Office manager jobs in Arlington, MA

Mainframe / COBOL Team Lead 📍 Providence, RI | Hybrid (Onsite 2 days/week) 💼 Full-Time | Leadership + Hands-On Role About the Role Are you a seasoned Mainframe expert who loves leading teams and solving complex technical challenges? We're looking for a Mainframe Team Lead to guide a dynamic group of developers responsible for all Mainframe systems-including COBOL and JCL-while staying hands-on with critical projects. This role is 70% leadership and 30% technical, perfect for someone who thrives on mentoring, organizing, and driving results while still rolling up their sleeves when needed. What You'll Do Lead & Mentor: Provide direction, coaching, and technical guidance to a team of junior Mainframe developers. Project Management: Organize and prioritize tasks, ensuring projects are delivered on time and aligned with business goals. Technical Expertise: Act as the go-to resource for complex Mainframe issues and hands-on development in COBOL and JCL. Training & Development: Upskill team members and foster a culture of learning and collaboration. What We're Looking For 7+ years of Mainframe development experience (COBOL, JCL, VSAM). Proven leadership or team management experience. Strong organizational and prioritization skills. Ability to mentor and train junior developers. Excellent communication and problem-solving skills. Bonus Points: Experience with Mainframe modernization projects. Familiarity with Agile or Waterfall methodologies. Why Join Us? Lead a critical team supporting enterprise-level Mainframe systems. Shape processes and mentor the next generation of Mainframe talent. Competitive salary and benefits package. Hybrid flexibility: Onsite in Providence, RI 2 days/week.

A growing organization is seeking a End User Support Manager to lead a skilled team and drive modern device management across the company. This is a hands-on role focused on automation, security, and delivering an exceptional employee IT experience. What You'll Do Lead and mentor a small team of Endpoint Engineers Own modern MDM/EMM platforms (Intune, Jamf, etc.) Implement zero-touch provisioning and automation for device lifecycle Strengthen endpoint security, compliance, and configuration consistency Manage hardware procurement, asset inventory, and identity access workflows Lead major rollouts (OS upgrades, hardware refreshes, SaaS deployments) What We're Looking For 5+ years in endpoint engineering/end-user support 3+ years leading technical teams Strong Windows + mac OS expertise Automation skills (PowerShell, Bash, Python) Experience with modern device management and security best practices If you're a hands-on leader who enjoys building scalable, secure endpoint systems, apply today!

