Administrative assistant jobs in Urbana, IL

Exec VP & VP Academic Affairs , are not eligible for the employee referral program. . Provide confidential operational and executive-level management support for the duties and responsibilities administered by the Office of the Executive Vice President & Vice President for Academic Affairs (OEVP/VPAA), including management of the schedule and obligations of the Executive Vice President & Vice President for Academic Affairs (EVP/VPAA), who acts on the behalf of the President as requested, and of the reporting administrators within OEVP/VPAA. Manage OEVP/VPAA operational activities and projects. Perform administrative functions related to a variety of managerial activities to achieve success with established University and OEVP/VPAA objectives and goals. Position supervises one to two clerical employees. This position is in person at our Urbana Champaign campus daily. Duties and Responsibilities 1. Administer and manage a variety of administrative and managerial functions, which requires comprehensive knowledge about OEVP/ VPAA program activities, and includes providing and interpreting applicable University and departmental policies and procedures. Deliver and/or draft authoritative responses that represent appropriate positions of the EVP/VPAA and OVPAA officers, and that may commit a course of action to effectively address and/or resolve matters related to OEVP/VPAA operations and services. 2. Establish, manage and oversee processing of memoranda, reports, and correspondence received and/or produced by OEVP/VPAA, including those containing sensitive and confidential information, which requires comprehensive knowledge about program activities and the ability to provide and/or interpret applicable University and departmental policies and procedures to facilitate administrative responses in a timely manner. Account for the security, accuracy, and accessibility of all electronic and paper files, including business correspondence, financial information, personnel information, inventory records and other documentation. Write, review, edit, and/or revise documents prepared by other staff members and draft documents for the EVP/VPAA. 3. Provide confidential executive-level support to the EVP/VPAA and OEVP/VPAA administrators, including planning, coordinating and prioritizing schedule/appointments, meetings, and travel. Effectively work as primary liaison with units both internal and external to the university in achieving high quality working collaborations and assistance from OEVP/VPAA, answering inquiries and providing assistance and clarifications, including the three universities, the Office of the President, Board of Trustees, University Counsel, and state and federal government agencies (IBHE budget meetings, Illinois Legislative Appropriations hearings), Illinois Public Universities, External Relations State Tours. Coordinate and plan special events, including town hall meetings, high-level military and dignitaries' visits. 4. Liaison with system executive offices on day-to-day tasks. Assist president's office as needed. Assist with executive programs, projects and activities in conjunction with the President's Office, including the President's Executive Leadership Program, and other academic initiatives, chancellor investitures, Fireside Chats, Salute to Academic Achievement, Shin Humanitarian Award, University Scholars, OpEd Public Voices. 5. Assist with coordination of fiscal activities of OEVP/VPAA including: working closely with the AVPAA and the Coordinator of Fiscal Planning and Budgeting in managing OEVP/VPAA funds and 4 OEVP/VPAA accounts; handling OEVP/VPAA fund expenditures; consulting with other OEVP/VPAA units, CFO Office, and other University units regarding business/financial activities; reviewing and authorizing account usage for expenditures; facilitating and approving expense reports, requisitions, and other business transactions; and initiating follow up as needed. Manage OEVP/VPAA orgs 709000 and 276000 in FABWEB inventory system. Coordinate, authorize, and monitor requests for services and/or office equipment and supplies managed by UIUC Office of Facilities and Services, including: printing services, car pool, online maintenance orders, office equipment and supplies, and other requests. Serve as telecom unit coordinator for EVP/VPAA and monitor statement charges and accounts. 6. Manage and perform other assigned duties appropriate for a Business Administrative Assistant classification, such as coordinating assistance for the Chicago system offices as needed. Assist in maintaining EVPAA website for consistency, news, updates, etc. 7. Manage and coordinate all support activities of OEVP/VPAA with full accountability for results. Participate in the development/implementation of policies and procedures related to OEVP/VPAA operations to promote consistency and uniformity among administrative officials/staff, and to ensure management services and related functions are conducted in compliance with University and departmental guidelines and regulations. Coordinate and administer specific assignments provided by the EVP/VPAA or OEVP/VPAA administrators. Monitor priorities and deadlines of those assignments. 8. Review BOT items for each BOT meeting to ensure appointment items are accurate and coordinate review by the EVP/VPAA and president. Ensure that EVP/VPAA has all materials for BOT meetings. Provide a brief summary outlining the appointment for high-level candidates from the three universities. Liaison between the BOT, president's office, and the three universities for questions on high-level appointment process, approval, and announcements. 