Assistant jobs in Severna Park, MD - 1,359 jobs

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

Operations Assistant (Contract-to-Hire) Company: Law Firm Reports To: Director of Operations Compensation: $28.00 per hour Convert permanent 60-65K base salary Employment Type: Contract-to-Hire A national law firm with a growing footprint of 13 offices and is seeking a highly organized and proactive Operations Assistant to support the day-to-day operations of its Boston Seaport office. This role offers the opportunity to work within a dynamic, expanding organization and support firm leadership across multiple functions. The ideal candidate thrives in a fast-paced professional environment, demonstrates exceptional attention to detail, and is capable of managing multiple priorities while consistently meeting deadlines. Key Responsibilities Provide operational and administrative support to managers, directors, and partners Organize files and maintain accurate documentation and records Assist with the coordination and execution of internal and external office events Support the day-to-day operations of the Boston office Occasionally staff the reception desk to greet and assist guests and visitors Provide support for real estate, office expansion, and construction projects as needed Follow up with vendors and assist with vendor coordination Manage and prioritize a high volume of tasks with accuracy and professionalism Ensure deadlines are met and exceeded in a fast-paced environment Qualifications Bachelor's degree required 1+ year of professional experience or a recent graduate with strong co-op or internship experience Outstanding verbal and written communication skills Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with Zoom and Microsoft Teams Highly organized with strong attention to detail Proven ability to manage competing priorities and meet deadlines Professional demeanor with strong interpersonal skills If you are interested in this opportunity please apply to this job or send your resume to ***********************. NO C2C apply

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

Job Title: Sales Assistant - Luxury Condominium Community Type: Full-Time | Hourly About Us McWilliams Ballard is the leading project development sales and marketing firm for new multifamily communities in the Washington, DC region. Known for our boutique approach, unmatched expertise, and commitment to delivering an exceptional client experience, we partner with top developers and owners to bring thoughtfully designed communities to life. We are seeking a polished, professional, and highly organized Sales Assistant to join our team at one of our premier luxury communities. This role is perfect for someone who thrives in a people-facing position, enjoys creating positive first impressions, and excels at keeping operations running smoothly. What You'll Do Be the face of the community-welcome residents, guests, and prospects with warmth and professionalism that reflects the luxury standards of our brand. Respond promptly and thoughtfully to all inquiries via phone, email, and in-person, ensuring clear communication and a personalized experience. Manage calendars and schedules for sales and leadership teams, coordinating appointments, tours, and follow-up meetings with precision. Set and confirm appointments for prospective clients, ensuring all details are organized for a seamless experience. Support community events, open houses, and resident gatherings to enhance visibility and engagement. Maintain accurate records of inquiries, appointments, and follow-ups in our CRM or scheduling systems. Collaborate with team members to ensure every interaction reinforces the community's high standards. Who You Are • A polished, friendly, and approachable professional who enjoys working with people and creating memorable experiences. • Exceptionally organized with strong attention to detail and the ability to manage multiple priorities smoothly. • Skilled in written and verbal communication, with the ability to adapt tone and style to different audiences. • Comfortable using scheduling, CRM, or productivity tools (training provided if needed). • Flexible and proactive, ready to support the team and community needs as they arise. • No prior real estate experience is required-but a background in customer service, hospitality, or administrative support is highly valued. What We Offer • Competitive, hourly compensation structure. • A supportive, collaborative culture that values professionalism, initiative, and client care. • The opportunity to be part of a best-in-class luxury community with a strong pipeline of future projects.

