Human resources administrative assistant jobs in Fleming Island, FL - 52 jobs

LSI is an employee-owned company that employs dynamic teams of professionals - people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers' expectations. Everyone at LSI has a personal stake in our success. LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes. Mission Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services. Vision Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission. Guiding Principles ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers. Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success. Clear Communication: We project confidence in our communication using unambiguous language and providing clear purpose and direction. Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity. Pride in Our Work: We know the value of our work and are proud of what we produce. Customer Focus: Customers are both internal and external and we strive to give both our best efforts. Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems. One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice. Apply: ******************************* General Summary The HR Assistant I is a junior level position responsible for providing administrative support to the Human Resources department in employment and total rewards. The HR Assistant I will support all recruitment activities including correspondence, background checks, employee activities, records retention, and filing. The HR Assistant I will also provide administrative support to the HR Generalist, to include updating HR and payroll records and obtaining benefit enrollment information. Essential Job Functions Employment Supports recruitment activities, including ordering and reviewing background checks and preparing offer letters. Prepares new hire packages ensuring they are complete and distributed to prospective employees. Enters new hire information into CostPoint. Assists in sourcing for open positions. Attends job fairs. Performs phone screens. Schedules and organizes interviews with applicants and hiring managers. Reconciles closed job requisitions. Assists in facilitating new hire orientation. Sends surveys to new hires. Organizes and maintains master files for active and terminated employees, government reports and other necessary records. Ensures file room is safeguarded from unauthorized access. Updates and maintains employee education and training records in CostPoint. Obtains completed new hire forms, including ITAR, I-9 documents, and other required forms. Completes New Hire Checklist. Performs E-Verify checks on new hires and updates information in CostPoint. Reconciles new hire files after orientation. Maintains I-9 files and performs periodic audits. Reconciles monthly invoices for Drug-Free Workplace and background check vendors. Enters Motor Vehicle Record (MVR) and background checks into verification system. Organizes and orders new hire lunches. Rotates with HR staff in performing front desk receptionist duties as needed. Total Rewards Responsible for inputting all HR transactions into the HRIS (Deltek CostPoint) for new hires, merit increases, promotions, transfers, and terminations. Monitors ePAR system to ensure all HR transactions are processed accurately and in a timely manner Prepares all HR correspondences including promotions, expats, etc. Collects benefit enrollment forms from new hires. Assists employees in the use of the Employee Self-Service System (ESS) to process benefits enrollment. Maintains records related to plan participation, enrollment, claims, status changes, and ACA updates. Processes benefit enrollments, terminations, status changes, or address changes by communicating such to insurance carriers or by using the carriers' self-service websites. Processes and assigns accounting codes to monthly invoices such as service awards, EAP program, COBRA bill, etc. Coordinates Exit Interviews and sets up departing employee packages. Provides COBRA information to third party administrator. Provides support with benefits during open enrollment. Responsible for updating New Hire Orientation folder. Ensures HR supply room is stocked and organized. Provides assistance in the preparation of ESOP certificates and annual benefit statements. Answers and directs calls received through the LSI main line and HR general number. Responds to inquiries sent through the KACE ticketing system. Must be capable of safely handling government-furnished equipment and materials Must be available to work a standard weekly schedule with overtime as required. Performs other duties as assigned. Supervisory Responsibilities None Requirements Knowledge, Skills, and Abilities Knowledge of Applicant Tracking Software preferred. Experience with Deltek Suite, to include CostPoint (employee maintenance screen and COGNOS reporting) preferred. Must be competent in using Microsoft Office Suite applications, including Word processing, Excel, PowerPoint, and online calendar. Must be familiar with the use of standard office equipment, including telephones with multiple lines, a printer, a copier, and a facsimile machine. Must be able to demonstrate sensitivity and responsiveness to the needs and priorities of candidates and employees. Identifies and takes appropriate action to solve those needs. Must demonstrate business integrity, openness of mind, caring, and respect for candidates and employees. Must possess acceptable oral and written communication skills. Must have good interpersonal skills to interact with employees and management. Must be team-oriented within HR to provide back-up and support to the department. Must be capable of handling and protecting sensitive information. Must demonstrate attention to detail. Must demonstrate good organizational skills to meet the demands of the workload. Must be able to obtain a security clearance when required by the contract. Education and Experience High school diploma or equivalent GED. An associate's degree in a business-related field is preferred. One (1) year of work experience in an HR department. Two (2) years of general office experience.