hybrid position requiring in-office presence on Tuesdays and Wednesdays. The office is located in downtown Chicago (Streeterville).
The Coordinator serves as a key frontline representative within the AOA's Member Services Department, responsible for supporting both general member inquiries and Continuing Medical Education (CME)-related services. This role provides exceptional customer service across all externally facing member/customer touchpoints-including phone, email, and web-and ensures accurate data entry and integrity for member accounts and physician profiles. The position requires a customer-first attitude, adaptability, technical proficiency, and the ability to navigate complex databases while meeting department performance goals.
ESSENTIAL FUNCTIONS
Serve as the initial point of contact for all member and CME-related inquiries via phone, email, web form, and other platforms.
Provide support for physician profile and CME data requests, including credentialing information and CME credit reporting.
Handle financial transactions, including membership dues payments, credits, corrections, and follow-up on outstanding invoices.
Record and document all customer interactions, issue details, and resolutions in the CRM system.
Ensure high data integrity in member records, CME records, and other AOA databases.
Perform member outreach for retention, recruitment, and outstanding CME or membership issues.
Utilize AOA's suite of applications, including Fonteva CRM (Salesforce), Learning Management Systems (LMS), Outlook, and Call Center tools.
Upsell and cross-sell AOA products and services relevant to customer needs.
Monitor and contribute to updates of standard operating procedures for CME and member support workflows.
Identify trends in customer feedback and recommend process improvements.
Stay current on all AOA membership, CME policies, programs, and service offerings.
Collaborate with internal departments to ensure accurate member and CME support.
Assist with projects and department-wide initiatives as assigned.
Resolve escalated or complex issues in coordination with management.
Learn and implement new system features or procedures as introduced.
MINIMUM QUALIFICATIONS
Education:
High school diploma or GED required.
Bachelor's degree preferred.
Experience:
1-3 years in customer service, administrative support, or operational role-preferably in a healthcare or association setting.
Call center or high-volume support experience is a plus
SPECIAL SKILLS / EQUIPMENT
Strong commitment to customer satisfaction with a positive and professional demeanor.
Excellent verbal and written communication skills.
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
Sound judgment and problem-solving skills.
Strong organizational and time management capabilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with association management software and Salesforce CRM is highly desirable.
Ability to work independently and collaboratively as part of a team
PHYSICAL, MENTAL DEMANDS / WORKING ENVIRONMENT
Physical:
Sitting: 90%
Standing/Walking: 10%
Lifting: Minimal, under 20 lbs
Vision: Frequent use of computer and phone
Mental:
High-pressure, deadline-driven work environment
Ability to manage multiple tasks and adapt to changing priorities
Environment:
Hybrid work model
Typical office environment
ABOUT THE AOA
Serving as the professional family for more than 197,000 osteopathic physicians (DOs) and osteopathic medical students, the American Osteopathic Association (AOA) promotes public health and encourages scientific research. As the primary certifying body for DOs, accrediting agency for osteopathic medical schools, and a recognized authority for hospital accreditation, the AOA plays a pivotal role in the U.S. healthcare system. This role is critical to AOA's success and requires a combination of professionalism, responsiveness, and a collaborative spirit.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.
$35k-46k yearly est. 2d ago
HRSA Rural Grant Project Coordinator
Loyola University of Chicago Inc. 4.2
Project coordinator job in Chicago, IL
Details Job Title PROJECTCOORDINATOR PT Position Number 8102852 Work Modality Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Maywood-Health Sciences & Rogers Park-Lake Shore Campuses Department Name SCHOOL OF NURSING Location Code SCHOOL OF NURSING (02400A) Is this split and/or fully grant funded? Yes Duties and Responsibilities
Duties and Responsibilities
Under general direction, the ProjectCoordinator will assist with coordination of Grants in the School of Nursing. Activities include coordinating all Grant related meetings including Core Team and Advisory Board meetings, coordinating communications with clinical sites, preceptors and Students, and all other Grant related coordination.
* The coordinator will route student communications, assist in preparation of course materials and maintain databases for record keeping, assist Faculty in clinical site work and other tasks as assigned.
* The ProjectCoordinator will be accountable for minutes of all meetings, distribution of those minutes including the archiving of pertinent grant related materials. The ProjectCoordinator will work in concert with faculty, staff, and consultants associated with the grant to assure success of the goals and objectives of the grant.
* Assist to develop, maintain and update records relating to tracking grant activities.
* Assist in recording grant expenses, monitoring budget activities, preparing purchase orders, contacting vendors as needed and follow-up on tracking materials and equipment related to Grant .
* Monitors Grant Accounts.
* Monitors and reconciles Procurement Card charges.
* Assists with Grant reporting.
* Types and distributes Grant-related, materials, correspondence and reports.
* Assists with Program marketing and recruitment.
* Coordinates Program Team meetings, and Advisory Board meetings.
* Other activities as needed.
* Other duties as assigned.
This is a grant funded, .8FTE position, 32 hours per week.
Minimum Education and/or Work Experience
Bachelor's degree in related field and one-three years of related experience.
Qualifications
* Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Marcella Niehoff School of Nursing.
* Administrative abilities consistent with the requirements of the Position.
* Strong Organizational Skills.
* Effective verbal and written Communication Skills.
* Collaborative and consultative working style.
* Strong commitment to foster collaboration within the health care systems.
* Strength and experience in maintaining professional relationships.
Certificates/Credentials/Licenses
Bachelor's Degree in related field and one year of relevant experience in Higher Education, Human Resources, Health Care, Business or related field.
