Administrative assistant jobs in Kyle, TX

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Department Operations Employment Type Full Time Location Austin Workplace type Onsite Key Responsibilities Qualifications Culture & Mindset at Maverick About Maverick Labs Maverick Labs is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.

Office of the Ombudsman - Executive Assistant II (00054876) Organization: TEXAS HIGHER EDUCATION COORDINATING BOARD Primary Location: Texas-Houstin Work Locations: TX Hghr Edu Coordinating Board 1801 Congress Ave Austin 78701 Other Locations: Texas-Austin Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 10 % of the Time State Job Code: 781U Salary Admin Plan: N/A Grade: 00 Salary (Pay Basis): 5,833. 34 - 6,250. 00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 16, 2025, 3:00:13 PM Closing Date: Dec 31, 2025, 5:59:00 AM Description General Description:Provides advanced executive assistant work and administrative support. Primary duties involve scheduling, and assembling and disseminating information for meetings and events, maintaining filing systems, coordinating travel arrangements, and providing other administrative support for the Director of Institutional Policy & Oversight. Works under general supervision, with moderate latitude for individual initiative and independent judgment. This position reports to the Director of Institutional Policy & Oversight (Ombudsman). Work Location:This role will be based in the Austin or Houston area and will require occasional travel between both locations. General Duties and Responsibilities:• Routinely interacts with staff across the Governor's office, legislative offices, institutional and university system leaders and their offices, and other outside callers. • Schedules agency-wide meetings, executive meetings, and conference calls, including regular meetings with board members. • Answers and routes calls, takes messages, greets and directs visitors, and serves as a back-up for the main line switchboard. • Prepares forms and information for automated data processing. • Manages the Ombudsman's calendar and travel; makes travel arrangements for the Ombudsman and other staff. Researches travel logistics and costs; prepares travel requests and reimbursement requests. • Prepares and submits purchase requisitions for office and meeting supplies, membership renewals, and staff trainings, including preparing contracts and agreements, payment vouchers, invoices, purchase and cancellation vouchers. Prepares various correspondence and reports, including credit card purchase reports. • Creates and generates correspondence, letters, memoranda, templates, forms, and reports for the Ombudsman using database, spreadsheet and word processing software in a Windows environment. Prepares, edits, copies, and distributes correspondences, reports, and forms to internal and external staff. • Performs general office duties such as preparing items for mailing, maintaining copiers with paper and supplies, scanning, making copies, processing incoming and outgoing mail, etc. • May transcribe testimony given by the Ombudsman or other senior staff before agency or legislative committees. • May assist in collection of data for reports or various correspondences. • Organizes and maintains files and filing systems. • Performs other duties as assigned. Knowledge Skills or Abilities:• Skills with organization and meticulous attention to detail. • Skill using technology and industry best practices to meet service goals, including skills using personal computers, databases, and general office software, including Microsoft Word, Outlook, PowerPoint, and Excel. • Skill in reviewing documents and other materials for accuracy and efficiently identifying, researching, and correcting errors. • Skill in planning, setting appropriate goals and objectives, and carrying out work in a timely and effective manner. • Ability to demonstrate knowledge of Standard American English, and document proofing and editing practices. • Ability to take initiative; work independently; make decision using sound judgment, analytical thinking, sound reasoning. • Ability to recognize when alternative methods or processes are appropriate and apply creative solutions when problem solving. • Ability to plan, organize, and effectively manage and complete multiple priorities and projects concurrently. • Ability to communicate complex information in a clear, organized, concise, professional, and courteous way. • Ability to meet periodic, milestone, and final deadlines, and to keep agency officials informed regarding progress. • Ability to verbally communicate information in a clear, organized, and concise way in both spoken and written form. • Ability to establish and maintain effective work relationships both internally and externally. • Ability to plan and carry out work in a timely and effective manner. • Ability to adhere to the agency's internal management policies and procedures. Military Crosswalk: *********** sao. texas. gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport. pdf Qualifications Required Minimum Education and Experience:• Graduation from a senior high school or equivalent. • Five years of progressively responsible relevant experience in office management or administrative support for a senior executive. 15 semester hours of college course work at an accredited college or university (or other evidence of prior full-time student status) may substitute for six months of required experience, not to exceed four years (for the avoidance of doubt, a bachelors degree holder may satisfy the minimum with one year of work experience). Preferred:• Administrative support experience within a Texas state agency, legislative office, or state executive office preferred. • Associate degree or above from an accredited college or university. • Additional years of relevant experience. Physical Requirements and/or Working Conditions:Work is performed in a standard office environment and requires:• Eligibility/authorization to work in the U. S. • Satisfactory results from a pre-employment criminal history background check. • Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request. Workforce:Must be able to:• Demonstrate knowledge of customer service deliverables. • Show flexibility and adaptability toward changes in assignments and work schedules, working extended hours as necessary. • Adhere to the organization's internal management policies and procedures. • Contribute to the agency's performance measures and mission. • Travel occasionally for work assignments and training. Application Requirements:The Office of the Ombudsman is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Board's employment opportunities website at *********** thecb. state. tx. us/about-us/human-resources/career-opportunities/. The Office of the Ombudsman participates in E-Verify for each new employees' Form I-9 to confirm work authorization. For questions please call the HR Department at ************. For vocal and/or hearing assistance call 7-1-1. Notes to Applicant:If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position. Veterans Information: The Office of the Ombudsman is committed to hiring Veterans. To receive Veteran's Preference, a copy of the FORM DD214 -member #4, must be attached when submitting your application. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: The Office of the Ombudsman does not discriminate on the basis, of race, color, religion, sex, national origin, age, or disability in employment or the provision of services. Job offer and continuation of employment with THECB is contingent upon:• Proof of education and experience listed on the application. • Eligibility/authorization to work in the U. S. • Satisfactory results from a pre-employment criminal history background check. • Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request. OOO does not allow dual employment with other state of Texas agencies or institutions. Skills assessment may be conducted at time of interview. No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.