9. Provide support for the following OEVP/VPAA units as needed: Enterprise Risk Management; Chief Digital Risk Officer; Executive Director of Labor Relations and Chief Data and Analytics Officer. Partner with other OEVP/VPAA administrative officials/staff to achieve public relations/customer service objectives and goals, and respond to public information inquiries received from a variety of internal/external persons that comprise the following constituencies: members of the Board of Trustees; Illinois Board of Higher Education (IBHE) officials/staff; state/federal legislators; higher education administration from the State of Illinois and nationally; news media outlets; executive officials at all campus locations; University faculty, students, and staff; FOIA requests, and referrals made by the President's Office. Responsible for analyzing inquiries to ensure they are directed to the appropriate person for a timely and accurate response. 10. Manage the electronic calendar for the Executive Vice President & Vice President of Academic Affairs and exercise initiative, discretion and independent judgment in prioritizing scheduling conflicts and addressing urgent matters. Responsible for reviewing EVP/VPAAs schedule to meet deadlines and to gather and provide appropriate materials for meetings, appointments, travel, reports and special projects. Assist in managing and coordinating organizational activities of principal and unit and associated responsibilities and deadlines, expediting actions for update and successful completion. 11. Serve as confidential assistant to the EVP/VPAA and OEVP/VPAA officers in handling sensitive and confidential issues, and in reviewing and developing responses to general inquiries, complaints, requests for specific assistance, and/or urgent matters requiring immediate attention. 12. Manage OEVP/VPAA programs/special projects through completion including: coordinating OEVP/VPAA recurring programs including the sabbatical review process and committee; University Statutes, preparing agenda and materials for distribution to appropriate administrative officials/staff that contain sensitive and confidential information; monitoring progress of established timelines to ensure deadlines are met; ensuring projects and related functions are administered in alignment with high expectations for accuracy and professionalism; and initiating follow up as needed to ensure overall program/project objectives and goals are met. 13. Day to day supervision of clerical employees and responsible for coordination of schedule of office, principals calendar and travel, and all scheduling and meeting support. Minimum Qualifications Required: 1. Bachelor's degree in business administration, management, or a field related to the position. 2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) 3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. Preferred Qualifications 1. An additional four(4) years of related experience. 2. Extensive knowledge and understanding about the administrative roles of the AVPAA and the VPAA to appropriately represent department administrative positions and managerial philosophies, and to effectively direct and administer all assigned duties and responsibilities. Knowledge, Skills and Abilities * Comprehensive knowledge about the organization of University Administration and university administrators to facilitate operations and services related to assigned duties and responsibilities, and about overall University operations/services/resources. * Comprehensive knowledge about operations and services administered by OVPAA to ensure programs and other departmental activities are directed and managed in compliance with university policies and procedures, and align with its high expectations for discretion, integrity, and professionalism. * Knowledge about policies and guidelines set forth in the following publications/resources: General Rules Concerning University Organization and Procedures; University of Illinois Statues; State of Illinois Statutes; UI Board of Trustees Bylaws; Business and Financial Policies and Procedures Manual; Travel Regulation Council Policies; Campus Administrative Manual; UIUC Employee Handbook; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; University Policy on Conflicts and Commitment of Interests; Labor and Employee Relations Office; AFSCME contract; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois. * Specialized computer skills including proficiency in the following programs/applications: Microsoft Office computer programs/applications, spreadsheets, and database software including Word, Excel, Access, PowerPoint, Outlook, and Internet Explorer. * Excellent keyboarding, grammar and proofreading skills, with strong emphases on accuracy and application of business and report writing techniques, to prepare correspondence and reports that have a professional presentation and reflect applicable formats. * Proficiency with office equipment including calculators, photocopiers, printers, digital scanners, and facsimile machines. * Strong interpersonal skills exemplified by tact, courtesy, and diplomacy that reflect positively on OVPAA in providing high quality services that align with University and unit work performance expectations. Ability to exercise good judgment and discretion in the performance of all assigned duties, and handling of highly confidential and sensitive information. * Ability to multi-task and prioritize work accordingly to meet stringent deadlines while handling numerous interruptions and appropriately responding to matters of urgency. * Self-motivation and initiative to develop new strategies and ideas to improve overall efficiency and effectiveness of office operations. Outstanding organizational skills to set up and maintain electronic and paper filing system. * Knowledge and respect of policies and procedures outlined for the University of Illinois and OVPAA. Appointment Information This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/23/2026. The budgeted salary range for the position is $80,000 to $105,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on January 12th. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Johanna Mayer at **********************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1034103 Job Category: Professional and Administrative Apply at: *************************

