Administrative assistant jobs in Hazel Crest, IL - 1,151 jobs

RCM HealthCare Travel is seeking a local contract Skilled Nursing Facility (SNF) Physical Therapy Assistant for a local contract job in Wheaton, Illinois. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, flexible Employment Type: Local Contract Certified Nursing Assistant / CNA / DuPage County / SNF - FT, PT, PRN We are hiring CNA staff *TODAY*! RCM is actively recruiting reliable and experienced CNA staff to support the DuPage County Care Center (5 star rated LTC)! All shifts available - Day, Evening, and Night. We are in search of experienced CNAs that are interested in joining a compassionate and supportive team while working in an environment that is committed to providing quality care. CNA RESPONBILITIES: Changing, feeding, and bathing residents; attending to other personal and grooming needs Serving meals to residents and feeding those unable to feed themselves Performing incontinence checks on every resident every two hours Providing basic skin care to residents Noting any unusual changes in residents condition and reporting them to the RN Transferring residents to and from commode, bed and wheelchair Taking residents' temperatures and vital signs Turning and positioning immobile residents every two hours Maintaining resident quarters in neat and orderly condition CNA Minimum Requirements: Active Illinois CNA License (2) Years CNA Experience within a Long Term Care Facility CPR BLS Physical & PPD (annual) Gait Belt CNA Benefits: Competitive pay rates! Benefits offered if meeting and maintaining minimum (30) hours/week. If eligible, you can sign up for Medical, Dental, Vison. 401K. Flexible Schedules. Referral Bonuses CNA Responsibilities: Staffing CNA's - All (3) Shifts - (7:00AM-3:00PM, 3:00PM-11:00PM, & 11:00PM-7:00AM) Our biggest need currently is - Daytime shift Thursday through Monday! CNA Compensation: Pay Range: $19-$24 an hour INDCHIN #ZR #AC1 #ACCHIN Rcm HealthCare Travel Job ID #259421. Posted job title: Certified Nursing Assistant / CNA / DuPage County / SNF / FT or PT or PRN About RCM HealthCare Travel RCM Health Care Services' mission is to provide opportunities for qualified candidates across medical professions. We deliver timely results and have built a reputation of trust with our clients and candidates. Since 1975, we have been providing staffing solutions to many of the finest healthcare institutions across the nation and careers for thousands of candidates. As professional career opportunity matchmakers, we follow up and follow through to help our clients and candidates to reach their career and life goals. We proudly hold the Joint Commission Gold Seal of Approval as well.