Computer Skills
Competency in Office applications, including Microsoft Excel, Word, and PowerPoint
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 12/01/2025 Close Date Position Maximum Salary or Hourly Rate 38.46/hr Position Minimum Salary or Hourly Rate $36.06/hr Special Instructions to Applicants
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at *****************************
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
$36.1 hourly 40d ago
Anesthesia Informatics Project Coordinator, RN
Ann & Robert H. Lurie Children's Hospital of Chicago 4.3
Project coordinator job in Chicago, IL
Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Day (United States of America)
Location
Ann & Robert H. Lurie Children's Hospital of Chicago
Job Description
Assumes the day-to-day responsibility for integrating anesthesia preoperative, intraoperative, and postoperative charting into operational practices with the focus on EPIC systems, workflow, and reporting functions. Other job responsibilities will include maintenance of anesthesia use of New Innovations and Productive Scheduling Solutions products as they relate to daily workflows.
Essential Job Functions:
Supports the needs of the Anesthesia department through system maintenance, implementation, upgrades, and ongoing enhancements. This includes supporting reporting functions of those systems.
Builds and maintains clinical systems through the institution of quality improvement strategies, setting and maintaining performance standards, setting up evaluations, and establishing goal setting.
Participates in the development of informational technologies that utilizes patient and client data to support clinical decision-making in Anesthesia practice.
Performs key system functions by collaborating with key stakeholders to support Anesthesia practice.
Supports Anesthesia Leadership, IM and staff, the development, implementation, maintenance and monitoring of Anesthesia information systems.
Advances Anesthesia clinical information systems through education by serving as a resource for Anesthesia staff regarding information systems.
Measures and evaluates the outcomes of Anesthesia information systems.
Provides for the technical build, implementation, and support for the application. This requires an understanding of current workflows of ordering and documenting.
Co-leads design, build and validate sessions. This includes working with the team to investigate the preferred choices of the clinical operation team.
Establishes change protocol procedures for the system. This includes prioritizing and implementing changes requested for the system.
Coordinates activities of assigned projects or particular phases of a given project. Develop detailed work plans, timelines, and identifies appropriate resources needed and provides timely status reports.
Responsible for projects within the specification of the project management schedule. Builds and maintains a catalog of decision points as it relates to the build of the system. Evaluates system utilization and performance through collecting information regarding potential system enhancement needs.
Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
Other job functions as assigned.
Minimum Qualifications:
Bachelor's Degree in Nursing from an accredited college or university.
Current licensure as a registered nurse in the State of Illinois.
Minimum of 5 years of nursing experience to include 1 year of leadership experience.
Prior experience with automated clinical systems is desirable.
Broad knowledge of health care information, documentation and office suite products.
Able to handle multiple projects and support multiple systems.
Education
Bachelor's Degree (Required)
Pay Range
$70,720.00-$115,627.20 Salary
At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Various voluntary benefits:
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children's facilities
Discount purchasing program
There's a Place for You with Us
At Lurie Children's, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints - recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
Lurie Children's and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.
Support email: ***********************************
$70.7k-115.6k yearly Auto-Apply 60d+ ago
Jr. Project Coordinator
Artech Information System 4.8
Project coordinator job in Elk Grove Village, IL
Established in 1992, Artech Information Systems LLC (Artech) employs over 6,000 industry professionals supported by over 28 national and global locations coast-to-coast across the U.S., India, and China. Artech's Fortune and Global 500 clients leverage this expansive reach by engaging Artech as a preferred go-to supplier across multiple regions and countries in order to receive consistent deliverables, terms, rates and cost savings.
Job Description
This is for two openings looking to start as soon as possible. Work in our warehouse environment to complete receiving and shipping of Clinet's IT equipment. Both are located in Elk Grove however candidates need to be flexible and have the ability to travel to Willis Tower to support United and perform shipping and receiving tasks there. Shifts are; 7:00 - 3:30 or 8:00 - 4:30 based on need. Onsite interviews will be conducted
Track and maintain inventory records by capturing equipment ID and other data from the device. Perform inventory audits (matching POs in the system to physical inventory in warehouse), prepare equipment to be shipped to our recycle vendors (package and prepare shipping labels). Move equipment from our warehouse to our dock area. Support United by traveling to our Willis facility to perform shipping and receiving tasks there.
Additional Information
All your information will be kept confidential according to EEO guidelines.
$42k-59k yearly est. 14h ago
Capital Project Coordinator
CYM Living
Project coordinator job in Chicago, IL
CYM Living - Where caring meets innovation.
We are a national real estate firm with corporate headquarters in Chicago, IL, Indianapolis, IN, and just outside of New York City. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empower growth from within. As a vertically integrated firm, we lead with operations by taking a hands-on approach to real estate investment and property management. We accomplish our mission by incorporating data and technology with hyperlocal customer service to all units.
About the Role
The Capex Associate will oversee and manage capital expenditure projects across our Chicago portfolio. This role plays a key part in maintaining and enhancing the quality of our properties through unit turns, property upgrades, inspection repairs, and other capital improvements. The Capex Associate will manage the full project lifecycle-from initial bidding and scope development through execution and closeout-while ensuring timelines, budgets, and quality standards are consistently achieved.
Requirements
Key Responsibilities:
Oversee third-party vendor work across multiple properties, including unit turns, capital improvement projects, remediation efforts, and violation repairs.
Manage the full lifecycle of assigned projects-from bidding and scope development through execution and closeout-ensuring deadlines, budgets, and quality standards are achieved.
Build and maintain strong relationships with vendors, holding them accountable for performance, cost, and adherence to company standards.
Partner with on-site maintenance teams, property managers, and regional leadership to align priorities, communicate project status, and resolve issues effectively.
