Administrative assistant jobs in Georgetown, TX

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Department Operations Employment Type Full Time Location Austin - HQ Workplace type Onsite Key Responsibilities Qualifications Culture & Mindset at Maverick About Maverick X Maverick X is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.

Office of the Ombudsman - Executive Assistant II (00054876) Organization: TEXAS HIGHER EDUCATION COORDINATING BOARD Primary Location: Texas-Houstin Work Locations: TX Hghr Edu Coordinating Board 1801 Congress Ave Austin 78701 Other Locations: Texas-Austin Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 10 % of the Time State Job Code: 781U Salary Admin Plan: N/A Grade: 00 Salary (Pay Basis): 5,833. 34 - 6,250. 00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 16, 2025, 3:00:13 PM Closing Date: Dec 31, 2025, 5:59:00 AM Description General Description:Provides advanced executive assistant work and administrative support. Primary duties involve scheduling, and assembling and disseminating information for meetings and events, maintaining filing systems, coordinating travel arrangements, and providing other administrative support for the Director of Institutional Policy & Oversight. Works under general supervision, with moderate latitude for individual initiative and independent judgment. This position reports to the Director of Institutional Policy & Oversight (Ombudsman). Work Location:This role will be based in the Austin or Houston area and will require occasional travel between both locations. General Duties and Responsibilities:• Routinely interacts with staff across the Governor's office, legislative offices, institutional and university system leaders and their offices, and other outside callers. • Schedules agency-wide meetings, executive meetings, and conference calls, including regular meetings with board members. • Answers and routes calls, takes messages, greets and directs visitors, and serves as a back-up for the main line switchboard. • Prepares forms and information for automated data processing. • Manages the Ombudsman's calendar and travel; makes travel arrangements for the Ombudsman and other staff. Researches travel logistics and costs; prepares travel requests and reimbursement requests. • Prepares and submits purchase requisitions for office and meeting supplies, membership renewals, and staff trainings, including preparing contracts and agreements, payment vouchers, invoices, purchase and cancellation vouchers. Prepares various correspondence and reports, including credit card purchase reports. • Creates and generates correspondence, letters, memoranda, templates, forms, and reports for the Ombudsman using database, spreadsheet and word processing software in a Windows environment. Prepares, edits, copies, and distributes correspondences, reports, and forms to internal and external staff. • Performs general office duties such as preparing items for mailing, maintaining copiers with paper and supplies, scanning, making copies, processing incoming and outgoing mail, etc. • May transcribe testimony given by the Ombudsman or other senior staff before agency or legislative committees. • May assist in collection of data for reports or various correspondences. • Organizes and maintains files and filing systems. • Performs other duties as assigned. Knowledge Skills or Abilities:• Skills with organization and meticulous attention to detail. • Skill using technology and industry best practices to meet service goals, including skills using personal computers, databases, and general office software, including Microsoft Word, Outlook, PowerPoint, and Excel. • Skill in reviewing documents and other materials for accuracy and efficiently identifying, researching, and correcting errors. • Skill in planning, setting appropriate goals and objectives, and carrying out work in a timely and effective manner. • Ability to demonstrate knowledge of Standard American English, and document proofing and editing practices. • Ability to take initiative; work independently; make decision using sound judgment, analytical thinking, sound reasoning. • Ability to recognize when alternative methods or processes are appropriate and apply creative solutions when problem solving. • Ability to plan, organize, and effectively manage and complete multiple priorities and projects concurrently. • Ability to communicate complex information in a clear, organized, concise, professional, and courteous way. • Ability to meet periodic, milestone, and final deadlines, and to keep agency officials informed regarding progress. • Ability to verbally communicate information in a clear, organized, and concise way in both spoken and written form. • Ability to establish and maintain effective work relationships both internally and externally. • Ability to plan and carry out work in a timely and effective manner. • Ability to adhere to the agency's internal management policies and procedures. Military Crosswalk: h*********** sao. texas. gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport. pdf Qualifications Required Minimum Education and Experience:• Graduation from a senior high school or equivalent. • Five years of progressively responsible relevant experience in office management or administrative support for a senior executive. 15 semester hours of college course work at an accredited college or university (or other evidence of prior full-time student status) may substitute for six months of required experience, not to exceed four years (for the avoidance of doubt, a bachelors degree holder may satisfy the minimum with one year of work experience). Preferred:• Administrative support experience within a Texas state agency, legislative office, or state executive office preferred. • Associate degree or above from an accredited college or university. • Additional years of relevant experience. Physical Requirements and/or Working Conditions:Work is performed in a standard office environment and requires:• Eligibility/authorization to work in the U. S. • Satisfactory results from a pre-employment criminal history background check. • Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request. Workforce:Must be able to:• Demonstrate knowledge of customer service deliverables. • Show flexibility and adaptability toward changes in assignments and work schedules, working extended hours as necessary. • Adhere to the organization's internal management policies and procedures. • Contribute to the agency's performance measures and mission. • Travel occasionally for work assignments and training. Application Requirements:The Office of the Ombudsman is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Board's employment opportunities website at *********** thecb. state. tx. us/about-us/human-resources/career-opportunities/. The Office of the Ombudsman participates in E-Verify for each new employees' Form I-9 to confirm work authorization. For questions please call the HR Department at ************. For vocal and/or hearing assistance call 7-1-1. Notes to Applicant:If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position. Veterans Information: The Office of the Ombudsman is committed to hiring Veterans. To receive Veteran's Preference, a copy of the FORM DD214 -member #4, must be attached when submitting your application. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: The Office of the Ombudsman does not discriminate on the basis, of race, color, religion, sex, national origin, age, or disability in employment or the provision of services. Job offer and continuation of employment with THECB is contingent upon:• Proof of education and experience listed on the application. • Eligibility/authorization to work in the U. S. • Satisfactory results from a pre-employment criminal history background check. • Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request. OOO does not allow dual employment with other state of Texas agencies or institutions. Skills assessment may be conducted at time of interview. No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.