Perm/contract: Permanent Status: Full-time Reports to: President and Executive Vice President The Commercial Club of Chicago is a membership organization of senior leaders in the region. Our members span the business, education, civic, cultural, and philanthropic sectors - unified by excitement for the future of Chicago. We believe cooperation and an open exchange of ideas are fundamental to success. Throughout our history, the Commercial Club of Chicago and our affiliated organizations have played a leading role in shaping the Chicago region. We have helped tackle the most pressing issues facing Chicago and have been instrumental in some of the City's most visionary efforts. Today, the Commercial Club continues to address social and economic issues of importance to the Chicago region. The Civic Committee's mission is to make the Chicago region a great place for everyone to live, work, and do business. Originally formed in 1983, the Civic Committee is tasked with identifying key issues facing the State of Illinois and the greater Chicago region and providing leadership, high-quality research, long-term policy recommendations and programmatic actions for the benefit of the city, region and state and all who live here. The Civic Committee is composed of the leaders of the Chicago region's leading private sector employers and works with public officials and other civic organizations on transformational initiatives to promote our region's social and economic well-being. The Civic Committee generally serves as the Club's lead on policy and programmatic initiatives and our focus areas currently include efforts in public safety, business diversity, transportation and infrastructure, and state and local finance. We also work alongside, and partially fund, the organizations established by us to tackle key issues head-on: Civic Consulting Alliance: Civic Consulting Alliance has an effective model for addressing systemic problems and achieving lasting change. We leverage the power of public-private collaboration through a unique approach to management consulting, to channel Chicago's proud history of civic engagement. Kids First Chicago: Kids First Chicago's mission is to dramatically improve education for Chicago's children by ensuring high-quality public schools are accessible to all families. We believe a healthy education environment where kids, schools, and communities thrive is the key to a world-class city. We believe that those closest to our students - families, community members, and educators - are best equipped to design policies and systems that will improve equity and lead to stronger outcomes for our students, communities, and city. P33: Our ambition is to transform Chicago into a tier one technology and innovation hub and promote inclusive economic growth. This is a full-time exempt position with benefits, reporting to the President and Executive Vice President. Initial employment will be on a introductory basis, with detailed evaluations and feedback at the 30-, 60-, and 90-day marks. Position Summary The Executive Assistant (EA) supports the President and the Executive Vice President (EVP) in the day-to-day management of the Organization and its Affiliates. The EA serves as the contact and coordination person for internal and external constituencies, including the CEOs of the major Chicago area corporations and leaders throughout the state as well as their offices on all matters pertaining to the President and EVP. The individual must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will serve as a key point person to communicate to staff and members on certain issues when directed to do so, have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. A positive attitude, flexibility and team working abilities are critical. The individual in this role is also responsible for the operational objectives of the Civic Committee and Board of Directors of the Commercial Club and Civic Committee. Position Responsibilities Manages all administrative tasks for the President and EVP including: their active calendars of appointments; coordinating, finalizing and distributing background materials for meetings and various operating committees with Civic Committee/Commercial Club entities; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas. Researches and compiles basic briefing materials, including bios of meeting attendees, advance information provided by the meeting attendees, and other pertinent background information. Plans, coordinates and ensures the President and EVP's schedule is followed and respected. Provides "gateway and gatekeeper" role, creating win-win situations for direct access to the President's and EVP's time and office. Coordinates and develops a rapport with other Executive Assistants, internal and external, to manage complex schedules and tasks. Orchestrates and communicates with President and EVP to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping all necessary parties updated. Communicates directly, and on behalf of the President and EVP when asked to do so, with committee members on matters related to programmatic initiatives. Communicates directly, and on behalf of the President and EVP when asked to do so, with staff members of the Civic Committee and related entities, on matters related to programmatic and operational initiatives. Provides a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works well with other members of Civic Committee and Commercial Club staff. Follows-up on outstanding issues, prioritizes and researches, as necessary, important items, including those of a sensitive or confidential nature. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks as needed. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures and ambiguity. Works with the Director of Membership and Events to schedule meetings and confirm locations for the Civic Committee and Board of Directors Meetings. Partners with Director of Membership and Events and EVP to strategize outreach to prospective Commercial Club and Civic Committee members, including scheduling meetings between the President and prospects and ensuring planned correspondence is sent. Provide planning and meeting support for Commercial Club and Civic Committee meetings including tracking attendance, electronic and hardcopy material assembly, passing out name tags, providing directions, running slide presentations, assistance to attendees, and other duties as needed Position RequirementsEducation and Experience Requirements Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization Experience and interest in internal and external communications Expert in Microsoft Office (Outlook, Word, Excel, Teams and Power Point), Adobe Acrobat, Zoom Experience in Salesforce preferred Experience in board book platforms such as Govenda, BoardVantage, or others preferred Basic writing and editing skills. Able to take general guidance regarding the content of a communication or edits to a document and create a grammatically correct, formatted document that is ready for review and distribution Must be comfortable consolidating feedback from multiple sources into one document. Additional Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with members, staff and external partners Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity, flexibility and humor Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines Forward looking thinker, who actively seeks opportunities and proposes solutions The position is in Chicago. Regular travel within the city is required. We believe that the path to achieving our missions requires our organizations and teams to regularly collaborate, work in teams, maintain collegiality, and provide a space for thought-partnership, all of which are best accomplished in person. However, we also recognize that appropriate flexibility is beneficial to the effectiveness of our employees and our organizations. With that in mind, we offer opportunities for employees to work in a combination of in-person and remote work (“hybrid” option). Equal Employment Opportunity Statement The Club and its affiliated organizations are opportunity employers and do not unlawfully discriminate against employees or applicants for employment on the basis of any legally protected characteristic, whether actual or perceived, including, including, but not limited to, an individual's race, religion, color, creed, gender, gender identity, gender expression, sexual orientation national origin, ancestry, citizenship status, marital status, pregnancy, age, disability, genetic information, veteran status, or other legally protected status. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. Compensation Commensurate with experience, starting at $80,000; the Club offers a competitive benefits package, subject to specific policy eligibility guidelines. CONTACT US | 190 South LaSalle Street Floor 39, Chicago, IL 60603 | ************** | Fax ************** #J-18808-Ljbffr