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space. This position will directly support the organization's university accreditation programming division, which is a very mission-critical area. Location: downtown Washington, DC Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week. Salary: $61,000-$67,000; based on experience. Qualifications: Completed Bachelor's degree or higher At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership Previous professional experience with an association or in higher education would be a very large plus. Job Duties: Provides administrative support to the division's Staff Leadership Team, Board of Commissioners, and committees. Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed. Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators). Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team. Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team. Makes recommendations to the Staff Leadership Team about needed changes or areas where the division's performance could be improved, and participates in the implementation of such changes, as appropriate. Prepares and disseminates correspondence related to accreditation and program monitoring processes. Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications. Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

Support Assistant - Special Education (Full-Time) 📍 Annandale, VA Make a meaningful impact. Support students who need it most. PHILLIPS Programs Schools are private special education day schools serving students with emotional and behavioral needs. We provide a structured, compassionate environment where students are supported in developing regulation, independence, and academic growth - and where staff are empowered to do meaningful, hands-on work. Why PHILLIPS? ✔ Competitive salaries ✔ Comprehensive benefits ✔ Supportive, mission-driven culture ✔ Ongoing training and professional development ✔ Eligible employer for the Federal Student Loan Forgiveness Program What You'll Do: As a Behavior Support Assistant, you'll work directly with students throughout the school day, partnering closely with Teachers, Instructional Assistants, and Clinical staff to provide consistent, individualized support. This role is highly student-facing and plays a critical role in maintaining safety, structure, and engagement. Responsibilities include: Providing individual and small-group student support aligned with IEP goals Supporting individualized programs focused on regulation, engagement, and skill development Assisting with data collection and documentation related to student progress Supervising students during classroom activities, transitions, meals, transportation, and off-campus activities Supporting de-escalation and crisis response in accordance with training and school protocols Collaborating with teachers, behavior staff, and related service providers Helping maintain a safe, structured, and supportive learning environment Assisting with classroom organization and daily program needs What We're Looking For: 🎓 High school diploma required; college coursework in Education, Psychology, or related fields preferred 💡 Experience supporting students with special needs, emotional regulation challenges, or similar settings strongly preferred 🤝 Ability to remain calm, patient, and consistent in fast-paced situations 📊 Comfort with documentation, data tracking, and following structured plans ❤️ Genuine interest in supporting students with diverse learning and emotional needs Who This Role Is Great For: Candidates interested in special education, behavioral health, or youth services Individuals with experience in behavioral support, residential care, or therapeutic settings Those seeking a hands-on, student-facing role with strong team support and growth opportunities

LHH is currently partnering with a nonprofit association in Washington, DC area to bring on an Administrative Assistant to support two senior partners. This is an ongoing temporary opportunity for the next 2+ months with potential to extend and will pay between $22-$25 per hour, based on experience. Responsilblites: Act as the welcoming front-facing representative for visitors and staff, cultivating a polished, professional, and inviting office atmosphere. Handle incoming communications through Microsoft Teams and oversee visitor traffic to ensure seamless coordination and a strong first impression. Maintain an orderly reception area while managing mail distribution, courier services, and incoming/outgoing packages. Stay attuned to the office calendar to support meetings, events, and daily operational needs. Deliver proactive administrative support to the Senior Vice President, Finance & Administration, including calendar oversight, meeting coordination, and scheduling. Arrange travel logistics and prepare and submit expense reports in a timely manner. Assist with project coordination and track priorities to support evolving business needs. Serve as the primary contact for office supplies and workroom management, ensuring inventory is well stocked and organized. Liaise with building management and vendors to address maintenance and service requests efficiently. Administer key fob access and oversee office opening and closing procedures. Qualifications & Experience 2+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

The Office Administrator is responsible for providing daily administrative and operational support to ensure smooth office functioning. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide general administrative support including filing, data entry, and document management Answer and direct phone calls, emails, and visitors in a professional manner Schedule appointments, meetings, and maintain calendars Prepare, format, and distribute correspondence, reports, and presentations Maintain office supplies inventory and coordinate with vendors Maintain accurate records and confidential files Assist with onboarding, timekeeping, and basic HR administration Ensure compliance with company policies and office procedures Qualifications High school diploma or equivalent required; additional education a plus 2+ years of office or administrative experience preferred Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to multitask, prioritize, and meet deadlines High level of discretion and confidentiality Strong organizational and attention-to-detail skills