What You'll Do The Administrative Assistant provides essential support to the Home Modification Department by managing client intake, processing applications, and assisting with day-to-day administrative needs. As a member of the Home Modification team, this position supports program operations to ensure services meet participant needs and achieve program goals. This role serves as a primary point of contact for applicants seeking assistance through our home repair and modification programs. The ideal candidate is detail-oriented, highly organized, and committed to promoting accessibility, inclusion, and respectful customer service. The occupant of this position is guided by the Organizational Systems Manual (policies and procedures), multi-year Strategic Plan, Operational Work Plan, Organizational Calendar and teamwork expectations in the conduct of all professional activities. The occupant is expected to maintain skills and knowledge essential for successful job performance. Your responsibilities will include: Conduct initial intake screenings and process housing program applications, including verifying documentation and determining eligibility according to program guidelines. Manage and maintain the department's waiting list; distribute application packets to clients, follow up on incomplete submissions, and send reminder notices regarding deadlines or missing information. Review and process application denials, including drafting and mailing formal denial letters. Serve as a primary point of contact for applicants by answering incoming calls and providing clear information on eligibility requirements, available grants, program offerings, and services. Prepare and submit required Short Forms and Long Forms for all City of Austin projects. Draft affidavits, acknowledgements, and customized client documents for unique application or project needs. Ensure accuracy, compliance, organization, and confidentiality of all electronic and paper program participant files. Provide administrative support to the Director of Housing Programs and the Home Modification Department, including assistance with program oversight activities and special projects as needed. Coordinate multiple administrative tasks while managing time and workflow effectively. Refer applicants to the Single Stop website and other community partners for additional resources and support. Promote and serve clients with a high standard of courtesy, professionalism, and respect; contribute to a cohesive, supportive team environment. Perform other related duties as assigned. This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. You're a great fit for this role if you have: High school diploma, GED, or equivalent. Minimum of 2+ years of administrative experience. Two or more years of experience in a non-profit sector (preferred). Bilingual in English and Spanish (preferred). The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity.

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

2025-2026 School Year 220 Days | Calendar #270 will begin on January 6, 2026. Bilingual (Spanish) Preferred | Accounting Experience Preferred Entry Qualifications: High school diploma or equivalent and three years of related experience. Round Rock ISD does not discriminate against any applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. In accordance with Title IX, the District does not discriminate on the basis of sex and is prohibited from discriminating on the basis of sex in its educational programs or activities. The prohibition against discrimination extends to employment. Inquiries about the application of Title IX may be referred to the District's Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. The District designates and authorizes the following employee as the Title IX coordinator for employees to address concerns or inquiries regarding discrimination based on sex, including sexual harassment: Farid Razavi, Director, Access and Opportunity, 1311 Round Rock Avenue, Round Rock, Texas, 78681, [email protected], ************. Code : 7336-1 Location : GATTIS ES Job Family : NON-EXEMPT Posting Start : 10/17/2025 Posting End : 12/31/9999 Details : JOB DESCRIPTION HOURLY RATE RANGE: $21.75-$25.90

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

Job DescriptionKey Personnel is seeking an Administrative Associate in the Austin, TX area.Job Title: Administrative Associate Hours: Monday - Friday 8am - 5pm Pay Range: $18/hr Long term temp - 1 year Administrative Associate Job SummaryProvide administrative and clerical support within an assigned department, plant, or regional office. Responsible for preparing reports, maintaining records, and supporting overall business operations through accurate and efficient administrative processes. Essential Duties & Responsibilities Perform administrative and clerical tasks under supervision, following standard procedures. Prepare and edit documents, reports, spreadsheets, and presentations. Maintain filing systems, calendars, and departmental records. Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other company systems. Communicate effectively with team members, management, and customers. Assist other team members as needed to maintain departmental productivity. Respond to customer inquiries and route questions appropriately. Demonstrate initiative by learning departmental functions and handling assignments beyond routine duties. Apply strong attention to detail to ensure accuracy in all documentation. Work in a fast-paced environment with shifting priorities. Administrative Associate Teamwork & Customer Service Responsibilities Exchange documents with courts, administrative agencies, and opposing parties (includes local travel within a 5-block radius or using a company vehicle for longer distances). Serve materials to multiple parties via hand-delivery, courier, USPS, overnight shipping, or email. Maintain accurate filing systems for all distributed materials. Coordinate large mailings (1,000+ recipients) efficiently and accurately. Exhibit professionalism when interacting with judges, attorneys, and other stakeholders. Administrative Associate Technical & Software Skills Required: Microsoft Word and Excel proficiency (minimum typing speed: 60 wpm). Strong organizational, analytical, and problem-solving skills. Excellent written and verbal communication. Preferred: Adobe Acrobat (document labeling and editing). Mail merges using Excel and Stamps.com, FedEx, or similar platforms. Experience with large-scale mailing/shipping operations. Administrative Associate Qualifications High school diploma or GED required. Minimum 1 year of administrative experience. Proven ability to handle confidential information and maintain accuracy. Ability to adapt to changing priorities in a team-driven environment. Strong customer service orientation and interpersonal skills. Key Personnel Benefits:While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!For additional job openings, visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.

This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities: * Provides administrative support to the property management team. * Ability to work flexible hours to include weekends. * Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner. * Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc. * Maintains, updates and coordinates home owner information in computer database on a daily basis. * Collects mail on a daily basis. * Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins. * Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures. * Distributes amenity cards and guest passes as needed. * Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events. * Audits and eliminates duplicates and incorrect addresses in Connect. * Help to maintain the data of the amenity system access controllers. * Assists with community events as needed. * Demonstrates FirstService Residential's values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude. * Follows safety procedures and maintains a safe work environment. * Performs other job-related duties as directed. Skills - Qualifications: Education/Training: High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus. Experience/Knowledge: Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. A self-starter with excellent telephone skills. Good organizational skills. Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of medical, dental, and vision plans. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20 - $23 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #I-OS1 #LI-SC1

Notes to applicants: Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role. Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer. Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply. The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request. Job Description: This position will be responsible for a variety of administrative duties working with the US Administrative team to support the Global Client Group. Responsibilities: Create and process expense reports Book conference rooms, organize meetings Coordinate domestic travel arrangements Assist with planning internal and external meetings and events and act as a company representative Fulfill all collateral requests via Mimeo, in house binding, or warehouse orders for presentation decks or Dimensional marketing materials Participate in several weekly rotational duties that support all Global Client Group Channels (i.e., Dimensional client site access) Various administrative tasks and projects as assigned Skills and Qualifications: Able to bring positive energy to all situations and interactions Strong communication skills, both verbal and written Strong organizational skills and an unwavering attention to detail Able to work well in a team-oriented environment Self-starter who can juggle multiple tasks at once through effective time management Can identify needs proactively and offer solutions Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) Bachelor's degree and some administrative experience preferred Experience with online expense reporting tools; Concur is preferred Experience planning meetings and events CRM experience a plus, specifically Microsoft Dynamics Familiarity with Microsoft SharePoint a plus Familiarity with investment advisory or mutual fund operations a plus #LI-Hybrid Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth. It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.

Job Description Bookkeeper Looking to take on a new challenge in a growing company? We are looking for an accounting clerk to assist the Controller with bookkeeping essential functions. Our ideal candidate is a self starter, great communicator and enjoys collaborating with people across different teams within the organization. Essential Functions: * Process accounts payable transactions ensuring proper documentation and approvals are present * Weekly check runs - process checks due in a current week * Review, organize and code credit card expenses. Proactively correspond with appropriate users to resolve any outstanding or missing items * Vendor/Contractor Accounts - set up new vendors/contractors obtaining proper documentation such as I9s and required paperwork and handle vendor inquiries * Process deposits as needed * Accounts receivables including collections and billings * Prepare and organize monthly billings Required: * 1 to 3 years of experience in general bookkeeping * QuickBooks experience preferred * Strong Excel, Word, and MS Office * Ability to prioritize multiple tasks, projects and initiatives * Strong communicator * Criminal background check Benefits: * Medical, Dental, Vision and Disability Insurance * 401K match * Paid Time Off * Paid Holidays * Discounted gym membership

Apply Description VETERANS ARE ENCOURAGED TO APPLY Lonestar Lighting & Technology is seeking an experienced and highly organized Administrative Assistant to join our team. The ideal candidate will be able to provide effective and efficient office support and contribute positively to the daily administrative operations of the company. They will also be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and follow our passion to MAKE IT HAPPEN for our partners and clients! Responsibilities: Assist with the management of office supplies and inventory. Manage and maintain company files, records, and databases. Undertake a variety of office support tasks, such as answering calls, responding to emails, and greeting visitors. Help with the organization and running of daily administrative operations of the company. Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Creates invoices according to company practices; submits invoices to customers. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. Creates reports regarding the status of customer accounts as requested. Other duties as assigned by management. Requirements: Proven experience as an administrative assistant, accounts payable, receivable, or relevant role. Excellent organizational and time management skills. Strong attention to detail and discretion. Proficient in Microsoft Office Suite. Excellent communication and interpersonal skills. Ability to work effectively under pressure and handle multiple tasks simultaneously. Comfortable incorporating new and effective ways to achieve better results. Epicor Eclipse ERP experience preferred. Physical Requirements: Lifting up to 25 lbs. may be required infrequently. Must be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Benefits Medical, dental, life and vision insurance 401(k) Retirement Plan and Match Paid Time Off Specified Holiday Pay Disclaimer: This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management. If you are a highly motivated individual with a passion for providing excellent office support, please apply today.

Title Campus Secretary Department Elementary Campus Reports To Campus Principal Compensation CIS 305 Days 226 Revised: 06/28/2023 (Internal Only) PRIMARY PURPOSE: Ensures the efficient operation of the school administration office, provides clerical services for the school's administration staff, and ensures the efficient file maintenance of the school's finance, cash, and budget accounts. QUALIFICATIONS Education and Certification Requirements * High school graduate or GED equivalent * Candidate must have satisfactory outcome of fingerprinting background check Knowledge and Skills * Proficient typing, word processing, and file maintenance skills * Effective organizational, communication, and interpersonal skills * Ability to use personal computer and software to develop spreadsheets, databases, and do word processing * Knowledge of basic accounting principles * Ability to meet established deadlines Experience * Minimum one (1) year of verifiable secretarial experience MAJOR RESPONSIBILITIES AND DUTIES: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) * Respect the confidentiality of the position * Maintain the general office files * Receive school money, account for receipts, prepare bank deposits, write checks, and maintain the accounts in the school activity fund where applicable * Balance bank statements and records for audit * Coordinate appointments for conference with principal, assistant principal, counselor and all teachers * Receive and distribute mail * Instruct and assist teachers and aides in the operation of office machines if needed * Prepare materials for school distribution * Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority * Greet visitors to the school in a professional and pleasant manner * Answer office telephone and respond appropriately to request for information * Maintain record of sick leave and prepares absence from duty forms and time sheets for custodial and paraprofessional staff * Assist with the placement of substitute teachers as needed * Assist with employee absence reports and records * Type correspondence for all school staff * Assist with checking in tardy students supplying them with a tardy slip * Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch, on break or unavailable * Coordinate morning announcements, aids the students in making these daily announcements. Make any necessary afternoon announcements * Dispense supplies to all faculty members throughout the year * Assist with supervising students on in school suspension * Prepare all work orders, in conjunction with the Lead Custodian * Post and record all purchase orders and requisitions * May assist with completing necessary forms for entering and withdrawing students * May assist with keeping current list of students by room * May assist with creating and maintaining all student cumulative records * Must complete designated district technology proficiencies each year * Perform other duties as assigned, based on department needs * Requires a basic knowledge of technology/computer skills * Ability to use personal computer to access district programs, emails, and other resources * Maintain a consistent professional demeanor and appearance * Ensure compliance with the Texas Educator's Code of Ethics * Daily attendance and punctuality at work are essential functions of the job Supervisory Responsibilities: Monitors the work of the clerical aides and office help Equipment Used: * Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position * Communication equipment - radio communication equipment, cellular telephone Mental Demands: * Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute * Work with frequent interruptions and maintain emotional control under stress Physical Demands: * Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling * Occasional: Lifting, light, under 15 pounds Environmental Factors: * Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration * Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) * Work alone, work prolonged or irregular hours Nondiscrimination Statement: The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.

General Description Provides a variety of general administrative support services to the Membership Department, including Sections payment processing; maintaining Sections membership records; maintaining Paralegal records; processing deceased attorney records; and answering and responding to telephone calls requesting customer service, information, and assistance. Frequent contact with other departments of the State Bar, the public, and other individuals and organizations outside the State Bar. Pro Primary Functions Act as the liaison between Sections and Membership Departments. Collaborate with Sections Department to continually improve processes and services that directly affect Sections members. Coordinate Section dues changes with IT, Membership, and Sections Departments, and serve as contact person for the collection of Sections dues. Process Sections dues payments and promptly update/import Sections membership lists. Work with IT Department to coordinate Paralegal Division renewal process; import payment information received from the Paralegal Division; enter new Paralegal Division member information into The State Bar membership database; apply Paralegal Division membership dues payments; research requests by Paralegal Division Coordinator; and maintain Paralegal Division member records. Maintain deceased attorney records in the database. Process military waiver requests. Process monthly NCOA export and import and associated tasks. Process Membership demographics and statistical reports. Take a high volume of phone calls reques.ting service, information, and assistance. Provide general information to the public and external organizations and route calls to the appropriate department/employee. Assist with sorting and distributing incoming mail; prepare internal and outgoing mail and packages; process return mail and address changes; and other database maintenance. Assist walk-in customers with payments and other general requests. Assist with filing, copying/scanning, special projects, and other duties as assigned. Position Requirements Requires high school diploma or equivalent and a minimum of two years of related work experience. Requires ability to communicate effectively by telephone, in person, and in writing with State Bar members, co-workers, and the public. Must be able to respond to a high volume of telephone calls of a repetitive nature. Experience using a database software program a definite plus. Intermediate experience using Word and Excel also a plus. Must be a team player. Must coordinate with other members of the Membership Department to ensure phone lines are always covered. Must have excellent customer service skills or call center experience. This position is eligible for a hybrid work schedule.

2025-2026 School Year Provides secretarial/clerical/office support for Early Childhood supervisors and staff. Entry Qualifications: High school diploma or equivalent and two years of secretarial/clerical/office work. Round Rock ISD does not discriminate against any applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. In accordance with Title IX, the District does not discriminate on the basis of sex and is prohibited from discriminating on the basis of sex in its educational programs or activities. The prohibition against discrimination extends to employment. Inquiries about the application of Title IX may be referred to the District's Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. The District designates and authorizes the following employee as the Title IX coordinator for employees to address concerns or inquiries regarding discrimination based on sex, including sexual harassment: Cindy Hill, General Counsel, 1311 Round Rock Avenue, Round Rock, Texas, 78681 [email protected], ************. Code : 5469-4 Location : PREK Job Family : NON-EXEMPT Posting Start : 09/08/2025 Posting End : 12/30/9999 Details : JOB DESCRIPTION HOURLY RATE RANGE: $21.75-$25.90

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: Administrative & Accounting Support Receive, scan, and distribute incoming mail to appropriate staff Scan, save, enter, and route vendor invoices for processing Set up new vendors and ensure receipt of all required documentation Maintain accurate logs of donation and refund receipts Enter final account statement refunds into the accounting system File and organize accounting documents in accordance with recordkeeping policies Payment & Calendar Coordination Assist with preparing and processing checks for mailing Submit key departmental deadlines and milestones for inclusion in the organizational calendar Vendor Communication & Maintenance Communicate with vendors to resolve issues and maintain accurate records Conduct research and updates related to vendor accounts General Office & Departmental Support Respond to inquiries via email, phone, and in-person interactions Provide administrative support to the CFO, Accounting Manager, and broader accounting team Perform other duties as assigned to support departmental operations Minimum Requirements: High school diploma or GED required General computer proficiency required Microsoft experience, especially Excel, Outlook, and Word required 1 - 2 years' experience in an administrative accounting-related position Bilingual (English + Spanish) preferred Accounting certificate preferred NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option. Primary Duties/Responsibilities: • Receive, scan, and distribute incoming mail • Scan, save, enter, and route vendor invoices • Setup new vendors and coordinate receipt of complete vendor documents • Maintain receipt log of donations and refunds • Assist with processing checks for mailing • Enter final account statement refunds • File accounting documents • Submit department-related deadlines and key dates for inclusion in organization calendar • Communicate with vendors and perform research & maintenance • Respond to email, phone, and in person communications • Provide general administrative assistance for CFO, accounting manager, and accounting department • Other duties as needed / assigned Minimum Requirements: · High school diploma or GED required · General computer proficiency required · Microsoft experience, especially Excel, Outlook, and Word required Preferred Requirements: · 1 - 2 years' experience in an administrative or accounting related position preferred · Bilingual (English + Spanish) preferred · Accounting certificate preferred · NetSuite experience is a plus Working Conditions/Physical Requirements: Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving. Compensation $20.00/hour This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time. Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.