RCM HealthCare Travel is seeking a local contract Skilled Nursing Facility (SNF) Physical Therapy Assistant for a local contract job in Wheaton, Illinois. Job Description & Requirements • Specialty: Physical Therapy Assistant • Discipline: Therapy • 40 hours per week • Shift: 8 hours, flexible • Employment Type: Local Contract Certified Nursing Assistant / CNA / DuPage County / SNF - FT, PT, PRN We are hiring CNA staff *TODAY*! RCM is actively recruiting reliable and experienced CNA staff to support the DuPage County Care Center (5 star rated LTC)! All shifts available - Day, Evening, and Night. We are in search of experienced CNAs that are interested in joining a compassionate and supportive team while working in an environment that is committed to providing quality care. CNA RESPONBILITIES: • Changing, feeding, and bathing residents; attending to other personal and grooming needs • Serving meals to residents and feeding those unable to feed themselves • Performing incontinence checks on every resident every two hours • Providing basic skin care to residents • Noting any unusual changes in residents condition and reporting them to the RN • Transferring residents to and from commode, bed and wheelchair • Taking residents' temperatures and vital signs • Turning and positioning immobile residents every two hours • Maintaining resident quarters in neat and orderly condition CNA Minimum Requirements: • Active Illinois CNA License • (2) Years CNA Experience within a Long Term Care Facility • CPR BLS • Physical & PPD (annual) • Gait Belt CNA Benefits: • Competitive pay rates! Benefits offered if meeting and maintaining minimum (30) hours/week. If eligible, you can sign up for Medical, Dental, Vison. 401K. Flexible Schedules. Referral Bonuses CNA Responsibilities: • Staffing CNA's - All (3) Shifts - (7:00AM-3:00PM, 3:00PM-11:00PM, & 11:00PM-7:00AM) • Our biggest need currently is - Daytime shift Thursday through Monday! CNA Compensation: • Pay Range: $19-$24 an hour INDCHIN #ZR #AC1 #ACCHIN Rcm HealthCare Travel Job ID #259421. Posted job title: Certified Nursing Assistant / CNA / DuPage County / SNF / FT or PT or PRN About RCM HealthCare Travel RCM Health Care Services' mission is to provide opportunities for qualified candidates across medical professions. We deliver timely results and have built a reputation of trust with our clients and candidates. Since 1975, we have been providing staffing solutions to many of the finest healthcare institutions across the nation and careers for thousands of candidates. As professional career opportunity matchmakers, we follow up and follow through to help our clients and candidates to reach their career and life goals. We proudly hold the Joint Commission Gold Seal of Approval as well.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin2

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

The Washington Square Health Foundation has an immediate opening for a Program Assistant. The Washington Square Health Foundation, Inc. grants funds in order to promote and maintain access to adequate healthcare for all people in the Chicagoland area regardless of race, sex, creed or financial need. The Foundation meets this goal through its grants for medical and nursing education, medical research and direct healthcare services. The Program Assistant position provides both administrative and professional support to the Executive Director. The Program Assistant interfaces with the Public, Venders, Grantees and Board Members and reports directly to the Executive Director. The position requires excellent written and verbal communication skills, as well as knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of not-for-profits and the not-for-profit Chicagoland scene, especially health care, is a plus. In addition, knowledge of Blackbaud or other grant management programs is a definite plus. Requirements: The successful candidate will have a college degree (BA) or equivalent life experience in an applicable field, plus at least one year of relevant work experience. Competitive salary and benefits are available. Responsibilities: Under the direct supervision of the Executive Director, the Program Assistant: Maintains office and grant files, including digital database, as well as document retention program. Insures accurate and speedy retrieval of Foundation documents; Answers general phone and email inquires; Maintains office calendar, including the Executive Director's; Prepares all checks for signatures, maintains bank balances, and runs financial reports; Initial review of all invoices for payment; Monitors office communications via email, phone, and correspondence; Maintains Foundation website; Prepares documents for Board and Committee Meetings; Represents the Foundation at designated professional meetings; Prepares all grant documents and insures monitoring of receipt of grant documents and disbursement of funds; Answers initial grant inquiries and/or forwards more complex inquiries to the Executive Director; Is responsible for a portfolio of specific grant requests; including, initial recommendation, site visits, and evaluations; Is privy to and maintains confidential Foundation information; and Any other projects as may be assigned from time to time by the Executive Director. Next Position: Program Associate.

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

IDR is seeking an Administrative Assistant to join one of our top clients in Bolingbrook, IL. This role is pivotal in supporting global operations by ensuring seamless project coordination and administrative excellence. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Administrative Assistant: Manage executive and team calendars, coordinate meetings, and organize both domestic and international travel logistics. Support cross-functional and international projects by maintaining project plans, timelines, and deliverables using tools like SharePoint, Monday.com, or Smartsheet. Serve as a liaison across international and cross-functional teams to support communication flow and collaboration. Maintain a centralized project documentation repository and prepare professional documents, meeting summaries, and reports. This is a 6-month contract position with the possibility of extension. Required Skills for Administrative Assistant: Minimum of 2 years of experience supporting multiple leaders with scheduling and travel arrangements. At least 2 years of project coordination experience, including managing timelines and deliverables. Proficiency in Microsoft Office, particularly Outlook, Word, and PowerPoint. Experience with SharePoint and either Monday.com or Smartsheet is preferred. Strong writing skills for clear recaps, meeting notes, and professional emails. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Our client, a boutique financial firm, is hiring an Executive Assistant for their expanding Downtown office. They are known for their collaborative culture and low turnover. This is the ideal role for an Executive Assistant experienced working in a fast-paced environment and supporting a team of Finance Associates/Principal. You'll be serving in a highly visible role, developing relationships essential to the daily operations of this collaborative and fast-growing firm. **Note this position requires an in-office presence 5 days a week. The firm covers commute costs. Responsibilities: Manage the dynamic calendars of the Finance team (5 total) providing quick turnaround and response times Provide event planning coordination both internally and externally, including larger event support as needed Coordinate and communicate travel plans through meticulous documentation Oversee the expense reporting process Proactively communicate often sensitive information and updates to executive team and key stakeholders Manage both internal and external relationships on behalf of the team Requirements: 3+ years of Executive Assistant experience supporting Execs along with travel planning coordination Bachelor's degree strongly preferred Proficiency in Microsoft Office Suite preferred Ability to manage multiple projects simultaneously to a high level of detail A team-centered work ethic with an eye to developing relationships and conflict resolution Excellent communication skills including the handling of confidential materials Ability to work in-office 5 days Benefits: 100% company-paid benefits, unlimited PTO, exciting events and team collaboration, 401k w/ match, bonus eligible role, commute reimbursement