Our Catering Sales Assistant is an organized, detail-oriented hospitality professional who plays a critical role in supporting our Catering and Events Sales Team. This role serves as a key point of contact for clients and internal stakeholders, helping to guide events from initial inquiry through post-event follow-up. With a strong focus on communication, accuracy, and service, the Catering Sales Assistant helps ensure every event is thoughtfully planned, flawlessly executed, and reflective of our brand standards. This position requires a proactive mindset, a passion for hospitality, and the ability to manage multiple priorities in a fast-paced collaborative environment. This role is ideal for someone looking to build a career in event design, offering hands-on exposure and development toward an Event Designer position. WHAT OUR CATERING SALES ASSISTANT DOES: Respond to inquiries with detailed information gathering and ensure timely follow-up Handle and process drop-off catering orders, including follow-up and billing Prepare for production meetings to ensure timely, complete, and accurate information is communicated to each department manager in advance Create menu cards and other event-related materials Source specialty items for events Proposal drafting, menu creation, and event designing with routine revisions of outstanding proposals and follow-up with clients Assist with billing and post-event follow-up with clients, outside vendors, and captains Assist with marketing efforts to develop prospective client lists and participate in proactive outreach Assist in managing deposits and A/R collections Attend events and provide on-site support Customer service, post-event follow-up phone calls, thank you notes Maintain CRM module, ensuring follow-up and that information is accurate Performs all other duties as assigned WHAT YOU NEED TO BE A CATERING SALES ASSISTANT: College degree, or relevant hospitality/catering experience 1- 3+ years of experience in the hospitality industry Strong understanding of catering operations and logistics Passion for hospitality, entrepreneurial spirit Strong communication, organizational and problem-solving skills Technical proficiency - Microsoft Office suite, Canva, familiar with learning and onboarding to new software Team player, interpersonal skills WHAT WE OFFER: Competitive pay Health insurance plans available for as low as $150 per month after 30 days of employment Dental and vision plans Paid time off $300 dining credit per month for Farmers Restaurant Group Paid pregnancy and parental leave Voluntary benefits: short-term disability and accident insurance Free access to company massage therapist Discounted gym & yoga membership Free mental health therapy through our partner ComPsych, where employees and their immediate family members receive confidential sessions available virtually or in-person Training and career growth opportunities Free Employee Assistance Program

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Forrest Solutions is seeking a Full-Time Mobile Associate to provide on-site support and coverage across multiple client locations in the Washington, DC market, including Washington, DC, Northern Virginia, and Baltimore, MD. This role is ideal for a customer-focused professional with strong copy/print and imaging experience who thrives in a fast-paced, service-oriented environment. Key Responsibilities Execute all daily activities in accordance with Forrest Solutions' Standard Operating Procedures, policies, and guidelines Deliver exceptional customer service and maintain a professional, friendly, and cooperative attitude at all times Greet and assist customers promptly, ensuring a clean, productive, and welcoming workspace Provide copy, print, and imaging services, including: Binding, hole punching, stapling, and basic copier maintenance CD/DVD reproduction and imaging requests Perform quality control checks on all output (files, images, and printed materials) Manage projects both on-site and through off-site production centers Complete job tickets with minimal instruction and independently schedule jobs based on size and complexity Troubleshoot equipment issues, clear jams, and perform key operator preventative maintenance Monitor supply levels, order materials as needed, and maintain equipment usage logs Assist other departments (Mail Center, Reception, Hospitality, Records) as needed Maintain confidentiality and security of all client information Adapt quickly to changing priorities in a high-volume production environment Qualifications High school diploma or equivalent (college degree preferred) Prior copy/imaging experience required Experience with PCs, servers, scanners, printers, and multifunction devices (MFDs) Proficiency with Microsoft Office products Strong written and verbal communication skills Excellent attention to detail and ability to work efficiently under pressure Ability to multitask, prioritize, and meet deadlines in a dynamic environment Strong problem-solving skills and sound judgment Team-oriented mindset with the ability to build positive working relationships Ability to lift up to 50 lbs Flexible, dependable, and committed to delivering added value to clients What We're Looking For A positive, adaptable professional who thrives in a fast-paced setting Someone who takes pride in quality work and exceptional customer care A clear thinker who can analyze situations, strategize solutions, and follow through Why Join Forrest Solutions? Opportunity to work across diverse, professional client environments Be part of a supportive, service-driven team Gain experience in a dynamic, client-facing role with growth potential All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or status as a protected veteran.

