Assistant jobs in Elmhurst, IL

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Our client, a large corporate financial firm, is looking for an Office Services Coordinator to join their Administration Department. This role is ideal for a self-starter with a strong work ethic who is comfortable working in a fast-paced environment. Responsibilities: Purchasing and stocking office/kitchen supplies Receive and sort daily UPS, USPS and FedEx deliveries Submit work orders for repairs for general office space Manage schedules and organize meeting rooms Schedule equipment repairs with vendors Other ad hoc administrative duties as assigned Qualifications: Bachelor's degree required Proficiency with Microsoft Office Excellent interpersonal and communication skills Superb organizational and time management skills Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Are you an Administrative professional who has a passion for planning, organization, and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong administrative assistant that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as a Project Manager/ Administrative Assistant. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

Background Uniting Voices Chicago (formerly Chicago Children's Choir) is a non-profit organization that empowers and unites youth from diverse backgrounds to find their voice and celebrate their common humanity through the power of music. Founded at the dawn of the Civil Rights Movement on the South Side of Chicago, the organization has grown from one choir to a vast network of school-based and after-school programs serving thousands of youth ages 6 through 18 from every zip code of Chicago. Uniting Voices is a civic treasure and model for culturally responsive music education. Since 1956, the organization has built programs that reflect the racial and economic diversity of Chicago. 80% of the youth it serves are from low to moderate-income households, and the vast majority of students participate free of charge. High school seniors enrolled in Uniting Voices Chicago programs have a 100% high school graduation and college acceptance rate, and go on to become global ambassadors who embody the core values of education, expression, and excellence in a wide array of professional fields. Opportunity Program Assistants for Uniting Voices Chicago serve a vital role as part of our program team. They have the unique opportunity to work with singers in Neighborhood Choir Programs throughout the city of Chicago, inclusive of families from a wide variety of racial, ethnic, and socioeconomic backgrounds. Program Assistants are responsible for all non-musical aspects related to the Neighborhood Choir(s) to which they are assigned. Program Assistants work closely with the Conductor of their Neighborhood Choir to gather important information that is then communicated to singers and their families. Program Assistants are present for all rehearsals, concerts, and events related to their Neighborhood Choir. Program Assistants play a vital role in engaging with the community that they serve. Currently, Uniting Voices Chicago has openings for a Program Assistant in the following communities: Beverly; preference will be given to applicants who are familiar with or connected to this community. Uniting Voices Chicago Neighborhood Choir Programs The Neighborhood Choir program provides beginning, intermediate, and advanced choral training to over 800 students with treble voices in 3rd grade and up through programs in 12 Chicago neighbourhoods. Neighborhood Choirs meet two times per week, with some programs having one weeknight rehearsal and one Saturday rehearsal, while others have two weeknight rehearsals. Program Assistants provide regular coverage for all assigned choirs and attend all concerts and events. Office hours are also scheduled to complete administrative tasks. Key Responsibilities Community Engagement, Communication, and Relationship Building Be a strong advocate and ambassador for the mission and legacy of Uniting Voices Chicago by welcoming new families, maintaining strong relationships with current families, assisting with recruitment, and attending community events. Supervise singers before and after rehearsals to ensure all singers are safe and well-behaved. Supervise singers' arrival and dismissal at all rehearsals and concerts. Plan to arrive thirty minutes prior to rehearsal and leave thirty minutes after rehearsal ends. Communicate regularly with community partners to ensure the best possible experiences for all stakeholders. Send weekly emails to families with pertinent information such as schedules and upcoming events. Assist with tour accounting and attend the annual tour in the Spring. Tours are National and usually span three to four days. Distribute flyers for fundraisers, events, and other Uniting Voices Chicago activities. Communicate effectively with families to foster deep and meaningful relationships with Uniting Voices Chicago. Maintain strong relationships with singers and families to ensure continued participation throughout the year. Give detailed reports when a singer discontinues participation. Organizational Support and Administrative Collect and track registration and attendance, and report updates to the conductor and office regularly. Create monthly calendars in a timely manner, submit to the office and conductor for edits, and distribute paper and digital copies to families. Actively participate in weekly Program Team meetings Communicate regularly with the Program Team to ensure equitable experiences amongst all programs. Attend and assist with organization-wide events. Collect payments for tuition, fundraising, and tour from singers, issue receipts, and deliver to the main office. Keep accurate records of all transactions. Qualifications Passion for working with diverse youth ages 8-18 and for fostering deep and authentic relationships with their families and communities. Experience working with children and youth from diverse backgrounds is preferred. Strong understanding of Google Suite, specifically Google Docs and Google Sheets. Commitment to collaboration in a team, as part of a larger organizational staff and with families and community partners in a mission-driven environment. Dedication to anti-racism and equity. Creativity, flexibility, self-motivation, energy, and enthusiasm for this vitally important work. “OTR” Life Experience: We know that many of your most character-building experiences -- where resilience, grit, and grace were required to persevere -- do not show up neatly on a resume. So, we want to hear some of those “OTR” (“off the resume”) moments for you. In order to be on the Uniting Voices team, EQ (Emotional Intelligence) is not a nice-to-have...it's a must. So, show us your EQ. What it's Like to Work at Uniting Voices: Sincerely, we're a family. We get it done while having fun. We're all working toward a colorful, peaceful, and equitable future - and that feels good. We share a passion for music and the vast potential of young people. How to Apply Interested and qualified candidates should send a resume and cover letter to ****************************, with the job title in the subject line . Uniting Voices is an equal opportunity employer that actively pursues candidates of diverse backgrounds and experiences. We are committed to providing diversity, equity, and inclusion training to all employees, and we do not discriminate on the basis of race, color, religion, ethnicity, nationality or national origin, sex, sexual orientation, gender, gender identity or expression, pregnancy status, marital status, age, medical condition, disability, or veteran status in admission or access to, or employment in, its programs and activities.

