Senior administrative assistant jobs in League City, TX

Job Details Houston Campus - Houston, TX Full Time, Salaried, Exempt $21.63 - $21.63 Hourly On CampusDescription Job Summary: Assistant to the Dean will assist the Dean of DTS-Houston by managing the implementation of the strategic plan for the campus. This position will supervise the Dean's calendar for both internal campus responsibilities and external community matters. The Executive Assistant will also work with the Dean to manage expense approvals, facilitate meetings, prepare communications, and other related duties as determined by the Dean. The Office Administrator is responsible for providing a constant hospitable office presence and general organized coordination for the internal details of the DTS Houston office. Duties/Responsibilities: Assistant to the Dean Assist the Dean in the building and sustaining of relationships with local alumni, ministry leaders, and donors. Effectively manage and prioritize the calendar, travels, meetings, and scheduling for the Dean. This may include meeting regularly for topics pertinent to the development of the DTS-Houston campus and southern region. Be available to draft and organize institutionally vital communication for the Dean. This can include MSAs, emails, marketing materials, and surveys to Students, Alumni, Friends, Church and Community Leaders and Partners Maintain comprehensive and detailed records of partnerships, office documents and regional data assessments of students, alumni and friends relating to the functioning of the region and Houston campus and the Dean's position. Create and gather strategical data from alumni, friends, church, and parachurch relationships that create healthy awareness and partnership opportunities. Also, be available assist in assessing and categorizing collected data. Be available to assist the Dean in committees, projects, and partnerships needed for effective and consistent campus functioning. Create and organize events pertinent to Dean's initiatives for alumni, church leaders, students and community. Support campus events being led by other staff, such as new student orientation Perform other related duties and projects as assigned by the Dean. Office Administrator: Welcomes all incoming guests warmly, maintains the visitor log and notifies any/all employees of their appointment arrivals via Teams Provides hospitality and assistance for all professors/visiting professors Assists the Office Manager in maintaining all office inventory, making purchases, keeping administrative records, meeting minutes, and other duties alike Performs other general office tasks: Answering phone calls, responding to emails, and more Available to provide administrative assistance within reason, for other departments as needed with special events and or projects. Qualifications Required Skills/Abilities: Excellent interpersonal and communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to prioritize multiple simultaneous tasks. Education and Experience: Bachelor's degree required. At least 2 years of experience serving in executive-level contexts. Proven ability to form and maintain relationships with key internal and external constituents.

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

Senior Executive Assistant - Office of the President - (2506711) Description Minimum Qualifications:Associate's degree or equivalent and seven years of professional experience at the executive level. Job Description:To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. Preferred Qualifications:Relevant UTMB or healthcare experience. Job Duties:Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. Serves as the liaison for communication and operations with areas that report directly to the President. Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. Assists top executives in establishing and attaining goals and objectives. Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. Prepares or directs preparation of reports, graphs, and charts. Responds to or initiates correspondence of a confidential or technical nature. Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. Interviews candidates for administrative staff positions within the department. Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. Adheres to internal controls and reporting structures. Performs related duties as required. Salary Range: Actual salary commensurate with experience. Work Schedule:Monday through Friday, 8 am to 5 pm, and as needed. Qualifications Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0129 - Administration Bldg 301 University Blvd. Administration Building, rm 604 Galveston 77555 - 0129Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: ManagerJob Level: Day ShiftJob Posting: Nov 24, 2025, 10:37:40 PM

Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device! Text ETP to 25000 to get started or apply through this web posting if you prefer. Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more. We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities. Come join our award winning 12,000 strong organization as we fuel the world and each other! Summary: This position will be responsible for supporting members the leadership team. Essential Duties and Responsibilities: * Maintain calendar and contacts in Outlook * Schedule and coordinate meetings including making travel arrangements * Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval * Review of direct reports expense reports and time reporting * Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion * Manage weekly out-of-office calendar for division employees * Gather monthly highlights and compile division highlight report * Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment * Act as SharePoint Administrator - grant access to S/P, update home page, create folders or libraries as necessary * General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc. * Maintain physical and digital records, including electronic filing of supply and other term contracts * Act as mobile device POC * Initiate and track new hire and employee office and equipment moves, coordinate office moves * Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency * Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc. * Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc. * Provide additional support where needed within the departments * Act as resource for division on company policies and general knowledge Requirements: Education and/or Experience, Knowledge, Skills & Abilities: * High school graduate or equivalent * 2+ years using computer systems, basic office equipment and working with multiple levels in an organization * Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people * Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment * Strong attention to detail * Problem solving and research skills, with ability to recognize issues and source solutions * Ability to communicate clearly, verbally and written * Excellent organizational skills and work ethic * Flexibility with ability to work in a team setting supporting several people * Professionalism in representing senior executives * Must be able to maintain a high level of confidentiality * Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint Preferred Qualifications: * College degree or some college experience * 5+ years as an administrative assistant or equivalent * Experience with Adobe Pro, Visio, a plus. * Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software * Notary Public Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be required. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