Our client, a leading property management firm, is seeking a highly motivated and organized Office Manager to oversee the smooth operation of their Boston corporate office. This pivotal role ensures that administrative functions run seamlessly, supporting the team's efficiency and the company's overall productivity. If you thrive in a fast-paced environment, possess excellent organizational skills, and are ready to make a meaningful impact, this is your opportunity to join a dynamic organization committed to excellence. Compensation: $45,000 - $60,000 (up to a 10% bonus) Responsibilities: Drive daily office operations by managing supplies, equipment, and facility needs to ensure an organized workspace Communicate proactively with vendors, service providers, and building management to address office requirements Lead efforts to boost office efficiency through process improvements and workflow strategies Maintain cleanliness and organization of communal areas such as kitchens and conference rooms Welcome visitors, employees, and occasionally residents, providing professional hospitality Collaborate with the Corporate Administration Team to coordinate onsite meetings, including setup, catering, and technical support Manage incoming and outgoing mail, including processing USPS, FedEx, and UPS deliveries and scanning mail documents as needed Supervise and operate the company postal machine, handling certified mail and related tasks Monitor and replenish office supplies and food inventory to ensure availability at all times Schedule and organize meeting spaces via the online reservation system, coordinating room bookings and requirements Work with departments and service centers to dispose of outdated documents and waste appropriately Support the Corporate Administration Team with additional administrative duties and special projects Requirements: High school diploma or G.E.D.; associate degree or relevant experience preferred 1-2 years of office support or administrative experience; internships and entry-level roles welcomed Ability to communicate clearly and confidently in both written and verbal formats Excellent interpersonal skills to foster positive relationships with a diverse range of colleagues and vendors Strong attention to detail, adaptability, and multitasking capabilities in a dynamic environment Proficiency in Microsoft Office (Word, Excel, Outlook) Must be comfortable stocking office supplies and handling mail duties regularly Massachusetts Notary Public certification is a significant plus Available to work onsite five days a week in Boston Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Office Manager Primary Function: Provides support to the executive management team in office administrative and general service matters. . Reports to: HR Manager Activities and Responsibilities: Manage day-to-day administrative operations and supplies, as well as administer invoices, spreadsheets, Coordinate travel and travel-related activities Maintain Amex and other expense reports. Support company housing (apartment and hotel) arrangements for staff personnel. This includes assisting with residential leasing, scheduling related maintenance needs, Internet contracts, utilities, etc.. Create and maintain a document filing system for executive Management in electronic and physical format. Maintain proper office supplies services for office equipment. Maintain Kitchen Supply and organization of the common office area. Primary contact for external inquiries, supplies, vendors and distribution of USPS and FedEx mail. Support as needed with preparation of required documentation for RFQs preparations and Project submittals (resumes, forms, etc.). Support preparation of immigration documents, maintain tracking of the immigration file with all information and expiration date Contribute with planning and logistics of external program meetings and conferences, seminars, and various events (e.g. agenda materials preparation, point of contact, etc.) Assist with ordering Company merchandise. Other general duties and responsibilities may be assigned. SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE: Educational, competency, and experience requirements include: Technical diploma with a minimum of 5 years' experience working in a role with a strong service orientation. MS Office proficiency with proficient level skills- particularly in Excel, Word and power point Detail- orientated, adaptable, flexible with ability to prioritize. Ability to handle confidential and sensitive information with discretion. Exceptional interpersonal skills and professionalism with the ability to influence and build working relations among a diverse workforce. Available for travel assistance as needed. what we offer: Working in At TREVIICOS we give you a foundation that will anchor your career and provide fulfillment in the highly specialized field of ground engineering. You will Enjoy a dynamic environment with growth opportunities within an international group. We provide Exceptional Medical, Dental, Vision insurances We provide 401k Plan with employer match Note: We don't offer visa sponsorship, the ideal candidate mut be legally authorized to work un the USA and not requesting in the future any visa sponsorship Note2: This role is part of an in-house recruitment process. We do not require any headhunter or agency support. Please do not send candidate profiles, as they will not be considered. TREVIICOS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, religion or veteran status, or any other status protected under applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Bay Farm Montessori Academy seeks a highly organized and detail-oriented Business Office Manager to manage the daily financial and business office functions of the school. This role is responsible for billing, accounts payable/receivable, payroll processing, and benefits administration, while also supporting the Director of Finance & Operations with general ledger maintenance, reconciliations, and month-end reporting tasks. This is a hands-on role ideal for someone with school or nonprofit accounting experience who enjoys balancing routine financial processes with mission-driven work. Key Responsibilities Tuition Billing & Receivables Manage tuition & incidental billing cycles, payment plans, and collections tracking within FACTS Financial Management (experience strongly preferred) Manage and reconcile non-tuition income such as auxiliary programs, rentals, and summer programs Research, resolve, and communicate with families regarding all inquiries and issues related to student billing providing courteous and timely responses. Record and reconcile all cash receipts (checks, credit cards, electronic transfers) in QuickBooks Online (experience strongly preferred) Deposit all physical checks received. Accounts Payable & Purchasing Manage all aspects of accounts payable operations to ensure accurate and timely processing and recording of all transactions Process vendor invoices using BILL (experience preferred) Oversee school credit card monthly reconciliations and staff reimbursements using Divvy Spend & Expense Train faculty and staff on invoice submission and expense reporting processes. Implement internal controls in compliance with spending procedures Payroll & Benefits Administration Lead twice monthly payroll processing for ~50 employees through third-party system (BambooHR) Maintain employee deductions, benefits enrollment, and payroll records Benefits management and enrollment Accounting & Financial Reporting Support Assist with general ledger entries, reconciliations, and monthly close schedules Prepare supporting documentation for the annual audit Business Office Operations Maintain organized digital and physical financial records Provide administrative support for HR, vendor onboarding, and business compliance tasks Participate in special projects or other duties as assigned by the Director of Finance & Operations Qualifications Bachelor's degree in accounting preferred, or equivalent combination of education and experience 3+ years of accounting, bookkeeping, or business office experience at an independent school or nonprofit strongly preferred Proficiency in QuickBooks Online required Experience with FACTS Financial Management preferred Strong attention to detail, confidentiality, and customer service mindset Ability to work independently, manage multiple tasks, and meet deadlines Commitment to maintaining confidentiality, professionalism, and a positive work environment Benefits Overview Bay Farm offers a comprehensive benefits package for employees working 30+ hours per week, including: Medical insurance Dental, life, and long-term disability insurance 403(b) retirement plan and flexible spending accounts Paid time off for wellness, personal days, and vacation Additional paid time off for school holidays and closures Tuition remission for employee children Reduced summer hours To Apply Please send your resume including three references, and a brief cover letter to ************************ with the subject line “Business Office Manager Application.” Bay Farm Montessori Academy is a dual accredited independent school dedicated to building bright minds and big hearts through a rich, holistic, Montessori education. Serving children from toddler age through sixth grade, Bay Farm emphasizes academic excellence through experiential, inquiry driven learning across its nine-acre campus. The campus is enriched with outdoor classrooms, gardens, animals, and dedicated arts, science, and world language spaces. The school offers a unique combination of core academic subjects alongside specialist programs such as Spanish, art, music, agriculture, shop, performing arts, and physical education. Join our vibrant professional team dedicated to empowering children in their journey toward lifelong and meaningful learning.

