Project coordinator jobs in Poway, CA

Agile IT is a Microsoft‑focused consulting and managed services provider. We help customers modernize and secure Microsoft 365, Azure, Azure Government, and Microsoft GCC High, with a mission to make CMMC Level 2 practical and sustainable through repeatable architectures, evidence automation, and managed operations. What you'll work across (our services) Professional Services - Enablement (fixed‑price projects) Managed Services - Security & CMMC Compliance for Microsoft cloud and on‑premises systems Microsoft GCC High Licensing (secure onboarding & lifecycle operations) Complementary Partner Services (co‑delivered with strategic partners) The Project Coordinator / Autotask Dispatcher is responsible for keeping customer work moving smoothly through Agile IT's delivery teams. This role owns ticket and task dispatching in Autotask, coordinates project schedules, and ensures engineers are working on the right things at the right time. They are the operational “air traffic controller” for projects and service requests, helping Agile IT deliver a consistent, high‑quality customer experience and protect project margins. Key Responsibilities Ticket & Work Dispatching (Autotask / PSA) Monitor project and service queues in Autotask and other PSA boards. Assign and dispatch tickets to the appropriate engineers based on skills, availability, and priority, and follow up to ensure work is progressing. Update ticket statuses, scheduling, and notes so that boards are always current and reflect reality. Escalate urgent or at‑risk tickets to project managers, Customer Success, or leadership as needed. Project Coordination Build and maintain detailed project schedules, timelines, and calendars; adjust as dates change and communicate updates to internal and client stakeholders. Create and manage project tasks in Autotask, making sure all work is broken into clear, assignable items with due dates and dependencies. Schedule internal and client project meetings (kicks‑offs, working sessions, status calls), prepare agendas, and capture notes and action items. Publish regular project status updates (summary emails, dashboards, PSA notes) and ensure documentation is complete before handing over to support / Customer Success at project close. Change, Documentation & Partner Administration Assist with change management by drafting change requests/change orders, tracking approvals, and updating project plans and tickets once changes are approved. Support evidence/documentation collection for compliance and security projects, coordinating with engineers and Customer Success. Submit and track any required Microsoft partner paperwork for projects (e.g., CPoR, PAL, references) so Agile IT receives full credit for Microsoft‑aligned work. Customer & Internal Communication Serve as a primary coordination point for customers on scheduling, logistics, and basic status questions, routing technical issues to the right resources. Coordinate escalations by making sure the right team members are engaged and tracking resolution to closure. Help maintain high customer satisfaction through clear expectation setting, timely updates, and professional follow‑through. Operational Hygiene & Continuous Improvement Enforce PSA hygiene: time entry completeness, correct ticket types/queues, and accurate milestones. Identify bottlenecks in scheduling or dispatching and propose improvements to workflows, templates, and dashboards. Help maintain and improve SOPs related to dispatching, project coordination, and Autotask usage. Required Qualifications Experience with a PSA tool (Autotask strongly preferred; ConnectWise or similar acceptable with willingness to learn Autotask quickly). 2-4+ years in IT services, MSP, or technical project coordination / service dispatch role. Strong organizational and multitasking skills; comfortable managing many tickets/projects at once. Excellent written and verbal communication; able to interact confidently with both customers and technical staff. Solid comfort with Excel/Sheets and task/project tools (Teams, Planner, Asana, etc.). Preferred Qualifications Experience in a Microsoft-focused MSP / cloud / security consulting environment. Familiarity with basic project management concepts (RAID logs, change control, milestones, acceptance criteria). Understanding of SLAs, utilization, and margin/financial implications of scheduling decisions. ITIL, CAPM, or similar entry‑level project/service management certifications (nice to have, not required). Compensation & Benefits Competitive compensation Comprehensive benefits (medical, retirement, PTO, professional development). Mission‑driven work that directly strengthens the national security supply chain.

The Operations Coordinator plays a key part in the daily and weekly administrative functions for the Company process. Each Operations Coordinator will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Operations Coordinator will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk). Key Accountabilities Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries. Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome. Process necessary background checks and drug tests required for jobs. Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday. Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. First point of contact for trouble shooting any onboarding and payroll issues. Work with each recruiting team on ensuring job boards are up to date. Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active. Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process. Contribute to front of the office duties as needed per office. Other duties as assigned. Minimum Experience Requirements High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications. Prefer experience with human resources processes, employee onboarding, and/or payroll process experience. Previous experience with delivering exceptional customer service. Ability to work independently Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information. Judgment and decision-making ability. Strong customer service/client relations skills. Organizational and multi-tasking skills. Communication skills (oral and written). Ability to handle stress successfully. Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications. Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company's delivery and payroll processes and implement timely and effective solutions to problems. Able to initiate and embrace change. Time management skills (ability to multi-task). Interpersonal skills.