Title: Finance Administrative Specialist Job Type: Contract (6 months) Compensation: $26.00-29.00 per hour (W2) Industry: Chemical Manufacturing --- About the Role We are seeking a Finance Administrative Specialist to support a global leader in water, hygiene, and energy solutions. This role focuses on managing financial processes and contract administration within a dynamic corporate environment. You will play a key part in ensuring accurate billing, contract compliance, and pricing activities while collaborating across teams. Job Description Manage billing arrangement setups, renewals, and amendments. Provide front-end and back-end contract review support, including intake and facilitation. Assist with year-end price-related activities such as planning and implementation. Perform ad hoc tasks as needed to support finance operations. Qualifications Required: Associate degree and 5+ years of relevant experience. Strong technical aptitude for ERP systems. Proficiency in Microsoft Excel and Outlook. Excellent attention to detail and strong communication skills. Ability to work independently and follow defined processes and protocols. Positive attitude, willingness to ask questions, and collaborative mindset. Preferred: Bachelor's degree in Finance or Business Administration. SAP experience (daily use expected). Previous billing experience. Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: *********************************************** How to Apply Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

Firm Ranking: AmLaw20 Firm Legal Secretary Support Model: 4 to 1 Pay Rate: $80,000 - $110,000 Work Week: 8:30am - 5pm (37.5 hour work week) Onsite Logistics: 3 days a week onsite Hiring Manager: Office Administrator Job Description: Coordinates and tracks numerous legal matters of all types. Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc. Prepares and finalizes legal documents for e-Filing and filing via PACER. Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions. Creates, executes, and monitors systems to manage client workflow, tasks, and documentation. Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm's file management system. Organizes and coordinates conference calls and client meetings. Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters. Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries. Maintains a multitude of open client matters in Serengeti. Maintains electronic and paper files following Firm and client service team guidelines. Maintains and monitors attorney calendars. Coordinates and/or books travel arrangements. Prepares, tracks and maintains attorney expenses in Chrome River.