Key Responsibilities: Lead and direct the team to ensure consistent and high-quality patient service. Participate in onboarding and training new team members. Collaborate with the Regional Practice Manager and CEO to maintain smooth office operations, including managing staffing, scheduling, and training. Inspire, motivate, and support staff in achieving their professional goals and fulfilling their duties. Supervise staff activities and assignments in accordance with office policies and legal requirements. Contribute to marketing strategies and initiatives to promote the practice. Oversee patient relations and resolve patient complaints effectively. Organize and facilitate monthly staff meetings to maintain clear communication. Address conflicts and administer disciplinary actions when necessary. Ensure full compliance with HIPAA regulations, protecting patient privacy and maintaining confidentiality. Adhere to all state and federal regulations governing dental practice operations. Greet and check in patients in a friendly manner Collect co-payments and verify insurance coverage Treatment planning and coordinating to promote high-case acceptance Review and maintain schedules for productivity Schedule and confirm patient appointments Prepare new patient records neatly and accurately Various office duties as assigned by Regional Mangers and CEO Responding to patient financial inquiries and directing to appropriate departments, as necessary Requirements Qualifications for Dental Office Manager include: Exceptional People Skills/Customer Service Insurance eligibility and verification experience Reliable/ Fast Learner Able to work independently as well as in a team environment Bilingual and Spanish speaking (Required). Benefits: Paid Vacation Time (PTO) Paid Holidays Paid Sick-Time 401K Plan with Matching Health Insurance Dental Insurance Mentorship for Career Advancement Free Parking & Much More! Competitive Compensation & Bonus OpportunityMentorship available for career growth, expansion of skills, and higher earning potential!

Why work in the office? Being a cash manager gives you the opportunity to see the business run behind the scenes and to learn all the financial side of it. You have the opportunity to gain accounting and restaurant cash processing experience. This is a high volume restaurant not only because of our sales and the number of guests we receive every day but also because of the number of business partners we have on our team and being the office leader gives you the chance to acknowledge and support all members of this team. Main Responsibilities: Balancing petty Completing Cash Day with minimal variances Paying and check booking invoices What's in it for you: Competitive compensation Flexible scheduling to support work/life balance Flexible unpaid vacation Employee discount Leadership programs In-house hospitality and culinary training programs Mentorship programs Career development and opportunity for advancement Extended Health Benefits (after 1 year of service and upon meeting qualifying factors) Direct Deposit Apply Now! Earls is an equal opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome. All employment decisions inclusive of recruiting, hiring, compensation, promotions and terminations are based on qualifications, competencies and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.