The ideal candidate will be responsible for supporting a Sales Executive with the goal of overall operational efficiency and revenue growth. As a sales assistant, you will work with sales executives on revenue generation and administrative responsibilities. Day-to-day responsibilities may change based on support needs, off-premise event schedules, and project-based work. The Sales Assistant's job responsibilities will be driven by the changing needs of the Sales Executive. Responsibilities: Handle and process orders including follow-up and billing Assist with office organization including filing and managing Sales Executive's calendar Participate in daily menu checking of kitchen and delivery orders Operations meeting preparation to ensure timely, complete and accurate information is communicated to each department manager in advance (Facilitate Operations meetings on an as needed basis) Create menu cards and other event-related materials Respond to inquiries with detailed information gathering and ensuring timely follow-up Proposal drafting, menu creation and event designing with routine revisions of outstanding proposals and follow-up with clients Assist with billing and post-event follow-up with client, outside vendors and captains Assist with marketing efforts including mailings and helping to develop of hot prospective client lists Assist in managing deposits and AR collections Assist in updating Outstanding and other reporting requirements Attend events and provide on-site support Track inventory levels of marketing materials Customer service, post-event follow-up phone calls, thank you notes Maintain Inquiry Module ensuring follow-up and that information is accurate Performs all duties as assigned Qualifications Proven work experience as an Administrative or Sales Assistant Proficiency in Microsoft Office Suite (2 Years Preferred) Hands-on experience with office equipment (e.g., scanners/printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree: additional certification in Office Management is a plus

The Billing Assistant will provide billing and administrative support to Billing Specialists and Billing Managers. The position provides exposure/opportunities to learn the firm's billing operations and to interact with the firm's lawyers, secretaries and other accounting departments. This individual must be flexible, well organized, detail oriented and deadline focused. Duties and Responsibilities Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to: narrative edits, time transfers, invoice splitting and cost exception updates. Prepare and print draft bills, and other client reports as necessary. Assist with the printing, sorting and routing of monthly proformas. Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems. Submit accrual estimates and billing rates/fee offers in the electronic billing systems. Follow up with attorneys as requested by Billing Specialists or the Billing Manager. Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters. Perform various administrative duties such as duplicating, mailing, proofreading and scanning of invoice packets. Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager. Assist with special projects which will include, among other projects, testing related to system upgrades or conversions. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $66,500 - $75,000 if located in Washington DC Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ********************************** (current employees should contact Human Resources). Education and/or Experience: Bachelor's degree or equivalent experience working in an office environment Proficiency in Microsoft Word and Excel Preferred: Previous law firm or professional services firm experience Experience with 3E and ebilling Hub Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-EC1

NOTICE OF VACANCY Head Start Transition Assistant This four-hour, mid-day position provides coverage for children dually placed with Pre-Kindergarten and/or Head Start and assists with other classroom duties. REPORTS TO: Head Start Program Coordinator EDUCATION, CERTIFICATION, AND EXPERIENCE: At the time of employment, the candidate must have: * High school diploma or General Education Development (GED) program certificate. In addition to the high school diploma or GED, candidate must have earned an AA Degree, Child Care Credentials, or have passed the ParaPro Assessment. KNOWLEDGE, ABILITIES, AND SKILLS: (These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.) At the time of employment, the candidate must have: * Ability to understand and communicate effectively using both verbal and written skills. * Such alternatives to the above qualifications as Calvert County Public Schools may find appropriate and acceptable. * Demonstrated success in accomplishing tasks akin to those responsibilities listed below. ESSENTIAL JOB FUNCTIONS, RESPONSIBILITIES AND DUTIES: * Supervises children enrolled in Pre-K and/or Head Start during the transition period (four hours between programs) picking up children and delivering them to correct programs. * Works with children to reinforce material introduced by Pre-K and Head Start teachers with quiet activities. * Reads and tells stories to children. * Engages all children in activities, indoors and outdoors, when appropriate. * Practices developmentally appropriate behavior management techniques with children. * Ensures that all activities conform to Calvert County Public Schools' guidelines. * Thinks, concentrates, and positively interacts with children. * Comes to work promptly every day. * Works flexible hours as necessary. * Works collaboratively with others. * Works under stress and meets all deadlines. * Assists in the classroom with portfolios, family communication, and clerical tasks. OTHER DUTIES: Performs related work as required or assigned by the Head Start Program Coordinator. PHYSICAL DEMANDS: Position requires significant periods of standing and walking and is performed in a typical school environment. UNUSUAL DEMANDS: May be subject to a flexible work schedule. TERMS OF EMPLOYMENT: Ten (10) month position; $19.31 per hour, 20 hours per week. Employment is contingent upon continued Head Start grant funding. If chosen for this position, the candidate must enroll in Direct Deposit. EVALUATION: Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools. FLSA STATUS: Exempt. EFFECTIVE DATE OF POSITION: Immediate Openings APPLICATION PROCEDURE: Applicants please apply through the Applicant Tracking System located on the Calvert County Public Schools website - ************************ References must be directly related to educational experience and must include immediate supervisor. State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements. House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention Statement Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention all applicants are required to report all former employers in which you may have had direct contact with minors. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations in which you have volunteered, coached, mentor, tutored or otherwise had direct contact with minors. Nondiscrimination Statement Calvert County Public Schools does not discriminate on the basis of race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity, or disability, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs. Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual's race, ethnicity, color, religion, sex, age, national original, marital status, sexual orientation, gender identity or disability. Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint. The following persons have been designated to handle inquiries regarding the non-discrimination policies: * Director of Student Services * Director of Human Resources ************ For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: ********************* or call **************.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Administrative Assistant, Regulatory Affairs LHH is seeking an Administrative Assistant to provide high-level administrative support to two Vice Presidents within the Regulatory Affairs Department at our client's location. This role requires strong organizational skills, discretion, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced, highly regulated environment. The ideal candidate will be proactive, detail-oriented, and comfortable supporting both routine administrative tasks and ad hoc projects, including legal and regulatory research. Key Responsibilities Provide comprehensive administrative support to two Vice Presidents in the Regulatory Affairs Department Manage calendars, scheduling meetings, coordinating internal and external appointments, and resolving scheduling conflicts Prepare and draft professional correspondence, presentations, and other communications on behalf of department leadership Serve as a point of contact for internal teams, clients, and other external stakeholders, ensuring clear and professional written and verbal communication Support ad hoc departmental projects, including coordination, documentation, and follow-up Conduct legal research and other regulatory or business-related research as requested Assist with meeting preparation, including agendas, materials, and minutes when needed Maintain confidentiality and handle sensitive information with discretion Qualifications Associate's or Bachelor's degree preferred, or equivalent relevant experience 2+ years of administrative support experience, preferably supporting senior leadership Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple priorities and deadlines Proficiency in Microsoft Office Suite Demonstrated ability to conduct research and synthesize information effectively High level of professionalism, discretion, and attention to detail Key Competencies Time management and prioritization Problem-solving and initiative Professional judgment and confidentiality Collaboration and interpersonal skills Adaptability in a dynamic, regulated environment

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.