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Data entry clerk vs file clerk

The differences between data entry clerks and file clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a data entry clerk has an average salary of $31,582, which is higher than the $31,562 average annual salary of a file clerk.

The top three skills for a data entry clerk include data entry, customer service and computer database. The most important skills for a file clerk are data entry, office equipment, and numerical order.

Data entry clerk vs file clerk overview

Data Entry ClerkFile Clerk
Yearly salary$31,582$31,562
Hourly rate$15.18$15.17
Growth rate-5%-
Number of jobs132,34566,383
Job satisfaction4-
Most common degreeBachelor's Degree, 28%Bachelor's Degree, 31%
Average age4446
Years of experience2-

What does a data entry clerk do?

Data entry clerks are employees who work on the proper documentation of the data sets within the organization. They are responsible for copying in or typing in items from a source to the company database. In doing so, they provide and validate essential information to the organization. Data entry clerks are expected to assess the data and ensure that they are correct before logging them into the company database. They are required to have good attention to detail, to be able to type swiftly and accurately, and to be able to work with minimal supervision.

What does a file clerk do?

File clerks are employees who do a variety of clerical and administrative tasks, usually related to documents in the office. They are responsible for the safekeeping of various files, records, or documents of the company. They keep track of records, ensure that documents are properly stored, and maintain a system of organizing files. They are also in charge of managing digital files and also assist in the digitization of hard copies of documents. They ensure that documentary records are updated and filed or uploaded accurately. File clerks should be organized, should have a keen eye for detail, and should be trustworthy.

Data entry clerk vs file clerk salary

Data entry clerks and file clerks have different pay scales, as shown below.

Data Entry ClerkFile Clerk
Average salary$31,582$31,562
Salary rangeBetween $25,000 And $38,000Between $25,000 And $38,000
Highest paying CityWashington, DCVancouver, WA
Highest paying stateWashingtonWashington
Best paying companyGeneral Dynamics Mission SystemsWilliams Parker
Best paying industryFinanceGovernment

Differences between data entry clerk and file clerk education

There are a few differences between a data entry clerk and a file clerk in terms of educational background:

Data Entry ClerkFile Clerk
Most common degreeBachelor's Degree, 28%Bachelor's Degree, 31%
Most common majorBusinessBusiness
Most common college-Western Carolina University

Data entry clerk vs file clerk demographics

Here are the differences between data entry clerks' and file clerks' demographics:

Data Entry ClerkFile Clerk
Average age4446
Gender ratioMale, 19.9% Female, 80.1%Male, 22.9% Female, 77.1%
Race ratioBlack or African American, 10.5% Unknown, 4.2% Hispanic or Latino, 22.8% Asian, 7.5% White, 54.4% American Indian and Alaska Native, 0.6%Black or African American, 11.1% Unknown, 4.5% Hispanic or Latino, 15.9% Asian, 5.4% White, 62.2% American Indian and Alaska Native, 0.9%
LGBT Percentage5%9%

Differences between data entry clerk and file clerk duties and responsibilities

Data entry clerk example responsibilities.

  • Prepare, maintain and manage PowerPoint presentations.
  • Enter contractual data into AS400 computer terminal, implementing alphanumeric and 10-key data entry.
  • Work in multiple windows to process information.
  • Create a backup copy for one specific table on the SQL database.
  • Process radiology reports into MDIV program while meeting department month- end billing cycle.
  • Establish the ability to type approximately 58 wpm and type 10 key by touch.
    • Show more

File clerk example responsibilities.

  • Maintain and manage database with clinical details and digital radiology imaging.
  • Maintain current product device master and device history records per FDA and ISO regulations.
  • General office duties and experience with windows, excel, access PowerPoint, word, publisher.
  • Enter pleadings, request for productions and interrogatories into logs and clients files by dates of court filings.
  • Maintain EMR with current and accurate data.
  • Utilize scanning software such as AnyDoc and OCR.
    • Show more

Data entry clerk vs file clerk skills

Common data entry clerk skills
  • Data Entry, 23%
  • Customer Service, 19%
  • Computer Database, 12%
  • Computer System, 6%
  • Word Processing, 5%
  • WPM, 3%
Common file clerk skills
  • Data Entry, 25%
  • Office Equipment, 10%
  • Numerical Order, 8%
  • HR, 6%
  • Office Machines, 5%
  • Patient Charts, 5%

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Updated January 8, 2025

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