The Individual Giving team is dedicated to securing philanthropic gifts in support of The University of Texas MD Anderson Cancer Center's initiatives across all segments of individual donors supporting the institution. An integral part of the Individual Giving Team business model is planning and implementing investigation, cultivation, solicitation and stewardship strategies for all constituents and stakeholders (new and established) for the purpose of executing on those strategies with precision and excellence thereby securing philanthropic gifts. MD Anderson Cancer Center is seeking a Senior Administrative Assistant to support the fundraising efforts of the Individual Giving Team, specifically working within the major gift squad(s). This Sr. Administrative Assistant position provides administrative support and executes various process-oriented tasks for a group of Philanthropy gift officers in a matrix management system. This administrative professional will balance simultaneous requests and tasks for matrix managers, prioritizing and executing in appropriate sequence on a variety of administrative responsibilities. The ability to manage tasks switching across multiple, competing projects for varied stakeholders and bringing all work to resolution with timeliness and a keen attention to detail and completeness are core requirements for this position. Ideal Candidate Statement The ideal candidate is a highly organized, detail-oriented professional who excels in managing multiple priorities in a fast-paced, matrixed environment. They have strong skills in travel and expense coordination, calendar management, and CRM data integrity, ensuring accurate and timely support for donor engagement activities. Confidentiality, precision, and proactive problem-solving are key strengths, along with excellent communication and collaboration skills. This individual is resourceful, adaptable, and committed to delivering high-quality administrative and portfolio support to advance Philanthropy's mission. This position requires proficiency in travel and expense management and can handle coordinating multiple itineraries with post-travel duties and correlating expenses simultaneously. Exercising extreme confidentiality and maintaining data integrity, the Sr. Administrative Assistant will manage filing and digital document storage organization, calendar management and meeting coordination, as well as access and monitor patient schedules as it relates to portfolio activity in institution's EHR, donor moves management data entry, mailings and shipments, CRM updates, individual donation handling and coordination with the Gift Operations team, and Philanthropy service-line support requests for multiple gift officers who carry portfolios of 100+ donors. This position will partner with other squad-level administrative support colleagues to ensure and provide backup support coverage. Salary Range $45,500 | $57,000 | $68,500 MD Anderson offers our employees: - Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week - Group Dental, Vision, Life, AD&D and Disability coverage - Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals - Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs - Tuition Assistance Program after six months of service - Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans - Employer paid life, AD&D and an illness-related reduced salary pay program - Extensive wellness, recognition, fitness, employee health programs and employee resource groups. *JOB SPECIFIC COMPETENCIES* *Travel and Logistical Support - 50%* Travel/Advanced Expense Management (with proficiency in travel, business entertainment, courtesy gift guidelines, allowances and coding specific to Philanthropy). Prepare and confirm travel arrangements, mapping, packet preparation, coordinating calendars and schedules for appointment purposes in a timely manner and with exquisite detail and accuracy. Ensures associated travel materials are prepared in advance for review and that all return follow through items are appropriately documented and carried out. Complete all travel and expense related reconciliation; process credit card/monthly donor related expenses to ensure that expenses are submitted in compliance with institution and department regulations and submitted to the approval system without errors. *Administrative Support - 25%* Department or donor moves management administrative support, patient schedule monitoring and lookup, calendar and meeting schedule management (external and internal stakeholders) across multiple gift officers or professional staff. *Administrative Portfolio Support - 25%* Portfolio activity and donor outreach support (portfolio mass mailings with correlating data entry and mail merge, individualized donor outreach by portfolio [birthday cards, donor anniversaries and other milestones, donor summary reports, etc.], CRM updates.) Readily completes Philanthropy Operations support requests according to portfolio activity need (research, prospect management, business solutions requests, gift designation account changes) across multiple gift officers. Travel and expense management as needed. Possesses knowledge of appropriateness, timing, and urgency. *EDUCATION: * Required: High School Diploma or Equivalent. Preferred: Associate's Degree or Bachelor's Degree. *EXPERIENCE: * Required: Five years Administrative/secretarial experience. Three years experience with Associate's degree. One year experience with Bachelor's degree. *OTHER REQUIREMENTS: * Required: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent ******************************************************************************************************* tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.************************************************************************************************ Additional Information * Requisition ID: 177626 * Employment Status: Full-Time * Employee Status: Regular * Work Week: Days * Minimum Salary: US Dollar (USD) 45,500 * Midpoint Salary: US Dollar (USD) 57,000 * Maximum Salary : US Dollar (USD) 68,500 * FLSA: non-exempt and eligible for overtime pay * Fund Type: Hard * Work Location: Hybrid Onsite/Remote * Pivotal Position: No * Referral Bonus Available?: No * Relocation Assistance Available?: No \#LI-Hybrid