What You'll Do The Administrative Assistant provides essential support to the Home Modification Department by managing client intake, processing applications, and assisting with day-to-day administrative needs. As a member of the Home Modification team, this position supports program operations to ensure services meet participant needs and achieve program goals. This role serves as a primary point of contact for applicants seeking assistance through our home repair and modification programs. The ideal candidate is detail-oriented, highly organized, and committed to promoting accessibility, inclusion, and respectful customer service. The occupant of this position is guided by the Organizational Systems Manual (policies and procedures), multi-year Strategic Plan, Operational Work Plan, Organizational Calendar and teamwork expectations in the conduct of all professional activities. The occupant is expected to maintain skills and knowledge essential for successful job performance. Your responsibilities will include: Conduct initial intake screenings and process housing program applications, including verifying documentation and determining eligibility according to program guidelines. Manage and maintain the department's waiting list; distribute application packets to clients, follow up on incomplete submissions, and send reminder notices regarding deadlines or missing information. Review and process application denials, including drafting and mailing formal denial letters. Serve as a primary point of contact for applicants by answering incoming calls and providing clear information on eligibility requirements, available grants, program offerings, and services. Prepare and submit required Short Forms and Long Forms for all City of Austin projects. Draft affidavits, acknowledgements, and customized client documents for unique application or project needs. Ensure accuracy, compliance, organization, and confidentiality of all electronic and paper program participant files. Provide administrative support to the Director of Housing Programs and the Home Modification Department, including assistance with program oversight activities and special projects as needed. Coordinate multiple administrative tasks while managing time and workflow effectively. Refer applicants to the Single Stop website and other community partners for additional resources and support. Promote and serve clients with a high standard of courtesy, professionalism, and respect; contribute to a cohesive, supportive team environment. Perform other related duties as assigned. This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. You're a great fit for this role if you have: High school diploma, GED, or equivalent. Minimum of 2+ years of administrative experience. Two or more years of experience in a non-profit sector (preferred). Bilingual in English and Spanish (preferred). The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity.