The Executive Office (EO) of the Boston Public Health Commission is the leadership and administrative hub of Boston's public health department, overseeing policy development, program implementation, communications, stakeholder development, and resource allocation to protect and promote the health and well-being of Boston residents. High-priority initiatives include the Live Long and Well population health equity agenda, strategic planning efforts, and emerging public health needs. The EO includes the Commissioner of Public Health, Deputy Commissioners, Director of Administration and Finance, Chief of Staff, and others. BPHC's 2024- 2027 Strategic Plan identifies critical objectives to fulfill BPHC's mission and support organizational growth: workforce and infrastructure; equity and anti-racism; data and innovation; and community engagement and partnerships. POSITION DESCRIPTION: The Project Manager reports to the Chief of Staff and supports the Executive Office on a variety of projects, both external and internal facing. Projects they may support include the Live Long and Well Population Health Equity Initiative, response efforts for emerging public health threats, development of policies and practices, internal communications, and more. The Project Manager will work directly with members of BPHC's Executive Office to support both the day-to-day operations of the EO and the long term strategic direction of the Commission. An ideal candidate will have a desire to support BPHC's mission, enjoy working both independently and as part of a team, and thrive in roles with multiple tasks and deadlines in a large office environment interacting with different team members. DUTIES: * Project manage key Executive Office priorities, utilizing project management tools and maintaining accurate and up-to-date records of project progress. * Provide guidance and additional support for staff and teams that are working on EO priorities. * Collaborate effectively with staff across BPHC, other city departments, and external organizations to execute key deliverables. * Organize regular staff meetings, including Senior Leadership Team, Program Directors, All Staff, and Program Spotlights. * Manage constituent relations for the EO, including managing the main BPHC email in box with support from other administrative staff. * Draft and produce memos, presentations, reports, flyers, policies, and other forms of communication. * Support internal communications to BPHC staff including through staff-wide emails, the intranet, and other methods. * Establish and maintain effective working relationships that value diverse experiences and perspectives. * Support strategic plan monitoring and implementation. * Work in a confidential capacity with members of the Executive Office. * Manage and implement special time-limited projects. * Support meetings through planning, notetaking, making presentations, and facilitation. * Work to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy. * Perform other duties as required.

This is a Full-Time Dental Office Manager role. The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description PT Floater needed / 20 hours/week standard with up to 40 hours/week during times of vacation coverage. Work with Regional director and other managers to provide coverage at all Boston and surrounding area locations during times of vacations or absences, which will include some of the following tasks: On Site MPS first responder copy/print services Supplies Management Produce and Provide Monthly & ad hoc Reporting Log meter counts for networked and non-networked devices Print and provide device specific configuration pages upon request Supplies Management Load paper in designated devices on a daily basis Provide first response to service issues within 1-2 hours for certain machines and 1 hour or less with other designated “high priority” machines Manage/install hot swap devices while original unit is being serviced Dispatch to contracted service provider for break fix service as necessary Provide coverage during absences. Ability to travel to multiple sites Mail Services duties including but not limited to sorting and delivering mail, processing outgoing mail and packages Copy Services including but not limited to completion and delivery of hard copy and electronic copy job submissions. Receptionist duties Qualifications Required Candidate Skills: Strong background in customer service Ability to lift 50 pounds Strong communication skills: written, verbal Proficient in MS Office: especially Word, Excel and Outlook Desirable Candidate Skills: Experience supporting MFDs and MFPs Mail / Shipping experience Copy experience Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Owner's Project Management firm in Boston area is looking for a Project Manager with significant experience managing corporate real estate and other office-fit out projects. Candidate's experience should include: Managing office projects, New construction and renovation/build-out, Managing multiple concurrent projects, Responsibility for projects from planning through design, construction, and occupancy, Managing at least one project with a value of at least $25 million, Involvement with energy retrofit and other projects aimed at increasing energy efficiency, and Managing projects as an employee of or a consultant to the owner of the project. Candidates should have a college degree in architecture, engineering, construction management, or business and at least 10 years of experience as a Project Manager. Strong communications skills are required.