Department: IT - Data & Business Solutions Contract Months:12 Salary Range: $36,712.00 - $58,052.80 Academic Year: 25-26 Under limited supervision and on own initiative, performs standard and advanced secretarial and administrative duties, as well as independent project assignments, usually for a general manager, assistant superintendent, executive principal, or others at this level of management. Position requires a thorough knowledge of practices and procedures of the department and district policy and procedures. MAJOR DUTIES & RESPONSIBILITIES * Provides support for general manager, assistant superintendent, executive principal. etc. in the areas of correspondence, report preparation, public relations, managing calendars and scheduling meetings. * Composes, edits, and distributes correspondence and departmental documentation. Researches and compiles data as required to prepare reports. Establishes and maintains department's records and schedules in proper order. * Works closely with the supervisor in developing and maintaining the department budget. Utilizes PeopleSoft or SAP for various reporting activities, requisitions, or work orders. * Maintains and manages departmental records, including staff vacation and sick leave reports, status forms and other personnel reports. * Coordinates with other administrative staff or serves as the lead administrative employee on projects or assignments. MAJOR DUTIES & RESPONSIBILITIES CONTINUED Performs other job-related duties as assigned. EDUCATION High School Diploma or GED WORK EXPERIENCE 3 to 5 years SKILL AND/OR REQUIRED LICENSING/CERTIFICATION Microsoft Office Office Equipment (Computer, Copier) LEADERSHIP RESPONSIBILITIES Work Leadership. Regularly provides project management or team leadership to a group of two or more employees, but does not have formal supervisory responsibility. Leading and directing typically involves monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of same duties they are leading. WORK COMPLEXITY/INDEPENDENT JUDGMENT Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis. BUDGET AUTHORITY No budget development activity is required. PROBLEM SOLVING Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures or services. IMPACT OF DECISIONS Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction. COMMUNICATION/INTERACTIONS Collaborate and solve problems - works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are typically with customers, senior level professional staff, and managers. CUSTOMER RELATIONSHIPS Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquiries and requests for information and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates. WORKING/ENVIRONMENTAL CONDITIONS Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds. Houston Independent School District is an equal opportunity employer.

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

Job Summary and Responsibilities Oversees a variety of executive office Functions requiring independent judgment and interacting at all levels of the organization including c‐suite and national executives. Provides support to Market Senior Vice President, Vice President and responsibilities involve a wide range of complex, confidential, and administrative duties. Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail Acts as direct assistant to the Vice President and handles special projects as assigned Arranges, Participates in, and Implements conferences and meetings Provides information to staff Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations Accountable for office operations. Identifies problems, Develops and Implements solutions; plans, organizes and prioritizes assignments within the office May conduct limited research for information Demonstrates efficiency in scheduling, creates complex documents and exercises discretion and independent judgment in matters of importance and Ensures the general operations of the office are functioning to maximum capacity Prepares correspondence and other material requiring considerable judgment and knowledge of health system operations; files, retrieves, and Coordinates all incoming and outgoing correspondence and necessary paperwork related to the overall management of the assigned executive area Represents Vice President as principle contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment Functions for executives or facility as well Participates in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping Provides supervision and general project management for special requests by Vice President to ensure appropriate follow through actions Job Requirements Education & Experience High School Diploma/GED Three (3) years previous administrative experience supporting an executive. Where You'll Work Baylor St. Luke's Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care, neuroscience, oncology, transplantation, and more. Our team's efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment, our new McNair Campus is designed around the human experience-modeled on evidence-based practices for the safety of patients, visitors, staff, and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care, research, and education. Our strong alliance with Texas Heart Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