2025-2026 School Year Provides secretarial/clerical/office support for Early Childhood supervisors and staff. Entry Qualifications: High school diploma or equivalent and two years of secretarial/clerical/office work. Round Rock ISD does not discriminate against any applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. In accordance with Title IX, the District does not discriminate on the basis of sex and is prohibited from discriminating on the basis of sex in its educational programs or activities. The prohibition against discrimination extends to employment. Inquiries about the application of Title IX may be referred to the District's Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. The District designates and authorizes the following employee as the Title IX coordinator for employees to address concerns or inquiries regarding discrimination based on sex, including sexual harassment: Cindy Hill, General Counsel, 1311 Round Rock Avenue, Round Rock, Texas, 78681 [email protected], ************. Code : 5469-4 Location : PREK Job Family : NON-EXEMPT Posting Start : 09/08/2025 Posting End : 12/30/9999 Details : JOB DESCRIPTION HOURLY RATE RANGE: $21.75-$25.90

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

Primary Purpose: Under minimal supervision, organize and conduct the routine work activities of the transportation department. Education/Certification: High school diploma or GED Experience: 2 years of office management and dispatch duties, preferred. Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Knowledge of correct English usage, grammar, spelling and punctuation Ability to multi-task numerous complex administrative activities Ability to communication effectively and efficiently Ability to use mapping systems for routing and address locating Must be 18 years of age Major Responsibilities and Duties: Dispatch drivers and vehicles on a daily basis. Monitor absence calls and assign substitute drivers and monitors, as needed. Process extracurricular trip requests, including arranging for drivers and appropriate equipment, as needed. Schedule driver trainings, physicals, drug screenings; and compile and maintain documentation, worksheets, logs, and certifications, as needed. Prepare and process department purchase orders and payment authorizations, for approval and submission in accordance with district procedures. Assist in maintaining convenience files on all department personnel. Monitor and process personnel time records, including leave requests and reports, for director approval and submit in accordance with district procedures. Answer and respond to telephone calls, redirecting service issues to transportation director, as needed. May be assigned additional duties as needed by the Transportation Director. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work inside; frequent districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The primary purpose of the Secretary is to facilitate communications, provide skilled secretarial services for parish staff, parish ministries and parishioners, answer phone calls and assists the caller in a professional manner, welcome and assist visitors to St. Luke Parish. This position will also ensure that all aspects of responsibilities are carried out in a manner that effectively serves the needs of St. Luke Catholic Church and will also reflect the teachings of the Catholic Church. Ministerial Character The Pastor is the visible principle and foundation of unity in the parish of St. Luke Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them. Positions employed at St. Luke Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church. Essential Job Duties: · As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Luke Catholic Church in both your professional and personal life. · Act as a witness to Gospel values by modeling the teachings of the Catholic Church. · Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed. · Welcome and assists parishioners/visitors, answers incoming phone calls, offers general information to all, assists with mass intentions and Clerical Endowment Cards. · Ability to direct parishioners/visitors to appropriate person on staff. · Opens, sorts and distributes incoming mail, organizes and assist with mailings. · Answers email and route appropriately. · Works with and updates all sacramental records including funerals, weddings & baptisms; send sacramental information to churches as required, prepares sacramental certificates as needed. · Assists in the maintenance of parishioner records · Inputs Date entry into church database. · Keeps registration forms updated and sends out registration forms for new parishioners. · As information comes into the office the secretary, when necessary, should contact the proper leadership when made aware of special ministry needs. Secretary will also assist the Bookkeeper in various accounting and reporting functions: · Log invoices and vendor statements into QuickBooks daily. · Review invoices/statements to ensure all information is obtained before routing to Business Administrator/Pastor for approval. · Match Purchase Orders to invoices/receipts for all departments and gather additional information when necessary to properly process paperwork. · Gather timecards and route for supervisor approval. · Log all cash receipts on a daily basis and prepare weekly deposit. · Deposit weekly offertory checks to Extraco via check scanning. · Gather and verify staff members' credit card reports for accuracy weekly. · Assist with filing accounting records. · Other duties as assigned. Knowledge, Skills and Abilities · Knowledge of the structure and basic teachings of the Roman Catholic Church. One who enjoys working with people. · Excellent communication ability required to interact in person or by telephone with a broad range of individuals. · Adheres to the confidentiality of church records and all types of communication. · Willingness to seek new information, training and resources as needed. · Performs job responsibilities in a fast-paced environment while multi-tasking. · Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity. · Ability to operate various word-processing software, spreadsheets, and database programs. · Ability to proficiently communicate. · Ability to organize, prioritize, and utilize effective time management techniques. · Ability to carry out multiple tasks and meet deadlines. · Ability to follow instructions furnished in verbal or written format. · Knowledge of Computer Skills (Microsoft Word, Outlook, Excel, Publisher, Quickbooks). · Detail Oriented. Minimum Qualifications: Education and Trainings: · High School Diploma or GED acceptable to Texas Education Agency. Experience: · Two (2) years of related full time wage earning experience. Language: · English (proficient in conversing, reading, and writing) · Spanish (proficient in conversing, reading, and writing). Preferred but not required. Catholic Requirement: · Must be a practicing Roman Catholic in good standing. Licenses/Certifications: · Valid Texas driver's license. · Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period. Working Conditions: · All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church. · The Parish is an at-will employer. · All buildings and vehicles owned by the Parish are tobacco free. · Working in a fast-paced environment with priorities and plans that may change rapidly. · Working on weekends, evenings, and some holidays may be required. · Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations. · Will be required to adhere to established dress codes and conduct standards. · May be required to use personal or parish vehicle to drive to off-site locations. · Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.