We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos Responsibilities: • Organize and manage schedules for the Managing Partners, ensuring efficient time management. • Coordinate activities involving clients and candidates, including meetings and follow-ups. • Prepare detailed reports, presentations, and documentation as required. • Serve as a point of communication for internal and external inquiries, maintaining professionalism. • Handle special projects with a focus on accuracy and meeting deadlines. • Conduct research and gather information to support decision-making for the Managing Partners. • Maintain and update records and databases, ensuring data accuracy and accessibility. • Provide administrative support for daily operations, including answering inbound calls and data entry. • Assist with receptionist duties, creating a welcoming environment for visitors and clients. • Utilize technology tools and applications to streamline processes and enhance efficiency. • Proven experience in administrative roles, showcasing strong organizational abilities. • Exceptional interpersonal skills, with the ability to effectively interact with team members, clients, and partners. • Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to conduct internet research and quickly adapt to new technologies and applications. • Strong problem-solving skills, with a proactive approach to identifying and addressing challenges. • Detail-oriented and capable of managing multiple tasks while maintaining accuracy. • A flexible and adaptable mindset, ready to take on new responsibilities as needed. • Familiarity with tools like ACT! or similar CRM platforms is a plus. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

CEO/President Support: Reports directly to the CEO/President (C/P). Provide comprehensive support services to the (C/P) that ensures a professional, responsive, and effective experience with the organization. Maintain C/P calendar. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Update and maintain data bases for C/P. Office Management: Limited Support of Human Resources for the organization including: Limited Assistance with recruitment efforts, new hire orientations and on-boarding. Acts as a liaison with landlord and building management on any office-related issues. Provides timely and proactive management of the organization's office environment. Maintains physical and electronic office filing systems for C/P, and other as assigned. Administrative Functions: Writes error-free, emails and letters for various events and announcements. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings. Takes notes and distributes meeting minutes, agendas and meeting packages. Maintain digital files. Other duties as assigned. QUALITIES OF OUR ADMINISTRATIVE ASSISTANT Maintains punctual, regular, and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation. Diplomatic skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from C/P. REQUIREMENTS 2+ years of administrative experience Bachelor's degree preferred, but an associate's degree with sufficient administration experience may suffice Event management experience (working with major events) Coordinate and execute email blasts and mail campaigns to promote events and initiatives. Manage follow-up communications and outreach related to event planning and attendance. Experience using web conferencing tools such as Zoom or WebEx Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Understanding of basic AI tools. Understanding of social media platforms Some Photoshop and Canva experience preferred. Ability to multitask. An attention to detail. Works with little direction Organized Ability to plan ahead. Ability to work with Posh / Eventbrite or similar apps. Spanish speaking (Bilingual) strongly preferred. Both written and verbal skills

Background Uniting Voices Chicago (formerly Chicago Children's Choir) is a non-profit organization that empowers and unites youth from diverse backgrounds to find their voice and celebrate their common humanity through the power of music. Founded at the dawn of the Civil Rights Movement on the South Side of Chicago, the organization has grown from one choir to a vast network of school-based and after-school programs serving thousands of youth ages 6 through 18 from every zip code of Chicago. Uniting Voices is a civic treasure and model for culturally responsive music education. Since 1956, the organization has built programs that reflect the racial and economic diversity of Chicago. 80% of the youth it serves are from low to moderate-income households, and the vast majority of students participate free of charge. High school seniors enrolled in Uniting Voices Chicago programs have a 100% high school graduation and college acceptance rate, and go on to become global ambassadors who embody the core values of education, expression, and excellence in a wide array of professional fields. Opportunity Program Assistants for Uniting Voices Chicago serve a vital role as part of our program team. They have the unique opportunity to work with singers in Neighborhood Choir Programs throughout the city of Chicago, inclusive of families from a wide variety of racial, ethnic, and socioeconomic backgrounds. Program Assistants are responsible for all non-musical aspects related to the Neighborhood Choir(s) to which they are assigned. Program Assistants work closely with the Conductor of their Neighborhood Choir to gather important information that is then communicated to singers and their families. Program Assistants are present for all rehearsals, concerts, and events related to their Neighborhood Choir. Program Assistants play a vital role in engaging with the community that they serve. Currently, Uniting Voices Chicago has openings for a Program Assistant in the following communities: Beverly; preference will be given to applicants who are familiar with or connected to this community. Uniting Voices Chicago Neighborhood Choir Programs The Neighborhood Choir program provides beginning, intermediate, and advanced choral training to over 800 students with treble voices in 3rd grade and up through programs in 12 Chicago neighbourhoods. Neighborhood Choirs meet two times per week, with some programs having one weeknight rehearsal and one Saturday rehearsal, while others have two weeknight rehearsals. Program Assistants provide regular coverage for all assigned choirs and attend all concerts and events. Office hours are also scheduled to complete administrative tasks. Key Responsibilities Community Engagement, Communication, and Relationship Building Be a strong advocate and ambassador for the mission and legacy of Uniting Voices Chicago by welcoming new families, maintaining strong relationships with current families, assisting with recruitment, and attending community events. Supervise singers before and after rehearsals to ensure all singers are safe and well-behaved. Supervise singers' arrival and dismissal at all rehearsals and concerts. Plan to arrive thirty minutes prior to rehearsal and leave thirty minutes after rehearsal ends. Communicate regularly with community partners to ensure the best possible experiences for all stakeholders. Send weekly emails to families with pertinent information such as schedules and upcoming events. Assist with tour accounting and attend the annual tour in the Spring. Tours are National and usually span three to four days. Distribute flyers for fundraisers, events, and other Uniting Voices Chicago activities. Communicate effectively with families to foster deep and meaningful relationships with Uniting Voices Chicago. Maintain strong relationships with singers and families to ensure continued participation throughout the year. Give detailed reports when a singer discontinues participation. Organizational Support and Administrative Collect and track registration and attendance, and report updates to the conductor and office regularly. Create monthly calendars in a timely manner, submit to the office and conductor for edits, and distribute paper and digital copies to families. Actively participate in weekly Program Team meetings Communicate regularly with the Program Team to ensure equitable experiences amongst all programs. Attend and assist with organization-wide events. Collect payments for tuition, fundraising, and tour from singers, issue receipts, and deliver to the main office. Keep accurate records of all transactions. Qualifications Passion for working with diverse youth ages 8-18 and for fostering deep and authentic relationships with their families and communities. Experience working with children and youth from diverse backgrounds is preferred. Strong understanding of Google Suite, specifically Google Docs and Google Sheets. Commitment to collaboration in a team, as part of a larger organizational staff and with families and community partners in a mission-driven environment. Dedication to anti-racism and equity. Creativity, flexibility, self-motivation, energy, and enthusiasm for this vitally important work. “OTR” Life Experience: We know that many of your most character-building experiences -- where resilience, grit, and grace were required to persevere -- do not show up neatly on a resume. So, we want to hear some of those “OTR” (“off the resume”) moments for you. In order to be on the Uniting Voices team, EQ (Emotional Intelligence) is not a nice-to-have...it's a must. So, show us your EQ. What it's Like to Work at Uniting Voices: Sincerely, we're a family. We get it done while having fun. We're all working toward a colorful, peaceful, and equitable future - and that feels good. We share a passion for music and the vast potential of young people. How to Apply Interested and qualified candidates should send a resume and cover letter to ****************************, with the job title in the subject line . Uniting Voices is an equal opportunity employer that actively pursues candidates of diverse backgrounds and experiences. We are committed to providing diversity, equity, and inclusion training to all employees, and we do not discriminate on the basis of race, color, religion, ethnicity, nationality or national origin, sex, sexual orientation, gender, gender identity or expression, pregnancy status, marital status, age, medical condition, disability, or veteran status in admission or access to, or employment in, its programs and activities.

Adecco is actively hiring Sanitation Associates for a top local client in Burr Ridge, IL. Come join a team dedicated to making a difference and keeping our customers happy and satisfied! What You'll Do: · Clean and sanitize all food production equipment, kitting and packing equipment/surfaces, and machinery. · Restock all PPE as needed. · Responsible for the safe use and handling of all chemicals. What We're Looking For: · Positions are entry-level: no experience necessary! · Ability to work in a cold environment that is kept at 30 degrees. · Ability to stand for an entire 10-hour shift. Pay and Benefits: · Starting Pay: $18.00/hr + Overtime Opportunities · Weekly Pay: Get your earnings fast, every week · Comprehensive Benefits: Medical, dental, vision, and 401(k) options · Referral Bonuses: Bring a friend and earn rewards! Click "Apply Now" for immediate consideration and start your journey with Adecco today! Please note that you will be exposed to the top 8 food allergens: Eggs, Shellfish, Fish, Tree Nuts, Nuts, Wheat, Soy and Milk. Pay Details: $18.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

As a Production Administrative Assistant, you'll be responsible for providing administrative support to property management teams on behalf of clients. The Production Administrative Assistant interacts with a diverse group of clients and vendors, as well as internal contacts at all levels of the organization. You will exercise effective time management skills and a strong attention to detail to effectively prioritize and organize. This role is available at our Suburban corporate office in Hoffman Estates, Illinois. Your Responsibilities: * Process incoming mail, checks, special deliveries, and packages including proper sorting and distribution of mail. * Send proper items via courier to correct offices; sort and distribute items being returned via courier. * Compile and send checks to lockbox twice weekly. * Process incoming scanning requests and upload to appropriate databases, as requested. * Assist in applying postage for outgoing mail as requested by Sr. Production Assistant. * Monitor inventory of office and kitchen supplies and inform supervisor when items need replacing. * Provide reception coverage for lunches, breaks and time off. * Data entry of diverse information including leases, Certificates of Insurance and Information forms. * Assist with sending records to storage by packing up documents and tracking. * Order Special Delivery Services including 2-day, overnight, or same day mail deliveries, where tracking is required, on behalf of associations or staff. Order UPS, USPS, and FedEx supplies as needed. * Communicate and assist staff with any requests such as mailings, copies, scans, supplies or training on machines. * Communicate with clients, employees, and vendors to answer questions, explain information and address complaints. * Compile, copy, sort, scan and file records of office activities, business transactions, and other activities. * Review files, records, and other documents to obtain information to respond to requests. Skills & Qualifications: * High school diploma or equivalent required. Associate's degree or equivalent preferred. * One to two years' experience in administration and mail processing. Experience in property management, real estate, or residential management industries preferred. * Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions. * Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time. * Superior oral and written communication skills. * Must be able to lift and carry or otherwise move up to 30 pounds. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match. Compensation: $ 19.75 - $ 21.00 / hour Disclaimer Statement The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-MM1

Felix is a luxury lifestyle magazine currently serving Chicago, Los Angeles and New York. The pages of this glossy publication cover the latest trends in fashion, fine dining, nightlife, arts and culture. Featuring ultra luxe fashion profiles, restaurants, and the season's must-have accessories from the world's top writers and stylists. Luxe Media, LLC and Felix Magazine are the marketing names of The Aparecio Foundation, NFP (“TAF”). Luxe Media, LLC. is committed to developing a fun and productive work culture that is conducive to positive results! We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community. This is an internship/volunteer opportunity with standard industry sales Commission Only. Job Description The job of the editorial assistant is to work with the Editor in chief of Felix Magazine. Qualifications Tasks: Prepare memos, letters, and other documents, using word processing, spreadsheets, database, or presentation software Answer phone calls and direct calls to appropriate parties or take messages. Attend meeting to record minutes Qualifications: Technology skills (Microsoft office, basic computer skills, phone skills, scanners, photocopiers) Fluent in English Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Active listener: Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Service oriented: actively looking for ways to help people Exhibits integrity and trust Education Some Bachelor's degree or Associate's degree High School diploma or equivalent Additional Information All your information will be kept confidential according to EEO guidelines.