Data entry processor vs data entry representative

The differences between data entry processors and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry processor and a data entry representative. Additionally, a data entry representative has an average salary of $33,173, which is higher than the $32,567 average annual salary of a data entry processor.

The top three skills for a data entry processor include data entry system, computer database and laboratory specimens. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Data entry processor vs data entry representative overview

	Data Entry Processor	Data Entry Representative
Yearly salary	$32,567	$33,173
Hourly rate	$15.66	$15.95
Growth rate	-8%	-
Number of jobs	83,470	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 28%
Average age	44	44
Years of experience	2	2

What does a data entry processor do?

A data entry processor is primarily in charge of performing data entry tasks in a company or office. Their responsibilities revolve around updating databases and spreadsheets, coordinating with different departments to gather data, conducting extensive research and analysis, and keeping an eye for errors and inconsistencies. Moreover, a data entry professor may perform administrative support tasks such as preparing and processing documents, answering calls and correspondence, organizing files, monitoring office supply inventory and schedules, and helping staff in projects and programs when necessary.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Data entry processor vs data entry representative salary

Data entry processors and data entry representatives have different pay scales, as shown below.

	Data Entry Processor	Data Entry Representative
Average salary	$32,567	$33,173
Salary range	Between $27,000 And $39,000	Between $26,000 And $41,000
Highest paying City	Chicago, IL	Urban Honolulu, HI
Highest paying state	Alaska	Alaska
Best paying company	Cognizant	Alere
Best paying industry	Insurance	Automotive

Differences between data entry processor and data entry representative education

There are a few differences between a data entry processor and a data entry representative in terms of educational background:

	Data Entry Processor	Data Entry Representative
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Data entry processor vs data entry representative demographics

Here are the differences between data entry processors' and data entry representatives' demographics:

	Data Entry Processor	Data Entry Representative
Average age	44	44
Gender ratio	Male, 22.9% Female, 77.1%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 9.8% Unknown, 4.7% Hispanic or Latino, 21.5% Asian, 8.4% White, 54.8% American Indian and Alaska Native, 0.8%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data entry processor and data entry representative duties and responsibilities

Data entry processor example responsibilities.

Complete all data entry necessary to fulfill regulatory requirements for HIPPA.
Key dental claims, pharmacy claims, VA claims, and Medicaid.
Calculate allow amounts for medications administrate by using ICD 9 and CPT codes.
Process behavioral health claims representing the medicaid division for the entire state of Virginia.
Assemble data in format request by client using SQL and in-house data management software.
Maintain files and records, also the confidentiality of all lab information according to HIPPA and laboratory policy.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Data entry processor vs data entry representative skills

Common data entry processor skills

Data Entry System, 28%
Computer Database, 13%
Laboratory Specimens, 7%
Computer System, 5%
Centrifuges, 4%
WPM, 4%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Data Entry Processor
Data Entry Processor vs Data Entry Representative

Updated January 8, 2025

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