Data entry processor vs file clerk

The differences between data entry processors and file clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a data entry processor has an average salary of $32,567, which is higher than the $31,562 average annual salary of a file clerk.

The top three skills for a data entry processor include data entry system, computer database and laboratory specimens. The most important skills for a file clerk are data entry, office equipment, and numerical order.

Data entry processor vs file clerk overview

	Data Entry Processor	File Clerk
Yearly salary	$32,567	$31,562
Hourly rate	$15.66	$15.17
Growth rate	-8%	-
Number of jobs	83,470	66,383
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 31%
Average age	44	46
Years of experience	2	-

What does a data entry processor do?

A data entry processor is primarily in charge of performing data entry tasks in a company or office. Their responsibilities revolve around updating databases and spreadsheets, coordinating with different departments to gather data, conducting extensive research and analysis, and keeping an eye for errors and inconsistencies. Moreover, a data entry professor may perform administrative support tasks such as preparing and processing documents, answering calls and correspondence, organizing files, monitoring office supply inventory and schedules, and helping staff in projects and programs when necessary.

What does a file clerk do?

File clerks are employees who do a variety of clerical and administrative tasks, usually related to documents in the office. They are responsible for the safekeeping of various files, records, or documents of the company. They keep track of records, ensure that documents are properly stored, and maintain a system of organizing files. They are also in charge of managing digital files and also assist in the digitization of hard copies of documents. They ensure that documentary records are updated and filed or uploaded accurately. File clerks should be organized, should have a keen eye for detail, and should be trustworthy.

Data entry processor vs file clerk salary

Data entry processors and file clerks have different pay scales, as shown below.

	Data Entry Processor	File Clerk
Average salary	$32,567	$31,562
Salary range	Between $27,000 And $39,000	Between $25,000 And $38,000
Highest paying City	Chicago, IL	Vancouver, WA
Highest paying state	Alaska	Washington
Best paying company	Cognizant	Williams Parker
Best paying industry	Insurance	Government

Differences between data entry processor and file clerk education

There are a few differences between a data entry processor and a file clerk in terms of educational background:

	Data Entry Processor	File Clerk
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 31%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry processor vs file clerk demographics

Here are the differences between data entry processors' and file clerks' demographics:

	Data Entry Processor	File Clerk
Average age	44	46
Gender ratio	Male, 22.9% Female, 77.1%	Male, 22.9% Female, 77.1%
Race ratio	Black or African American, 9.8% Unknown, 4.7% Hispanic or Latino, 21.5% Asian, 8.4% White, 54.8% American Indian and Alaska Native, 0.8%	Black or African American, 11.1% Unknown, 4.5% Hispanic or Latino, 15.9% Asian, 5.4% White, 62.2% American Indian and Alaska Native, 0.9%
LGBT Percentage	5%	9%

Differences between data entry processor and file clerk duties and responsibilities

Data entry processor example responsibilities.

Complete all data entry necessary to fulfill regulatory requirements for HIPPA.
Key dental claims, pharmacy claims, VA claims, and Medicaid.
Calculate allow amounts for medications administrate by using ICD 9 and CPT codes.
Process behavioral health claims representing the medicaid division for the entire state of Virginia.
Assemble data in format request by client using SQL and in-house data management software.
Maintain files and records, also the confidentiality of all lab information according to HIPPA and laboratory policy.

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File clerk example responsibilities.

Maintain and manage database with clinical details and digital radiology imaging.
Maintain current product device master and device history records per FDA and ISO regulations.
General office duties and experience with windows, excel, access PowerPoint, word, publisher.
Enter pleadings, request for productions and interrogatories into logs and clients files by dates of court filings.
Maintain EMR with current and accurate data.
Utilize scanning software such as AnyDoc and OCR.

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Data entry processor vs file clerk skills

Common data entry processor skills

Data Entry System, 28%
Computer Database, 13%
Laboratory Specimens, 7%
Computer System, 5%
Centrifuges, 4%
WPM, 4%

Common file clerk skills

Data Entry, 25%
Office Equipment, 10%
Numerical Order, 8%
HR, 6%
Office Machines, 5%
Patient Charts, 5%

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Updated January 8, 2025

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