Office manager jobs in Biloxi, MS

Boulo Solutions is partnering with a well-established heating and air conditioning company based in Alabaster, Alabama, dedicated to delivering top-quality service and comfort to our residential and commercial customers. The team is growing, and we're looking for a dependable, customer-focused Dispatcher / Company Administrator to join the office team. Job Title: Dispatcher / Company Administrator Location: Alabaster, Alabama Schedule: Monday - Friday, 7:00 AM - 5:00 PM Salary Range: $50-60k based on experience Position Overview: The Dispatcher / Company Administrator will be responsible for managing daily customer communications, coordinating service schedules, and supporting overall office operations. This position works closely with an experienced dispatcher (10+ years) who will provide hands-on training and mentorship. This is a full-time, in-office role in a fast-paced environment. Key Responsibilities: Answer and manage a high volume of inbound calls with professionalism and courtesy Communicate with customers to understand their service needs and schedule appointments Dispatch technicians and trucks efficiently based on service area, workload, and priority Learn and utilize ServiceTitan software (training provided) Process customer payments and maintain accurate records Support office operations, paperwork, and communication with field staff Provide excellent customer service and represent the company with integrity and respect Qualifications: Previous experience in customer service, office administration, or dispatching preferred Strong communication and organizational skills Ability to multitask and stay calm in a fast-paced environment Basic computer proficiency; experience with scheduling software a plus Reliable, punctual, and professional demeanor Willingness to learn and work as part of a team Compensation & Benefits: Salary: $50,000 - $60,000 annually (based on experience) Pay Schedule: Paid weekly Benefits: Health insurance, 401(k) Time Off: 2 weeks paid vacation after the first year of employment Bonuses: Eligible for performance-based spot bonuses

ESSENTIAL DUTIES & RESPONSIBILITIES: Serve as primary front desk contact: greet guests and answer main phone line. Distribute time-sensitive communications to appropriate service teams. Scan, index, and sort mail; process checks for Accounting; scan carrier mail into ImageRight. Retrieve carrier documents and Motor Vehicle Reports from websites as needed. Serve as backup for the Certificates Mailbox. Arrange catering for internal meetings. Maintain organized paper and electronic filing systems. Provide exceptional customer service and assist colleagues and clients as needed. Submit building maintenance requests. Provide backup support to Business Insurance (BI) Processor. Coordinate technology requests for client meetings. Reserve conference rooms and schedule meetings, appointments, and travel itineraries. Prepare internal and external corporate documents for team members and industry partners. Uphold strict confidentiality standards. Coordinate office activities to ensure efficiency and compliance with company policies. Plan and coordinate offsite corporate events, such as golf tournaments and staff appreciation events. Perform additional duties as assigned, including: FedEx mail pickup and delivery. Printing, folding, stuffing, and mailing bulk certificates of insurance. Printing, cutting, and stuffing Auto ID cards. Other clerical tasks as required. REQUIREMENTS: Highly organized and able to work independently. Detail-oriented and efficient. Flexible with a positive attitude. Able to manage multiple projects and priorities in a fast-paced environment. Excellent verbal and written communication skills. Proficient in Word, Excel, and PowerPoint.

We have an immediate opening for a Java Application Support Manager with a leading American distributor of industrial parts and industrial technology headquartered in Birmingham, Alabama. Java Application Support Manager Contract Birmingham, Alabama Responsibilities Manage stakeholder expectations regarding the success of Application Support strategies and projects Work with key stakeholders including executives, senior leaders, and a variety of customers to identify, oversee, and deliver IT application support solutions that are effective and user-friendly, and support strategic initiatives, business outcomes Develop, track and improve key performance indicators for personnel and systems Supervise, mentor, and train application support personnel, which may include geographically dispersed personnel and contractors Work and collaborate with global teams to deploy, maintain, troubleshoot, and manage application systems Manage large-scale applications/systems / projects across multiple product lines/businesses, involving significant complexity. Develop and implement solutions for managing the busines application environment to include monitoring, reporting, system incident management and resolution Evaluate and improve on operational processes and metrics, procedure manuals, and systems/business process documentation Assign incoming cases to team, ensuring the resources assigned have the correct skill set and capacity to resolve application support issues and restore business capabilities Resolve customer issues, implementing and meeting L3 Application Support Service Level Agreements and improving Motion's application support processes Collaborate with internal teams (Development, DevOps, Infrastructure, Product Management, Quality Assurance, Cloud etc.) on trending issues Ensure quality of case handling (incidents, problems, requests) Build relationships with the business units/users Manage delivery of minor application bug fixes, enhancements and continuous improvement around our products and service lines Qualifications & Experience Bachelor's degree in computer science, Business Management, Information Services or an equivalent Proven ability to lead application support teams and engage across business domains Requires 5+ years of people management experience in an application support environment, preferably with co-located and remote direct reports. Previous experience with global IT service provider organizations, especially in an application support role is highly desired. Ability to consistently make decisions in a timely manner sometimes with incomplete information and under tight deadlines. Expertise with automating complex tasks and direct experience with API calls and SQL queries is a plus. Experienced in the management of Applications Support and Service Delivery Management using ITSM tools such as ServiceNow. Good functional and technical understanding of multi-tier application architecture