Track project performance, budgets, and progress, providing regular updates and reports to leadership.
Identify opportunities to streamline processes and improve efficiency in project execution.
Qualifications:
Bachelor's degree in Construction Management, Real Estate, Business, or related field preferred; equivalent experience considered.
2+ years of experience in capital projects, property management, construction, or related field.
Strong project management skills with the ability to juggle multiple projects simultaneously.
Proven experience managing vendors and contractors with a focus on accountability and performance.
Excellent communication, negotiation, and relationship-building skills.
Highly organized, detail-oriented, and proactive in problem-solving.
Benefits
Salary range $80,000 - $85,000 annually (commensurate with experience)
Comprehensive health, dental, and vision benefits.
401(k) with Generous Company Match
Medical, Dental, and Vision Coverage
Flexible Spending and Health Savings Accounts
Short-Term Disability and Supplemental Life Insurance
Employee Assistance Program
Fitness and Well-Being Program
Company-Paid Life Insurance and Long-Term Disability
Paid Time Off (PTO), Paid Sick Time, and Paid Holidays
$80k-85k yearly Auto-Apply 60d+ ago
Project Coordinator - Temp to Hire
Talman Consultants
Project coordinator job in Westmont, IL
, LLC
Talman Consultants, LLC. is a WBENC and WDBE-certified utility engineering design consulting firm. Talman serves as a strategic partner for utility leaders, helping them make smarter investment decisions to secure competitive advantage. The firm's comprehensive Concept to Construction model ensures that clients “Design to Build”. For more information visit: **************************
Summary
As a ProjectCoordinator, you will collaborate with Project Managers to help keep your team organized. The primary responsibilities will include organizing, managing, and planning projects for Talman's core business and design efforts.
Position Type/Expected Hours of Work
This is a temporary role that is expected to work 40-hours per week, although hours could fluctuate some weeks.
Duties
Supports Project Managers and Senior Project Managers with billing, invoicing, and team management initiatives.
Updates and manages project tracker with the most current information.
Receives and responds to email correspondence from internal and external stakeholders.
Applies technical knowledge and understanding to keep projects on schedule to be completed.
Provides administrative support to Project Managers and Senior Project Managers.
Other duties as assigned
Requirements
Education Required
Bachelor's degree preferred. Any combination of education and experience to be considered.
Experience Required
This role requires a minimum of 2 years of administrative experience in an office environment. College experience can be considered
Knowledge, Skills, and Abilities
Strong oral and written communication skills
Excellent analytical and critical thinking skills
Great attention to detail
Experience with Microsoft Office including Outlook, Word, and Excel
Ability to work independently and prioritize tasks
Supplemental Information
Talman Consultants, LLC. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regard to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Talman Consultants, LLC. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources.
This job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required in this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
The expected hourly pay range for this position is between $22 and $28. The actual compensation will be determined based on experience and other factors permitted by law.
Talman Consultants, LLC. offers eligible employees a competitive benefits package that includes:
Medical, dental, vision, life, AD&D, and disability insurance
401(k) retirement plan with employer contribution
Company-paid holidays, vacation, and sick time
Parental leave, pet insurance, and wellness reimbursement
Salary Description $22 - $28/hr
$22-28 hourly 25d ago
Project Coordinator
Quanta Services 4.6
Project coordinator job in Oak Brook, IL
About Us
HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employees over 50,000 people. Quanta's focus on the utility industry and HBK's focus on constructability in our designs has made our integration into the Quanta family of companies seamless.
About this Role
A ProjectCoordinator at HBK Engineering is a position for professionals with foundational experience in projectcoordination and utility infrastructure projects. This role builds upon the Associate ProjectCoordinator responsibilities by requiring utility design and/or coordination experience and familiarity with area agencies, municipalities, and governing jurisdictions. The position involves working as a team member on diverse technical teams while demonstrating a strong desire for career progression and assisting in the growth of project management programs within the organization.
What You'll Do
Work as a team member on diverse technical teams involved in engineering design and construction of utility infrastructure
Solve complicated problems by breaking them down into manageable steps and applying project management methodologies
Work independently on day-to-day tasks and prioritize efforts based on deadlines and project requirements
Use software to track project performance in an organized and clear manner for internal and external use
Develop, maintain, and improve tracking metrics related to project design and permitting progress including permit submittals, design and review statuses, client deliverable submittals, and other relevant project metrics
Develop and maintain strong relationships with internal and external teammates for effective collaboration
Provide support to project team leadership through assistance with project forecasts and analytics
Support identification of project/program budget, forecast, and authorization concerns early and develop resolutions to meet required project metrics
Support monitoring of program financial risks and opportunities and provide detailed analysis of variances to budget, quarterly plan, and month-over-month variance analysis
Review external schedules from owners, clients, contract resources, and construction partners
Monitor and maintain schedules with the project team to meet or exceed client deadlines
Develop and improve non-technical program/project procedural documents for operational efficiency
Coordinateproject activities and communications between team members and stakeholders
Assist with project documentation and reporting requirements
Apply utility design and coordination experience to enhance project delivery
Leverage familiarity with area agencies, municipalities, and governing jurisdictions for project success.
What You'll Bring
Bachelor's degree
CAPM or PMP certificaiton required
4+ years of relevant project management experience
Proficiency in Microsoft Office Suite required to track project performance in an organized and clear manner for internal and external use
Strong written and verbal communication abilities
Ability to work effectively in a team environment
Strong desire for career progression while assisting in the growth of the program
Utility design and/or coordination experience
Familiarity with area agencies, municipalities, and governing jurisdictions
Ability and willingness to learn new Microsoft Office 365 apps for project management purposes
Problem-solving skills with ability to break down complex issues into manageable steps
Strong organizational and time management skills
Ability to prioritize multiple tasks and meet deadlines
Attention to detail for accurate tracking and reporting
Ability to work for prolonged periods sitting at a desk and working on a computer
Ability to lift up to 10 pounds at a time.