Join our team as a full-time Finance Assistant and contribute to our financial operations with your keen attention to detail and organizational skills. If you have a strong background in accounting, excellent organizational skills, and a commitment to accuracy, apply today to join our dedicated team! This position is based in Bloomington, IL at the Chestnut corporate office. Chestnut Health Systems is a leading provider of behavioral and primary health care services. Over four decades, Chestnut has grown to almost 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. **Please note to be considered for a position you must attach a resume, complete the application, and answer all screening questions. Responsibilities Prepare and distribute invoices for various departments, ensuring compliance with grant or subcontract requirements, and follow up on unpaid invoices. Compile accurate financial reports for federal, state, and private grant funders. Prepare and submit quarterly Periodic Performance Reports (PPRs) for the Division of Substance Use Prevention and Recovery (SUPR) grants. Assist with financial reports and analysis as it applies to grant funded programs. Promote our culture of customer service excellence by adhering to behavioral standards. Maintain confidentiality and security of all organizational information, including financial and client information. Perform other duties as assigned. Qualifications Associate degree in Accounting, Finance, Business, or related field Excellent attention to detail, interpersonal, and organizational skills 2-3 years of accounting or finance experience, 5-7 years of accounting or finance assistant experience in lieu of formal accounting education Experience with Microsoft Office (Excel, Word, Outlook) Proficiency with computers and automated accounting systems like QuickBooks would be beneficial. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. Chestnut offers a new salary structure and robust benefits! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $19.00 - $20.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out our benefits here!

can be found here. . Salary/Benefits The compensation begins at $22.21/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page ************************************************************ School District ****************** Position Website ************************************************************ ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/8/2025 Start Date 8/3/2026