Provides advanced administrative support to Global Security leadership team including VP. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Top skill requirements: Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality. Education: Minimum Associate Degree in Office administration and/or equivalent is required. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-52936

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin2

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

Administrative Assistant (Contract to Hire | Hybrid) Seeking a reliable Administrative Assistant to support daily office operations in a professional environment. This role serves as the front-desk point of contact while assisting with scheduling, travel coordination, and general administrative support. Key Responsibilities Answer and route incoming calls; greet visitors Provide scheduling and administrative support Assist with travel coordination and meeting logistics Maintain office organization, breakroom, and conference rooms Restock supplies (water, snacks, etc.) and assist with light office upkeep Support general office operations as needed Requirements Prior administrative or receptionist experience Comfortable with hands-on office tasks and lifting up to 50 lbs Strong communication, organization, and multitasking skills Proficient with Microsoft Office

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Come Join the Builtech Team: Looking for a place to advance your career and find your purpose at work? Named a ‘Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development. Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment. Responsibilities: Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area. Oversee office supply inventory, process purchase orders, and coordinate building needs. Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks. Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter. Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support. Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems. Coordinate simple building technology needs (climate, security, etc.). Assist with internal communications, visitor hosting, and special projects as needed. Requirements: Alignment with Builtech's Core Values - Integrity, Humility, Trust, Respect, Passion & Courage. Strong verbal and written communication; able to support both technical and non-technical team members. Highly organized with the ability to manage multiple priorities and maintain accurate records. Proactive problem-solving skills and discretion with sensitive information. Comfortable learning new technology and providing basic user support. Ability to remain in a stationary position 95% of the time The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers. The ability to occasionally lift and carry lightweight office items like supplies or equipment. Valid driver's license. Benefits: Health, dental and vision insurance Health Savings Account (HSA) 401(k) with company match Unlimited performance time off (PTO) Company-paid life insurance Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Ability to Commute: Palatine, IL (Required) Work Location: In person

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Relocation Administrative Assistant to our team. This is a Monday through Friday in-office role at our office located in Chicago. The Relocation Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director. Duties Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed. Provides administrative support to @properties Relocation departments, including referral updates and payment tracking and other items, as needed Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing payments Works with utility companies to turn on/off utilities at various properties Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed General administrative as directed by the relocation director Assistance in arranging events Writing of personal notes and mailing for marketing related projects Support, as needed, for the consultant team Other duties as assigned Qualifications: High school diploma or general education degree (GED) 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system Compensation: The base pay range for this position is $40,000-$45,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.

Alborada is a quinceañera boutique located in Chicago, IL, in the Little Village community. We have been serving thousands of quinceañeras for over 18 years, offering quality service and beautiful dresses at every budget, including designer gowns. Role Description This is a part-time/full time on-site role for a Sales Assistant at Alborada in Chicago, IL. The Sales Assistant will be responsible for providing excellent customer service, assisting with sales, maintaining organization within the store, and utilizing strong interpersonal and communication skills in a bustling boutique environment. Qualifications Interpersonal Skills, Customer Service, and Communication skills Sales and Organization Skills Ability to work in a fast-paced retail environment Strong attention to detail and organizational abilities Experience in the fashion or retail industry is a plus Fluency in Spanish is beneficial High school diploma or equivalent

Because your opportunities are endless Here at Primark, we love to do things our way. We help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Cash Office Assistant. Because you matter People are at the heart of what we do, so it's essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first: Salary: we offer a competitive starting base pay with $0.50 increases at 6 months and 12 months of employment Balance: Plan your life outside of work with set schedules and guaranteed hours Paid time off: Earn paid time off for every hour you work, inclusive of part time roles Discounts: Use your in-store employee discount across our fabulous range Development: Grow your career with our development programs and career paths Retirement: Secure your future with our generous 401K Retirement Plan & Company Match Workspace: Enjoy our best in class back of house colleague workspace Support: Explore our well-being initiatives and employee assistance programs What will I be doing? As a Cash Office Assistant at Primark, you control the cash. This means you will be stabilizing the tills (our term for registers) and monitoring use of petty cash. You will contribute to the profitability of the store through: Efficiently and accurately controlling cash handling operations Noting any till discrepancies Preparing tills for the following day Who you are: We love to delight our customers with amazing in store experiences and that starts with you! Here's what we need: You are detailed oriented, fashion-loving person with 2 years of experience in handling cash procedures, as well as retail experience. You're passionate about people and creating those amazing experiences You're honest, a strong communicator who can also listen, share ideas and get involved where needed You've got good organisational skills and attention to detail You're a team player with high levels of motivation, a positive attitude and willingness to learn You're interested in fashion and the latest looks You have a high school diploma or equivalent To join us, apply today! The pay range for this role is: $17.60 This is a good faith estimate of the minimum and maximum we would pay for this role at the time of this posting. The base pay rate offered will account for internal equity and may vary depending on the candidate's geographic region of work, job-related knowledge, skills, and experience, among other factors. Our fashion isn't one-size-fits-all and neither is our culture. Primark promotes equal employment opportunity, we strive to create an inclusive workplace where people can be themselves, access opportunities and thrive together. Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law. Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation to participate in the job application or interview process, please email ********************** with your request. This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.