Sun Country Builders is an award-winning builder of multi-family affordable homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country's employees have been with the company for years. Our company culture fosters personal responsibility and offers ongoing growth and long-term career opportunities. We have a competitive compensation and benefits package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team! Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide. Who we are looking for: Must have experience: Prefer minimum of two-year degree and/or 2 years minimum experience with multi-family construction. Strong Word, Excel, Procore, Docusign and general computer skills. Characteristics that succeed in this position: Strong work ethic with the ability to be a team player. Positive attitude and great customer service skills Able to prioritize and handle several different tasks simultaneously Must have excellent follow-up on action items Core Responsibilities: Assist with implementation of project start up and close out procedures as directed by the Project Managers and/or the Project Engineers. Assist Project Managers and Project Engineers in the Subcontract/Buyout process, including but not limited to, workflow process, subcontract document drafting, processing and tracking, and purchase Orders. Ensure Subcontractor's City Business Licenses and Contractor's Licenses are received and current. Ensure Subcontractor Certificates of Insurance are received and current. Processing and tracking of submittals and RFI's as received by Project Managers and Project Engineers, and responses as received by Architects, Engineers, Consultants, and other professionals. Gathering, compiling and arranging closeout packages for each project, as required. Receive, process, allocate, and balance PCO Logs, and COR's as needed. Assist Project Managers with drafting, distributing, and tracking Subcontract and Owner Change orders. Upload, organize, maintain, and distribute plan sheets, reports, and documents as received from the Architect, Engineers, Consultants, and other professionals. Assist Project Managers and Project Engineers in maintaining drawings, SK's, ASI's, etc., and coordinate distribution to Field and Subcontractors. Assist Project Managers and Project Engineers with miscellaneous duties, as needed, to maintain order and to assist in maintaining the project schedule Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to operate a computer keyboard, mouse, and other office equipment (e.g., copier, scanner, telephone) Frequent use of hands and fingers for data entry and document handling Ability to lift up to 15 pounds occasionally (e.g., boxes of documents or office supplies) Visual acuity to read and produce documents, spreadsheets, and reports Ability to communicate clearly and effectively in person, over the phone, and via email We offer a competitive compensation and benefits package and an excellent supportive work environment. Sun Country Builders (“SCB”) is an equal employment opportunity employer that is committed to complying with all laws providing equal employment opportunities. SCB makes employment decisions such as hiring based on a candidate's merit and our business necessity. SCB encourages qualified applicants from every walk of life to apply as we continue to build our workforce where each employee's uniqueness strengthens our culture of inclusiveness. More About Sun Country Builders Sun Country Builders was founded and incorporated in 1979, and has been in business continuously since then, with no change in name, licenses, or owner. Sun Country holds California B (General Contractor), C-5 (Framing & Rough Carpentry) and C-8 (Concrete) licenses. The firm's primary area of work is multi-family housing, most typically of Type-V construction, either with or without structured parking. Sun Country Builders has worked more than once for almost every one of our clients. One key developer client has brought us back dozens of times, with further projects in the pipeline. We're extraordinarily disciplined, extraordinarily client-oriented, and we act out of a belief that we owe our developers a fiduciary duty, in the old-fashioned and true sense of the term. Come join the team! Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Tuition reimbursement Vision insurance Work Location: In person

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work. The Business Operations Coordinator role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work). If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility. Role Overview As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities. This is an in-person position for candidates living in or within 30 minutes of San Clemente. Responsibilities Use the digital systems provided to perform this role (we are fully digital) Draft, proofread, and prepare professional correspondence, letters, and documents Maintain calendars, schedule appointments, and coordinate meetings Organize digital files, manage email communication, and track follow-up tasks Assist with recordkeeping, data entry, and digital documentation Prepare reports, summaries, and written materials with strong attention to detail Support internal and external communication with professionalism and warmth Help organize priorities and ensure deadlines are met Use Microsoft Word, Excel, Outlook, and other digital tools efficiently Assist with errands, research, and day-to-day administrative needs Maintain confidentiality and handle sensitive information responsibly Qualifications & Skills Excellent writing, proofreading, and communication skills Honest, dependable, and committed to professional integrity Positive, professional demeanor when interacting with colleagues, partners, and vendors Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar Detail-oriented with careful adherence to processes, instructions, and documentation Highly organized and able to multitask in a fast-moving environment Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook Quick learner with strong problem-solving skills and critical thinking ability Reliable transportation and valid driver's license Local to San Clemente or within a 30-minute commute Schedule & Compensation Full-time position, in person Monday-Friday, 9:00am - 6:00pm $17.25/ hour; 40 hours per week Stable, consistent schedule with long-term growth potential Preferred Prior experience as an Executive Assistant or Administrative Assistant Experience supporting a leadership role or managing multiple priorities Application Instructions Please include your résumé Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role Job Type: Full-time Benefits: 401(k) 401(k) matching

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Title: Project Coordinator Duration: 3 years Work Location: San Diego CA 92121 Job Description: • Act as onsite contact and liaison to customers by performing initial site visits for Ethernet services. • Experience on Ethernet services. Qualifications • Experience on Ethernet services and fiber optics. Additional Information To apply for this position or to get any further information feel free to contact: Aditika Sithta ************

Job Description Griswold Receivers is seeking a full-time Receivership Project Coordinator to support the management and oversight of 40-45 active receivership projects. This role involves traveling to properties across California and Nevada to conduct site inspections, coordinating with city inspectors and contractors to plan and schedule work, managing property needs such as utility setup, fencing, and security, assisting with the relocation of occupants and tenants, and tracking overall project progress. The Project Coordinator will work closely with the Receivership Property Manager and Operations Team to efficiently execute day-to-day tasks for each project. The Receivership Project Coordinator will assist with the coordination of receivership projects from start to finish, ensuring on-time, on-budget, and high-quality delivery. We're looking for a proactive team player who thrives on collaboration and takes initiative to keep projects moving. Partnering closely with the Receivership Property Manager, this role monitors properties, resolves issues promptly, and plays a key role in managing court-appointed receivership responsibilities. Compensation: $80,000 - $95,000 yearly Responsibilities: ESSENTIAL DUTIES MAY INCLUDE: Coordinate and oversee multiple receivership projects from initiation through completion. Travel to properties throughout California and Nevada to conduct inspections, monitor progress, and address issues. Work with city inspectors, contractors, and vendors to schedule and plan required work. Assist with the setup and management of property services, including utilities, fencing, and security measures. Support the relocation of occupants and tenants as needed, including identifying options and coordinating logistics. Monitor project timelines to ensure projects remain on track. Maintain accurate documentation of property conditions and work performed. Prepare regular status updates and reports for the Receivership Property Manager and Operations Team. Respond to urgent property issues, such as damage, vandalism, or security concerns. Act as a point of contact for tenants or neighbors, addressing concerns professionally and maintaining positive relationships. Collaborate with internal teams and external stakeholders to ensure efficient and effective project execution. Qualifications: EDUCATION, SKILLS, EXPERIENCE: 1-3 years of property management and/or construction management experience. Strong organizational, administrative, and communication skills. Ability to manage multiple projects in a fast-paced, high-compliance environment. Proficiency in Microsoft Office and basic project management tools. Willingness to travel to properties across California and Nevada, sometimes on short notice. Strong interpersonal and communication skills, with the ability to effectively collaborate with various stakeholders. Strong analytical and problem-solving abilities, with a track record of identifying and addressing property issues, risks, and challenges in a timely and efficient manner. High attention to detail with strong organizational skills and time-management capabilities. Experience working with cross-functional teams, including property managers, contractors, and vendors. About Company Griswold Receivers and its professionals serve exclusively as Court-appointed neutrals in a variety of legal scenarios, including health & safety receiverships, tenant habitability receiverships, post-judgment receiverships, business dispute receiverships, rents/profits receiverships, and partition actions. These matters often lead to a variety of types of rehabilitation and construction projects. We embrace a team-centric environment and approach to support one another in our respective roles, while also remaining flexible and adaptable to take on different roles as the project may require. Our team possesses a high level of integrity and keeps a level head during high-pressure or potentially volatile situations without losing sight of the end goal. COMPENSATION & COMPANY BENEFITS INCLUDE: Salary is dependent on experience & skillset. Benefits include an incentive plan, 401(k) (after waiting period), paid holidays, wellness reimbursement program, and paid time off.

Job Details Experienced San Diego-Office - San Diego, CA Full Time Graduate Degree $65000.00 - $90000.00 Salary/year Negligible Day ConstructionDescription As the Project Coordinator at Schuff Steel, You will assist in managing the flow of technical information between the Schuff Steel Project Management team, customers, and subcontractors and vendors, while developing critical relationships with internal and external clients, through verbal and written communication. They collaborate with other departments to ensure all aspects of each project are executed smoothly. Schuff PC's have worked on some of the most amazing building structures in North America. Please consider joining our dynamic Project Management Team. Core Responsibilities: Reviews design drawings for accuracy and completeness, and coordinates resolution of discrepancies and/or missing information with customers, design team, other trades, detailing, shop, & field as may be necessary. Coordinates project sequencing and basic detailing job setup including advance bills and shop and erection drawings. Provides technical instructions and guidance to steel detailers in preparing shop drawings per project requirements and standards. Monitors project schedules regarding submittals, approvals, and shop fabrication releases. Identify and communicate possible delays or problems to project management team. Organize detailing RFI process through formal RFI to customer and informal RFI's with the engineer, architect, and general contractor. Facilitates and fulfills other documentation efforts and duties and as may be required. Distribute and route drawings. Partner with Document Control to avoid delays and maintain logs. Act as a liaison between shop, field, and detailers to resolve fabrication and erection difficulties. Maintains daily communication with Project Manager, Sr. Project Manager or Vice President on progress of areas of responsibility. Assists the Project Management Team in achieving successful project results. Coordinates the detailing efforts of various common subcontractors. Serve as a direct link between Detailers, Project Managers, and other production departments, and customer, other contractors, and Design Team as may be required. Education/Training: High School Diploma or GED required. Associates degree or training from an approved and accredited technical school in engineering or detailing/drafting is highly preferred. A Bachelor's Degree from an accredited college or university in CM, Structural/Civil Engineering, or other technical area may substitute for required experience. Work Experience: At least five (5) years related experience in the coordination of structural steel projects. Detailing experience highly preferred. Specialized Knowledge: Ability to read and interpret shop and design drawings. General understanding and knowledge of basic drafting skills, 3D modeling software/Tekla practices, fabrication and erection standards, standard technical terminology, common structural steel practices, and drafting room procedures. Software & Technology: MS Windows 10, MS Office 365; Office Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system, and Bluebeam applications. Work Environment: The position may require frequent air/road travel as needed and required. A clean driving record will be required due to required road travel. A current and valid driver's license and proof of acceptable insurance is required. This position is generally indoors in a climate-controlled office. However, frequent visitations to the outdoor plant facilities and project sites may be required. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act. At Schuff Steel, we believe our employees are our greatest asset. Our team environment is based on respect, effective communications, and accountability. We believe employees should have great working conditions along with opportunities to grow and develop. We proudly promote a diverse and inclusive workplace where everyone has a chance to be successful. Schuff Steel is an Equal Opportunity Employer with an Affirmative Action Plan. We value Diversity. #LI-KF1 Rated by ENR as a leading builder in America, please consider joining our elite organization today. Apply directly. No agencies

Job Description EyeUniversal is seeking a responsible Junior Project Manager to administer and organize all types of projects, from simple activities to more complex plans like various marketing projects, new web design projects, monthly website management, data entry projects, PPC campaigns, social media content creation and posting, plus more. This position reports to the Program Manager, and will work cross-functionally with the CEO, accounts managers, project managers, engineers, developers, and various marketing professionals. This position will start with part-time hours (20 hours per week) and can grow into full-time hours (35-40 hours per week) although it is freelance/contract position. Bilingual (English/Spanish) is a HUGE plus. Jr. Project Manager responsibilities include working closely with Manager(s) to prepare comprehensive action plans, including resources, and timeframes for projects. You will perform various coordinating tasks, like attending (taking notes) internal and external meetings, and scheduling meetings along with administrative duties, like maintaining project documentation and creating tasks in operational platforms (Asana, Trello). To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines. As a sometimes client-facing position, we require a well-spoken, professional, friendly, task-oriented, agreeable and organized candidate. Ultimately, the Jr. Project Manager duties are to ensure that all projects are completed on time, within budget and meet high-quality standards. The new hire will also gain extensive knowledge of project management through trainings and experience. Ideally, our goal is to hire a Jr. Project Manager that can grow with our business as we continue to scale. Responsibilities Coordinate project management activities, resources, information and tasks Break projects into doable actions and set timeframes (Asana/Trello) Liaise with clients to identify and define requirements, scope and objectives Assign tasks to internal teams and assist with schedule management Make sure that clients' needs are met as projects evolve Analyze risks and opportunities Oversee project procurement management Monitor project progress and handle any issues that arise Act as the point of contact and communicate project status to all participants Work with Program Manager to eliminate blockers Use tools to monitor working hours, plans and deadlines Create and maintain project documentation, plans and reports Help to maintain projects so that deadlines are met within the organization and w/clients Assist and coordinate on project deliverables within a project (marketing, data entry, admin related) Requirements Work experience as a Project Coordinator or similar role Experience in project management, from conception to delivery An ability to prepare and interpret flowcharts, schedules and step-by-step action plans Solid organizational skills, including multitasking and time-management Strong client-facing and teamwork skills Familiarity with risk management and quality assurance control Strong working knowledge of Familiarity with various Project management tools (e.g. Basecamp, Trello, Asana) Must commit to a weekly schedule (days/hours) Degree in Business Administration, Marketing or related field PMP / PRINCE2 certification is a plus English/Spanish Bilingual is a HUGE plus *Pay rate is based on experience *This is a freelance/contract position