About the Opportunity The Gordon Institute of Engineering Leadership at Northeastern University delivers National Academy of Engineering recognized intensive, one-year graduate programs building a future corps of engineering leadership professionals. The position is full time on campus in Boston. The temporary Administrative Operations Manager position has the following major components: This highly visible position manages the front office and the financial administration of the Gordon Institute. This position provides general administrative support to the to the Gordon Institute Team - the Director, Institute staff, faculty, and students. This position also routinely interfaces with corporate partners. This position assumes a diverse set of administrative and organizational functions to ensure smooth and efficient operation of the Institute and its office suite. The jobholder will support administrative finance operations, program front-office operations, scheduling, event planning, plus the hiring and supervision of undergraduate student workers. This position will support program industry relation activities, as well as provide general classroom support for faculty. Other work related task are outlined below: Manage general office support: Manage day-to-day administrative needs of the Institute, including coordination of visitors, oversight of work-study students, ordering supplies, maintenance of equipment and workplace | Develop and document administrative systems to improve institute workflow.| Ensure deadlines are met in a timely manner for seminar/colloquium coordination | Manage projects on an ongoing basis that pertain to the management of the office, faculty support and operations of the Institute. Outreach & Event Coordination: | Organize and plan meetings, conferences and events including site and vendor selection, marketing, registration processes, and provide on-site management. | Coordinate events by working with speaker(s), travel coordination, speaker schedule, event promotion, and processing reimbursements.| Conference/ Event Planning, as needed: Negotiate complex service contracts. Select and manage vendors to include venues, transportation, hotels, caterers, security and speakers. Qualifications: A great attitude, values, and motivation to make the Institute successful in meeting its mission are required. Bachelor's degree required with a Master's preferred. Experience in higher education is desirable in addition to office management and financial management specific experience. Demonstrated problem solving skills; flexibility to respond to multiple priorities in a fast-paced environment; and discretion to handle confidential matters are required. Applicant must be self-motivated and must be able to take initiative and follow through on tasks independently. Computer skills are essential along with an aptitude to learn new tools the ability to navigate the University financial systems to input data and create reports is a requirement. The position requires critical thinking, attention to detail, and excellent communication (verbal and written) skills, together with a demonstrated record of high-quality delivery and high integrity. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 40.00