About Us WEAVER LLC is a leading natural gas transmission pipeline construction company committed to integrity, safety, and excellence. We foster a family-oriented culture and value teamwork, reliability, and professionalism. Position Overview We are seeking a highly organized and proactive Project Manager Assistant / Administrative Assistant to support our project management team and ensure smooth day-to-day operations. This role is critical for coordinating administrative tasks, managing documentation, and assisting with project execution. Key Responsibilities Provide administrative support to Project Managers and leadership team. Prepare and maintain project documentation, reports, and schedules. Coordinate meetings, take minutes, and distribute action items. Assist with procurement processes, vendor communication, and invoice tracking. Maintain accurate records in project management systems and databases. Handle correspondence, phone calls, and email communication professionally. Support compliance with company policies, safety standards, and regulatory requirements. Perform general office duties such as filing, scanning, and organizing documents. Qualifications Education: Associate's degree or higher preferred; equivalent experience accepted. Experience: 2+ years in administrative or project support roles (construction or energy industry experience is a plus). Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software. Excellent written and verbal communication skills. Ability to multitask and work under pressure in a fast-paced environment. High attention to detail and problem-solving ability. Preferred Skills Knowledge of construction terminology and processes. Familiarity with document control systems. Experience supporting multiple stakeholders across projects. Benefits Competitive salary and benefits package. Opportunities for professional growth and development. Supportive, family-oriented work environment.

The Food Service Office Manager is responsible for overseeing the administrative and office functions that support the daily operations of the Food Services Department. This position ensures accurate recordkeeping, efficient office operations, and effective communication between staff, management, and external vendors. The Food Service Office Manager provides leadership in office administration and supports the Director of Food Services in coordinating financial and operational tasks. This is a 9-Month general staff position reporting the Director of Food Service. QUALIFICATIONS: High school diploma or equivalency Ideal candidate should have a positive attitude, be productive with minimal supervision, and have a good attendance record Experience using technology including email, word processing, spreadsheet, database, and Internet use. PREFERRED QUALIFICATIONS: Two years food services experience HOURS OF OPERATION: Monday - Friday (7:00 a.m. - 3:00 p.m.)* *Hours may vary to meet the needs of the department ESSENTIAL DUTIES AND RESPONSIBILITES: The essential duties and responsibilities include but are not limited to the following: Oversee daily office operations to support the Food Services Department. Assist with the preparation and processing of invoices, purchase orders (POs), and departmental expense records. Perform daily safe reconciliation, cash register counts (morning and afternoon), and prepare bank deposits. Process corrections of campus cards as needed. Monitor, order, and reconcile office supplies and food service office equipment; coordinate maintenance requests and work orders. Maintain filing systems, department mail, and daily paperwork requirements. Support and assist with budgeting and financial reporting for the Director of Food Services. Assist food service employees with timekeeping, payroll submissions, and distribution of paychecks for food service employees. Assist department managers with training and onboarding, and personnel recordkeeping of food service staff. Provide customer service by responding to inquiries from staff, students, vendors, and general public. Assist with food service operations as needed, including working the cash register, helping on serving lines, preparing/cooking food, cleaning, and dishwashing. Provide additional support or perform other duties as assigned to ensure smooth and efficient operations of the Food Services Department. Maintain a professional work environment, and abide by NWCC rules and policies. Perform all other duties as assigned by the Director of Food Service. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Strong organizational skills and attention to detail Experience using technology including email, word processing, spreadsheet, database, and Internet use. Strong interpersonal skills to interact tactfully and courteously with students, faculty, staff, and the general public. Ability to collaborate with others and work as part of a team. Demonstrate oral and written communication skills to interact with a wide range of diverse individuals. PHYSICAL DEMANDS AND WORK ENVIRONMENT Must work well in a team environment Must be able to perform tasks that may require stretching, reaching above head, and shoulders Must be able to properly lift up to 50 lbs. Must be able to perform tasks related to food preparation and kitchen sanitation Must wear dark slacks and slip resistant shoes Prolonged periods of standing Ability to remain calm under pressure and deal with unexpected situations Flexible schedule is required to meet department needs, as some evenings, weekends, and extended hours may be required. APPLICATION: To apply, please submit and attach the following: Application at ******************* Resume Three (3) Professional References: Name, Organization, Email Address and Telephone Number

