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Data entry clerk vs document clerk

The differences between data entry clerks and document clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a data entry clerk has an average salary of $31,582, which is higher than the $30,597 average annual salary of a document clerk.

The top three skills for a data entry clerk include data entry, customer service and computer database. The most important skills for a document clerk are office equipment, word processing, and GMP.

Data entry clerk vs document clerk overview

Data Entry ClerkDocument Clerk
Yearly salary$31,582$30,597
Hourly rate$15.18$14.71
Growth rate-5%-
Number of jobs132,34599,244
Job satisfaction4-
Most common degreeBachelor's Degree, 28%Bachelor's Degree, 42%
Average age4446
Years of experience2-

What does a data entry clerk do?

Data entry clerks are employees who work on the proper documentation of the data sets within the organization. They are responsible for copying in or typing in items from a source to the company database. In doing so, they provide and validate essential information to the organization. Data entry clerks are expected to assess the data and ensure that they are correct before logging them into the company database. They are required to have good attention to detail, to be able to type swiftly and accurately, and to be able to work with minimal supervision.

What does a document clerk do?

Document clerks are employees who are responsible for tracking and controlling technical documents according to the business standards of an organization. These clerks are required to scan and photocopy business-related documents such as client files, correspondence, and company records. They must work with database systems to maintain digital files while removing and destroying outdated or obsolete files. Document clerks must also verify information in company documents to ensure that the information of clients is correct and resent in all documents.

Data entry clerk vs document clerk salary

Data entry clerks and document clerks have different pay scales, as shown below.

Data Entry ClerkDocument Clerk
Average salary$31,582$30,597
Salary rangeBetween $25,000 And $38,000Between $25,000 And $37,000
Highest paying CityWashington, DCFrederick, MD
Highest paying stateWashingtonWashington
Best paying companyGeneral Dynamics Mission SystemsSmiths Group
Best paying industryFinanceManufacturing

Differences between data entry clerk and document clerk education

There are a few differences between a data entry clerk and a document clerk in terms of educational background:

Data Entry ClerkDocument Clerk
Most common degreeBachelor's Degree, 28%Bachelor's Degree, 42%
Most common majorBusinessBusiness
Most common college-Western Carolina University

Data entry clerk vs document clerk demographics

Here are the differences between data entry clerks' and document clerks' demographics:

Data Entry ClerkDocument Clerk
Average age4446
Gender ratioMale, 19.9% Female, 80.1%Male, 27.7% Female, 72.3%
Race ratioBlack or African American, 10.5% Unknown, 4.2% Hispanic or Latino, 22.8% Asian, 7.5% White, 54.4% American Indian and Alaska Native, 0.6%Black or African American, 11.1% Unknown, 4.5% Hispanic or Latino, 15.9% Asian, 5.4% White, 62.2% American Indian and Alaska Native, 0.9%
LGBT Percentage5%9%

Differences between data entry clerk and document clerk duties and responsibilities

Data entry clerk example responsibilities.

  • Prepare, maintain and manage PowerPoint presentations.
  • Enter contractual data into AS400 computer terminal, implementing alphanumeric and 10-key data entry.
  • Work in multiple windows to process information.
  • Create a backup copy for one specific table on the SQL database.
  • Process radiology reports into MDIV program while meeting department month- end billing cycle.
  • Establish the ability to type approximately 58 wpm and type 10 key by touch.
    • Show more

Document clerk example responsibilities.

  • Maintain and manage database with clinical details and digital radiology imaging.
  • Prepare, index and QA various paper documents for scanning to electronic format.
  • Upload and send x-ray images for doctors to view and compare for radiology reports while maintaining schedule and patients charts.
  • Scan and convert documents to PDF.
  • Add fedex charges to orders ship fedex.
  • Scan documentation and index into EMR system.
    • Show more

Data entry clerk vs document clerk skills

Common data entry clerk skills
  • Data Entry, 23%
  • Customer Service, 19%
  • Computer Database, 12%
  • Computer System, 6%
  • Word Processing, 5%
  • WPM, 3%
Common document clerk skills
  • Office Equipment, 25%
  • Word Processing, 11%
  • GMP, 11%
  • Data Entry Operations, 8%
  • Computer System, 7%
  • Paralegals, 4%

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Updated January 8, 2025

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