Administrative assistant jobs in Keller, TX

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

🗓️ Contract (Event time) 2 Months 📍 Based in Dallas TX What is HBS? You've probably watched a ⚽ football game at some point in your life. Well, if it was a World Cup match, it's highly likely that it was filmed and produced by the HBS team 🎥 HBS in a few words: Host Broadcast Services, fully owned by Infront Sports & Media, is a specialist host broadcast organization, originally established with the core mandate of producing the television and radio signals for the 2002 and 2006 FIFA World Cups™. Based in Switzerland, with its planning headquarters in Paris, Miami, Zug, and London. The company has evolved since its formation in 1999 and built upon its unique capabilities by attracting expert personnel from the very top levels of the television industry to complement the experienced staff who have honed their skills over previous FIFA World Cups™. Why we open this position? Orientation includes all processes, methodology, documentation and tasks that HBS put in place to enable event-time staff to be fully operational from their first day on site, for a given event. The Orientation Assistant will support the Orientation Manager and the Orientation Coordinator with the on-site delivery of the orientation programme during the FIFA World Cup 2026. The assistant will help ensure that all staff - ~1300 people - at the International Broadcast Centre in Dallas receive the necessary guidance and welcoming information to integrate smoothly into their roles. This position is limited to the event-time period and focuses on operational support on-site. Required qualities are: · Customer service oriented · Sense of responsibility and guidance · Hands-on approacah 🤝 Your responsibilities Event-Time · Support the Orientation Team in implementing the “First day on-site” concept. o Assist in the contribution to the Training Module within CRUISE a HBS data basis implemented for the projects by assigning staff to dedicated welcome journey steps according to their date of arrival, priority groups, department ect. as per guidelines o Support in cross-checking data ensuring smooth delivery on the next day o Help manage attendance lists and distribute materials o Check meeting rooms' allocation and IT equipment needed o Act as first point of contact for interns to be ready and in place for the next day (shifts, assignments etc.) · Support the delivery of Orientation at the IBC o Act as first point of contact for Staff Guides / interns o Support in delivering the Welcome Session o Support in coordinating resources ensuring successful delivery o Final check of meeting rooms' allocation and IT equipment needed o Provide on-site guidance and information to new staff o Help manage attendance lists, distribute materials and track participation 💬 During this process you will meet: Krystle Alfonseca, HR Recruiter

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

Compensation: 46K-50k Primary Purpose: Job Title: Executive Assistant Exemption Status/Test: Nonexempt Reports to: Deputy Superintendent of School Leadership Date Revised: 03/2025 Dept./School: DSSL Primary Purpose: The Executive Assistant to the Deputy Superintendent of School Leadership provides high-level administrative, operational, and financial support to ensure the effective functioning of the School Leadership Department. This role requires exceptional organizational skill, confidentiality, accuracy, and the ability to manage multiple priorities in a fast-paced charter environment. The Executive Assistant serves as a key point of coordination for department operations, leadership meetings, communications, and executive-level support. Qualifications: Education/Certification: High school diploma or GED required; associate degree or higher preferred. Special Knowledge/Skills: ● Prior experience supporting senior or executive-level leadership, preferably in an educational or charter school setting. ● Strong organizational, time-management, and multitasking skills. ● Excellent written and verbal communication abilities. ● Proficiency with Microsoft Office Suite, communication platforms, and general office software. ● Ability to handle confidential information with discretion and sound judgment. ● Demonstrated ability to work independently, prioritize responsibilities, and meet deadlines. ● Strong attention to detail and ability to maintain accuracy in financial, operational, and administrative tasks. Experience: Two years of secretarial experience Major Responsibilities and Duties: ● Manage all incoming communications for the Deputy Superintendent across multiple communication platforms. ● Prepare purchase requisitions, check requests, reconciliations, and other business-related transactions. ● Perform routine bookkeeping for the department and assist with the preparation of the budget. ● Reconcile the department credit card and the Deputy Superintendent's credit card. ● Plan and coordinate monthly leadership meetings, including securing venues, contracts, lodging, and catering. ● Organize agendas, track action items, and support follow-up for planning meetings. ● Draft professional correspondence and formal documents. ● Record and maintain confidential minutes and documentation for School Leadership meetings. ● Manage the Deputy Superintendent's calendar, scheduling appointments and coordinating meetings. ● Maintain strict confidentiality and ensure compliance with charter policies and safety procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (under 30 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Reviewed by Date Received by Date

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations. Job Summary We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location. Key Responsibilities and Time Allocation1. Bookkeeping & Financial Management (Approx. 50%) Accounts Payable/Receivable: Manage the entire A/P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A/R tracking. Data Entry & Reconciliation: Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities. Financial Reporting: Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments. Banking & Treasury: Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients. Expense Management: Review, process, and reconcile all employee expense reports, especially those related to international travel. Payroll Support: Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider. 2. General Administration & International Coordination (Approx. 30%) Executive Support: Manage complex calendars, schedule meetings across international time zones, and meticulously coordinate domestic and international travel logistics (flights, visas, accommodation) for key executives. International Documentation: Maintain meticulous digital files for sales orders, purchase orders, shipping manifests, and export documentation. Ensure accuracy in paperwork critical for customs clearances and international compliance. Office Operations: Oversee all general office functions, including procurement of supplies, and managing communications (phone, email, mail). Document Control: Organize and format complex consulting proposals, presentations, and maintain essential company contracts and agreements. 3. Human Resources (HR) Support (Approx. 20%) Record Keeping: Maintain confidential employee personnel files, ensuring all records are up-to-date and compliant with basic HR standards. Onboarding/Offboarding: Coordinate the orientation process for new hires, ensuring all paperwork is completed accurately. Benefits Administration: Serve as the first point of contact for employee inquiries regarding benefits (e.g., PTO, health insurance, 401k). Qualifications Experience: 3+ years of administrative experience with a strong focus on finance or bookkeeping within a firm involved in international trade, sales, or logistics. Experience within the aviation industry will be considered a strong asset. Bookkeeping: Demonstrated expertise in bookkeeping principles is mandatory. Proficiency in QuickBooks or similar accounting software is required. Education: A minimum of an associate's degree is preferred, but candidates with extra years of experience will be considered in lieu of a degree. Language: Fluency or high proficiency in Spanish or Portuguese is highly desirable to support communication with Central and South American partners and clients. Software Skills: Advanced proficiency in Microsoft Office Suite (especially Excel for financial tracking and reporting). Characteristics: Unquestionable integrity, proven ability to handle a high volume of detail-oriented financial tasks, and absolute discretion regarding sensitive company data. References will be required and will be contacted for this position. How to Apply Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to ********************************.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Job Title: Office Lead / Administrative Assistant Reports To: Office Manager Employment Type: Full-Time Salary Range: Competitive, based on experience We are looking for a dedicated and multifaceted Office Lead / Administrative Assistant to support the operation of our manufacturing facility. This role encompasses key responsibilities in bookkeeping, human resources, and interactions with customers and vendors. The successful candidate will be a professional communicator who excels in politeness, adaptability, and building rapport with individuals from diverse backgrounds and in various situations, ensuring positive experiences for all stakeholders. Key Responsibilities Bookkeeping Duties · Maintain accurate financial records, including accounts payable/receivable, invoicing, and expense tracking. · Assist with payroll processing, budget monitoring, and preparation of financial reports. · Reconcile bank statements and manage petty cash. · Utilize accounting software (e.g., QuickBooks) to ensure compliance with financial policies and procedures. Human Resources Support · Handle employee onboarding, including paperwork, orientation, and training coordination. · Maintain personnel files, track attendance, and assist with benefits administration. · Support recruitment efforts by posting job openings, screening resumes, and scheduling interviews. · Promote a positive workplace culture through event planning and conflict resolution assistance. Customer and Vendor Interactions · Serve as the first point of contact for customer inquiries, providing order updates, resolving issues, and ensuring satisfaction. · Coordinate with vendors on procurement, deliveries, and contract negotiations. · Prepare and distribute correspondence, quotes, and shipping documentation. · Foster strong relationships through professional and courteous communication. General Administrative Tasks · Manage office supplies, equipment, and facility maintenance requests. · Answer phones, greet visitors, and handle incoming/outgoing mail. · Organize meetings, prepare agendas, and take minutes. · Provide ad-hoc support to manufacturing teams as needed, such as data entry or report generation. · Other tasks as assigned. Qualifications and Skills · High school diploma or equivalent; Associate's degree in Business Administration, Accounting, or a related field preferred. · 2+ years of experience in an administrative role, ideally in manufacturing or a similar industrial setting. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting/HR software. · Strong organizational skills with the ability to multitask in a dynamic environment. · Excellent interpersonal skills, with a proven track record of politeness, professionalism, and adaptability to diverse personalities and challenging situations. · Attention to detail, problem-solving abilities, and a commitment to confidentiality. Physical Requirements and Work Environment · Ability to sit or stand for extended periods and occasionally lift up to 20 pounds. · Comfortable working in an office adjacent to a manufacturing floor, with occasional exposure to noise and production areas (safety gear provided). What We Offer · Competitive salary and benefits package, including health insurance, retirement plans, and paid time off. · Opportunities for professional development and advancement. · A collaborative team environment in a growing manufacturing company. To apply, please submit your resume and a cover letter outlining your relevant experience to ************ or apply online at ************** We are an equal opportunity employer and value diversity in our workforce.

Reliable Technology Services is a Frisco, Texas based Managed IT Service Provider that builds enterprise class infrastructure, voice, and data networks for small and medium sized organizations. Reliable was founded in 2007 with a mission to provide superior technology solutions delivered with integrity by experts who excel at creating solutions for complex business problems, and to be a key player in the success of others. Reliable has employed a team of the best and brightest technology engineers and support staff in the DFW area. This position is a key member of Reliable Technology's Executive Team. The EXECUTIVE ASSISTANT/RECRUITER is responsible for managing calendars, scheduling meetings, and managing inboxes for executives. They must handle confidential information with discretion and professionalism. Additionally, they must source, screen, and interview candidates through various channels (job boards, social media, networking), coordinate and schedule interviews, and manage applicants and maintain accurate recruitment records. BENEFITS Paid Personal Time Off Paid Federal Holidays (7) Competitive Salary Professional Sporting Event Suites year round Activities + Outings (Family Atmosphere) Regular Reviews for Advancement Job Requirements · Education: Bachelor's degree in Business Administration, Human Resources, or related field preferred. · 1+ years of combined recruiting and administrative experience · Strong organizational and time-management skills. · Excellent communication and interpersonal abilities. · Proficiency in MS Office Suite and familiarity with applicant tracking systems. · Ability to handle multiple priorities and meet deadlines. General Requirements Work business hours 8 am - 5 pm Must have a keen sense of awareness for others needs and communication styles Ability to have fun in a fast-paced environment Strong ability to analyze data and make intelligent decisions Ability to identify when senior/management level assistance is needed Excellent communication skills, both written and verbal Excellent organizational skills and ability to adapt easily Ability to prioritize, multi-task, work around deadlines and adapt easily Must be able to work effectively and contribute value with limited direction General Responsibilities CUSTOMER CARE Quality customer service is a top priority. Respect for the customers, employees and all other stakeholders, coupled with professional and ethical behavior at all times is a requirement Proven experience showcasing accuracy, analytical abilities, ethics, and values Ability to provide product and service information Ability to successfully balance the needs of the customer and the needs of Reliable Build relationships with customers to establish and maintain trust, credibility, and respect Ability to remain professional, confident, courteous and patient at all times TEAMWORK Build relationships with coworkers, including members of other departments, to get results Build relationships with customers as though Reliable were a member of the customer's internal technology team Offer ideas for process improvement and maintain procedural documentation Engage in excellent communication, documentation and record keeping KNOWLEDGE & LEARNING · Regular desire to take on new challenges with the goal of expanding your individual knowledge, skills, and abilities · Engage in training and educating other team members to facilitate growth and learning for all team members · Actively seek out methods for expanding your knowledge and skills beyond company provided or company mandated learning initiatives · Actively seek out information on best practices and recommend new processes to improve efficiency DAILY TASKS Attend daily huddles Maintain accurate individual calendar Others as listed in responsibilities REPORTING STRUCTURE This position reports to the CEO and Managing Partner. Tasks may be assigned and managed by other departmental managers. Coordination and communication to facilitate all client service needs is essential. Coordination and communication to facilitate all client service needs is essential. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must periodically lift and/or move large, bulky and/or heavy items up to and exceeding 50 pounds and/or use a dolly to handle such items. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay Rate: $22.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Pay Rate: $22.00/hour Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $20.00- $22.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.

Executive Assistant - Investment Banking This role is primarily focused on providing high-level executive and project support to senior members of an investment banking team. Responsibilities include managing complex calendars, coordinating travel, handling expenses, and planning internal and external events - all with precision, professionalism, and discretion. The ideal candidate is proactive, detail-oriented, and skilled at managing time and priorities in a fast-paced environment. In addition to “traditional” administrative duties, this role will also support projects and initiatives that enhance team efficiency and business performance, including CRM management, presentation creation and marketing support - requiring coordination across teams and thoughtful execution. This role is 100% onsite in our client's Dallas office. Key Responsibilities: Provide seamless calendar management, travel booking, and expense reporting for senior team members. Plan and coordinate events that build team culture and engagement. Serve as a reliable point of contact for internal and external stakeholders. Support and occasionally lead business-critical projects that increase operational efficiency and support investment team goals. Maintain recurring workflows and documentation with accuracy and consistency. Uphold the firm's values in all communication and execution. Ideal Candidate Profile: Bachelor's degree from an accredited four-year university highly preferred. 5+ years of experience in executive support roles in fast-paced, corporate environments. Experience in investment banking, wealth management, or private equity highly preferred. Strong organizational and communication skills. Proven ability to manage complex logistics and handle confidential information with discretion. Familiarity with CRMs, productivity tools, and interest in tech-driven efficiency. High emotional intelligence, professional maturity, and adaptability. Strong attention to detail and a commitment to excellence.

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

Manage deposits and disbursements on all accounts. Run accounts payable ageing reports to determine correct timing of outgoing payments. Interact with internal and external individuals to gather information and resolve problems. Essential Functions: · Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc. · Assisting in handling communications with clients and vendors via phone, email, and in-person · Processing transactions, issuing checks, and updating ledgers · Assisting with posting customer checks, vendor payments, and ACH payments · Monitoring vendor statements, wire transfer requests, and other transactions · Assisting the financial department, other assistants, and the accounting manager as needed Other Responsibilities: · Perform other work-related duties as assigned · Work closely with Senior Accountant, Controller and Chief Financial Officer in identifying other projects where skills, experience, and knowledge can be utilized Education, Experience and Skills Required: · Associate degree in related field with work experience · Proficiency with computers and bookkeeping software · Exceptional time management, verbal, and written communication skills · Familiarity with basic Accounting principles · Professional manner and strong ethical code · Ability to multitask and remain motivated and positive · Committed to working efficiently and accurately · Ability to be flexible in work schedule as needed Work Environment · Physical activities of job are within the normal expectations of an office environment where the amount of standing, walking, sitting, reaching, and other movements are within the control of the incumbent. · Vision requirements are in the normal range, correctable with glasses or contacts, where color vision, peripheral vision, depth perception have no significant impact on job performance. · Working environment is generally within the confines of an office where normal climate conditions support effective job performance. Some daily travel may include limited time spent outside in the elements as part of the normal commute. · Risk of exposure to hazardous materials, electrical shock, explosives, radiation, vibration or airborne particles are at the extreme minimum. Protective clothing is usually not necessary to effective job performance or safety.

We are seeking a highly-organized and detail-oriented office assistant to join our team. The ideal candidate will possess excellent communication skills, ability to multitask, and a willingness to learn. You will be working alongside a supportive team in a dynamic and fast-paced work environment, and will have the opportunity to grow within the company.Responsibilities Answer and direct phone calls in a polite and professional manner Greet guests and ensure they are comfortable while waiting Maintain and organize office files and records Assist with scheduling and coordinating appointments and meetings Perform data entry and maintain accurate records Requirements High school diploma or GED 3-5 years Salary: $37.77 per hour

Job Description Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

We are based in Fremont, California that offers complete technology services in IT staffing, Mobile development, Web development and Cloud computing . We work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirements. Job Description We are looking to fill multiple positions for Data entry in Fort Worth TX. Qualifications Principal Duties and Responsibilities: Process data entry into Employee Central to include core HR transactions (promotions, hires, terminations, leaves of absence) and updates to employee personal data (name, contact information) Perform audits of data entry of co-workers to ensure employee record is completed appropriately Qualifications: High School Diploma or GED Experience working with Success Factors Employee Central preferred but not required Experience with SAP or other HRIS programs preferred but not required Ability to work with multiple PC based applications and systems including SAP HR, Workbrain, MS Office products Ability to set priorities, meet deadlines and handle heavy work volume in a dynamic, fast-paced work environment Demonstrated high level of integrity including absolute confidentiality Additional Information In person interview is acceptable for this position.

Ferry Interior Design Inc. We are looking for a Design/Purchasing Administrative Assistant. The ideal candidate should have an advanced level of administrative and customer service skills. Our professional, fast-paced environment is service-oriented with a need for attention to detail. Essential Functions (Include but not limited to the following): Organize and maintain data management systems. Assist project managers with ordering of materials and communicating with builders. Data entry and weekly scheduling for installations. Assign and oversee upcoming projects. Maintain appliance inventory control. Maintain samples in a neat and organized manner. Manage and organize all paperwork in the office. Respond to emails and phone calls in a professional and timely manner. Other duties as assigned. To fulfill the above responsibilities, the candidate must have: College preferred. Prefer 3 years of of work experience. Design and/or construction industry a plus. Strong work ethic and reliability. Able to maintain confidentiality. Ability to work under pressure and meet deadlines. Administrative skills: phone, email, office management, filing, and project management. Microsoft Office Suite - Strong emphasis on Excel. Basic QuickBooks knowledge preferred. Excellent customer service. High attention to detail. Professional verbal and written skills. Proactive, planner, problem solver and team player. Bilingual preferred. What we provide: Competitive compensation. Heath Insurance, Vision, Dental, Life Insurance. Short-Term Disability, Long-Term Disability. PTO. Gym. Professional environment. Who We Are: FID, Inc., an interior design company focusing on residential development and planning. Currently, we work closely with single-family residential development companies purchasing materials and scheduling installations. We are proud to be an equal opportunity employer. FID Inc., highly respects and welcomes diversity and believes it to enhance the community we live and work in. Our applicants will not be considered for the positions based on their race, ethnicity, national origin, sex, sexual orientation, gender identity, age, disability, religion, or any other characteristic that is protected by the law.

Join a fast-growing, high-achieving business where your creativity and organization fuel our success! We're looking for a proactive, detail-driven Office Administrator & Marketing Assistant who thrives in a dynamic environment and is excited to wear multiple hats. In this role, you'll be the backbone of our operations, supporting day-to-day office needs while also stepping into the creative world of marketing and social media. You'll help keep the business running smoothly, build our brand presence, and contribute to the systems that will scale us to the next level. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Please send an updated Resume. Candidates who do not have an updated resume will automatically be disqualified. Keep our office operations sharp, organized, and running like clockwork Serve as the right hand to leadership, anticipating needs and tackling projects Assist with creating, implementing, and refining processes & procedures that drive growth and efficiency Perform Sales calls from Leads that enter our system Answer Phones when the supervisor is not around Support marketing campaigns and initiatives from concept to execution Manage, schedule, and post across social media platforms with a strong, consistent brand voice Design and create engaging social media content (graphics, captions, reels, etc.) Track performance of content and campaigns, providing insights and ideas for improvement Jump in on special projects and company initiatives to keep our momentum high A self-starter who loves organization, structure, and efficiency A creative eye for design, messaging, and social media trends Strong communication skills (both written and verbal) Tech-savvy and quick to learn new tools/software Adaptable, resourceful, and excited to grow with a fast-paced team Someone who thrives on both details and big-picture thinking