Job Description Office Manager - Hospice Job Type: Full-Time | Hourly About Us At Legacy Hospice, we're committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day. What You'll Do As the Office Manager, you will serve as the hub of our hospice branch operations-supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions. Maintain accurate and up-to-date patient records in compliance with regulatory guidelines Manage phone calls, scheduling updates, and interoffice communications Order, track, and maintain medical and office supplies Support clinical staff with documentation needs and data entry Coordinate invoices, billing, and payroll communication with the corporate office Assist with internal audits and compliance tasks Track patient admissions, discharges, and recertification dates Participate in team meetings, trainings, and community outreach events Qualifications High school diploma or equivalent required (Associate's degree preferred) Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.) Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to handle confidential information professionally Valid driver's license, auto insurance, and reliable transportation Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana. What We Offer Mission-driven culture focused on patient dignity and compassionate care Competitive pay and benefits Supportive team environment Opportunities for professional growth and development Competitive hourly wage and mileage reimbursement where applicable Apply today to help make a meaningful impact behind the scenes of patient care.

Job DescriptionBenefits/Perks 401K Matching Competitive Compensation Medical Insurance Personal Days We are seeking a office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. This individual must have a strong knowledge of dental insurances and dental assisting. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, overseeing staff, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Oversee training and development of team Collaborate with owner to create, update, and maintain office procedures Maintain office equipment in good working order Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Ensure credentialing of insurances are completed in a timely manor Qualifications High school diploma/GED required, some college preferred Previous experience as an Dental Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Strong knowledge of dental insurance and prior authorizations required Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job Description Shon Henry - State Farm Agency located in Huntsville, AL has an immediate opening for an experienced Licensed Insurance Office Manager. This is a full-time, in-office position and requires an active Property and Casualty insurance license. This position requires someone with insurance office experience, State Farm preferred. As Office Manager, you will manage the day-to-day operations while also performing core insurance functions, including managing office team members. This role requires strong leadership and the ability to manage senior-level administrative responsibilities while engaging directly with clients to drive business growth. Key Responsibilities Oversee daily operations: Ensure the office is well-maintained, organized, and running efficiently to meet customer and business needs. Managerial responsibilities: Manage, motivate, train, and supervise team members. Establish office procedures and ensure all staff adhere to them, fostering a productive work environment. Address routine and non-routine problems within the office and take corrective actions when necessary. May be involved in managing budgets, processing daily deposits, and handling payroll and bookkeeping in smaller agencies. Sales and marketing: Develop leads, schedule appointments, conduct needs-based interviews, and market appropriate State Farm products and services (auto, home, life, health, business insurance). Customer service: Provide prompt, accurate, and friendly customer service, including responding to inquiries regarding policy changes, coverage, billing, and claim submissions. Relationship management: Establish strong customer relationships and conduct follow-ups to educate clients about their insurance options and ensure their needs are met. Compliance: Ensure that all insurance activities and documentation are compliant with applicable regulations. Documentation: Accurately prepare forms and applications and maintain detailed client records. Required Qualifications & Skills Active Licenses: Must hold an active Property & Casualty insurance license; a Life & Health license is often also required or must be obtainable. Experience: Prior experience in customer service and sales is necessary, with management experience preferred. Experience with State Farm systems is a huge plus. Skills: Strong leadership, communication, organizational, and problem-solving skills are essential. Technical Proficiency: Must be proficient in Windows computer applications and capable of managing various office technologies and software. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job Description The Business & Life Insurance Office Manager oversees the daily operations of the insurance agency with a dual focus on commercial/business insurance and life insurance growth. This role ensures the office runs efficiently, sales targets are met, client service is exceptional, and compliance and underwriting standards are maintained. The manager provides leadership to the team, implements operational systems, and drives new business production while retaining existing accounts. Key Performance Indicators (KPIs): New Business Premium Written (Commercial & Life) Retention Rate Life Policy Conversions & Referrals Call Activity & Talk Time Client Satisfaction / NPS Benefits Hourly Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Health Insurance Dental Insurance Hands on Training Life Insurance Vision Insurance Mon-Fri Schedule Career Growth Opportunities Responsibilities Leadership & Office Management Supervise and support a team of licensed producers and service staff, ensuring productivity and professionalism. Manage daily office workflow, including quoting, policy issuance, renewals, endorsements, claims support, and billing. Monitor performance metrics (sales production, retention, life referral conversions, call activity, talk-time) and coach team members to exceed goals. Conduct regular team meetings and one-on-ones to provide training, motivate staff, and address performance gaps. Oversee time-off schedules, staffing coverage, and ensure smooth agency operations. Life Insurance Focus Lead life insurance sales strategy generating leads, setting life appointments, and coaching staff on needs-based selling. Oversee life referral programs, incentive contests, and follow up on outstanding life quotes. Support client education on life, disability, and retirement planning solutions. Track life production metrics, pipeline, and closing ratios. Business Insurance Focus Drive growth in commercial lines: General Liability, Commercial Auto, Workers Compensation, BOP, Umbrella, Bonds, and Property. Review and analyze client risk exposures, recommend appropriate coverage, and oversee quoting and remarketing. Build and maintain relationships with small business owners, contractors, and referral partners. Ensure compliance with underwriting guidelines and risk appetite for carriers. Requirements Operations & Compliance Maintain accurate client records in agency management systems (e.g., eAgent, Salesforce, Applied, or AMS). Ensure adherence to state licensing requirements, privacy laws, and carrier compliance. Monitor E&O risk by enforcing correct documentation and client communication standards. Develop and implement office procedures for new business, renewals, cancellations, and claims support. Client Experience Provide an exceptional customer experience by promptly resolving escalated service issues. Manage client retention efforts, including policy reviews, renewal calls, and cross-selling opportunities. Identify and pursue up-selling/cross-selling opportunities in both commercial and life products. Qualifications: Required: Active Property & Casualty and Life & Health Insurance Licenses (or willingness to obtain quickly). Minimum 3 to 5 years in insurance office leadership, commercial lines, or life insurance sales. Strong understanding of commercial insurance products and underwriting. Proven ability to coach and motivate a sales/service team. High attention to detail, organizational skills, and proficiency with agency management systems & CRM tools. Excellent verbal and written communication; bilingual (English/Spanish) preferred

Provides a wide variety of administrative and staff support services to a department. The Assistant to CEO works at the direction of the reporting supervisor to complete projects and generally coordinate the daily functions of the department as they relate to the reporting supervisor. Performs advanced, diversified secretarial and administrative duties requiring broad and comprehensive knowledge of the organization's policies and practices. Responsibilities Document and Data Management Types memorandums, policies, meeting minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate. Proofs materials for errors and ensures layout is in keeping with hospital style. Maintains department and hospital manuals, typing and collating all revisions, and distributing revisions that are pertinent. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings, record meeting minutes and coordinate meeting and agenda materials. May maintain appointment and events calendar for reporting supervisor. Inputs and retrieves data utilizing knowledge of various computer software packages. Inventories and orders all office supplies regularly. Provides professional and confidential administrative support by creating letters, itineraries, memoranda, minutes, and reports from written copy. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. Efficiently inputs and retrieves data using various computer systems in order to provide accurate, and high quality information for needed records and reports. Filing and Organization Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings, record meeting minutes and coordinate meeting and agenda materials. May maintain appointment and events calendar for reporting supervisor. Maintains accurate and efficient filing systems and ensures that file systems are neat and well-organized. Files documents, compiles new files, and transcribes data while ensuring the integrity and confidentiality of all file system information. Sorts mail, ensuring that urgent correspondence and time-dated material is prioritized. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings, record meeting minutes and coordinate meeting and agenda materials. Maymaintain appointment and events calendar for senior management team members. Telephone and Scheduling Management Answers telephones, routes callers, takes messages and provides routine information to callers. Provides back-up telephone coverage for other support staff, routing calls appropriately or taking clear messages. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. Provides back-up telephone coverage for other support staff, routing calls appropriately or taking clear messages. May act as an office manager by efficiently performing billing and scheduling duties, resolving problems, and aiding in project development and coordination. Other Duties As Assigned Performs other duties as assigned or requested. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Resolves customer complaints and offers assistance regarding questions concerning policies and procedures. Qualifications Experience - 4 years secretarial experience Education - High school or equivalent Basic college courses