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/01/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Environmental Services Aide - Mclean County Nursing Home Minimum Starting Rate: $15.38-$16.92/hour Daytime hours; will include some weekend shifts This position performs general cleaning and laundry activities at the McLean County Nursing Home and follows an assigned cleaning schedule that helps ensure a clean and friendly environment for staff and residents. Essential Duties and Responsibilities Cleans and services wings rooms bathrooms and offices efficiently and safely. Transfers clean wet linen from washer and place it in dryers. Removes dry linens from dryer folds sorts and stacks linens on carts for redistribution to wings. Perform other duties as required. Knowledge Skills and Abilities Ability to follow established departmental policies and procedures including appropriate dress code. Ability to follow and complete cleaning schedules daily as assigned. Maintain an atmosphere of warmth personal interest and positive emphasis as well as a calm environment throughout the department. Must maintain the care and use of supplies equipment the appearance of work areas and perform regular inspections of the laundry area and equipment for sanitation order safety and proper performance of assigned duties. Ability to work independently as well as with others Required Qualifications High school graduation or possession of a GED certificate; and some experience (0-1 year) with general housekeeping and laundry services; or any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. Benefits Package McLean County offers a comprehensive benefits package including: Medical, Dental and Vision Insurance Medical Member Rewards Program Health Savings Account (HSA) Flex Spending Account (FSA) Dependent Spending Account (DSA) Supplemental Insurance: Life, Critical Illness and Accident County provided Life Insurance Illinois Municipal Retirement Fund (IMRF Pension) Paid time off: vacation days, personal days, sick days, holidays Identity Protection Charitable Giving Employee Assistance Program About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** McLean County Nursing Home has a long tradition of providing for the welfare and care of its citizens dating back to 1878. In 1974 the citizens of the County decided to continue the tradition of providing care to the elderly when they passed a referendum to build the current Nursing Home at its current location. While the citizens of McLean County can be very proud of the building they have provided our most important asset is the professional dedicated and caring staff who work in our facility. Our philosophy is to provide quality care in an atmosphere that allows both residents and their families to feel comfortable and welcomed during the resident's stay. McLean County Nursing Home has a history of having a solid reputation in the community for providing consistent quality care for those who live here. We intend to uphold that reputation by continuing to maintain and improve our standards of excellence. How to Apply Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer.

The M&R Administrative Assistant supports plant-wide maintenance operations by managing documentation, processing work orders in SAP, and coordinating departmental training. This role interacts with both management and hourly maintenance staff and ensures accurate recordkeeping and communication. It is a critical support role that contributes to the smooth operation of the maintenance department. Responsibilities Include: Organize maintenance records for processing and filing. Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed. Scan and file paper records for long term retention and reference. Track maintenance time confirmation for the maintenance hourly employees. Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant. Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities. Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling. Create training documents and tracking to ensure the maintenance department is current on training requirements. Create daily night notes of completed maintenance work activities and email to distribution lists within the plant. Tracks individual maintenance employee's timesheet to ensure time confirmation completeness. Makes copies of daily forms for plant wide use. Completes monthly near miss observations. Uses Microsoft Office suite to organize data and email notices. May participate in work permit reviews with the safety team. Perform routine office management activities. Communicate effectively, orally and in writing Work effectively in a team environment. Work in time sensitive environment and on multiple tasks. Coordinate maintenance meals and snacks during special occasions. Organizes department food areas and order supplies. Orders office supplies for the department. Mostly office work but may be times that this role will go into the plant environment. Qualifications: High school diploma or equivalent. General understanding of maintenance work settings. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Strong computer skills in Microsoft Suite. SAP knowledge is preferred. Ability to read and interpret documents typed and handwritten. Maintain accurate records of maintenance records. Communicate with other Maintenance team members, both management and hourly. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more Salary Ranges: $42400- $53000

The M&R Administrative Assistant supports plant-wide maintenance operations by managing documentation, processing work orders in SAP, and coordinating departmental training. This role interacts with both management and hourly maintenance staff and ensures accurate recordkeeping and communication. It is a critical support role that contributes to the smooth operation of the maintenance department. Responsibilities Include: Organize maintenance records for processing and filing. Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed. Scan and file paper records for long term retention and reference. Track maintenance time confirmation for the maintenance hourly employees. Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant. Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities. Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling. Create training documents and tracking to ensure the maintenance department is current on training requirements. Create daily night notes of completed maintenance work activities and email to distribution lists within the plant. Tracks individual maintenance employee's timesheet to ensure time confirmation completeness. Makes copies of daily forms for plant wide use. Completes monthly near miss observations. Uses Microsoft Office suite to organize data and email notices. May participate in work permit reviews with the safety team. Perform routine office management activities. Communicate effectively, orally and in writing Work effectively in a team environment. Work in time sensitive environment and on multiple tasks. Coordinate maintenance meals and snacks during special occasions. Organizes department food areas and order supplies. Orders office supplies for the department. Mostly office work but may be times that this role will go into the plant environment. Qualifications: High school diploma or equivalent. General understanding of maintenance work settings. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Strong computer skills in Microsoft Suite. SAP knowledge is preferred. Ability to read and interpret documents typed and handwritten. Maintain accurate records of maintenance records. Communicate with other Maintenance team members, both management and hourly. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more Salary Ranges: $42400- $53000

This role is responsible for calendar scheduling, working with online room scheduler and taking minutes at several meetings. Timekeeping for 200+ employees and support of managers who are in need of help with Kronos scheduler. Qualifications Education: Associate's Degree Responsibilities Weekly review of Kronos for managers Bi-weekly review of quality indicators-Glo and QA for supervisors and coordinators Monthly graphing of quality indicators Monthly communication and follow-thru for competencies for housekeepers, waste management and floor care areas Customer service for all sales reps, vendors and repair staff from outside of the facility Excellent phone skills with customers Calendar set up and follow through for Director & ManagerPurchasing through LawsonRoom scheduler including room set up for EVS leaders as needed Meeting minutes as assigned by Director or ManagerOrganize and responsible for department scrub program Complete quality assurance, glo check and competency assignments and successful completion records as well as graphing results monthly Send reminder emails to all EVS leaders regarding their assignments for Quality Assurance, Glo Checks and Competencies Be responsible for all Kronos Timekeeping, vacation requests and master schedule Create and print the 4-week master schedule for all EVS, Linen, Med Waste and Floor Care employees Create and update the Holiday Schedule for all EVS employees Assist Quality and Training manager with JLRP class scheduling, instructor invites, printing and assembling handouts Review all Zone Reports and submit the necessary work requests to facilities, also inform EVS leadership of any issues via email About Us **Find it here.** Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health. Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. _We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: *************************._ Compensation and Benefits The compensation range for this position is $16.03per hour - $25.97per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

Salary: $17-$21 per hour Administrative Assistant Decatur Office Liaison Technology Group ************************ Employment Type: Full-Time, In-Office About Us At Liaison Technology Group, we believe the future of home living is defined by convenience, comfort, and intelligent control. Our cutting-edge solutions transform homes and businesses into connected, intuitive environments that respond effortlessly to the needs of our clients. If youre passionate about excellence in technology and want to be part of a growing, forward-thinking company, we want to hear from you. Position Summary We are seeking a detail-driven, organized, and proactive Administrative Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Key Responsibilities Government Procurement Support Monitor daily alerts from multiple government platforms. Qualify opportunities (scope, geography, requirements, timeline) and maintain a Bid/No-Bid matrix. Present 510 qualified opportunities weekly. Manage the government-procurement inbox and all related portal registrations. Track addenda, deadlines, and required meetings. Build and maintain requirements and compliance checklists. Organize all forms, signatures, insurance certificates, bonds, and licenses. Request and standardize supplier quotes (cost, lead time, warranty, freight, terms & conditions). Prepare pricing tabs, draft submission packages, route for signatures, and ensure timely submission. Log and track submission status through award or interview phase. Vendor & Financial Administration Process vendor invoices and daily expense reports with accurate project and cost-center coding. Match purchase orders and delivery receipts for smart home equipment and components. Verify pricing, quantities, and approvals prior to payment. Communicate with vendors regarding discrepancies, credits, or missing documentation. Support the controller with financial reporting and accruals. Reconcile vendor statements and resolve discrepancies proactively. Maintain vendor insurance certificates, W-9s, 1099s, and contracts. Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties Answer and route phone calls or take messages for appropriate team members. Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution. Maintain accurate and up-to-date database records. Required Skills & Qualifications Associate's degree or higher in Finance/Accounting or Related Field Required 3-5+ years of experience as an Administrative Assistant Strong verbal and written communication skills. Experience with Google Office Suite or Microsoft Office Suite Highly organized, detail-obsessed, and deadline-reliable. Self-motivated with excellent problem-solving abilities. Comfortable using portals and light AI tools. Experience with QuickBooks, Google Suite, and spreadsheets. Ability to work on-site full-time in the Downtown Decatur office. Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. Disclaimer: This job description outlines the general nature and scope of the role. It is not an exhaustive list of all duties or responsibilities. Team members may be asked to perform additional tasks as needed.

GET PAID DAILY! We are looking to hire a Administrative Assistant to join our team! WHAT WE EXPECT OF YOU Our ideal candidate will be ready for challenges and help us be ready for company. With a warm heart and charismatic personality, our candidates will be the first impression on the phone and the first impression when people walk in the building. The primary purpose is to answer phones, greet visitors and assist with serving our residents and their families in a concierge role. You will assist our sale and marketing team in creating a positive impression and welcoming environment for prospects and tours. Qualifications: Basic office skills Impeccable phone skills Dynamic, charismatic personality Strong communicator Basic accounting Knowledge Requirements: Multitasking capabilities Organizational abilities Technical prowess *Randall Residence is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to any characteristic protected by applicable law.

Acuren is seeking an Entry Level NDT Assistant for operations in Decatur, IL. LOCAL APPLICANTS ONLY. and will be a fast track to NDT Level II. NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results. Responsibilities Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management Requirements High School Diploma or equivalent Some college preferred Technical background desired Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check Motor Vehicle Driving record must meet company standards to drive company vehicles MUST PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

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Will provide administrative assistance to the TRIO Student Support Services and TRIO Destination College Programs Directors staff and will serve as program receptionist. Essential Job Functions: * Remains informed of TRIO grant legislation and regulation on documentation * Coordinates documentation of grant services, including budget information, statistical information, event summaries, and student documentation * Compiles data for reports; provides information analysis for the Project Director to make necessary changes in project design/services for participants' needs * Processes student applications for both projects * Coordinates all accounts payable tasks * Reviews purchases and prepare credit card reconciliations for both TRIO projects * Greets visitors and provides information to the public, students, and staff * Answers and directs calls from a multi-line digital phone system * Oversee mailings of program materials and written correspondence to students * Schedules appointments, sets up meetings, cultural events, campus tours and campus functions * Prepare documents, prepares handouts for presentations, surveys and proof reads materials for mailing * Maintains accurate up-to-date student records and database including documentation of participant eligibility, academic records, contracts, exit and follow-up information * Revises program forms as needed * Works with, trains, and supervises student workers * Assists in preparations for special events, receptions, or ceremonies * Develops queries and reports using database programs * Maintains an accurate up-to-date inventory and check-out procedure for equipment and supplies * Assist in preparing reports for LLC, US Department of Education, target schools, and communities to keep informed of programs progress * Performs other related duties assigned by TRIO Project Directors Education Requirements: * Associate's Degree required. Experience Requirements: Minimum experience in an office setting; related experience in college setting preferred Knowledge: Business etiquette,general office procedures Skills: Excellent interpersonal,oral and written communication, organizational skills; Microsoft Office skills Personal Requirements: Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions; freedom from racial/ethnic biases; background similar to that of the participants preferred; ability to maintain confidentiality of participants and staff information entrusted during the course of completing duties

Administrative Assistant III (10 months) JobID: 2601 Office & Technical Employees/Administrative Assistant Date Available: 01/06/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $20.19/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

can be found here. with an anticipated start date of August 2026. Salary/Benefits The compensation begins at $16.72/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page **************************************************************************************************** School District ****************** ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/22/2025 Start Date 8/3/2026

This role is responsible for calendar scheduling, working with online room scheduler and taking minutes at several meetings. Timekeeping for 200+ employees and support of managers who are in need of help with Kronos scheduler. Qualifications Education: Associate's Degree Responsibilities Weekly review of Kronos for managers Bi-weekly review of quality indicators-Glo and QA for supervisors and coordinators Monthly graphing of quality indicators Monthly communication and follow-thru for competencies for housekeepers, waste management and floor care areas Customer service for all sales reps, vendors and repair staff from outside of the facility Excellent phone skills with customers Calendar set up and follow through for Director & ManagerPurchasing through LawsonRoom scheduler including room set up for EVS leaders as needed Meeting minutes as assigned by Director or ManagerOrganize and responsible for department scrub program Complete quality assurance, glo check and competency assignments and successful completion records as well as graphing results monthly Send reminder emails to all EVS leaders regarding their assignments for Quality Assurance, Glo Checks and Competencies Be responsible for all Kronos Timekeeping, vacation requests and master schedule Create and print the 4-week master schedule for all EVS, Linen, Med Waste and Floor Care employees Create and update the Holiday Schedule for all EVS employees Assist Quality and Training manager with JLRP class scheduling, instructor invites, printing and assembling handouts Review all Zone Reports and submit the necessary work requests to facilities, also inform EVS leadership of any issues via email About Us Find it here. Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health. Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: *************************. Compensation and Benefits The compensation range for this position is $16.03per hour - $25.97per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

511 E. Main St. Danville, IL 61832 Benefits: · COMPETATIVE WAGES · COMPANY SUBSIDIZED HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE The Trade Dispatcher is responsible for providing administrative support to department heads of C-U Trade Services. This position reports directly to Trades Office Manager. Job responsibilities include but are not limited to the following: Receive all incoming trade services calls. Schedule all incoming service for C-U Plumbing, C-U HVAC and C-U Electric. Provide back up support to phones and scheduling. Register all new HVAC equipment for warranty. Maintain orderly equipment warranty registration, SPIFF and home protection service agreement files. Registers Ameren Allied (incentive program). Responsible for submitting all trade permit applications. Responsible for Julie Dig requests for trades. Schedule inspections as needed. Google calendar - trades. Receive customer work order emails and schedule. Enters contracts into Field Edge. Reviews all invoices for finalization. Maintains service agreement in Field Edge

Provide support services to a Correctional Center Educational Program.Essential Job Functions: * Act as receptionist in College area and direct traffic as required. * Answer direct assist incoming calls. * Provide assistance in preparing classroom materials for instructors as required. * Prepare memorandums and letters as required. * Prepare Purchase Orders and requisitions as required. * Prepare spreadsheets for expenditures and perform data entry for information pertaining to expenditures on Datatel software. * Create and maintain fiscal related records and files. * Prepare student files and perform data entry for information pertaining to admissions and registration on Datatel software. * Create and maintain student records and files. * Process and track student transcript requests * Distribute and track all facility and college rosters. * Prepare attendance forms for full and part-time academic students. * Input attendance assignments and other information on DOC data system as required. * Input information on DOC data system for Tuition Reimbursement Program as required. * Create and maintain file system on all correspondence. * Assist Associate Dean in completion of required reports in a timely manner. * Be on site a minimum of 37.5 hours per week (30 minute lunch). * Notify supervisor well in advanced of absence. * Arrive at work site prior to beginning of established shift. * Attend both college and facility staff meetings as required. * Attend training as required. * Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College. * Conduct oneself in a professional manner. * Abide by DOC and Lake Land College regulations at all times. * Assist institutional personnel during emergency situations. * Maintain equipment assigned area. * Maintain control of keys per DOC requirements. * Perform other duties as assigned. Education Requirements: * Associate Degree Preferred Experience Requirements: Business/office related work and computer experience required. Knowledge: Business etiquette and general office procedures. Skills: Excellent interpersonal, oral and written communication, and organizational skills; Microsoft Office XP and general office skills as determined through assessment; and word processing skills. Personal Requirements: Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions. Works consistently to further the college's vision and values. Work collaboratively with immediate peers and other departmental areas to support student learning and development. Shows respect and compassion for others. Values the open exchange of ideas and exhibits innovation in daily work and special projects.