What You'll Get
Advanced projectcoordination role with increased responsibility and utility infrastructure expertise
Professional development in project management methodologies with CAPM/PMP certification support
Experience with utility design and coordination in real-world project applications
Enhanced relationship building with area agencies, municipalities, and governing jurisdictions
Advanced training in Microsoft Office 365 apps for project management purposes
Leadership opportunities in program growth and development initiatives
Experience with complex financial analysis, budget variance tracking, and project forecasting
Professional development in procedural document creation and process improvement
Clear career progression pathway within the HBK Organization's Project Management Track
Collaborative work environment with diverse technical teams and external stakeholders
Comprehensive benefits package
Advanced preparation for senior project management and leadership roles.
Compensation Range The anticipated compensation for this position is USD $24.00/Hr. - USD $32.00/Hr. depending on experience and qualifications. Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
$24-32 hourly Auto-Apply 3d ago
Project Coordinator 2
Stratacuity
Project coordinator job in Chicago, IL
PURPOSE: Provide support and coordination for the execution of a Program or Project. Provide project support to Program and Project manager. * Gather and create status reports. * Document risk and issues. * Monitor and capture feedback from users and document changes for the project backlog.
* Provide customer support to customer base (i.e. travel advisors, hotel colleagues, and Sales team)
* Monitor, document, and troubleshoot customer issues
* Prepare Project Communications and announcements.
* Create and maintain web content as needed
* Capture meeting minutes
* Work with a global team and global customers on project issues
* Track completion of tasks and follow up as needed to ensure timelines are met.
* Work with 3rd party vendors on project efforts or for the creation of marketing collateral.
* Perform data analysis
Prepare and present project status reports and provide timely and accurate information for status updates to the project team, stakeholders and vendors.
Independently manage lower complexity projects
* Create and maintain project schedules
Maintain files and information including but not limited to, project schedules, status reports, financial data, budgets, project documentation and legal documents.
* Tracks the progress of projects
* Builds working relationships with team members, vendors and other departments involved in the projects.
EXPERIENCE AND QUALIFICATIONS:
* Strong understanding of Project Management
* 3-4 years project management experience obtained by assisting/coordinating mid-scale projects
* Ability to work independently.
* Analytical skills are essential
* Reacts to project adjustments and alterations promptly and efficiently.
* Flexible during times of change.
* Ability to read communication styles of team members and customers who come from a broad spectrum of disciplines.
* Strong written and oral communication skills.
* Strong interpersonal skills.
* Adept at conducting research into project-related issues and products.
* Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
PREFERRED SKILLS:
* Project Scheduling tool experience such as MSProject
EDUCATION:
Bachelor's Degree
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or ************.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
Employee Type:
Contract
Remote:
Yes
Location:
Chicago, IL, US
Job Type:
Date Posted:
December 11, 2025
Pay Range:
$28 - $36 per hour
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$28-36 hourly 11d ago
Cross Bore Project Coordinator 2 4P/287
4P Consulting
Project coordinator job in Joliet, IL
Cross Bore ProjectCoordinator
Contract- 16 Months
Client- Nicor Gas
We are seeking a proactive and detail-oriented Cross Bore ProjectCoordinator to assist with the coordination and execution of cross bore inspection projects. This position is crucial to maintaining the safety, integrity, and success of underground utility operations by supporting inspections, documentation, and interdepartmental collaboration throughout the project lifecycle.
Key Responsibilities:
Support the planning, coordination, and execution of cross bore inspection projects across various regions.
Schedule and coordinate cross bore field inspections and related activities.
Track and manage failed inspections, collaborating with Field Operations and Construction Operations to ensure timely resolution.
Upload sewer locate cards and maintain accurate records within the Click Ticket Management System.
Provide comprehensive administrative support including meeting coordination, document management, and correspondence tracking.
Assist in the development and implementation of process improvements focused on safety, documentation accuracy, and inspection efficiency.
Participate in regular team meetings, provide project updates, and support communications between stakeholders.
Ensure compliance with all applicable safety standards, operational protocols, and regulatory requirements.
Qualifications:
Required:
High school diploma or equivalent.
1-3 years of experience in projectcoordination, field support, or administrative roles (utility or construction environment preferred).
Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, etc.).
Excellent organizational skills with the ability to multitask and manage shifting priorities.
Strong written and verbal communication skills.
Detail-oriented with a commitment to safety and compliance.
Preferred:
Experience with cross bore or underground utility inspection programs.
Familiarity with ticket management systems such as Click or 811 platforms.
Knowledge of gas distribution systems or field service operations.
Basic understanding of GIS or utility mapping systems.
$45k-67k yearly est. 60d+ ago
Project Controls Coordinator
Kdm Engineering LLC 3.7
Project coordinator job in Chicago, IL
Contribute your expertise, skills, and experience as an Project Controls Coordinator by joining our KDM Engineering team. KDM is a growing, award-winning, minority- and woman-owned professional engineering firm focusing on electric, gas, site civil, and telecommunications engineering designs and support services.
KDM Engineering is looking for a Project Controls Coordinator to support the Assistant Project Manager and Project Manager. This role will be responsible for maintaining document control, database information, tracking project activities within project timelines, and facilitating team communication.
Responsibilities:
Attend weekly project meetings as requested by PM and keep detailed meeting minutes for publishing to project team.