DN Orthodontics is a fun and fast paced organization with a great, high energy team environment. We are committed to creating beautiful smiles and providing exceptional customer service. We are seeking a full-time Orthodontic Assistant for our Hammond and Covington locations. The successful candidate will have a positive attitude, be motivated to learn, able to multi-task and take initiative in a busy environment. DN Orthodontic Assistants love creating relationships with our patients while assisting the doctor with the treatment. Ability to travel to other locations is required for full time positions. Key Tasks • Assist orthodontist with patient treatment; including placing and removing braces and periodic adjustments. • Complete treatments such as removal, sizing, and placing of arch wires. • Understand sterilization protocol (knowledge of OSHA and infection control. • Take orthodontic records, including photos, impressions and x-rays • Accurately document and maintain patient... (DEMO) RACHEL WEZNERS COMPANY is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Dental Office Manager Reports To: Lead Dentist Work Schedule: Full Time Compensation: $29-$32 per hour, DOE Benefits: Bonus; Medical; In house dental, 401K; PTO & Sick We are looking! Do you have an appetite for accomplishment? Here is your Golden Opportunity! Our advanced, comprehensive dental practice in Gonzales, LA is actively seeking a high-energy, team-oriented individual who understands the importance of leadership and communication and has a proven track record of success in the overall management and operations of a business. If you can demonstrate you have a passion for these things, you need to apply today! Responsibilities: • Oversee and manage the daily operations of the practice • Ensure consistent implementation of practice policies, procedures, processes and initiatives • Ensure practice follows state and federal laws • Be the change agent communicating the vision and ensuring alignment with organizational goals • Hire, onboard and train new employees • Develop and mentor employees to perform at the highest level through clarity and training • Fill positions for employees on POT or leave • Offboard employees following applicable laws • Oversee the daily attainment of practice goals Qualifications: • College degree preferred but not required • Work experience in dental or related field - 2+ years of management/supervision is preferred • Soft skills experience in communication, organization and time management is preferred Why Join Us? • We sustain the growth of our practice by adapting to evolving market conditions, technological advancements and customer preferences. As a change agent, you will have the opportunity to create a positive and supportive work environment that motivates the team and fosters a sense of teamwork.

Job DescriptionSalary: Office Manager Exceptional Dental of Watson Denham Springs, LA Exceptional Dental is looking for an energetic and positive Office Manager in Denham Springs! This position will be responsible for ensuring the efficient running of the dental office in accordance with established procedures and protocols under the direction of the Regional Manager. Employee Benefits: Group health insurance Paid time off and holidays Free life insurance 401k Plan Monthly bonus potential Why Join the Exceptional Dental Team? Potential for Growth As the company continually expands, opportunities for leadership and growth are abundant. Full Benefit Options- Employees have access to a full range of benefits for you and your family. Latest Technology and Systems- Offices are equipped with modern dental software and tools to ensure our staff can perform to their fullest. Mentorship and Training- Our team of experienced leaders are focused on promoting individual growth and interests through mentorship and training opportunities. Focus on Patient Care The heart of all we do lies in providing the best care to our patients and making a positiveimpact on the daily lives of others. Essential Functions: Respond efficiently to patient and doctor needs and inquiries Ensure the delivery of quality dental care to patients Resolve patient issues in accordance with company policies and procedures, healthcare regulations anddental board standards Manage patient scheduling and direct patient traffic flow Present treatment plans to patients Organize and present financial arrangements to patients Oversee the processing of dental claims Recruit and train office staff to meet operational requirements Manage employee relations and make certain staff have the necessary resources and support Monitor and maintain the office budget Complete administrative functions including bank deposits, revenue posting, staff payroll and invoiceprocessing Oversee collections and accounts receivable Maintain patient data according to regulations and company policies Take responsibility for the appearance and functionality of the office Maintain facilities and equipment in accordance with hygiene and safety regulations including OSHA Experience and Education: Bachelor's or Associate's Degree preferred Management or supervisory experience, preferably in healthcare Knowledge of dental terminology Knowledge of dental office procedures Knowledge of insurance plans and claims processing Knowledge of Dentrix or similar software often required Knowledge of MS Office Working Conditions/Physical Requirements: Sitting 70% Standing/walking 30% Medical, office, and lab setting. Hearing Must be able to hear telephonic equipment and comfortably communicate with Patients and others by telephone and in person. Near Vision - The ability to see details at close range (within a few feet of the observer) as required for business software, and operating office machines.

Work Schedule: Full Time, Monday - Friday, 8am - 5pm Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. To manage the daily operational and administrative functions of the complex Reproductive Endocrinology and Infertility (REI) division. To represent and speak on behalf of the Division Director with regard to administrative and financial matters. To establish and maintain clinical standards of care, management of staff and resources, and maintain compliance with all policies, procedures, and regulations. To facilitate communication, coordination, and collaboration among disciplines regarding planning and provision of high quality, cost-effective care. Position Requirements: EDUCATION AND EXPERIENCE: Bachelor's degree in nursing, healthcare administration or a related healthcare field and five (5) years of related experience required. Master's degree Nursing, Health Care Management, Business or related health field strongly preferred. Work experience may not substitute for education requirement. TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strives to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

←Back to all jobs at Courtyard by Marriott - Auburn, RAM Hotels Front Office Manager Introduction: We are seeking a dynamic and experienced Guest Services Manager to join our team and oversee the front desk and guest services operations of our hotel. The Guest Services Manager will be responsible for managing a team of guest service agents, ensuring that all tasks are completed efficiently and to the highest standards, and providing excellent customer service to guests. The successful candidate will have strong leadership and communication skills and be able to work efficiently in a fast-paced environment. Responsibilities: Manage and lead a team of guest service agents, including scheduling, training, and performance evaluations Oversee the daily operation of the front desk, including handling guest check-ins, check-outs, and requests Ensure that tasks are completed efficiently and to the highest standards, including maintaining a clean and organized lobby area and adhering to safety protocols Provide excellent customer service to guests, including assisting with questions and needs and handling complaints and concerns Monitor and maintain inventory levels, including ordering and restocking as needed Complete daily financial and operational tasks, such as reconciling the register and completing shift reports Other duties as assigned Qualifications: Minimum of 2 years of experience as a guest services manager or in a leadership role in the hospitality industry Strong leadership and communication skills Ability to multitask and handle a high-volume workload Proficiency with computer systems and software, such as Microsoft Office and property management systems Flexibility to work evenings, weekends, and holidays as needed Perks: Competitive salary Paid time off Medical, dental, and vision insurance 401(k) retirement plan (US only), Employer RRSP match (Canada only) Professional development opportunities Positive and supportive work environment Please visit our careers page to see more job opportunities.

Job Details Gulf Shores, AL Full Time Hospitality - HotelDescription We're Hiring: Front Desk Manager - Be the Heartbeat of Our Hospitality! Position Type: Full-Time | Department Leader What You'll Do: Lead, train, and motivate front desk associates to deliver consistently excellent guest experiences Oversee daily front desk operations, ensuring smooth check-ins, check-outs, and everything in between Set the tone for exceptional hospitality from the moment a guest walks through the door Handle escalated guest concerns with professionalism, care, and creative solutions Monitor reservations, room assignments, and guest communications to ensure efficiency and satisfaction Collaborate with housekeeping, sales, and maintenance to make sure every guest experience is seamless Monitor performance metrics, guest satisfaction scores, and department goals Maintain a well-organized, welcoming, and energetic front desk environment Create schedules, conduct performance reviews, and foster a positive team culture Who You Are: A confident, capable leader with 2-3 years of hotel front desk or supervisory experience Passionate about creating memorable guest experiences and leading with a service-first mindset Organized, detail-oriented, and comfortable managing priorities in a fast-paced environment A problem-solver who stays calm and collected under pressure Comfortable with hotel property management systems (PMS), guest tech, and basic reporting Flexible and available to work weekends, holidays, or evenings as needed A team player who leads by example and keeps morale high Strong verbal and written communication skills-you can connect with anyone! Why You'll Love Working With Us: A supportive team and fun, positive work culture Real growth opportunities in a thriving hospitality career Employee perks and travel discounts Competitive salary + potential performance bonuses Health benefits, PTO, and more Monthly team celebrations and recognition-you deserve it! Ready to Step Into Leadership? If you love hospitality, thrive on making people feel special, and know how to lead with positivity and purpose, we'd love to meet you. Bring your experience, your energy, and your smile-we'll bring the opportunity! Apply today and start leading tomorrow! A&R Group provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. To ensure equal employment opportunities to qualified individuals with a disability, A&R Group will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the business would result. Employees who may require a reasonable accommodation should contact the Human Resources Department to begin the ADA interactive process. The selected candidate will be required to sign a non-disclosure agreement. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for the job. Qualifications What You Bring to the Team (Required Skills & Experience) Previous experience in hospitality or a supervisory role is a plus-but a positive, take-charge attitude is even better! You're full of energy, self-motivated, and always ready to step up without waiting to be asked. You're a natural communicator who connects easily with guests, teammates, and leadership alike. Proficiency with hotel operations tools like Quore? Huge bonus! You thrive under pressure and love solving problems like a pro. You're a multitasking master who can handle shifting priorities without missing a beat. You're results-driven, organized, and always focused on getting the job done-fast and right. You're adaptable and flexible, especially when things get busy (overtime? No problem!). Physically up for the challenge-standing for long periods, moving around the hotel, and lifting/pushing up to 25 lbs. doesn't faze you.

JOB DUTIES, MINIMUM QUALIFICATIONS (MONTH/YEARS EXPERIENCE, SKILLS, SPECIAL LICENSE, ETC): Professional Experience Preferably 3 years' experience in customer service, hotel, administrative, human resources, legal, educational, training, financial, or business related field Management Experience Establish and maintain attentive, friendly courteous and efficient hospitality at the Front Desk Respond to all guest requests, problems, complaints and/or accidents presented at the Front Desk or through the reservation, comment cards, letters and/or phone calls in an attentive, efficient, and courteous manner. Follow up to ensure guest satisfaction Motivate, coach counsel and discipline all team members according to hotel standards Prepare team member schedules according to business forecast, payroll budget guidelines and productivity requirements. Computer Experience Proficiency in: Microsoft Word Excel Powerpoint Data entry Database management systems Hotel Experience Maximize room revenue and occupancy by reviewing status daily Ability to analyze variances, monitor credit report and maintain close observation of daily house count Ensures the operation of the Front Office and Guest Services in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy Ensure no-show revenue is maximized through consistent and accurate billing Ability to perform all jobs within the Front Desk and PBX Departments, when needed Operate all aspects of the front office system, including software maintenance, report generation and analysis, and simple programming. Monitor proper operation of the P.B.X. console and ensure that team members maintain SOP's for its use Assist in preparation of revenue and occupancy forecasts Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner Maintain constant communication with Housekeeping and General Manager Maintain lobby and front desk presence during peak hours and as needed Manage and organize large turn days (including guest check-ins and check-outs) Maintain safety deposit boxes per established standards Monitor out-to-order, out-of-service, and discrepant and showrooms Manage sell out opportunities; review arrivals report, and check on rooms inventory Ensure correct and accurate cash handling at the Front Desk Be familiar with all brand specific programs and the procedures for each Ensure that team members are knowledgeable in understanding and implementing the programs Establish and maintain key control system Have knowledge and understanding of all policies and procedures, including the Fair Treatment Policy and Equal Employment Opportunity, and communicate and enforce all policies fairly and consistently with staff Be knowledgeable about the accident prevention program, including safety committee, education/enforcement, and communication of safety issues through department meetings Be able to develop, implement, and maintain an effective guest relations program utilizing aggressive hospitality, Guest comment forms, and Guest Response program Control department expenses to achieve budgeted profit Have a working knowledge of night audit responsibilities and procedures Be flexible and team player willing to perform other duties as may be necessary to meet or exceed customer satisfaction Be willing to cover shifts at a moments notice when an associate calls in on his/her team Emotional Intelligence Emotionally competent; able to effectively manage disruptive emotions and impulses; able to stay composed, positive, and unflappable even in trying moments while thinking clearly and remaining focused under pressure Engage every guest in conversation and recognition Resolve any guest issue immediately Promote the hotel by demonstrating a high level of positive attitude and energy to serve our guests Ability to anticipate guests' needs Embraces and respects diversity and multicultural environment Skills Excellent communication; orally and written Education Background screening for previous criminal history Employment may be contingent upon at least 80% score on test on hotel's reservations system (PMS) after training At least 2 years of higher education (beyond high school or G.E.D.) Strengths Mathematical; statistical Social Speaks in guests' preferred language Hotel is a smoke-free property Creativity Organizational Administrative Sales The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. View all jobs at this company

Holiday Inn Express & Suites McCalla is looking for one front office manager to join our strong team. We are located at 4703 Bell Hill Rd. Our ideal candidate is self-driven, motivated, reliable, and has a minimum of 2 years experience working in a hotel. Responsibilities Supervises front office team members. Reviews daily front office procedures and assures proper transmission of all necessary reporting to Management team. Ensures proper training programs and procedures are in place in conjunction with the General Manager and according to company standards. Responsible for proper administration of keys. Responsible for knowing hotel emergency procedures. Manages inventory and assists General Manager with budget control. Inspects all departments daily. Interviews and hires front desk employees following Company standards and procedures. Conducts employee discipline with regard front desk personnel. Ensures proper uniform standards are in place in department. Accommodates guest special requests. Responsible for knowing area attractions and services in order to accommodate guest's needs. Responsible for knowing Holiday Inn Express services and amenities in order to accommodate guest's needs. Reviews room inventory with sales and assist in selling strategies to maximize room revenue. Monitors tracking of leads and results. Follows up with General Manager to ensure that leads are actively managed and followed up on. Takes ownership of sales when GM is not available. 17. Assists GM in maintaining accounts. 18. Responsible for helping coach, train and motivate all members of the in-hotel team on their roles. 19. Ensures team member attitudes of attentiveness in meeting guest's needs. 20. Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Preferred for candidates to have at least 3+ years of experience as a Front Office Manager for a hotel with IHG, Hilton, or Marriott. We are looking forward to hearing from you!

We are seeking a dedicated, experienced, and hands-on Front Office Manager to lead our front desk team and ensure every guest enjoys an exceptional stay. The ideal candidate is a strong leader with excellent communication skills, a passion for hospitality, and the ability to thrive in a fast-paced environment. Key Responsibilities * Oversee daily front desk operations, ensuring smooth check-ins, check-outs, and guest service. * Train, coach, and supervise front desk agents and night audit staff. * Handle guest concerns promptly and professionally, ensuring guest satisfaction. * Maintain accurate records, reports, and financial reconciliations. * Manage scheduling, payroll approvals, and staffing levels based on occupancy. * Ensure compliance with brand standards, safety procedures, and company policies. * Collaborate with Housekeeping and Maintenance to ensure room readiness and property cleanliness. * Monitor and improve guest satisfaction scores. * Assist with reservations, group blocks, and rate management as needed. * Maintain a welcoming, service-focused front office environment. Qualifications * Previous hotel front desk supervisory or management experience required. * Strong leadership, communication, and customer service skills. * Proficiency in hotel PMS systems (Autoclerk preferred but not required) * Ability to multitask, solve problems, and remain calm under pressure. * a strong understanding of hotel operations and brand standards. * Flexible availability, including weekends and holidays. Preferred Skills * Experience with guest satisfaction programs and reporting. * Knowledge of night audit procedures. * Bilingual (English/Spanish) is a plus. Benefits * Competitive pay * Paid time off * Health, dental, and vision options (if applicable) * Employee discounts * Opportunity for growth and advancement