* Provide support to the assigned leaders and/or producers to ensure company goals and objectives are accomplished and operations run effectively * Manage professional and personal scheduling, including agendas, email correspondence, travel arrangements, and other related logistics * Coordinate complex scheduling and extensive calendar management, including the content and flow of information between parties * Prepare and submit statements, expense reports, and other documents * Assist with project management and event planning, as requested * Perform administrative and office support, including spreadsheet creation, maintenance of documentation, utilization of filing and database systems, and other clerical functions * Additional responsibilities as requested by leadership

As one of the world's largest food-grade logistics companies, McLane Global relies on the efficiency of its fulfillment centers. We consider all our warehouses to be systematic and operate with a customer-centric mentality. To deliver on our promise to customers, we rely on exceptionally talented, bright, and committed people. We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences and perspectives fuel our growth and enrich our global culture. The Senior Administrative Assistant at McLane Global will provide advanced administrative and operational support to the VP of Sales and the sales and supply chain teams. This role plays a key part in coordinating sales activities, managing communications with customers, and ensuring smooth daily operations within the fast-paced environment. The ideal candidate is proactive, detail-oriented, and skilled at balancing multiple priorities while maintaining strong relationships with internal teams and external partners. Key Responsibilities Provide high-level administrative support to the Sales Director, including calendar management, travel coordination, meeting scheduling, and expense reporting. Act as a liaison between the Sales Director, supply chain teams, and customers to ensure seamless communication and timely responses. Prepare sales reports, forecasts, and dashboards using ERP or CRM systems. Data entry to ensure accurate tracking of customer accounts and inventory levels. Coordinate meetings with key customers, suppliers, and cross-functional departments (procurement, logistics, finance). Draft, proofread, and distribute correspondence, presentations, and sales materials. Maintain organized records of contracts, purchase orders, and other key documents. Track key performance indicators (KPIs) related to sales and supply chain efficiency. Assist customer event planning and logistics. Handle confidential business information with discretion and professionalism. Requirements Associate's or Bachelor's degree in Business Administration, Supply Chain Management, or a related field preferred. 4-6 years of administrative experience, including at least 2 years supporting senior management in sales, logistics, or supply chain operations. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with ERP/CRM systems. Understanding of basic sales processes and supply chain workflows. Ability to work independently and handle fast-changing priorities. Benefits Competitive base compensation Full Benefits including Medical, Dental and Vision effective on the first day of employment 401(k) with Employer Match (quarterly enrollment) Paid Holidays (no waiting period to receive holiday pay) Paid vacation, personal, and sick days effective on first day of employment All offers are contingent upon passing a background check and drug screening No company visa sponsorships No phone call or walk in inquiries for this position, apply online to be considered DISCLAIMER Employees must be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Furthermore, job descriptions typically change over time as requirements and employee skill levels change. The Employer retains the right to change or assign other duties to this position.

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant - CHRO will also serve as back-up to the Executive Assistant to the CEO. Responsibilities: • Provide excellent executive administrative support • Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.) • Routinely approve administrative request (i.e. time cards) • Responsible for handling confidential and time sensitive information • Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule) • Manage travel arrangements • Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.) • Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings • Support daily email by reviewing, filtering, prioritizing, draft and edit • Prepare meeting agendas, presentation materials, minutes and follow-up on action items • Timely Preparation of documents for meetings • prepare E-expense report-sorting • Maintain efficient documentation and filing system • Recognize when Project support isas needed • Assist HR team with admin needs as time permits • Flexibility to be available after-hours to support after-hours meeting and handling urgent issues Qualifications : • 2-5 years' experience in executive (C-suite) administrative support, preferred • HR background, preferred • Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required • Excellent written and verbal communication, required • Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required Skill Sets: • Strong verbal and written communication skills • Ability to work with highly sensitive and confidential information • Flexible; able to work in fast-paced environment • Strong customer service orientation • Highly organized and able to work independently • Take initiative, when need is present • Excellent time management skills • Proactive approach to problem solving with strong decision-making capability Benefits Participation Available to Regular Full-time Employees: • Bonus Program • Paid Time Off • Medical • Dental • Vision • 401k • Company Paid Holidays • ...and many more! ABOUT US TDC's business expertise spans a range of industries, solutions and geographies with core capabilities in the areas of technology management consulting, public safety & homeland security, IT project management, and systems integration. Since its inception in 1995, TDC has worked consistently in all practice areas for numerous clients including local, state and federal government, Department of Defense and the private sector. The National Capital Region government agencies depend on TDC for their success.