Train and become familiar with various client work management programs.
Gather all project information: schedules, data requests, assignments, and project meetings.
Modify project schedules based on variable constraints, such as customer need dates, priorities, resource availability, etc.
Coordinate and follow up with customers and subcontractors about specific projects and their status
Create and modify various documents using Microsoft Office and SharePoint share file.
Review drawings and specifications to become familiar with project scope and identify long lead times and critical path items
Help problem solve issues and suggest ways to improve the project
Performs all other related duties as assigned
Qualifications:
0-3 years of experience as a Project Controls Coordinator or closely related field with a bachelor's degree
1-2 years of experience as a Project Controls Coordinator or closely related field with a high school diploma or GED equivalent.
High school diploma or equivalent.
One to three years of office work is preferred.
Collaborative working style and team-player attitude
Positive and encouraging personality
Able to work independently with little supervision
Outstanding organizational skills and ability to prioritize tasks
Able to multitask and thrive in a high-volume, deadline-driven work environment
Must always be able to maintain professionalism and a positive service attitude
Intermediate proficiency with Microsoft Office applications to include Word, Excel, PowerPoint and Outlook.
Strong attention to detail, excellent organizational skills, and ability to prioritize tasks.
Additional Requirements:
Must be willing to comply with all pre-employment screening, including but not limited to, drug testing, reference verification, education and employment verification, and background screening
Must be legally authorized to work in the U.S.
Possess a valid Driver's License
Why Choose KDM?
Established in 2012 on a promise to alter the face of engineering, KDM Engineering has built a reputation of excellence in providing outstanding technical services, maintaining the highest standards of safety and quality assurance, and offering a truly inclusive work environment.
Our clients and partners in the public and private sectors consistently recognize KDM for our responsiveness to their needs, budgets, and schedules. Our peers distinguished KDM with Edison Electric Institute's Diverse Supplier Award, Capital One and Women Presidents' Organization's (WPO) 50 Fastest Growing Women-Owned/Led Companies, and Chicago's Best and Brightest Companies to Work For annually for seven years.
Our talented, experienced team delivers exceptional engineering designs, project management, and customer support services to each of our projects. Our enduring commitment to diversity, equity, and inclusion is unmatched in our industry. Because our team comes from different backgrounds, cultures, and experiences, we bring uniquely different and diverse perspectives to solving complex engineering problems.
Top Reasons to Work for Us:
Challenging and Meaningful Work
Competitive Base Salary
Comprehensive Benefits Package
Company Paid Holidays
Great Work-Life Balance
Fun and Flexible Work Environment
Organization with People-First Mentality
Dynamic Leadership Team
A Culture that Values Your Input
Full List of Benefits & Perks:
Positive team environment
Competitive salaries
Flexible schedules
Growth opportunities
Training and professional development
Health, dental, and vision insurance
401(k) with company match
Life, long-term disability, and short-term disability insurances
Paid time-off.
Paid holidays.
Volunteer leave
Performance bonuses
HRA and HSA
Transit program
Gym reimbursement
Career coach on-staff
Parental and maternity leave
Supportive management
Culture engagement group
Professional development assistance
Employee discounts
Employee Assistance Program
Quarterly team-building outings
Laidback office culture, including pool table, arcade games, and happy hour
Meditation space, nap room, and nursing mothers' room
Equal Employment Opportunity:
KDM Engineering strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
Join us in re-engineering the future, together!
kdmengineering.com
$47k-68k yearly est. Auto-Apply 60d+ ago
Web Project Coordinator
Praella
Project coordinator job in Chicago, IL
Digital ProjectCoordinator at Praella is a hybrid of several roles fir for a go-getter that is ready to impact a fast-growing digital agency. The sole purpose of the goal is to produce, execute, and ensure a high-quality product that is delivered on time and budget.
The role is intended for someone who wants to walk into an environment where they can make an immediate impact, not just from production, but from the process, data, creatives, internal opportunities, clients, etc.
With this in mind, it is imperative for the candidate to have ecommerce experience - from data and analytics to creatives, to general understanding of web design and development, general knowledge of app design and development, email marketing, and conversion rate optimization. This is not a technical role, but it is a very versatile role.
We are a client-first, results-driven team. We have the nothing is impossible mentality. Work together and support each other, and our clients. Collaboration and camaraderie is everything. We are data-driven, ambitious, creative - we work hard, and we work smart.
The mentality is simple - Get Stuff Done.
A brief about us:
We are based out of Chicago, IL
We are founders of one of the first Shopify Plus agencies, that was eventually sold
We are currently a team of 15+
We are Shopify Plus Partners and have Partnerships with other ecommerce leaders like ReCharge, ShipStation, Smile, etc.
We are a small team with local (Chicago) employees, but we also have remote offices
Our clients are in ecommerce with annual revenue between $2M-$350M
We are ambitious. So we want you to be too. We need people that want to be pushed and who want to be challenged. We want people who will push us and who will challenge us. Is that you?