Notes to applicants: Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role. Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer. Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply. The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request. Job Description: This position will be responsible for a variety of administrative duties working with the US Administrative team to support the Global Client Group. Responsibilities: Create and process expense reports Book conference rooms, organize meetings Coordinate domestic travel arrangements Assist with planning internal and external meetings and events and act as a company representative Fulfill all collateral requests via Mimeo, in house binding, or warehouse orders for presentation decks or Dimensional marketing materials Participate in several weekly rotational duties that support all Global Client Group Channels (i.e., Dimensional client site access) Various administrative tasks and projects as assigned Skills and Qualifications: Able to bring positive energy to all situations and interactions Strong communication skills, both verbal and written Strong organizational skills and an unwavering attention to detail Able to work well in a team-oriented environment Self-starter who can juggle multiple tasks at once through effective time management Can identify needs proactively and offer solutions Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) Bachelor's degree and some administrative experience preferred Experience with online expense reporting tools; Concur is preferred Experience planning meetings and events CRM experience a plus, specifically Microsoft Dynamics Familiarity with Microsoft SharePoint a plus Familiarity with investment advisory or mutual fund operations a plus #LI-Hybrid Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth. It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.

Job Description Bookkeeper Looking to take on a new challenge in a growing company? We are looking for an accounting clerk to assist the Controller with bookkeeping essential functions. Our ideal candidate is a self starter, great communicator and enjoys collaborating with people across different teams within the organization. Essential Functions: * Process accounts payable transactions ensuring proper documentation and approvals are present * Weekly check runs - process checks due in a current week * Review, organize and code credit card expenses. Proactively correspond with appropriate users to resolve any outstanding or missing items * Vendor/Contractor Accounts - set up new vendors/contractors obtaining proper documentation such as I9s and required paperwork and handle vendor inquiries * Process deposits as needed * Accounts receivables including collections and billings * Prepare and organize monthly billings Required: * 1 to 3 years of experience in general bookkeeping * QuickBooks experience preferred * Strong Excel, Word, and MS Office * Ability to prioritize multiple tasks, projects and initiatives * Strong communicator * Criminal background check Benefits: * Medical, Dental, Vision and Disability Insurance * 401K match * Paid Time Off * Paid Holidays * Discounted gym membership

Job Description Job Notice Assisted Housing - Finance Work-Study Job # 41-25 DEADLINE FOR APPLICATIONS: Open Until Filled Established in 1937, the Housing Authority of the City of Austin (HACA) is a national leader in providing safe, healthy and affordable housing options for the Austin community. HACA's mission is to cultivate sustainable affordable housing communities and partnerships that inspire self-reliance, growth and optimism. The Housing Authority of the City of Austin (HACA) is seeking a detail-oriented and motivated Intern to support financial operations within the HUD Assisted Housing Department. This position will assist in developing and refining procedures for our Financial Specialist, focusing on improving financial tracking, compliance, and reporting processes. HACA has been a leader in affordable housing in the City of Austin for more than 85 years. In partnership with the U.S. Department of Housing and Urban Development, local government entities, and numerous non-profit agencies, HACA provides access to safe, stable housing to over 20,000 individuals. What you will do in this position: This is a hands-on learning opportunity to gain practical experience in housing program operations, financial management, and federal compliance, while working closely with the Director of Special Programs. You will develop applied skills in accounting, data management, documentation, and federal program compliance while contributing to meaningful public service work. Key Responsibilities Review, clean up, and organize system data related to repayment plan payments and tracking Support receivables management, including aged receivable tracking, delinquent notice generation, and follow-up actions Monitor repayment agreements and assist with reporting requirements to the HUD field office as needed Learn and apply financial software tools to support daily operations Draft and organize Standard Operating Procedures (SOPs) to document and improve financial processes Participate in software training sessions and apply new skills to ongoing projects Minimum Qualifications Current student in Accounting, Finance, Business Administration, Public Administration, or a related field Basic understanding of accounting and bookkeeping principles Strong attention to detail and organizational skills Excellent written communication and documentation abilities Ability to learn new software and data systems quickly Interest in affordable housing, public service, or federal program administration is a plus Intern Guidelines & Expectations Maintain confidentiality regarding client and program information. Demonstrate punctuality and regular attendance. Communicate professionally via email, phone, and in-person interactions. Follow HACA policies and procedures, including IT, safety, and ethics guidelines. Seek guidance when tasks or processes are unclear. Internship Milestones First 3 Months Study HACA's mission, values, and history Complete onboarding and initial training Gain proficiency in key financial systems Assist with data cleanup and SOP drafting After 6 Months Demonstrate independent management of financial tracking tasks Complete SOP or process improvement project Assist with HUD reporting or departmental presentation Why Intern at HACA? This internship offers valuable exposure to nonprofit communications, strategic marketing, and mission-driven storytelling-all while making a difference in the lives of Austin residents. You'll gain practical experience, mentorship, and the opportunity to contribute to real-world campaigns. Schedule: Three (3) days in-office per week 8-hour shift January 12, 2026 - May 29, 2026 APPLICATIONS FOR EMPLOYMENT: Application for the open posted position must be submitted via online at the following website: ********************************* However, we will accept applications at the Housing Authority of the City of Austin, 1124 S. IH-35, Austin, Texas 78704. No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site. The HACA is a drug-free workplace. A Criminal Background Check including a sex offender registry check. A Driving Record, Texas Driver's License, and a Physical/Drug Screening will be required upon offer of employment. EQUAL OPPORTUNITY EMPLOYER Job Posted by ApplicantPro

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Killeen, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE- Monday - Friday 7a-4p Outpatient Will see 18-20 patients per day. $10,000 Sign On Bonus. BENEFITS Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: • Receive, scan, and distribute incoming mail • Scan, save, enter, and route vendor invoices • Setup new vendors and coordinate receipt of complete vendor documents • Maintain receipt log of donations and refunds • Assist with processing checks for mailing • Enter final account statement refunds • File accounting documents • Submit department-related deadlines and key dates for inclusion in organization calendar • Communicate with vendors and perform research & maintenance • Respond to email, phone, and in person communications • Provide general administrative assistance for CFO, accounting manager, and accounting department • Other duties as needed / assigned Minimum Requirements: · High school diploma or GED required · General computer proficiency required · Microsoft experience, especially Excel, Outlook, and Word required Preferred Requirements: · 1 - 2 years' experience in an administrative or accounting related position preferred · Bilingual (English + Spanish) preferred · Accounting certificate preferred · NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.