The UTHealth Department of Internal Medicine in Houston, TX is seeking a highly organized and experienced Senior Executive Assistant to provide top-tier administrative support to executive leadership. This role involves managing complex schedules, overseeing large-scale document editing, and serving as a trusted gatekeeper between leadership and the department. The ideal candidate will demonstrate exceptional discretion, initiative, and independent judgment, along with strong soft skills such as executive presence and emotional intelligence. Experience in healthcare administration, higher education, or academic support is preferred, as well as a background in writing and editing grants, biosketches, and manuscripts. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides administrative support to the highest levels of executive leadership under general supervision. Performs work that is varied and generally administrative and/or project oriented with analysis. Work regularly requires use of initiative, discretion and independent judgment. This position may perform some secretarial support. Additional guidance may be provided with a detailed position description. Position Key Accountabilities: * Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge base of legal and regulatory requirements of files. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. * Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May approve and coordinate purchases of office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis. * Regularly handles the highest level of confidential information and sensitive issues. * Provides guidance and direction to lower level staff. * May be expected to train entry level clerical staff. May lead support staff. Assists with interviewing, orientation and scheduling of staff. Provides input into lower staff performance evaluations. * Serves as a high level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May maintain or reconcile financial records/reports. FMS training with a passing score may be required. May have limited signature authority. * Advises on and may draft policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. * Other duties as assigned. Certification/Skills: * Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: * High School diploma or equivalent required. Bachelor's degree preferred. Minimum Experience: * Seven (7) years related work experience required. * Previous experience managing schedules is preferred * Previous experience with large scale document editing is preferred * previous experience working in healthcare administration, higher education, or academic support is preferred * Grant writing/editing, manuscript creation/editing, experience with biosketches is highly preferred Physical Requirements: * Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: * This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Residency Requirement: * Employees must permanently reside and work in the State of Texas.

An Associate's Degree in a related field and at least 3 years of administrative experience required. Preferred Education/Training/Experience A Bachelor's Degree in a related field and 3 years of administrative experience preferred. Minimum Knowledge & Skills * Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. * Ability to gather data, compile information, and prepare reports. * Records maintenance skills. * Skill in budget preparation and fiscal management. * Ability to use independent judgment and to manage and impart confidential information. * Ability to analyze and solve problems. * Ability to plan, develop, and coordinate multiple projects. * Skill in organizing resources and establishing priorities. * Demonstrated ability to maintain confidentiality. * Word processing and/or data entry skills. * Knowledge of office management principles and procedures. * Skills in the use of database management, word processing, spreadsheet, and/or presentation software. * Organizing and coordinating skills. * Ability to foster a cooperative work environment. * Knowledge of general accounting principles. * Knowledge of human resources administration principles and practices. Preferred Knowledge & Skills None Licensing/Certification Requirements None Job Duties 1. Oversees and administers the day-to-day activities of the office; develops procedures, and systems which ensure productive and efficient office operation. 2. Provides assistance and support in problem solving, project planning and development and execution of stated goals and objectives. 3. Prepares correspondence, reports and manuscripts and maintains confidentiality of such documents as required. 4. Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office. 5. Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate. 6. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus. 7. Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts. 8. Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support. 9. Performs miscellaneous job-related duties as assigned. Physical Requirements * No or very limited physical effort required. * No or very limited exposure to physical risk. * Work is normally performed in a typical interior/office work environment. Minimum Salary Range $52,559 Mid Point Salary Range . Maximum Salary Range $65,699 Posting Open Date 11/06/2025 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Quick Link to Share for Direct Access to Posting **********************************