What you would be doing:
Be a primary point of contact for Clients (and Partners) on digital projectsCoordinate and lead project kick-off meetings
Coordinate and clarify strategic requirements
Coordinate with the client and team on strategy
Impact and contribute to strategy and planning meetings
Lead and prepare status meeting (2-4 times per month)
Maximize client satisfaction by establishing weekly communication around progress, development, opportunities for growth, brand, latest occurrences, industry, and competitions
Provide clear communication among all stakeholders
Provide and execute documentation, call and meeting agendas, presentations, and success and progress reporting
Serve as a coordinating liaison and single point of contact for escalations, new opportunities, and new projects and tasks
Provide timely and clear communication regarding client goals, expectations, satisfaction, task, and projects in the form of actionable tasks and deliverables
Ownership of budget, timelines, deliverables, and resources
Collaborate with stakeholders, project managers, and the entire team to effectively coordinate timelines, resources, capacity, track change orders, generate up-sells, and assist and execute billing
Closely monitor timelines and budget to avoid and resolve scope creep, delays, budget overages, efficiency problems
Proactively have full ownership and accountability of client relationships
Deter churn and maximize client retention
Ability to work with in-house and remote teams
Step in and help out with additional tasks as needed
What will make you an ideal candidate for this job:
Have experience in the digital space, preferably in ecommerce
Have experience or exposure to launching digital products like apps or websites
Have experience or exposure to launching digital marketing campaigns
Have experience or exposure to working with clients on campaigns, strategy, growth, projects
Have experience with digital marketing tools
Have experience working with clients one-on-one
Be very detail-oriented from a task and aesthetic/creative perspective
Have clear, audience-driven and influenced communication with clients, partners, and peers
Be self-driven and ambitious, passionate, curious, determined, devoted, and humble
Have an excitement to work in and on challenging tasks, around complexities, creative and functional challenges, data-driven strategic approach to thinking and execution
Traveling might be required from time to time
Applicants must have:
Minimum of 3 years of digital and/or ecommerce experience working for a large brand or an agency
Minimum of 3 years of data analytics experience using Google Analytics or Similar
Experience with Shopify, Magento, Hybris, and Wordpress preferred
$45k-67k yearly est. 60d+ ago
Temporary Project Coordinator (SAP)
Trova
Project coordinator job in Vernon Hills, IL
Job DescriptionTemporary ProjectCoordinator (SAP)
Monitor project progress across the OTC workstream within the SAP S/4HANA program, proactively identifying and escalating issues or delays.
Coordinate daily project activities, schedules, and deliverables to ensure timely and high-quality execution.
Support project managers and functional leads by tracking milestones, risks, and dependencies.
Facilitate testing efforts, including coordination, defect tracking, and issue resolution.
Maintain comprehensive project documentation, meeting notes, and action logs to promote transparency and accountability.
Ensure adherence to project governance standards and reporting requirements.
Requirements:
Proven experience in projectcoordination or project management, preferably within ERP or SAP transformation initiatives.
Working knowledge of SAP S/4HANA and familiarity with Order-to-Cash (OTC) processes strongly preferred.
Understanding of business operations and end-to-end OTC process flows.
Proficiency in MS Office (Excel, PowerPoint, Project, Teams) and project management tools such as JIRA, Smartsheet, or Monday.com.
Exceptional organizational and time-management skills with strong attention to detail.
Excellent communication and interpersonal abilities.
Strong problem-solving capabilities and the ability to perform effectively under pressure in a fast-paced environment.
Contact InformationTo be considered for this opportunity, please reach out to Trova Advisory Group by sending an email to ********************** with your resume, the position you are applying for, and a brief introduction.
When contacting us, please ask for the hiring team to ensure your application is directed to the right person. We look forward to hearing from you!
About Trova Advisory GroupTrova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across various sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary placements, temp-to-hire options, and direct hire services. With a keen understanding of the dynamic demands of today's workforce landscape, we pride ourselves on providing top-tier talent solutions that empower organizations to thrive and succeed in a competitive market environment.Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability status, protected veteran status, or any other legally protected characteristic or group status. We are committed to creating a culturally diverse and inclusive workplace where individuals of all abilities are welcomed and supported. If you require a reasonable accommodation during the application or interview process, please contact us at *****************. Include the nature of your request and your contact information, and we will be happy to assist you.Trova Advisory Group offers a comprehensive benefits package offering Medical, and Dental benefit options to all eligible employees.
$45k-67k yearly est. Easy Apply 26d ago
Project and Closeout Coordinator
Concordia 4.2
Project coordinator job in Carol Stream, IL
Description Concordia Wireless, is a privately held full-service engineering and telecom infrastructure construction firm experiencing rapid growth across the country. Clients consider us the ‘best choice' for their design and installation services needs. We are one of the very few Engineering Firms in the Country that designs and builds its own creations in the wireless sector. We support Fortune 500 clients such as T-Mobile, Verizon, US Cellular, Dish Network, and AT&T. We are seeking a ProjectCoordinator to assist our Construction team with ongoing expansion. Focus of the role is highly administrative. We offer competitive compensation and robust benefits including BCBS health care, dental, vision, company paid disability and life insurance, PTO, sick leave plans PLUS an overly generous 401K program (what can we say, we LOVE our employees)! Come join in our success! This role is onsite in our Carol Stream office. Unfortunately, we are not able to offer sponsorship at this time. Pay Range: $24.00 - $26.00 per hour. We offer endless growth opportunities with yearly performance reviews.
Factors, such as but not limited to, geographical location, relevant experience, education, and skill level may impact the pay for this position.
Responsibilities:
Communicating with clients on current and pending status of jobs.
Maintaining project data in company's database.
Coordinating with Project Managers on project start dates and status of permits for jobs.
Overseeing the construction permit process for commercial install jobs across the country.
Arranging for payment for permits in a timely manner.
Tracking open permits and report progress to Project Managers.
Coordinating the final inspections of jobs as required.
Requesting surety bonds for permits and business licenses
Arranging for construction testing and engineering services if necessary.
Creates and updates the project schedules from mid-stage development through engineering, procurement, and construction phases of projects
Administers the RFP process for long lead procurement and services
Reviews and collaboratively edits project contractual documents and exhibits
Provides project information for project stake holders and manages the document control process for assigned projects
Leads constructability reviews and other project engineering and construction meetings with in-house staff
QUALIFICATIONS We will teach you what it takes to be successful in this role but hoping you can bring:
1+ year of projectcoordination/administrative experience in an office setting
Can juggle multiple projects simultaneously; able to multitask while handling urgent requests efficiently, quickly, and calmly
Experience with the construction industry is a plus
Experience in an administrative role
Demonstrate the ability to lead and collaborate with others
Able to read, write, understand, and speak English proficiently
Proficient and comfortable with Microsoft Office: Word, Excel, Outlook, etc.
Concordia Wireless is a division of Concordia Group. Concordia Wireless. is a drug and alcohol free workplace including marijuana. Concordia Wireless is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #INDHP
$24-26 hourly Auto-Apply 60d+ ago
Project Coordinator
Ta Resources
Project coordinator job in Libertyville, IL
At TA Resources we've re-imagined traditional staffing and HR outsourcing with Small Businesses in mind. Focusing on what makes our clients unique, we match them with the talent they need to continue to grow. We are currently searching for a ProjectCoordinator for our client located in Libertyville, IL.
Our client is not just a fragrance and flavor house; they are the pioneers of perfumery, taste, and malodor abatement excellence. Their cutting-edge technology and trendsetting creations are poised to captivate your senses like never before.
If you possess a discerning nose, an appreciation for the artistry of perfumery, and an unquenchable thirst for extraordinary scents, your dream opportunity has arrived! Join us at Belle Aire Creations and be part of a journey where imagination knows no bounds, and scent becomes an unforgettable experience.
Job Description:
The ProjectCoordinator will work directly with top-tier sales executives, clients, and supporting business departments to drive company growth by increasing effective business activity and opportunities. ProjectCoordinator role is essential in delivering best-in-class response times with our sales executives, supporting teams, and clients. The ProjectCoordinator will play an integral part in managing the flow of marketing and sales information from the point of project brief entry through final fragrance selection, coordinating components and marketing materials, packaging, regulatory documents, tracking on time shipments and following up on project briefs to measure the BAC success (hit) ratio.
The ProjectCoordinator will help guide and direct current procedures that foster efficiency, enter information into our customer resource management system, and communicate project brief progress with executive management. You will support the creative process alongside the sales executive team, fragrance development, R&D, applications, logistics, customer service, regulatory, and quality control.
The ProjectCoordinator role can be a path to an inside or outside sales position. This position may require travel to market events or accompanying a significant client visit with a primary sales executive. Attention to detail, excellent communication, a sense of urgency, and the ability to forecast future needs of the client or sales executive is a must to be successful in the position.
Job Responsibilities:
Account Executive (AE) & Internal Support
Own the entry of Project Briefs for direct supporting sales executives.
Provide support in entering and tracking timelines and final ship dates of Project Briefs
Support any additional meeting needs in conjunction with Marketing and Fragrance Development
Monitor the status, progress, and deadlines of all ongoing projects by aligning on timeline in Project Briefs directly with Fragrance Development and Marketing
Provide tracking information and project timeline updates to customers
Attend kick off meetings and provide a summary of actionable items to all stakeholders following the meeting. Schedule all follow up meetings confirming calendars align. Enter meaningful insights into CRM to help other departments understand the new client.
Keep AEs informed with clear updates on project stages, delays, or completions.
Coordinate Regulatory documentation required for project briefs
Assist in meeting preparation (agendas, recaps, follow-ups)
Track win/losses by establishing monthly recaps with direct sales executives to document win/loss on project briefs
Report to sales executives and executive leadership increases and decreases in project brief activities
Engagement
Attend client meetings and participate in email correspondence as a sales executive partnership
Send scheduled marketing materials, trend insights, or seasonal collections to clients to inspire briefs and spark development conversations.
Coordinate sampling, presentations, and follow-ups to ensure clients receive seamless experience.
Opportunity Tracking & Reporting
Track the frequency of project briefs submitted per client.
Report increases, decreases, or gaps in client engagement, offering insights to the AE.
Track project wins, lost opportunities, and reasons for outcomes.
Share new engagement ideas (e.g., creative mailers, personalized scent boxes, or digital trend showcases) tailored to client needs.
Performs other duties as assigned.
Required Education and Experience:
A bachelor's degree is required.
2-4 years relevant experience in Client Service, Sales, Marketing, or another similar field.
Excellent ability to work with others.
Must possess extreme attention to detail.
Extremely organized and able to multi-task.
Deadline oriented with the ability to work well under pressure.
Excellent Excel capabilities. Advanced Word and PowerPoint capabilities
Cognitive (Reasoning):
Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Interpret a variety of instructions furnished in written, oral, visual, or schedule form.
Communication:
Vocalize and explain detailed data and problem-solve, both in-person and by telephone.
Must have Excellent communication skills (both verbal and written).
Compose routine correspondence on own initiative.
Make comprehensive notes in English.
May involve a large volume of such composition.
Must have the ability to work well under pressure.
Physical Capabilities
Strength (lifting, dexterity, repetitive motion):
Must be able to lift 15lbs onto waist high shelves.
Must be able to lift and carry a min of 15lbs.
Compensation:
Competitive market-based salary; commensurate with experience
Competitive benefit package and 401(k) match
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Work Location: In person
$45k-67k yearly est. 60d+ ago
Entry Level Project Coordinator
Pattern Promotions
Project coordinator job in Chicago, IL
Join Our Team at Pattern Promotions -Entry Level ProjectCoordinator
About Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation, and we are committed to staying at the forefront of the latest trends and technologies.
Position: Entry Level ProjectCoordinator
Schedule: Weekends Off
Salary: $800 - $1,095 per week
Work Type: In-person (strictly on-site)
Job Description:
Description
We are seeking a motivated and organized Entry Level ProjectCoordinator to join our dynamic team. This is an excellent opportunity for recent graduates or individuals looking to kickstart their career in project management. As a ProjectCoordinator, you will play a key role in supporting the planning, execution, and completion of various projects within the organization.
Responsibilities:
Assist in the planning and execution of projectsCoordinateproject activities and schedules
Communicate with team members and stakeholders regularly
Prepare and distribute project documentation
Track project progress and update relevant stakeholders
Organize project meetings and take minutes
Qualifications:
Bachelor's degree in Business, Management, or a related field
Strong organizational and time management skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to work collaboratively in a team environment
Problem-solving skills and attention to detail
Benefits:
Weekends off for a healthy work-life balance.
Competitive weekly salary ranging from $800 - $1,095.
Excellent growth opportunities within the company.
Supportive and innovative work environment focused on professional development.
Continuous training and opportunities to expand your skillset.
If you're ready to build meaningful client relationships and contribute to a dynamic team, apply today! Join Pattern Promotions, where your career growth and success matter.
Note On-campus work in Chicago IL
$800-1.1k weekly Auto-Apply 5d ago
Project Coordinator
Certapro Painters of Naperville and Plainfield 4.1
Project coordinator job in Plainfield, IL
Job DescriptionBenefits:
401(k)
Bonus based on performance
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development
ProjectCoordinator
About the Role
CertaPro Painters is seeking a ProjectCoordinator to join our team in Plainfield, IL.
This is an office-based role reporting directly to the Operations Manager, supporting all aspects of project scheduling, customer communication, and job administration.
Youll help keep projects running smoothly coordinating crews, communicating with homeowners and property managers, and ensuring accurate job documentation and cost tracking.
If youre organized, dependable, and comfortable balancing multiple priorities in a fast-paced environment, this is an opportunity to join a stable, growing business with a professional culture and clear processes.
What Youll Do
Schedule and coordinate residential and commercial painting projects.
Communicate with customers to confirm start dates, scope details, and logistics.
Support the Operations Manager in managing daily and weekly crew schedules.
Track project progress, materials, and job costing details.
Process invoices and customer payments accurately.
Maintain organized project files and ensure all information is up to date.
Provide bilingual communication (English/Spanish) with customers and crews.
Assist with light office tasks such as mail handling and supply organization.
Maintain a professional, welcoming environment at our Plainfield office.
What Youll Bring
2+ years of scheduling, coordination, or administrative experience (construction, trades, or home services preferred).
Bilingual (English/Spanish) required for effective communication with crews.
Excellent organization and communication skills.
Confidence in working with both customers and field teams.
Comfort using technology for scheduling, documentation, and communication.
Reliable, punctual, and able to work full-time on site in Plainfield, IL.
Compensation & Benefits
$40,000$55,000 annual salary, based on experience
Health insurance and 401(k) with company match
Paid time off and holidays
MondayFriday daytime hours
Professional environment and long-term stability with growth opportunity
Why Join Us
CertaPro Painters has been serving Naperville and Plainfield since 2002, delivering exceptional results and customer experiences.
Our team values communication, accountability, and collaboration. Youll be working directly with our Operations Manager to help projects run on time, on budget, and with satisfied customers.
If you enjoy structure, teamwork, and seeing tangible results from your work, youll fit right in.
$40k-55k yearly 10d ago
Remodeling Project Coordinator
Permaco
Project coordinator job in Lake Bluff, IL
Responsive recruiter Benefits:
Health insurance
Paid time off
Training & development
Vision insurance
Are you eager to grow professionally, learning new skills and technology? Do you enjoy variety and stimulating challenges? Would you like to be on a supportive team where everyone's contributions are recognized?Would you like to work at a well-established, values-driven company?
If you answered “yes” to any of those questions, let's start the conversation to see if United Services is the place for you. We are looking for our next great team member to join us.
We offer:
· Values-based Company Culture - Framework for our decisions and behaviors· Togetherness and Community - Work, fun, and community impact· Personal Growth - Opportunities to learn and develop· Flexible work arrangements · Compensation - Competitive Base plus Incentives· Benefits - Medical, Vision, Retirement Savings, Paid Vacation and Holidays, and more
“Growing company with great people who care about their work and their community while also enjoying exceptional earning opportunities.”
If you like playing a key administrative role, working as a member of a cohesive team, and being recognized for achieving goals, consider submitting a resume. This role provides variety with such responsibilities as:
· Highly effective use of technology
· Customer Interaction
· Construction/Restoration ProjectCoordination
· Financial Administration
Candidates must have:
· High school diploma or equivalent plus relevant work experience
· Excellent planning and organizing skills, attention to detail to meet deadlines, data accuracy
· Empathy and effective communication skills with a variety of people Compensation: $45,000.00 - $55,000.00 per year
Bring your passion and energy. Make a difference. Improve the quality of life for others. Helping home and business owners put their lives back together after a traumatic event, that's what United Services by Permaco does. If that appeals to you and you enjoy the reward of knowing you helped someone restore their lives to normal as well as reaping rewards for your success, please keep reading about these career opportunities.
How much does a project coordinator earn in Burr Ridge, IL?
The average project coordinator in Burr Ridge, IL earns between $38,000 and $80,000 annually. This compares to the national average project coordinator range of $33,000 to $75,000.
Average project coordinator salary in Burr Ridge, IL
$55,000
What are the biggest employers of Project Coordinators in Burr Ridge, IL?
The biggest employers of Project Coordinators in Burr Ridge, IL are: