Administrative assistant jobs in North Tonawanda, NY - 140 jobs

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR tX4Ozwisxt

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary Serves to support the daily operations of the UMass Center for Agriculture, Food, and the Environment (CAFE) Farm Facilities, primarily at the Crop and Animal Research and Education Farm. Performs a variety of functions including but not limited to maintenance and repair of facilities, grounds, and equipment. Essential Functions Equipment Operation, Maintenance, and Repair: Operates motor vehicles and equipment necessary to support farm operations and maintenance. Equipment includes but is not limited to tractors equipped with front end loaders, plows, harrows, seeders, cultivators, mowers, snowplows, and trucks with attached trailers. Operates manual, electric, air, and motorized power tools. Provides general labor for routine equipment maintenance / annual servicing of equipment. Assists in fabrication and more advanced equipment repairs. Facility and Grounds Maintenance and Repair: Participates in the daily inspection of facilities to ensure safety and security - notifies supervisor of any potential issues immediately. Maintains grounds as directed - mows and trims lawns, maintains and repairs fences, assists with road maintenance. Maintains a high standard of organization of cleanliness of shops, barns, and related facilities as directed. Support of Field Research and Animal Care : Assists with the establishment and maintenance of field research projects at CAFE farm facilities as directed. Ensures proper research protocols are followed - maintaining research integrity and learning objectives related to crops and animals. Participates in the care of farm animals (primarily cattle) as needed including feeding, watering, transport, cleaning of pens, etc. Other Functions Work collaboratively and effectively to promote teamwork, equality, and inclusiveness. Work in partnership with colleagues within the CNS community and across the campus to support the Dean's strategic priorities. Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High School Diploma. One (1) year of agricultural work experience in an agronomic, vegetable, turf, livestock, or similar field. One (1) year of experience in the operation of farm equipment including tractors, loaders, tillage equipment, general landscape equipment, etc. Valid Driver's License. Ability to operate farm equipment and machinery. Ability to work independently to organize multiple tasks and set priorities for action, take initiative, be creative, and operate with self-direction in a fast-paced agricultural environment. Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of faculty, staff, and students. Ability to organize and prioritize goals; ability to collaborate well to formulate plans and objectives in accordance with overall college goals; ability to identify and implement process improvements. Ability to manage multiple projects simultaneously and to set and meet deadlines while maintaining high standards of accuracy and quality. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Three (3) or more years of experience in an agronomic, vegetable, turf, livestock, or similar field. Three (3) or more years of experience in the operation of farm equipment including tractors, loaders, tillage equipment, general landscape equipment, etc. Basic automotive and/or agricultural equipment maintenance and repair experience. Basic carpentry skills. Experience in the installation of agricultural fence (woven, barbed, and/or electric wire). Experience with ARC and/or MIG welding. Experience with operating a truck-mounted snowplow and/or the use of front-end loader to remove snow. Experience with driving a truck with attached trailer. Physical Demands/Working Conditions This position involves an outdoor working environment - applicants must be able to work for an extended period in adverse environmental including but not limited to extreme heat and/or cold, rain, snow, etc. Must be able to work with standard automotive fluids, solvents, etc. Must be able to lift a minimum of 50 pounds repetitively. Additional Details This Position will report directly to the Farm Superintendent of the UMass Crop and Animal Research and Education Center (“Agronomy Farm”). This Position will receive functional supervision from FTE Farm Staff and Farm Faculty as needed and assigned. This is a temporary, non-benefitted position with a scheduled termination date of 5-30-2026. Work Schedule Monday - Friday; 7AM - 3PM (37.50 hours per week). Salary Information $18.00 - $22.00 / Hour Commensurate with Experience. This is a temporary, non-benefited position. Special Instructions to Applicants Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. Search may remain open until a suitable candidate pool has been identified. At UMass Amherst and in CNS, we strive to be a community where every individual feels a sense of belonging, where every individual is included, and where every individual is valued. You can find these values and goals at: Inclusive Excellence : College of Natural Sciences : UMass Amherst, and For the Common Good - 2024-2034 : Strategic Plan : UMass Amherst The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do Enter, verify, maintain and correct data on a computer or handheld scanning device Create work assignments for warehouse personnel Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams Process records, document data and prepare reports for various control areas of the center Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications Able to stand and sit for long periods of time. Able to work in a non-climate-controlled environment. Able to lift up to 50 pounds with or without accommodation. Proficient with Microsoft Office Ability to learn new software programs and work with multiple operating systems Preferred qualifications 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: Competitive pay Generous employee discount Financial savings and retirement resources Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here.™ Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page.

Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support * Provide day-to-day administrative support to the Facilities leadership and team * Prepare, process, and track Purchase Orders (POs) and related documentation * Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking * Monitor and track facilities budgets, expenses, and purchase orders * Assist with budget reporting, reconciliation, and variance tracking * Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination * Schedule repairs, service calls, and preventative maintenance activities * Coordinate with internal teams and external vendors to ensure timely completion of work * Track maintenance requests and follow up on outstanding items Documentation & Compliance * Ensure all AIB files related to the facility are accurate, current, and properly maintained * Use FIIX to organization, tracking and manage maintenance task for equipment and assets * Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development * Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility * Identify opportunities to improve administrative and operational workflows * Help document best practices and standardize facilities procedures General Support * Prepare reports, presentations, and summaries as needed * Manage calendars, meetings, and communications related to facilities operations * Perform other administrative and facilities-related duties as assigned * Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. * Assist with other duties and projects as requested. Requirements * High school diploma or equivalent required; associate or bachelor's degree preferred * 2+ years of experience in an administrative, executive assistant, or facilities support role * Experience with purchase orders, budget tracking, and vendor coordination preferred * Strong organizational and time-management skills and excellent attention to detail and accuracy * Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus * Excellent written and verbal communication skills and strong documentation and record-keeping skills * Ability to handle sensitive and confidential information with discretion * Ability to prioritize and manage multiple tasks * Proactive, solution-oriented mindset * Comfortable working in a fast-paced, service-oriented environment

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

These are the fundamental components of the job: Responsible to deliver a combination of exceptional customer service and administrative functions in support of service staff and Financial Advisors, including but not limited to: maintaining client files, Advisor's schedules, managing calendars, preparing portfolio reviews, maintaining compliance standards etc. Answer any overflow of incoming phone calls and serve as a backup to reception Maintain effective working relationships with clients, managers, and personnel Other functions of the job: Expand and grow in your role when supporting miscellaneous duties as requested Skills / traits that we value for this role: 2+ years office, administrative or customer service experience Associate degree or higher preferred; desire to study and obtain Series 6 & 63 licensing (with Sgroi Lawley support) Proficient MS Office Suite (Word, Excel, PowerPoint, Outlook) Positive attitude, even in a fast-paced environment Ability to make customers and coworkers feel important and valued Ability to effectively multi-task, prioritize, work quickly and efficiently Precise verbal and written communication skills, even under time constraints The ability to pass a comprehensive background check upon hire A bit about Lawley! We are not a call center environment We achieve success by building genuine relationships together, with our teams and clients We are a family owned insurance broker (nearly 70 years!) We are deeply committed to the communities we serve and love to get involved We work hard and play hard!!! Why Lawley? Competitive salary and referral bonuses! Expansive Benefits (Medical, Dental, Vision-and SO many more) 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule - available 1st day! Company 401K contribution received starting Day 1 (for participants 21+ years old) Educational support, career development, and growth opportunities Job Security (we've never had a lay-off, even during the pandemic) Flexibility, including hybrid schedules! Business hours 8am-4:30pm Comfortable, family-oriented culture, with an emphasis on work life balance Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities) Fulfilling opportunities that align with your career path and our business needs The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $37,950.00 to $63,250.00.

Elderwood Assisted Living at Hamburg is searching for a part time Administrative Assistant to work Monday-Friday 10am-4pm. In this role, you will be mainly focused on office filing and general administrative support. This includes organizing and maintaining records, processing correspondence, scheduling appointments, sorting mail, and assisting with front desk coverage as needed. This position will also be responsible for giving tours to potential residents. Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Local distribution warehouse in Cheektowaga, NY is looking for an office admin to join their team!! 1st shift hours - 8am-4:30pm + OT Pay varies based on experience - $18/hr+ Please reply with resume for immediate consideration!! JOB DUTIES: -Perform over the phone and email customer service to warehousing brokerage and distribution vendors and customers -Dispatch and schedule trucks -Assist with and process inventory -Prepare invoices and freight quotes -May include some small testing procedures of products and packaging as needed -All other basic office tasks as needed

Full-time Description Provides administrative, clerical, and coordination support to the Facilities team, as well as IT and Operations as needed. This role is responsible for assisting with purchasing, budget tracking, maintenance scheduling, documentation management, and process improvement planning. This role also coordinates with vendors for PM, repairs, physical plant and fleet needs. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting multiple priorities within comprehensive facilities operations. The role will provide administrative support by conducting research, preparing statistical reports, handling information requests, preparing correspondence, receiving visitors, arranging conference calls and meetings, consistently maintaining a professional image through in-person and phone interaction. Assists with any projects needed. RESPONSIBILITIES: Administrative & Clerical Support Provide day-to-day administrative support to the Facilities leadership and team Prepare, process, and track Purchase Orders (POs) and related documentation Maintain organized records for contracts, invoices, service agreements, and vendor files Budget & Financial Tracking Monitor and track facilities budgets, expenses, and purchase orders Assist with budget reporting, reconciliation, and variance tracking Coordinate with Finance to ensure compliance with company policies and use of grant funding Facilities & Maintenance Coordination Schedule repairs, service calls, and preventative maintenance activities Coordinate with internal teams and external vendors to ensure timely completion of work Track maintenance requests and follow up on outstanding items Documentation & Compliance Ensure all AIB files related to the facility are accurate, current, and properly maintained Use FIIX to organization, tracking and manage maintenance task for equipment and assets Assist with audits, inspections, and compliance-related documentation Process Improvement & SOP Development Assist in the creation, updating, and maintenance of Standard Operating Procedures (SOPs) for our future facility Identify opportunities to improve administrative and operational workflows Help document best practices and standardize facilities procedures General Support Prepare reports, presentations, and summaries as needed Manage calendars, meetings, and communications related to facilities operations Perform other administrative and facilities-related duties as assigned Assist with all mission work as needed and requested with some or no prior notice including, but not limited to, serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals. Assist with other duties and projects as requested. Requirements High school diploma or equivalent required; associate or bachelor's degree preferred 2+ years of experience in an administrative, executive assistant, or facilities support role Experience with purchase orders, budget tracking, and vendor coordination preferred Strong organizational and time-management skills and excellent attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook); experience with CMMS or ERP systems a plus Excellent written and verbal communication skills and strong documentation and record-keeping skills Ability to handle sensitive and confidential information with discretion Ability to prioritize and manage multiple tasks Proactive, solution-oriented mindset Comfortable working in a fast-paced, service-oriented environment Salary Description $21.00-$23.50/hr. *Bi-weekly Pay Periods

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Utility Operations Intern (Departmental Assistant) will assist our team in the completion of preventive maintenance sheets, understanding the operation of the CHP, and supporting the crew with steam system startups and shutdowns. Responsibilities include working with the operations team in the safe, reliable and efficient operation of the CHP. Essential Functions Assist in completing preventive maintaining task and closing them in TMA. Correct and update drawings of systems in the CHP. Support crew members during steam system startups and shutdowns. Help with the maintenance of steam systems in the CHP. Participate in annual boiler cleaning and testing. Work alongside the CHP staff on various tasks. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High School Diploma or equivalent. Basic computer skills. Willingness to learn and follow safety procedures. Ability to work collaboratively in a team environment. Reliable and able to follow instructions. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Familiarity with Power Plant Operations. Enrollment in a technical, engineering, or related program. Interest in utilities, engineering, or construction fields. Physical Demands/Working Conditions Ability to perform physical tasks as needed (lifting, standing, walking outdoors). Requires the ability to balance, carry, pull, push, reach, sit, twist, and perform repetitive movements. Work Schedule 7:00am - 3:00pm, Winter 2026 This is a temporary, non-benefited position. Salary Information $20 per hour. Special Instructions to Applicants Along with the application, please submit a resume. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Line Server (Departmental Assistant) assists in the preparation of simple hot and cold foods using food service equipment and standard recipes; serves food to diners; cleans equipment, production areas, serving and dining areas in a food service operation; washes dishes, pots and pans; operates a cash register to make cash sales transactions. Essential Functions Moves food from storage place, makes coffee; loads food carts; transports food to serving areas. Serves food to diners. Assists in preparation of simple hot and cold foods and beverages using standard recipes and established procedures. Assists cooks and other full time staff by using manual or mechanical food service equipment in accordance with department procedures and using all available safety equipment. Cleans food preparation areas, serving areas and dining areas using standard methods to maintain department cleanliness and sanitation standards. Operates a cash register in accordance with department policies and procedures to make cash sale transactions. Washes dishes, trays, utensils, and pots and pans, using available equipment and established methods to maintain department cleanliness and sanitation standards. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Working knowledge of methods, materials, tools and equipment normally used in a food service operation. Working knowledge of food service sanitation procedures. Ability to perform physical tasks normal to food service operation. Ability to follow simple oral and written instructions. Physical Demands/Working Conditions Must be able to balance, carry, pull, push, stand, bend, reach, twist, lift, and perform repetitive movements. Additional Details This position will be within any of the Auxiliary Enterprises locations such as Berkshire Dining Hall, Hampshire Dining Hall, Franklin Dining Hall, Worcester Dining Hall, Blue Wall Café, and other Auxiliary Enterprises Cafés. Work Schedule Shift will vary based on location and department needs; may include weekends and holidays. This is a temporary, non-benefited position. Salary Information $15.00 - $19.00 per hour. Special Instructions to Applicants In addition to completing the application, applicants should provide three professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws .

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.