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

Caldwell Companies is an award-winning, fully integrated real estate development and investment firm based in Houston. Caldwell Companies has been in business for over 30 years and is a faith-based, lifestyle real estate firm that develops large-scale master planned communities, associated commercial developments, residential rental communities, real estate investment and asset management. We are vertically integrated and have a very active construction team building incredible places. We are committed to building extraordinary communities that enrich the lives of our residents. Our company culture is a fun, active environment where the individual is treated with respect and accountability which helps foster personal growth and achievement. Our work setting is an entrepreneurial, fast-paced, and exciting environment. Caldwell Companies consistently ranks as a Best Place To Work in Houston by the Houston Business Journal year after year! We were recently named as the #2 Large Company to work for in Houston. The Caldwell team is a dynamic collection of leaders and innovators embracing the vision to create extraordinary places and lifestyles that make life better through our simple mission: Doing it right. Right now. This statement is the core of our philosophy on the ongoing pursuit of excellence in all aspects coupled with an underlying sense of urgency to leverage market opportunities. The foundation for how we do business is rooted in our values of integrity, teamwork and serving others. If you have the right experience, share our vision and adhere to our values, we would love to hear from you. Job Summary: As an executive assistant and development administrator, your primary responsibility will be to provide administrative support to the President of the development team and secondarily to various others on the development team. This role involves coordinating and facilitating various tasks related to the development of many different real estate types including master-planned communities, multi-family developments, and commercial developments. Responsibilities: Coordinate calendars, respond to emails, make travel arrangements, and other various administrative tasks. Ability to be three steps ahead of the President anticipating needs and finding solutions. Disseminate information produced by architects, contractors, engineers to various team members to help ensure seamless communication and execution of project plans. Respond to various requests as appropriate. Highly organized, maintain accurate and organized project documentation, including contracts, permits, and other legal and regulatory documents. Create and manage filing systems for easy retrieval of information. Assist in handling requests from various vendors and disseminating information to parties that can resolve. Address inquiries and concerns from residents, prospective buyers, investors and other stakeholders. Provide excellent customer service by promptly responding to requests and resolving issues. Assist Senior Development Associate and CEO as needed. Requirements Strong organizational and multitasking skills. Excellent communicator, both verbal and written. Strong interpersonal skills. Ability to thrive in a fast-paced environment. Strategic thinker and planner. Proficiency in office software (e.g., Microsoft Office Suite). Preferred Qualifications: Previous experience in real estate development or real estate administration is preferred.

Login to Apply Administrative Assistant, Executive Director of Special Education JOB STATUS: OPEN POSTING DATE: 12/12/2025 CLOSING DATE: 12/19/2025 11:59 PM POSTING NUMBER: 00007417 LOCATION: Special Education POSITION TITLE: Administrative Assistant, Executive Director of Special Education JOB DESCRIPTION: Primary Purpose: Assist and support the Executive Director of Special Education so that maximum attention may be devoted to educational administration. RESPONSIBILITIES: Major Responsibilities and Duties * Handle complex correspondence and log mail. Process incoming and outgoing correspondence as instructed. * Receive all incoming calls, take reliable messages and route to appropriate staff. * Obtain, gather, and organize pertinent data as needed, and put into useable form and forward to committees, community agencies, individuals, appropriate staff and administration. * Maintain the Executive Director's regular filing system, as well as a set of secure confidential files as needed. * Maintain schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for the director. * Ensure accuracy of budget codes on requisitions. * Welcome and assist visitors to the office, routing them to the appropriate personnel. * Work cooperatively with other personnel in the district and facilitate intra-departmental concerns. * Ensure accuracy of visual presentations, pamphlets, and flyers for the department * Work effectively with parents and students. * Facilitate good public relations with community agencies. * Attend required functions and assist as needed. * Coordinate logistics for meetings planned by the Department. * Attendance at work is an essential function. * Other duties as assigned by the supervisor or designee. EXPERIENCE: QUALIFICATIONS: Minimum Education/Certification: * High school diploma or G.E.D. * 30 credited college hours OR five years of experience as an administrative assistant or similar office experience preferred * Valid Texas driver's license * Eligible for coverage under the District's vehicle insurance program Special Knowledge/Skills: * Knowledge of confidentiality issues and regulations * Proficient skills in typing, word processing and file maintenance * Proficient in the use of common Microsoft Office applications * Working knowledge of budgeting procedures * Working knowledge of basic office procedures and the operation of common office equipment and machines * Ability to greet the public both in person and by telephone * Effective communication and interpersonal skills * Working knowledge of community agencies providing medical and social services OTHER INFORMATION: Equipment Used: Computer, student management and budget systems, phone system, scanner, copier, calculator and fax machine. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, working in a stressful environment, performing complex and repeated proofreading, ability to distinguish basic colors, understanding of confidentiality issues, specific visual requirements (using computer), specific hearing requirements (phone conversations). JOB CONTACT INFORMATION: APPLY TO: The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required. GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Executive Director of Special Education; Date Revised: July 2019 SALARY: Pay Grade: 8 DAYS: 230

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Job Description Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant! Job Posted by ApplicantPro

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree