Senior administrative assistant jobs in Brownsville, TX - 27 jobs

1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in filing, copying, scanning and faxing documents. 4. Checks quality of own work. 5. May assist in coordinating meeting arrangements and catering services for department functions. 6. May order project or department supplies and maintain supply cabinet. 7. May publish and distribute department bulletins throughout project office and field. 8. Assists in distribution of incoming and outgoing documents throughout the office, including the field. 9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices. 10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities. 11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines. 12. May assist in producing logs and reports relevant to assigned area of responsibility. 13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Executive Assistant can change yours. As an Executive Assistant, you will be responsible for performing advanced clerical duties with a solid understanding of the company's operations and simultaneously assist the Executive Management team. This position will write, proofread and distribute/mail correspondence, reports, and letters as requested by executive management. This role will also prepare agendas, attend meetings, take and transcribe minutes. Critical for success are the abilities to shift activities among multiple priorities, meet critical deadlines, possess stringent organizational skills, and maintain a high level of professionalism and confidentiality. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You like to know your efforts are noticed and appreciated * You are adaptable to varying expectations and requirements * You are organized and professional What it takes: * Associate's degree, 5+ years related experience and/or training, or equivalent combination * Proficient in Microsoft Office suite * High level of interpersonal skills to handle sensitive and confidential situations * Certified Administrative Professional (CAP) (desired) AA/EOE/M/W/Vet/Disability ***************************************************

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: * Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) * Managing data entry and word processing tasks * Conducting internet research and maintaining organized filing systems * Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: * Actively involved in the day-to-day operations of the Partner in charge and leadership * Assist with set up and planning for client meetings and firmwide events * Reserve conference rooms and conference call lines and/or set up video conferences * Create meeting minutes and meeting agendas * Prepare letters, contracts and other communications * Schedule and coordinate meetings including reserving spaces for in-person events * Log and prepare client sponsorship requests and other check requests * Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals * Act as a liaison with consultants, clients, printers and suppliers * Assists with special projects as needed * All other duties as assigned Here's What You'll Need: * 5+ years of administrative and/or professional office experience * Superior client focus and service mentality * Strong problem-solving and collaboration skills * Creativity, integrity, and initiative * Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) * Proficiency in Adobe Acrobat Professional * Strong organizational skills * Excellent communication skills (verbal and written) * Strong attention to details, including proofreading * Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: * Experience supporting C-level leadership * Experience in a professional services firm (architecture, engineering, law office, etc.) * Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

Administrative Assistant Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Requirements Proven experience as an administrative assistant or in a similar role. * High school diploma or equivalent; additional education or certification in office administration is a plus. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational and multitasking abilities. * Excellent written and verbal communication skills. * Comfortable learning and using new software and office equipment. * Ability to handle sensitive information with confidentiality and professionalism. * Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintains overall office efficiency. To join our team of outstanding professionals, apply today! Responsibilities + Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs. + Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation. + Track and reconcile food service expenses for monthly and quarterly financial reporting. + Organize and maintain accurate records for audits, inspections, certifications and compliance tracking. + Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing. + Provide support in revising menus and recipe cards. + Keep muster notes organized and up to date to ensure seamless communication during pass down. + Handle assigned internal and external communications, such as emails, memos and phone calls. + Coordinate and monitor staff and detainee worker training sessions and certification compliance. + Support inventory tracking and assist in supply orders. + Attend staff meetings, document meeting minutes, and share departmental updates. + Uphold confidentiality and adhere to professional standards when managing sensitive information. + Perform additional duties as assigned by the food service administrator or assistant food service manager. Core Competencies: + Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations. + Corporate Values - Understands, embraces, and integrates AKIMA corporate values into everyday duties and responsibilities. + Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers. + Safety and Security - Promotes a safe work environment for co-workers and customers. + Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. Education/Experience: + A high school diploma or GED is required with additional education or training in business office administration preferred. + Possess a State of Texas Food Handlers Permit. + Ability to become First Aid, CPR and AED certified with initial training and maintain certification. + Two or more years of administrative experience, ideally in food service or detention settings. + Ability to become First Aid, CPR and AED certified with initial training and maintain certification. Required Qualifications: + Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. + Successfully pass a criminal background and consumer credit check (with no criminal record). + Secure and maintain DHS/ICE government clearance. + Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. + Hold a valid state driver's license. + Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. + Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. + Must always exhibit a professional appearance and a calm demeanor at all times. + Display a high level of integrity, accountability, and discretion in handling sensitive matters. + Must currently reside and maintain residency within the continental United States. + Knowledge of purchasing processes, invoicing, and financial reconciliation. + Showcase strong organizational, time management, and communication skills. + Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. + Capability of following and understanding written and verbal communication, policies and procedures. + Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. + Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. Qualifications + Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. + Successfully pass a criminal background and consumer credit check (with no criminal record). + Secure and maintain DHS/ICE government clearance. + Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. + Hold a valid state driver's license. + Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. + Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. + Must always exhibit a professional appearance and a calm demeanor at all times. + Display a high level of integrity, accountability, and discretion in handling sensitive matters. + Must currently reside and maintain residency within the continental United States. + Knowledge of purchasing processes, invoicing, and financial reconciliation. + Showcase strong organizational, time management, and communication skills. + Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. + Capability of following and understanding written and verbal communication, policies and procedures. + Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. + Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. Working environment: + The majority of the work is performed in an indoor industrial kitchen in a detention facility often working side by side with detainee workers. Essential Job Functions and Physical Demands: + The position is required to work most hours in an indoor detention facility environment, standing and walking most of the time, while maintaining a degree of physical fitness to respond quickly to changes in work demands, emerging situations and emergencies. At a minimum, the Food Service Worker must be able to perform the following physical activities with or without a reasonable accommodation: + Stand for 4 or more hours between breaks. + Walk, talk, hear, taste, smell, and feel. + Use fine motor skills (ability to make movements using the small muscles in hands and wrists). + Use close vision, distance vision, and color vision. + Reach with hands and arms. + Work safely on uneven and/or slippery surfaces. + Occasionally climb or balance; and stoop, kneel, crouch, or crawl. + Regularly lift and/or move up to 30 pounds; and occasionally lift and/or move up to 50 pounds. + Provide CPR and first aid to others. Job ID 2025-20854 Work Type On-Site Company Description Work Where it Matters Akima Infrastructure Protection (AIP), an Akima company, is not just another federal management operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At AIP, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders , AIP provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers , AIP delivers the trained personnel, equipment, and processes to safeguard federal assets and provides protective services and detention management operations for critical mission requirements. As an AIP employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at ******************** or ************ (information about job applications status is not available at this contact information).

To provide advanced and complex administrative support to a supervisor in a key administrative position. Responsible for many complex office decisions and administrative supervision of a medium to large size department, with minimal direction. Maintains financial data, which includes monthly budget and status reports. Description of Duties * Performs administrative duties related to work of large department or large administrative unit reporting to a key administrative or executive position. * Maintains departmental records, property inventory, personnel files, employee time records and leave balances. * Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings. * May assist in processing various student forms and requests for the appropriate review and approvals. * May provide general program information and materials to students and/or direct students to the appropriate student services resources. * May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. * Processes personnel actions upon direction of the supervisor. * Processes purchase requisitions and orders, travel requests and reimbursements. * Develops complex records and prepares reports from a variety of materials. * Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. * Drafts, types and issues departmental paperwork such as travel, employment, budget, facilities and property documents, and general correspondence. * Advises departmental employees on policies and procedures. * Maintains a wide variety of complex academic, fiscal, personnel and administrative records and files consisting of confidential and official matters. * Requests departmental supplies and maintains control of supplies and inventory. * Schedules travel and meetings for departmental personnel. * Assists in the preparation of budgets, grant requests, class schedules and other periodic reports. * Supervises clerical staff members, including monitoring the workload, work priorities and evaluating job progress. * Performs receptionist duties, answers telephone, takes messages, greets visitors, screens calls and visitors, and makes appointments. * Performs other duties as assigned. Supervision Received General supervision by the Dean of a College, Assistant or Associate Vice President, an Executive Director or the Chief of a department with significant institutional impact and a staff of more than 25 FTE's. Supervision Given Supervises and trains assigned clerical support personnel including work study and temporary employees. Required Education Associate degree in a related field or experience as outlined below. Preferred Education Associate degree in Office Management or related field. Licenses/Certifications None. Required Experience Four (4) years of office administrative experience. Experience may be substituted for education on a 1-on-1 basis. Preferred Experience Experience obtained in a higher education setting. Equipment Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Excellent, professional office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other Must have excellent interpersonal, organizational, and communication skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 02/01/2026 Grant Funded Position No If Yes, Provide Grant Expiration Date

HOURLY RATE: $16.95 JOB OBJECTIVES: The Administrative Assistant III provides administrative services to ensure effective and efficient administrative operations of the Department of City Secretary and is responsible for processing open records requests for the entire City, in accordance with the Texas Public Information Act. Records requests are varied, high in volume, and can be complex and non-routine. Will be responsible for confidential information on a regular basis. Provides support services to the City Secretary, staff, and City Commission. This position is under the direct supervision of the City Secretary. ESSENTIAL JOB FUNCTIONS: Duties may include but are not limited to the following: Provides responses to requests for governmental records within the time period mandated by the Texas Public Information Act. Coordinates and processes Public Information Requests, to include City Attorney consultation and approval as warranted. Attend at minimum, one annual conference to keep abreast of vital registration policies and procedures to ensure compliance. Processes applications for new and renewed Texas Alcohol and Beverage licenses. Serve as backup to process all payments related to Public Information Requests, affidavits, TABC permits, facility reservations, and vital statistics in accordance with the standard operating procedures. Manages records associated with advisory boards and commissions, such as creating reports related to term expiration's and vacancies. Assists with the preparation and distribution of documents for City Commission meetings and other notices according to City procedures and applicable laws, as directed by the City Secretary and/or City Manager; prepares city agendas and meeting packets; prepares minutes shell; and conducts required website postings in compliance with the Open Meetings Act. May attend meetings as assigned, take minutes and transcribe minutes into final form as needed. Assists with the codification of City ordinances and required newspaper publications. Composes, reviews, and evaluates various documents, including correspondence, memorandums, ordinances, resolutions, proclamations, contracts, agreements, and oaths of office. Assists with municipal election preparations and responds to inquiries from the public regarding voter information. Records date stamp and distributes incoming and outgoing mail. Prepares travel and makes hotel reservations for the City Secretary, City Manager and City Commission. Transcribes, formats, inputs, edits, retrieves, copies, and transmits correspondence and documents and ensures accuracy. Assists in maintaining the department's budget accounts and balances. Responsible for maintaining and securing confidential information. Greets and provides proper customer service to all incoming calls and walk-ins. Assists in all city events. Provide assistance with risk management-related duties as needed. Provide support/cover the receptionist area as needed. Will perform other job-related duties as assigned. EQUIPMENT/MATERIALS: Capability to effectively use and operate various office related equipment such as, but not limited to, personal computer, calculator, copier, typewriter, shredder, scanner, and fax machine. WORKING CONDITIONS/PHYSICAL DEMANDS: Must be able to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of members, residents, clients and contractors. May find the environment to be busy, noisy and will need excellent organizational, communication, time, and stress management skills to complete the required tasks. May need to work irregular hours or shifts and some occasional travel may be required. There is little or no hazard to health or body in standard conditions with adequate lighting, heating, and ventilation. There is little or no physical effort, requiring little movement and infrequent lifting greater than 5-15 lbs. EDUCATION/SKILLS REQUIRED: Requires a High School diploma with two (2) years of college or training in public administration or related field. Must be bilingual and proficient in MSWord, Excel, PowerPoint, Internet, and Microsoft Outlook. Must have excellent verbal, written, interpersonal and listening skills. Must maintain confidentiality of records and other legal matters. Must be able to organize work independently on multiple assigned tasks/projects, complete assignments with specified deadlines. Ability to use judgment and initiative: to establish and maintain effective working relationships with employees, elected officials, and the public. Must have excellent grammar, writing, communication and organizational skills and be able to accurately type a minimum of 50 wpm. Must possess a valid Texas Driver's License with a satisfactory driving record. Preferred Qualification: Bilingual (English and Spanish) and Associate's Degree in public administration, or related field.

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information, developing filing systems, and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs; and assists in the implementation of program planning. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures. C. Develops and maintains filing, record keeping, and records management systems; compiles and edits data, makes calculations, and prepares related reports; participates in budget preparation, monitoring, and justifications; and assists in researching technical and policy issues. D. Researches, composes, designs, and edits agency publications, forms, manuals, and reports. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain complex records and files in an automated system. 9. Skill in the electronic transmission of communications. 10. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

* We are hiring immediately for a full time and part time ADMIN ASSISTANT position. * Address: 200-298 N Sugar Road, Edinburg, TX 78541 Note: online applications accepted only. * Schedule: Full time & part time; Monday - Friday & some weekends. More details upon interview. * Requirement: Prior administrative computer experience is required. * Pay Range: $15.00 per hour to $16.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1493867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: * Answer telephones and direct inquiries in a professional and client centric manner. * Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. * Assist with staffing, including finding staff when employees call out on short notice. * Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. * Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. * Enter weekly cash sales and meal counts using computer. * Perform daily bank deposit reconciliation. * Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. * Perform monthly vendor statement reconciliation. * Prepare monthly state claim form for reimbursement. * Assist in preparation of end of month financial reports. * Attend in-service and/or safety meetings as required. * Maintain clean and safe work environment; ability to perform job safely. * Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: * Opportunities for Training and Development * Retirement Plan * Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft Protection * Pet Insurance * Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: * Medical * Dental * Vision * Life Insurance/AD * Disability Insurance * Commuter Benefits * Employee Assistance Program * Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment. What we offer: * Health, Life, Dental and Vision Insurance * Employee Assistant Program * Flex Spending (FSA) (Cafeteria Plan) and HSA * 401(k) Plan - Matching up to 3% * Employee Stock Purchase Plan * Profit Sharing Plan * Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave * Paid Holidays * Tuition Reimbursement * Annual Discretionary Bonus * Employer Paid Life Insurance * Gym membership reimbursement Administrative Assistant The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. He/she will assist other branch personnel including key managers in a variety of administrative roles. Job Responsibilities * Responsible for office reception functions including greeting customers, vendors, and associates * Complete the setup, scheduling, invoicing and collections of new jobs/projects * Conduct billing, receivable, and payable functions as assigned * Provide general administrative support for managers and staff * Work with Customers and Inner Office Staff to keep projects moving forward * Responsible for data and budget entry * Manage job billings * Provide customers with invoices and required backup paperwork following the customer's billing requirements (Email, fax, upload to websites, etc.) * Create, type, and distribute internal and external correspondence * Update collection notes in the Past Due Memos section of WebApps and Astea * Meet regularly with the Office Manager to review collection accounts and provide updates * Schedule and dispatch technicians, equipment, or service vehicles to appropriate locations according to customer requests, specifications, or needs, using radios or telephones. * Relay work orders, messages, and information to or from technicians, supervisors, and field inspectors using telephones. * Act as national accounts coordinator for the Inspection department and is responsible for retrieving work orders off of various websites and distributing to the corresponding department contacts * Upload Inspection reports to various websites * Send out, receive and file Inspection reports * Maintain various types of records including job files * Assist in completing special reporting and licensing requirements * Assist in compiling contracts, proposals, and job packets * Complete special projects as required * Accomplish responsibilities as required using business software as approved by WSFP * Offer suggestions and solutions on improving efficiency of general office procedures * Other duties as assigned Job Qualifications * Good computer skills with working knowledge of business software applications * Background in basic secretarial skills is preferred * 1-2 years basic office experience desired * Excellent written and verbal communication skills * Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates * Ability to pass a pre-employment drug screen test and background check All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Accessibility: If you need help accessing this page, please contact: Phone: ************** Email:

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Accounts Payable Specialist can change yours. As an Administrative Assistant, you will provide day-to-day administrative support under supervision in our Labor Relations Department. This position will assist with data entry in multiple systems, pulling rates, and other administrative tasks. Critical for success are strong attention to detail, prioritize and the ability to multitask. Key Responsibilities: * Provide broad administrative support to the labor department. * Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file labor-related documents. * Maintain various internal databases, assist with correspondence. * Verify and manage documentation for various labor-related processes. * Answer, screen, and forward incoming phone calls, while providing basic information when needed. Take and deliver accurate messages. * Write, proofread and distribute/mail correspondence, reports, and letters as requested. * Assist management with development and assembly of presentation materials. * Other duties as assigned. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You are organized and professional * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You deliver exemplary customer service through interactions with others What it takes: * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus. * Exceptional organizational and time-management skills, with strong attention to detail. * Excellent verbal and written communication skills. * Ability to multitask and prioritize workloads in a fast-paced environment. * Strong problem-solving skills and a proactive approach to tackling challenges. * A high level of professionalism and discretion in handling confidential information. * High school diploma or equivalent required; an associate's or bachelor's degree in a related field is a plus. AA/EOE/M/W/Vet/Disability ***************************************************

Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Qualifications Requirements Proven experience as an administrative assistant or in a similar role. High school diploma or equivalent; additional education or certification in office administration is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Comfortable learning and using new software and office equipment. Ability to handle sensitive information with confidentiality and professionalism. Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. * Create, maintain, and enter information into databases. * Prepare invoices, reports, memos, letters, and other documents * Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. * Answer phone calls and direct calls to appropriate parties or take messages. * Prepare responses to correspondence containing routine inquiries. * Open, sort, and distribute incoming correspondence, including faxes and email. * Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. * Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. * Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. * Manage and maintain department and executives' schedules. * Other duties as assigned SKILLS * Effective English verbal and written communication skills * Computer literate and have working knowledge of Microsoft Office * Good customer service, active listening, and critical thinking to actively look for ways to help people * Ability to meet performance standards and deadlines * Able to concentrate and focus on detail * Bilingual is preferred EDUCATION & KNOWLEDGE * High School Diploma or GED * Prior office work experience, minimum of one year.

1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in filing, copying, scanning and faxing documents. 4. Checks quality of own work. 5. May assist in coordinating meeting arrangements and catering services for department functions. 6. May order project or department supplies and maintain supply cabinet. 7. May publish and distribute department bulletins throughout project office and field. 8. Assists in distribution of incoming and outgoing documents throughout the office, including the field. 9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices. 10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities. 11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines. 12. May assist in producing logs and reports relevant to assigned area of responsibility. 13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.

To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine financial data, which includes monthly budget and status reports. Description of Duties * Provides direct administrative support to the administrator of a department. * Types letters, memos, reports, requisitions, and other material from notes and rough drafts. * Composes routine correspondence for the signature of the supervisor which requires knowledge of subject matter and/or departmental procedures. * Handles travel arrangements for supervisor and other office personnel. * Orders supplies and arranges for repair of equipment. * Reviews bookkeeping information and performs other routine bookkeeping tasks, including reconciliations. * May assist in the preparation of budgets, grant requests, class schedules and other periodic reports. * May assist in processing various student forms and requests for the appropriate review and approvals. * May provide general program information and materials to students and/or direct students to the appropriate student services resources. * May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. * Processes personnel actions upon direction of the supervisor. * Monitors complex records and prepares reports from a variety of materials. * Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. * Maintains departmental and supervisor calendar and prepares daily schedule. * Organizes and maintains filing systems. * Screens visitors and telephone calls. * Acts as a receptionist. * Receives, sorts and distributes mail. * May track vacation, arrange for back-up coverage and process time cards for any assigned employees. * Performs other duties as assigned. Supervision Received Specific supervision from Department Chair or Director of a Department with less than 10 regular FTE's. Supervision Given May supervise assigned support staff and temporary employees. Required Education Associate degree in a related field or experience as outlined below. Preferred Education None. Licenses/Certifications None. Required Experience Two (2) year of office administrative experience. Experience may be substituted for education on a 1-on-1 basis Preferred Experience Experience obtained within higher education. Equipment Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Excellent, usual office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other Must have excellent interpersonal, organizational, and verbal skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 01/12/2026 Grant Funded Position Yes If Yes, Provide Grant Expiration Date 08/31/2027

To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine financial data, which includes monthly budget and status reports. Description of Duties * Provides direct administrative support to the administrator of a department. * Types letters, memos, reports, requisitions, and other material from notes and rough drafts. * Composes routine correspondence for the signature of the supervisor which requires knowledge of subject matter and/or departmental procedures. * Handles travel arrangements for supervisor and other office personnel. * Orders supplies and arranges for repair of equipment. * Reviews bookkeeping information and performs other routine bookkeeping tasks, including reconciliations. * May assist in the preparation of budgets, grant requests, class schedules and other periodic reports. * May assist in processing various student forms and requests for the appropriate review and approvals. * May provide general program information and materials to students and/or direct students to the appropriate student services resources. * May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. * Processes personnel actions upon direction of the supervisor. * Monitors complex records and prepares reports from a variety of materials. * Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. * Maintains departmental and supervisor calendar and prepares daily schedule. * Organizes and maintains filing systems. * Screens visitors and telephone calls. * Acts as a receptionist. * Receives, sorts and distributes mail. * May track vacation, arrange for back-up coverage and process time cards for any assigned employees. * Performs other duties as assigned. Supervision Received Specific supervision from the Administrative Manager and Dean of the School of Medicine. Supervision Given May supervise assigned support staff and temporary employees. Required Education Associate degree in Office Management or in a related field or experience as outlined below. Preferred Education None. Licenses/Certifications None. Required Experience Two (2) year of office administrative experience. Experience may be substituted for education on a 1-on-1 basis Preferred Experience Experience obtained within higher education. Equipment Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Work locations are Edinburg and Harlingen. Needs to be able to successfully perform all required duties. Excellent, usual office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other Must have excellent interpersonal, organizational, and verbal skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 02/01/2026 Grant Funded Position No If Yes, Provide Grant Expiration Date