Job Description : Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry. We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we're succeeding! As of early 2024, we are supporting 3200+ schools in 60 countries. Veracross is five product brands in one global tech company Veracross SIS is a one-person, one-record school management platform Magnus Health provides cloud-based Student Health Record (SHR) solutions Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps. Epraise incentivizes student well-being and connects teachers, students, and families. Firefly provides an online learning space for students and teachers Role Overview : Highly organized and professional Office Manager & Administrative Coordinator to own the daily operations of our new Global HQ. Responsible for workplace management, front desk reception, facilities coordination, and providing administrative and event support to the SVP of Business Operations, the Executive Leadership Team (ELT), and Senior Leadership Team (SLT). The ideal candidate thrives in a people-facing role, is technically proficient, proactive in managing office needs, and ensures our office environment reflects our company culture and values. Key Responsibilities: Workplace Operations & Facilities Own day-to-day workplace operations, including front desk coverage, reception, and office environment upkeep. Manage incoming/outgoing mail and packages. Serve as the primary point of contact with building management, cleaning staff, and contractors/service personnel. Oversee office supply ordering and inventory management. Manage office snacks, coffee, and food ordering as needed. Ensure the office environment remains tidy, professional, and welcoming. Event & Meeting Support Partner with Business Operations, the Executive Leadership Team (ELT), and Senior Leadership Team (SLT) to coordinate on- and off-site meetings and events, including scheduling, catering, décor, and logistics. Support hotel room reservations, transportation, and restaurant bookings for group events. Assist with invitations, logistics, and coordination for in-person events (note: direct calendar ownership is not expected). Maintain visitor logs and ensure guest experience aligns with company culture. Cross-Functional Administrative Support Provide light support to Business Systems, HR, and other in-office functions. Assist with document preparation, scheduling support, and coordination across teams as needed. Act as a cultural liaison in day-to-day interactions with employees, contractors, and visitors. Requirements Experience & Background 3-5 years of professional experience in office administration, workplace operations, or facilities management. Experience coordinating logistics for meetings and events (on-site and off-site). Familiarity with vendor management, building operations, or workplace services. Skills & Competencies Strong organizational skills with the ability to juggle multiple priorities and deadlines. Excellent interpersonal and communication skills; professional presence at the front desk. Proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, SharePoint). Familiarity with collaboration tools such as Slack and Confluence a plus. Behaviors & Attributes Approachable, reliable, and customer-service oriented. Comfortable rolling up sleeves for hands-on tasks while maintaining professionalism. High degree of confidentiality, discretion, and trustworthiness. Flexible and adaptable; thrives in a dynamic environment. Acts as a cultural ambassador, ensuring the office reflects company values. Work Requirements Ability to work full-time, in-person at our Wakefield, MA office. Willingness to support occasional but planned early/late hours during events. Ideal Candidate Profile Professional, approachable, and reliable. Enjoys being the “go-to” person for office needs and logistics. Flexible and adaptable, willing to roll up their sleeves for everything from vendor calls to event planning. Acts as a cultural ambassador, helping maintain a welcoming, collaborative workplace environment. Benefits 3 weeks of vacation per year 14 paid holidays per year (including the week off between Christmas and New Year's Eve) 56 Hours of paid sick leave annually Top tier benefits - Medical, Dental & Vision (Blue Cross Blue Shield & EyeMed) Veracross LLC Fidelity 401(k) Plan - Managed by Sentinel Benefits Salary at Veracross is determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. The compensation range for this position is $80k to $85k (annualized USD) in addition to potential bonus. We value the power of an inclusive culture and a strong sense of belonging. We seek to infuse diversity and inclusion in everything we do while promoting a culture where differences are embraced as strengths; opportunities are equal and accessible; consideration and respect are the norm; and all team members are supported in reaching their full potential.

We are looking for an exceptional Dental Office Manager to join our team and help us continue to grow! The Office Manager role is a hands-on position that is dedicated to ensuring the success of the team and providing every patient with an extraordinary experience. This position requires someone who excels in a fast paced, dynamic environment who has exceptional multitasking skills, loves interacting with customers and making a positive impact, and is driven to see the success of the entire team! Our mission is to make people want to go to the dentist, and people do want to come to here. If you are looking for a fun, fast, and exciting place to work that will challenge you to grow, reward talent and effort, a place of unimagined career possibilities, we want to talk to you. Responsibilities: Manage employees' schedules and paid time off (not including doctors) Ensure staff is on time, in uniform, and prepared for work before patients arrive Conduct morning meetings with prepared agenda and reviews daily goals Works with existing vendor relationships to manage office equipment, utilities, software, technology, and the facility itself and resolves any related problems or needed repairs Report expenses and End of Month close-out monthly and manage supplies and budget Promote a positive work environment in line with policies and culture Address violations of culture, policies, and protocols and provide corrective action as needed Maintain a full schedule of patients daily Assist patients with understanding and accepting their clinical diagnosis Calculate fees for dental treatment Coordinate financial agreements for the patient's portion of dental treatment costs Administrative duties including checking patients in and out and coordinating payments Interview, hire, and oversee training of new employees Maintain and clean and well-organized office Support clinical staff and perform other duties as assigned Qualifications: Dental office management experience required (including knowledge of dental codes, terminology, procedures, and dental insurance). Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future. Demonstrated proficiency with Google Apps preferred. Excellent verbal and written communication skills. Ability to multi-task and work in a fast-paced environment. Excellent critical thinking skills. Honesty and Integrity.

We are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk, setting office budgets and leading a team of office staff to promote a well-organized and efficient practice. To be successful you should exhibit the following traits: Value hard work and be motivated, ambitious and reliable. Appreciate the value of teamwork and the contributions of each team member. Be compassionate and caring in your interactions with both patients and staff. Endeavor to do the right thing in every situation. Responsibilities Include but Not Limited To: Manage all financial aspects of the practice to ensure profitability Manage patient schedules to ensure productivity Manage employee relations in the practice Manage accounts receivables to include patient and insurance Lead weekly and monthly meetings Participate in monthly financial reviews Supervise and appoint staff Take care of marketing and public relations Ensure procedures and policies are adhered to

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Bachelor of Science Degree in Engineering or equivalent. • 10+ years of project engineering and multi-faceted construction experience. • Ability to supervise and provide direction for project engineering resources. • 3 years experience in a leadership position in an engineering or project management environment. • Experience working at a Pfizer Research site or comparable large Pharma. Research site. • Knowledge of Microsoft Office, Ariba, and Microsoft Project. Working directly for a specific Program Manager, manage the development, design and construction of major and minor building renovation projects as required in support of Global Supply business goals and objectives. Responsibilities: • Provide direct project management services on major and minor facilities projects including design, construction and contract administration. Assume responsibility for project execution, including coordination of technical, financial and contracted resources toward achievement of stated goals utilizing and Facilities Solutions procedures. • Incorporate supervisory and established project management and technical skills and the ability to communicate, plan, and organize effectively with colleagues, staff, management, architects, engineers, outside contractors and regulatory agencies. • Although reporting directly to a Program Manager, the position requires established influencing abilities, sound judgment and the ability to act effectively with a high degree of independence. • Established ability to manage a variety of projects at one time and bring them to completion on time, under budget, and safely. • Provide direction towards solutions of technical problems. Identify, evaluate, and implement the use of technology and methods to improve Facilities and Operations. Additional Information $67/hr 12 months

Beasley Media Group in Boston has an opportunity to be the Office Manager of a fast-paced environment consisting of 4 radio stations and a sales and marketing division. The Office Manager is the heart and soul of the office and has a vital role in ensuring the smooth functioning of the workplace. Responsibilities include onboarding of new employees, supporting sales, executives, and finance. This position requires exceptional organizational skills, attention to detail, and effective communication with various departments and strategic partners. Responsibilities: * Review and approve sales orders, focusing on accuracy and compliance with company policies. * Manage new client setup including credit * Generate memo invoices for clients * Ensure that contracts and agreements are fully executed * Manage cash-in-advance (CIA), prepayments, scan checks and refund requests, work closely with Finance to ensure timely reconciliation * Process and submit billing adjustments to accounting * Handle all trade orders and contracts * Serve as the liaison between Sales and the Corporate Office to gather necessary items for audit selections, * Act as the local point of contact (POC) for questions on policies and provide guidance on the proper usage of the Ramp expense management platform, as well as Engage PEO (Payroll system) * Support Account Executives with proposals and client execution * Onboarding of new employees including system set-ups and change forms * Ordering and stocking of supplies * Maintain office appearance * Plan office events * Assist with weekly office communication * Handle mail and shipping * Interface with Building Management and Facilities coordination * Maintain the FCC Public File including The Annual EEO Report, Quarterly Issues Reports and Political files Qualifications: * College Degree preferred * Office experience * Microsoft Suite proficiency * Notary Public a plus To apply, please mail or email your resume, cover letter to [email protected] Beasley Media Group, LLC Attn: Human Resources - Office Manager 1075 Main Street, Suite 300 Waltham, Ma 02451 Closing Date: Until Filled

Job Title: Office Manager Employment Status: Full-time Office Hours: Monday - Friday Compensation: $80,000 - $90,000 + equity options *compensation dependent on related experience level As our Office Manager, you'll be the operational heartbeat of our dynamic Cambridge office, orchestrating everything from seamless daily operations and executive support to memorable team events and client experiences. This isn't your typical administrative role-you'll have the autonomy to build scalable systems, drive culture-shaping initiatives, and directly contribute to our explosive growth while working alongside a passionate team that's transforming healthcare technology. If you thrive in fast-paced environments where your organizational superpowers can make a real impact, this is your opportunity to help build something extraordinary from the ground up. As an ideal candidate, you bring 3+ years of experience thriving in demanding, fast-paced environments-whether that's managing operations during peak hours, coordinating logistics at a scaling startup, or orchestrating complex administrative functions in corporate settings. You're the person who anticipates needs before they arise, maintains grace under pressure, and genuinely enjoys creating exceptional experiences for others. Most importantly, you're excited about joining a mission-driven company where your operational excellence directly enables groundbreaking work in healthcare, and you're ready to grow alongside us as we scale our impact. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of employment Visas (including H-1B), F-1 visas, or Optional Practical Training (OPT) status at this time. Responsibilities Facilities & Front Office Operations Greet and assist all guests in accordance with company standards; manage check-ins, NDA collection, and guest routing Serve as the primary point of contact for office-related inquiries, building management, and external service providers Serve as liaison to building management for security, maintenance, and mail services Manage workspace reservations for visiting employees and coordinate visitor access with building management and company employees Oversee common area and conference room cleanliness, organization, and readiness Schedule routine maintenance for office equipment and coordinate repairs as needed Manage comprehensive office operations including facilities coordination, vendor relationships, and space optimization as we scale Plan and execute company events, team activities, and client visits that strengthen our culture and support business objectives Office Administration & Supply Management Maintain inventory of office, kitchen, and breakroom supplies; place orders and manage deliveries within budget Track and replenish high-cost consumables with regular and ad hoc inventory checks Coordinate daily lunch orders and maintain food and beverage inventory on a weekly/monthly basis as needed Order business cards, laptops, and office equipment as needed Sort and distribute incoming mail; coordinate outgoing shipments; retrieve mail from local PO Box Monitor and distribute voicemails from the company phone system Support budget management and expense tracking for office operations and company events Provide high-level administrative support to executive team including calendar management, travel coordination, and meeting preparation Coordinate HR and onboarding processes to ensure smooth integration of new team members in our growing organization Perform general administrative support and ad hoc tasks as assigned Required Skills: 3+ years of operations, administrative, or management experience in fast-paced environments (restaurant, hospitality, startup, corporate, or office management) Exceptional organizational and multitasking abilities with proven track record of managing competing priorities Strong communication and interpersonal skills with experience interacting professionally with diverse stakeholders Proficiency in Google Workspace or ability to quickly learn new software systems Budget management and vendor coordination experience in any industry or setting Problem-solving mindset with ability to anticipate needs and proactively address challenges Detail-oriented approach with commitment to maintaining high standards and accuracy Preferred Skills: Previous startup experience with understanding of rapid growth and evolving operational needs Event planning and coordination experience for corporate or hospitality settings Project management tool proficiency Experience supporting remote/hybrid work environments and coordinating distributed teams Background in restaurant management, hospitality, or customer service with proven ability to maintain quality under pressure Keywords: Fast-paced, growth, Office operations, Facilities coordination, Vendor management, Office Manager, Operations Manager, Administrative Manager, Multitasking, Organizational skills, Problem-solving, Operations experience, Administrative experience, Management experience What We Offer Competitive compensation Generous stock options possible Work in an exciting field with a positive impact on the world Opportunity to learn and grow as part of a global team Generous PTO for full-time Ketryx is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances Ketryx is saving and improving lives by making medical software safe and reliable. We empower software teams building medical applications to create safe, secure, and compliant products used by patients and providers worldwide. We believe that, by automating much of the documentation and quality processes, teams will be able to produce safer and more innovative medical software faster. Ketryx is at the forefront of helping teams incorporate AI/ML into medical software and that's why we need you!

Job Description The Role: Dental Dreams in seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.