Summary Our client is a highly sought-after, stable, and prestigious General Contractor home-based in San Diego, with projects all throughout Southern California. They are currently in immediate need of a Commercial Construction Project Coordinator, who has worked in the construction space in the past. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members. This individual must be organized, sociable, energetic and motivated with good oral and written communication skills.Duties & Responsibilities Distribute project bid requests to subcontractors. Make phone calls to check the status of subcontractor bids during the bid process. Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process. Organize bid RFI's from subcontractors for project management. Manage the collection and organization of subcontractor bids. Follow up with subcontractors via phone and email to receive bids and answer bid related questions. Assist in managing subcontractor database. Manage, monitor and process submittals and RFI's. Resolve discrepancies by collecting and analyzing information. Take meeting notes Gather quotes from subcontractors and material suppliers. Maintain plan list and project contact lists "Slip sheet” plan revisions manually and electronically File and document control Send, track and receive subcontracts and subcontractor insurance Manage electronic project documents to share-file site Work with government agencies to pull permits Work with subcontractors to assemble billings and obtain the correct paper work Prepare close out document packages Provide assistance and support for Project Management Notary Manage Global Directory for Procore AIA Subcontract Template Updates AIA Owner Template Updates Reference to Governing State Retention Lien Period Limits Updating Global Project List Project Management: Project Directory Maintenance (Assigning Notification and Distr. Groups) Flag Flow Down Requirements from Owner Contract to Subcontracts RFI Posting to Procore (After PM Review) RFI Log follow up w/ Arch. / Engineer Create Submittal Log in Procore Request subcontractor submittals from subs. Submittal Posting to Procore (After PM Review) Submittal Log follow up w/ Arch. / Engineer Plan Overlays to Changes in Updated Plans from Architect Sub; Vendor Request for Pricing; Follow Up Owner Change Orders: Prepare, Issue, CollecT Prepare drafts of Owner Billings Owner Billings: Issue and Track Cost Plus Audit Preparation Fund Control Cost Coding Material Supplier Invoices Cost Coding DCI Labor Timecards Final Draft Owner Meeting Minutes Technical Skills: Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team. Qualifications & Requirements 2-4 years of construction administration experience/knowledge is preferred. High school graduate

Summary Our client is a highly sought-after, stable, and prestigious General Contractor home-based in San Diego, with projects all throughout Southern California. They are currently in immediate need of a Commercial Construction Project Coordinator, who has worked in the construction space in the past. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members. This individual must be organized,sociable, energetic and motivated with good oral and written communication skills. Duties & Responsibilities Distribute project bid requests to subcontractors. Make phone calls to check the status of subcontractor bids during the bid process. Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process. Organize bid RFIs from subcontractors for project management. Manage the collection and organization of subcontractor bids. Follow up with subcontractors via phone and email to receive bids and answer bid related questions. Assist in managing subcontractor database. Manage, monitor and process submittals and RFIs. Resolve discrepancies by collecting and analyzing information. Take meeting notes Gather quotes from subcontractors and material suppliers. Maintain plan list and project contact lists "Slip sheet plan revisions manually and electronically File and document control Send, track and receive subcontracts and subcontractor insurance Manage electronic project documents to share-file site Work with government agencies to pull permits Work with subcontractors to assemble billings and obtain the correct paper work Prepare close out document packages Provide assistance and support for Project Management Notary Manage Global Directory for Procore AIA Subcontract Template Updates AIA Owner Template Updates Reference to Governing State Retention & Lien Period Limits Updating Global Project List Project Management: Project Directory Maintenance (Assigning Notification and Distr. Groups) Flag Flow Down Requirements from Owner Contract to Subcontracts RFI Posting to Procore (After PM Review) RFI Log follow up w/ Arch. / Engineer Create Submittal Log in Procore Request subcontractor submittals from subs. Submittal Posting to Procore (After PM Review) Submittal Log follow up w/ Arch. / Engineer Plan Overlays to Changes in Updated Plans from Architect Sub; Vendor Request for Pricing; Follow Up Owner Change Orders: Prepare, Issue, & CollecT Prepare drafts of Owner Billings Owner Billings: Issue and Track Cost Plus Audit Preparation Fund Control Cost Coding Material Supplier Invoices Cost Coding DCI Labor Timecards Final Draft Owner Meeting Minutes Technical Skills: Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team. Qualifications & Requirements 2-4 years of construction administration experience/knowledge is preferred. High school graduate Employment Type: Full time Location: San Diego, CA

ARSENAULT is looking for a Project Coordinator with business analysis experience. We are looking for a team member who is committed to process delivery, improvement, and governance. The successful candidate will have a high attention to detail, be well organized, systems oriented and able to work in a fast-paced environment. Essential Duties & Responsibilities: Coordinate and align processes with other teams involved with the management of Client Implementations Document and capture meeting minutes, action items, and help track status against plans Ability to analyze workflow processes in the practice and gain insight into their strengths and opportunities Effectively communicates with internal and external teams both verbally and in writing Manage projects through a standardize end-to-end process Develop project plans, coordinate project meetings, created project reporting Utilize Project Management tool (Monday) to monitor project plans Provide post-launch support to clients; answer any questions and assist in problem resolution Work with Training Department to ensure that project-related training and training materials are ailored to the end-user Competencies: Demonstrate leadership, responsiveness, and accountability Work cross functionally with project members High standard of verbal and written communication Ability to manage competing priorities in a dynamic and fast-growth environment Self-starter and demonstrates initiative Experience managing and implementing projects using both Waterfall and Agile methodologies Strong technical abilities and knowledge to evaluate and improve operations Leadership skills to motivate and guide teams to complete tasks Must have strong computer skills and be proficient in the use of Microsoft Office applications including PowerPoint, SharePoint, as well as other tools typically associated with project management and product development Special consideration for previous experience with Facility maintenance and vendor management systems Finance and ERP systems Database, business intelligence, and reporting systems Education and Experience: Bachelors degree in Business, Information Technology or related discipline, or equivalent combination of education and experience 2+ years hands-on experience as a successful Project Coordinator or Business Analyst Supporting business users in multiple departments such as Finance, HR, Sales, Legal Physical Requirements and Work Content: Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 15 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a sedentary position that requires 8 hours of sitting at a desk in a climate controlled environment with frequent computer, mouse, 10 key touch and phone work. Additional Comments: These declarations are not to be an all-inclusive list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbents performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required. This document does not create an employment contract, implied or otherwise, other than an at-will employment relationship.

General Description: Primarily responsible to assist Project Managers with all administrative tasks involved in setting up and managing construction projects. Demonstrates a positive, professional, and client-oriented attitude. Ability to work in an organized efficient manner with a high level of accuracy, attention to detail and follow through. Self-motivated and able to work efficiently with minimal oversight. Strong multi-tasking skills and the ability to set priorities. Effectively manage competing demands, delays and unexpected events. Responsibilities: Provides administrative support to the construction project team, consisting of Project Managers and Site Superintendents, as well as works closely with the Accounting Department. Builds relationships and communicates via telephone and email with all individuals associated with each project, including clients, subcontractors, trade partners, vendors, and other construction professionals. Manages and organizes all aspects of the construction project administration. Completes Job Start Up Worksheet for new projects. Sets up project files on the server, sets up job in Procore and if required, maintains project files for the Project Manager. Assists the Project Manager with maintaining Contract Documents, Subcontract Agreements and Change Orders (both owner and subcontractor), prepares Subcontract Exhibits with guidance from Project Manager. Copies Accounting on all Subcontract Agreements so information can be input into the Timberline accounting system. Assists the Project Manager with procurement of construction materials or specialty items. Makes sure Accounting is copied on all purchase orders and provided with receipts. Obtains project-specific insurance certificates for our clients from our insurance vendor, Cavignac & Associates. Sends specific insurance requirements to Cavignac. Once insurance certificates are received, files in appropriate folder on the server and sends to client. Monitors subcontractor insurance, ensuring that all Nautilus' contractual and internal requirements are met. Once insurance certificates have been received, saves in Procore and sends copy to the accounting department to be saved in vendor compliance file on server. Follows up on all expiring insurance certificates, ensuring that we have adequate insurance until project is complete and subcontractor has been paid in full. Verifies with Accounting that we have current copies of all subcontractor W9's and state contractor's license. Obtains new updated copies, as necessary. Keeps track of all supplier Preliminary Lien Notices. Collects monthly conditional or unconditional lien releases from all suppliers who filed Preliminary Notices. Once received, forwards to the accounting department. Attends jobsite meetings and prepares meeting minutes for the Project Manager. Updates meeting minutes in Procore and distributes to stakeholders. For projects without a Homeowner Liaison assigned to it, handles all upcoming notices and communications with residents (see Homeowner Liaison Job Description). Assists with preparing monthly invoices to be sent to client. Depending on the type of project, this may include collecting subcontractor invoices, including schedule of values for each subcontractor providing labor on the project, and preparing time and material invoices with complete backup of timesheets and material receipts. Keeps hard copies of approved material and subcontractor invoices to use as invoice backup to client. Assists Project Manager with other aspects of maintaining project files, including filing and/or monitoring of daily reports, submittals, RFI's, photo's, budgets, etc. Assists Project Manager with project close-out packages to be submitted to clients at project completion. These packages may vary, but should generally contain Nautilus and subcontractor warranties, operation and maintenance manuals, approved submittals, as-built drawings, and final lien releases from all subcontractors and suppliers. Work Conditions/Requirements Indoor office environment, primarily working on computer and telephone. Occasionally project will require travel to job sites. Work at a fast pace with frequent, unscheduled interruptions. Ability to work with many different personality types while remaining calm under pressure. Must be organized. Position Type Full-time position, Monday through Friday. Responsibilities may require an adjusted work schedule and/or evening and weekend work may be required as job duties demand. Physical Demands Mobility within the office and ability to navigate around active construction project sites. Work using computer and phone. Travel Occasional travel via car to visit project work sites in local geographic location.

Job Description The Project Coordinator assists the Operations Director and Project Managers in organizing ongoing studio projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, ensuring that project deadlines are met in a timely manner. Additionally, the Project Coordinator will be involved in the Permitting aspect of projects, assisting the Project Managers with administrative related tasks. To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. The Project Coordinator should be organized, detail oriented, dependable, good communicator, productive and efficient. Additional Responsibilities: Assist the Operations Director in Permitting related tasks that will involve due diligence, organization of information for use by the team members, completing applications, making permit submissions, tracking the review of plans and performing follow-ups and creating comment response letters for the team's input. Additionally keeping the internal permitting tracking current. Assist the PM and/or Operations Director with billing/accounting related tasks in order for billing to be processed every month. This will require tracking and updating of fees, reviewing budgets and working directly in our accounting software. Coordinate meetings as needed. Draft agenda / meeting minutes / project status updates as required Potentially organize, log and route RFIs and Submittals. Filing / archiving. General administrative tasks as requested by Studio Leadership/Operations Director/PM's/Team members. Measures of Performance: The Project Coordinator will be evaluated based on all the items in this document as they apply to their specific role. The following items represent the primary performance benchmarks that the company will be measuring and the tools that will be used to provide input. Ability to complete tasks efficiently and within agreed upon schedule. Ability to efficiently assist with permitting by submitting applications with accuracy and keeping permitting statuses current for the team's visibility. Ability to effectively assist with billing/accounting related tasks. Ability to successfully work and collaborate in a team environment. Accountable to: The Project Coordinator generally reports to the Operations Director and Project Manager. Qualifications: 3-5 years of professional experience. Proficiency in Microsoft Office programs such as Word, Excel and other business software and their application to contract documents. Demonstrate strong oral and written English communication skills. Demonstrate high organizational skills. Authorized to work in the U.S.

Title & Department: Project Coordinator; Facilities Management Posting # 5331 Department Description: The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, and at the same time to support our campus community, students, faculty, and staff. Through our efforts we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge. University Description: The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges. Detailed Description: Reporting to the Director of Planning, Design, and Construction, the Project Coordinator is responsible for all administrative functions regarding major and minor capital projects. Further, the Coordinator will assist as needed in planning capital improvement and facility renewal projects. This position will be instrumental in supporting process improvement, cost reduction and risk mitigation. Duties and Responsibilities: Project Coordination: Update and maintain all sets of drawings, specifications and warranty information for our projects, in a hardcopy vault and electronically Assist in cost estimating efforts, at times coordinating with outside cost consultants and cost estimating databases. Help create and maintain internal cost estimating database. Assist in preparing RFP/RFQ documentation, sending them out for bid and preparing results in a format to report to project management team Create purchase orders and work orders, as well as all necessary revisions Track project budgets and review invoices before recommending payment Track change orders for projects, ensuring project budgets accurately reflect known change orders and project risks. Assist project managers with communication to campus community regarding logistics and impacts to tenants. Ensure all work is documented in internal construction project database Ensure FCA (Facility Condition Assessment) is kept updated as work is completed Assist Project Managers in setting up all initial project budgets. Ensure that any revisions to project work orders are properly allocated into the project budget. Ensure adherence to Campus Design Standards as it relates to document revisions and updates. Process Improvement: Use a systematic approach to assist Facilities Management in optimizing processes to achieve more efficient results. Proactively identify, analyze and improve upon current processes within Facilities Management. Serve as administrative steward of our processes, documenting current and new processes as needed. Data Analysis and Report Writing: Develop reports to track project statuses, costs, schedules, completion, and efficiency. Maintain data system to provide reports, as requested, on the status of all ongoing projects and on details of all completed work, equipment histories, trends, etc. Create spreadsheets and reports to track all projects for Facilities Management that reflect funding, progress, schedule, and scope. Internal: Assist with Work Management and Work Control functions of Facilities Management. Use CMMS (Computerized Maintenance Management System) for planning, scheduling, and reporting all requested projects. Ensure work orders are submitted properly and that the requested work is legitimate and necessary through coordination and communication with requestor, production, trades, and other FM teams. Special Conditions of Employment: Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Job Requirements: Minimum Qualifications: HS Diploma or GED required. Requires four years of administrative experience, preferably in a facilities management environment. A Bachelor's degree may substitute for up to two years of work experience at the rate of 2 years of education is equivalent to 1 year of work experience. Experience using software solutions to schedule/plan project activities, track progress and budgets, and closeout and document projects. Experience with blueprint management and archiving of project paperwork both electronically and hard copy. Proven ability to coordinate multiple tasks and activities in an environment of changing priorities. Preferred Qualifications: Bachelor's Degree preferred. Performance Expectations - Knowledge, Skills and Abilities: Knowledge and experience of and possess demonstrated success with: budgeting and financial accountability; excellent oral and written communication skills; a strong appreciation for the university's mission. Some experience with TMA, MAXIMO or other similar Computerized Maintenance Management Software used for work order generation and tracking preferred Excellent verbal and written communication skills required Excellent analytical and problem solving skills required Experience in database management and office related software programs including report writing software required. Requires professional verbal and written correspondence, reports and recommendations to managers and supervisors, and daily interaction with contractors, consultants, designers, supervisors and trade crews Ability to work with a diverse group in a positive and productive manner required Ability to input significant amount of data into our internal databases, spreadsheets and other documents with attention to detail and speed required. Posting Salary: $27.27 - 31.32 per hour; Excellent Benefits The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Special Application Instructions: Resume Required Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at *****************. Additional Details: Hours: 40 hours per week Closing date: Open until filled Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is a smoking and tobacco-free campus. For more information, visit ***************************

SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America. The Project Standards Coordinator will support multiple department initiatives in the coordination and management of deliverables. Travel may be required, and frequency will vary based on department needs. This position is team-oriented, fast-paced and responsible for the coordination and completion of assigned projects. This role is hybrid, with regular in-office presence in San Diego, CA. Specific location details and expectations will be discussed during the interview process. : *This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned Position Responsibilities and Duties: Support Project Controls' PMO Standards functional area with the implementation of new employee orientation and functional training. Serve as liaison between Project Controls PMO and Talent Acquisition, validating orientation/training roster and coordinating with IT ensuring any technology equipment has arrived for each participant prior to the Program starting. Coordinate logistics such as meeting rooms, shuttle transportation, catering, and guest speaker arrangements. Prepare and distribute orientation/training materials (agendas, handouts, digital resources). Communicate with department leads and guest speakers to confirm availability and content. Administer post program surveys from participants and presenters to improve future sessions. Update orientation/training content based on feedback and organizational changes. Maintain a repository of orientation/training program resources and ensure version control. Serve as liaison between Project Controls PMO and Talent Development, ensuring provided training materials have been added to the Learning Management System (LMS). Track attendance and maintain accurate records of participants. Support related initiatives and special projects, as assigned. Minimum Skills or Experience Requirements: High School Diploma or equivalent (Bachelor's degree preferred). Proficient with Microsoft Word, Excel, PowerPoint, Outlook & Teams platforms Strong organizational and time management skills. Excellent written and verbal communication abilities. Ability to manage multiple tasks and prioritize effectively. Customer service mindset and ability to work collaboratively across teams. SOLV Energy Is an Equal Opportunity Employer At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law. Benefits: Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay. Compensation Range: $20.83 - $26.04 Pay Rate Type: Hourly SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team. In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting. Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter. Job Number: J12292 If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.

Full-time Description BR Printers Casa Del Mar Division is a dynamic and innovative leader in the promotional products industry. Based in San Diego, CA we are a leading provider of high-quality promotional products. We pride ourselves on fostering a collaborative and forward-thinking environment where creativity and strategic thinking thrive. Position Overview We are seeking a highly skilled and motivated Project Coordinator to join our team. The ideal candidate will be responsible for overseeing various projects from initiation through completion, ensuring they are delivered on time, within scope, and on budget. This role requires strong attention to detail, excellent organizational skills, superior customer service and the ability to communicate effectively with cross-functional teams and stakeholders. Key Responsibilities · Project Presentations: Develop detailed creative project presentations, including defining scope, objectives, timelines, and deliverables. Coordinate with stakeholders to ensure project alignment with customer goals. · Supplier Management: Allocate and manage resources effectively, including team members, budgets, and external vendors. Ensure product availability and pricing are accurate. · Stakeholder Communication: Serve as the primary point of contact for all project-related communications. Provide regular updates, manage expectations, and ensure stakeholder satisfaction. · Project Execution: Oversee daily project operations, ensuring adherence to project plans and schedules. Facilitate meetings, track progress, and manage any changes or adjustments required. · Quality Assurance: Ensure all project deliverables meet quality standards and client expectations. Implement and enforce quality control processes throughout the project lifecycle. · Customer Service: Maintain great customer service and professional communication with all new and existing clients. · Documentation and Reporting: Maintain comprehensive project documentation, including creating and processing highly detailed documentation such as purchase orders, sales orders and production sheets. Prepare and present project status reports to senior management and stakeholders. Requirements Qualifications · Education: Bachelor's degree in project management or business administration a plus. · Experience: Past project coordinator experience or demonstrated success in managing projects of varying complexity and scope a plus. · Knowledge of Embroidery, Screen Printing and Promotional Products a plus. · Skills: Strong organizational and problem-solving skills. Excellent communication and interpersonal skills. Superior customer service. · Attributes: Detail-oriented, proactive, and adaptable. Ability to work independently and as part of a team in a fast-paced environment. Reliable, positive and professional attitude. Compensation & Benefits · Competitive Salary: We offer a competitive salary structure. Hourly Rate: $25/hr · Holidays: Paid company holidays. · Supportive Work Environment: A collaborative and inclusive workplace culture where your ideas are valued, and your contributions are recognized. We strive to create a supportive and engaging environment that promotes teamwork and innovation. · Benefits: o 401(k) o 401(k) matching o Dental insurance o Health insurance o Life insurance o Paid time off o Vision insurance · Compensation Package: o Hourly pay o Overtime pay Schedule · 8 hour shift · Day shift · Monday to Friday Education High school or equivalent (Required) Experience Project Coordinator/Sales Assistant: 1 year (Required) Salary Description $25/hour

G|M Business Interiors is southern California's premier dealer for Miller Knoll furniture. We specialize in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration, and complete asset management. With our history dating back to 1944, G|M's success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers! ROLE SUMMARY The Job Captain role is primarily responsible for supporting all aspects of G|M Business Interiors sales operations as it relates to account and project management administration. COMPENSATION $23 - $25 per hour, depending on education and experience, plus monthly bonus plan. Paid time off, health insurance benefits, and a 401(k) plan are also available for eligible team members. PRIMARY DUTIES Actively engage with team members and clients at all levels of project and account administration. Serve as a telephone operator, directing incoming phone calls promptly & efficiently. Take initiative to produce quick quotes, answer questions and process requests. Manage numerous projects simultaneously at varying stages of the project cycle. Make site assessment and draft specific documentation following client meetings to support account/project throughput. Assist Sales team in preparation for initial client meetings. Assist with bid committee activities. Create cohesive and detailed quote packages to present to clients. Detail specifications along with Sales team and team Designer(s) to fulfill client wishes. Work with manufacturers, Project Management and Designer(s) in preparing deliverables. Use knowledge of G|M Business Interiors and industry procedures when facilitating workflow. Answer urgent order clarifications to ensure orders are expedited. Conduct Monday Morning meetings with Sales team. Check punch lists and expedite orders and solutions as efficiently as possible. Prepare documentation and action plan for deployment of G|M Business Interiors client facing technology. Understand and competently navigate G|M technology platforms. Demonstrate client gratitude by coordinating project completion gifts and thank you cards. Become a G|M culture champion by understanding all our messaging statements such as our mission, vision, purpose, values, mantra, mascot, and our DNA. QUALIFICATIONS High school diploma, or GED. Bachelor's degree in interior design, business, communications, or marketing is highly preferred. 3-5 years previous experience in a business environment with a customer service focus. Highly proficient computer skills. Effective verbal and written communication skills to interact professionally with customers via email and phone. Acute attention to detail and ability to handle multiple tasks. Ability to work in a fast-paced environment and meet multiple simultaneous deadlines. Strong organizational, research, follow-up, and time management skills. Ability to learn quickly and work independently as well as contribute as part of a team. This job description provides information about the general nature and level of work performed by team members assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time and at any time, as needed. G|M Business Interiors is an Equal Opportunity Employer.

Project Coordinator Department: Project Management / Operations Reports To: Vice President Company: Associated Tank Constructors FLSA Status: Non-Exempt Employment Type: At-Will Schedule: Monday-Thursday, 6:30 a.m. - 5:00 p.m. (4/10-hour shifts) Job Summary The Project Coordinator performs a variety of administrative and coordination duties to support the Project Management Department. This position serves as a key liaison between the office, field teams, clients, and vendors-ensuring that project documentation, communication, and scheduling are accurate, timely, and compliant with company standards. Supervisory Responsibilities None. Essential Duties and Responsibilities Perform administrative duties including typing, filing, data entry, and completion of forms for upper management and Project Managers. Operate office equipment such as copiers, scanners, phone systems, and personal computers. Serve as the primary coordinator and assistant for Project Managers on active projects. Answer phones, direct calls, and relay accurate messages promptly. Copy, sort, and file project records, forms, and documents related to business transactions and project scopes. Prepare letters, memos, proposals, forms, and reports according to written or verbal instructions. Maintain both manual and electronic filing systems. Manage calendars and schedule appointments, meetings, and project calls. Act as a liaison between the company, customers, vendors, and subcontractors. Address project-related questions, concerns, or complaints and escalate as needed. Solicit and coordinate subcontractor, vendor, and supplier deliverables, pricing, and activities. Prepare contracts, proposals, and purchase orders in conjunction with vendor quotations and project scopes of work. Generate, manage, and track project submittals and Requests for Information (RFIs) through to final acceptance. Assist with maintaining project schedules, documentation, and reporting for management review. Perform other related duties as assigned by upper management or Project Managers. Required Skills and Abilities Ability to type at least 45 words per minute. Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Excellent organizational skills and attention to detail. Proven ability to meet deadlines and manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and related software. Strong understanding of-or ability to quickly learn-construction project processes and terminology. Ability to read and comprehend contracts, construction drawings, and specifications. Adaptable and capable of multitasking in a fast-paced environment. Education and Experience High school diploma or equivalent required. Construction or field coordination experience preferred. Experience with project scheduling software preferred. Contract and document management experience preferred. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds occasionally. Benefits 401(k) Retirement Plan Medical, Dental, and Vision Insurance Life Insurance Paid Time Off (PTO) Paid Holidays Aflac Supplemental Insurance Schedule Monday - Thursday (4/10-hour workdays) Work Location This position is on-site and not eligible for remote work. Office Location: Temecula, California AAP/EEO Statement Associated Tank Constructors is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, or any other protected characteristic under applicable law. EOE/AA - M/F/Vet/Disability Compensation Pay Range: $41,600.00 - $60,000.00 annually (non-exempt; eligible for overtime) Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionSalary: $28 PROJECT COORDINATOR Department: Project Management Team FLAS STATUS: Non-Exempt REPORTS TO: Project Manager/Operations Who Are We: Diversified Landscape Co. has shifted into a more challenging niche the Public Sector Construction. It has proven profitable and has become the prime focus of the company. While operating in a market sector that allows for expansion and growth. It has steadily developed a relationship with many of the local municipalities as well as some of the largest general contractors in the nation. Diversified Landscape Co. has established a reputation within the marketplace which has fostered unlimited growth possibilities. Over the past three decades Diversified Landscape Co. has made a positive impact on the landscape industry and will continue to do so, always striving for excellence. Diversified Landscape Co. has worked as a prime and subcontractor on many projects but has an emphasis on Caltrans projects. Through teamwork, Diversified Landscape Co. has established a reputation unmatched by most of its competitors. Currently employing over a hundred full-time employees and maintaining an expansive heavy equipment fleet ranging from hydro-seeder rigs to mulch blowing trucks. Find out more about us at: ************************************* Summary: In coordination with Project Managers, the Project Coordinators overall responsibility is working directly with tasks relating to specific construction projects. Must maintain accurate projects records and act as an intermediary between landscape field operations, company management, contractors, and owners. Essential Duties and Responsibilities include the following: Review & evaluate field time sheets versus field logs. Track & evaluate project quantities with the Project Manager. Ensure that job information and daily work reports are properly prepared and submitted in the appropriate job folder. Review classification ratios before submission to the payroll department. Prepare submittal packages and prepare RFIs for submission to Owner or General Contractor Prepare and track in construction management program (Computer Ease) Review and prepare material orders with the Purchasing Department and assist in the tracking process. Prepare change orders budgets with the estimating department. Prepare job books. Read and interpret plans, material list and specifications as they pertain to building projects. Manage multiple projects from the pre-build, build, and post build phases. Manage and track company resources from equipment, material, and labor on projects. Prepare and submit as-built plans that are complete and accurate. Assist in the preparation of subcontractors schedule and pay estimates with oversight of the Project Manager. Attend pre-construction meetings with agencies, property owner, Field Superintendent, Inspectors, and sub & prime contractors, as required. Miscellaneous: Demonstrate proficiency and/or willingness to learn job skills listed above. Establish effective communications with Project Estimator, Superintendent, Contract Administrator, Field Foreman, customers & subcontractors Comply with all company policies, procedures, safety requirements Must be self-motivated with strong organizational skills Qualifications/Requirements: 1-2 years Landscape Construction Experience Microsoft Office-Word, Excel and Outlook Refined communications skills, both oral and written Bachelors degree preferred Desired: Bilingual (English/Spanish) Full-time Benefits: Health, Dental, Life, Personal Time Off, Holiday, 401K 90-Day Probation Period & qualification periods for benefits are activated