Job Corps is the country's largest nationwide no-cost residential career training program and has been operating for more than 50 years. With a mission to “attract eligible young people, teach them the skills they need to become employable and independent and place them in meaningful jobs or further their education,” the program helps eligible young people ages 16 through 24 complete their high school education, train them for meaningful careers, and assists them with obtaining employment. Job Corps has trained and educated over two million individuals since 1964. The Recreation Assistant directs trainees in leisure-time recreation/non-vocational activities and leadership programs. Demonstrates ongoing commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence in the eight Career Success Standards of workplace relationship and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning; interpersonal skills and independent living. Reports to the Recreation, Fitness, and Health Manager and is an hourly, non-exempt position. Duties and Responsibilities: Demonstrates and abides by Aleut Core Values. Assists in the organization and implementation of recreation/ non-vocational programs and lifelong leisure-learning activities and programs, encouraging trainees. Develops and operates weekly contests and tournaments. Activities will also be dependent upon season and weather. Assists in center-sponsored trips and may escort staff to events. Assists with Water Safety programming (videos, swimming certification, and swim lessons} and CIS. Coaches intramural and/or varsity teams engaged in on- and off-center activities. DC does not go off Center; PS is the same. Assists trainees in fitness and weight training Instructing (DC) technique, what occurs after, replenishing protein/diet. Assists trainees in various recreational clubs such as poetry, drama, talent shows, and other creative activities, such as arts and crafts. Ensures that all programs comply with the Department of Labor. Attends required staff training. Cultivate and maintain a climate in the center that is free of harassment, intimidation, bullying, and disrespect to provide a safe place for staff and students to work. Clearly communicates and consistently models appropriate CSS and employability skills including personal responsibility. Maintains accountability of staff, students, and property, and adheres to safety practices in all areas of responsibility. Performs other duties assigned. The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position. Education and Experience Requirements: Associate of Arts degree or one (1) year of related experience working with youth. Prefer experience in a recreation/non-vocational capacity working with youth Valid driver's license in the state of employment with an acceptable driving Prefer a CDL with passenger transport endorsement. Additional Requirements: Knowledge of a variety of recreation/non-vocational activities. Ability to obtain and maintain CPR/First Aid/AED certification. Communicate effectively and relate to the trainee population. Inspire and motivate trainees. Excellent communication skills, both oral and written. The position requires the ability to operate office equipment. In addition, individuals must be able to interact with team members and maintain an effective working relationship with all facility staff and departments. Working Conditions: This position involves frequent sitting, standing, walking, bending, stooping, carrying, running, and driving. Occasionally position involves climbing, pushing, pulling, squatting, and lifting up to 50 pounds. Applicant must be able to see, hear, and speak. Environmental Demands: The position requires the ability to spend work time outside and indoors depending upon weather conditions; the ability to withstand moderate noise levels, including voice levels 90% of work time; the ability to work in high-temperature settings during the summer months; and ability to work in low-temperature settings in winter months. Aleut offers the following benefits to eligible employees: Health insurance Dental/Vision insurance Paid Time Off Short- and Long-Term Disability Life insurance 401k and match Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. #aoz #zr