Business Office Manager
Office manager job in Alpharetta, GA
Creating more good days for seniors, families, and communities.
Through every aspect of our approach, we remain committed to providing dignity, excellence, innovation, and happiness to all who enter our communities. Our diverse family of companies establish a collaborative union that embodies bold strategy, visionary foresight, and class-redefining leadership. Our expanding track record has propelled our brand to the forefront of numerous esteemed publications. United under one vision with unlimited possibilities, our multifaceted team of leaders continuously seek new ways to elevate the senior living experience.
Reports To: Executive Director
Summary:
The Business Office Manager is responsible for human resources, accounting, and administrative functions including, addressing information requests, preparing correspondence, maintaining resident files, maintaining staff files, payroll preparation, accounting functions, and supervision of the community's receptionist.
Responsibilities and Duties:
Maintain work schedule for receptionist/administrative assistant and fill in at front desk when needed.
Oversee all aspects of general office coordination including copying, faxing, mailing, and filing.
Manage the office supplies, uniforms, name badges, and postage along with corresponding budgets.
Handle initial marketing inquiries and conduct tours when Marketing is unavailable.
Provide new hire paperwork to applicants and explain employee handbook and paperwork.
Obtain the required paperwork for the employee's file to include evidence of satisfactory tuberculosis test, acceptable physical examination, criminal background check, employment history, application, verification of licenses, training records, handbook agreement, payroll forms, and any other required paperwork.
Maintain in-service records to include course content, instructor, agendas and rosters.
Advise employees when certifications are about to expire and notify Department heads and
Administrator if employee is out of compliance.
Setup employees in computer software, scan in the information, and show the employee how to use the time clock and email.
Review timecards and enter payroll.
Maintain resident files after initial move-in and handoff from the Marketing Department.
Code and enter accounts payable invoices into the accounting system.
Enter billing information and produce monthly invoices.
Receive and record resident payments.
Help with month-end close and financial statements.
Serve as the Workers Compensation Coordinator for the community.
Support community staff in assigned, project-based work.
Participate in the Manager on Duty Program.
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
Education and Experience:
Bachelor's degree from a four-year college or university; or two to three years of related experience and/or training; or equivalent combination of education and experience
Senior living experience is a plus
Knowledge and Skills:
Strong verbal and written communication skills
Strong organizational skills
Multi-tasker with a strong work ethic
Office Manager, Office of Undergraduate Programs
Office manager job in Kennesaw, GA
About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!
Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.
Responsibilities
KEY RESPONSIBILITIES*:
1. Assists with assigned area administrative and clerical duties
2. Maintains email, voicemail boxes and filing system
3. Receives and distributes incoming and outgoing mail
4. Manages supply inventory and submits invoices for payment
5. Responsible for utilizing and maintaining the department s purchasing card (PCard), cash and/or credit card
6. Prepares department meeting agendas, meeting notes and distributes accordingly
7. Assists with projects and event support
8. Creates and maintains office related records and reports
9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
10. Oversees and coordinates the day-to-day office operations
11. May supervise assigned staff and/or student assistants
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
Required Experience
Three (3) years of related administrative, office or clerical experience
Preferred Qualifications
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field
Preferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education
Proposed Salary
The budgeted salary range for this position is $19.60 to $24.00 per hour. Offers are based on relevant experience.
Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!
Visit- ******************************************
Knowledge, Skills, & Abilities
ABILITIES
Able to maintain and appropriately utilize the location's PCard
Able to maintain confidentiality
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Knowledge of basic accounting, data and administrative management practices and procedures
Basic understanding of budgets
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at **************************************************************************
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, ****************.
Other Information
This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1%-24% of the time.
This position does not require security clearance.
Background Check
* Credit Report
* Standard Enhanced
* Education
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
*****************************************************************************************
Easy ApplyManager - Office Services
Office manager job in Alpharetta, GA
Job Summary - The Manager - Office Services and Executive Assistant is a multifunctional role that will primarily focus on overseeing day-to-day office operations and supporting an executive leader. This role will manage key office functions, including supply procurement, vendor management, and coordinating with facility management, as well as the planning and execution of corporate meetings and events. The remaining focus of this role will be to provide high-level administrative support to a senior executive, including calendar management, travel coordination, meeting preparation, and handling confidential correspondence. This role requires exceptional organizational skills, discretion, professionalism, and the ability to thrive.
Directs and coordinates support services, including corporate travel and expenses, and corporate services management. Oversees policy development and compliance, vendor selection and negotiation, and management reporting for company travel and expense programs. Manages corporate on-site travel department, WESCO's travel management company, and travel vendor agreements and relationships. Manages corporate travel and expense card program. Bids, negotiates, signs, and manages new national and North American Indirect spend suppleir programs, including agreement compliance, supplier relations, and field support. Manages headquarters' corporate services department, including main receptionist function, mailing and shipping services, corporate apartments, local vendors and supply needs, and document services. Assists with facility management, including office reconfiguration, supervision of cleaning crew, vending machine management, supervision of fire and security, and conflict resolution with building management office and building management engineers. Set goals and deadlines for department.
Experience:
Office services management - 3 years required; 5 years preferred.
Education:
Bachelors' Degree required.
SKILLS
Knowledge of finance, accounting, budgeting, and cost control principles is preferred.
Leadership and team management skills are preferred.
Organizational skills are preferred.
Strong computer skills.
Proven knowledge of vendor selection, competitive bidding, contract negotiations and evaluation procedures.
Knowledge of office travel management processes.
Strong verbal and written communication skills.
Strong analytical and decision-making skills.
Ability to communicate effectively with all levels of the organization.
Working Environment:
General Office - Work is generally performed within an office environment, with standard office equipment. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
Auto-ApplyAssistant - Executive to the President
Office manager job in Rome, GA
Job Summary This position combines leadership of Georgia Highlands College s regional engagement with executive support for the Office of the President. The role assists in managing at all GHC locations, fosters strong community partnerships, plans and executes events and outreach, and provides comprehensive administrative support to the President s Office to advance institutional effectiveness, student success, recruitment, and visibility. Responsibilities RESPONSIBILITIES * Is responsible for understanding, support, and carrying out the college s mission, vision, and values and compliance with mandates and regulations of government and accrediting bodies. * Scheduling, Correspondence and Travel * Manages multiple calendars and email accounts for the President s Office daily * Schedules and coordinates appointments and meetings across multiple offices; makes travel arrangements; assists in planning and hosting special events * Manages daily operations of the President s Office including answering phone calls, sorting and distributing mail, addressing visitor/student walk-ins, submitting travel expense reports, and approving time off requests and travel expenses for the President s direct reports * Edits correspondence and publications for internal and external distribution. Committees and Events * Serves the Graduation Committee to plan and coordinates activities associated with the President s Office and commencement ceremonies * Records and transcribes minutes of executive meetings as needed * Prepares and distributes the President s List letters (semesterly) * Generates announcements and invitation mailings for graduation, ribbon cuttings, open houses, and other special events. Community Engagement * Represents the college at community events, meetings, and forums, serving as an advocate for its programs and initiatives * Strengthens partnerships with K 12 school systems, local industries, and civic organizations to enhance recruitment, resource sharing, and collaborative opportunities * Attends community meetings, forums, and events to expand the college s visibility and influence in the region * Develops and implements initiatives that position the college as a community resource and partner of choice. Event Management and Outreach * Directs the planning and execution of internal and external events, ensuring alignment with institutional priorities and goals * Works with internal teams to coordinate logistical needs, such as AV, IT, catering, and facilities support * Actively promotes the use of college facilities by community organizations to enhance engagement and generate revenue * Assists with signature events that highlight the college s impact and foster deeper community connections. Student and Institutional Support * Collaborates with academic and student services teams to foster a supportive and engaging environment for students * Participates in recruitment and retention initiatives, including outreach to prospective students and support for student organizations * Acts as a resource for faculty, staff, and students to ensure effective communication and access to college services * Supports institutional projects and initiatives. Budgets and Databases * Manages President s Office databases and purchasing reports * Organizes, maintains, and updates department files properly * Maintains budgets related to the President s Office * Ensures presidential approval and routing of memoranda of understanding to Finance * Orders equipment and supplies. Miscellaneous * Supervises work and travel schedules of the President s Student Assistants * Acts as a liaison between the President s Office and faculty, staff, students, and community partners * Performs other assigned duties. Required Qualifications * Knowledge and level of competency commonly associated with the completion of a bachelor's degree in a course of study related to the occupational field; master's degree preferred in higher education, business administration, or a related field * Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department to direct and coordinate work, usually interpreted to require three (3) to five (5) years of related experience * Strong interpersonal, organizational, and communication skills with a proven ability to build relationships and manage complex projects * Demonstrated success in budget management, event planning, and staff supervision *
Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated *
Required to hold a GHC purchasing card which requires a credit check to receive and continue holding a purchasing card Proposed Salary This is an Exempt, full time, fully benefitted position Salary is $65,478/year Required Documents to Attach Cover Letter Resume Unofficial transcripts Knowledge, Skills, & Abilities * Knowledge of the mission of postsecondary education and the functions of the Office of the President * Knowledge of Board of Regents and University System of Georgia policies, and institutional policies and procedures * Knowledge of computers and job-related software programs; skill in the operation of modern office equipment * Skill in decision-making, problem-solving, oral and written communication * Skill in the preparation of clear and accurate reports and analysis of problems to develop and implement solutions * Skills in project management with emphasis on detail orientation; organizational skills to work in a fast-paced environment * Demonstrated expertise in written communication, social media strategy, and web/media content management and design * Ability to provide excellent customer service; the ability to plan and execute a variety of events. Apply Before Date Applications will be accepted and reviewed as received. Applications will be accepted until position is filled. Contact Information For more information or questions about a job posting, please contact Human Resources by email at ****************** For technical support, please call the USG Service Desk at **************, or email ***************. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Other Information The President assigns work in terms of broad goals and objectives and reviews work through conferences, reports, and observation of activities. This is a Position of Trust and requires handling of Budget and Confidential Information Candidate will need to have a credit check and will possess a Purchasing Card Some driving for the college will be required This position is a Campus Security Authority. Background Check Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job based screenings such as motor vehicle report, credit check, preemployment drug screening and/or verification of academic credentials. *****************************************************************************************
Dental Office Manager - Cumming
Office manager job in Cumming, GA
We are seeking a dedicated and experienced Dental Office Manager for our high end practice based in Cumming, GA. In this pivotal role, you will be responsible for overseeing the daily operations of the dental office, ensuring that we provide exceptional service to our patients while maintaining a productive and efficient work environment for our staff. If you have a strong background in dental office management and are passionate about making your office the best it can be, we encourage you to apply!
Responsibilities:
Manage the day-to-day operations of the dental office to ensure a smooth patient flow
Supervise and mentor front office staff, providing guidance and support
Handle patient inquiries, appointment scheduling, and confirm insurance benefits
Coordinate billing, collections, and insurance claims
Ensure compliance with health and safety regulations
Schedule:
Mon - Fri 7:40 am - 5:00 pm, every other Saturday,
(weeks where Sat is worked, a day off during the week is given)
Lunch is 1 hour.
Salary:
$60,000 - $80,000 plus bonuses
Requirements
Minimum of 3 years of experience in dental office management
Strong leadership and interpersonal skills
Excellent organizational abilities and attention to detail
Proficient in dental management software and Microsoft Office tools. We use Dentrix Ascend.
Knowledge of dental procedures, protocols, and insurance processes
Ability to work in a fast-paced environment and manage multiple tasks
#IND
Benefits
Medical Insurance
Dental in office
401K matching
paid holidays
paid vacation after 1st year, one week, after 5 years, 2 weeks
Auto-ApplyBusiness Office Manager
Office manager job in Canton, GA
Job Description
TerraBella Senior Living is the proud operator of more than 30 plus, amenity-, care- and lifestyle-focused communities located throughout the Carolinas, Virginia, Kentucky, Georgia, and Tennessee. TerraBella communities together account for more than 2200 units and span a full spectrum of senior living and care options, including Active Independent Living, Assisted Living, Memory Care, and available, short-term Respite Care.
TerraBella Senior Living is looking for a Business Office Manager to join our community Cameron Hall of Canton.
Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
Ensures department manager's complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
Reviews and distributes the monthly financial statements.
Prepares Management reports as requested.
Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
Interfaces with residents on billing/collection issues.
Oversees preparation and maintenance of resident files, records and reports.
Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program.
Oversees payroll and Team Member paperwork including new hire and Change forms.
Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members.
Creates set-up and oversight for Health Center resident's/patient's private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
Other duties as assigned.
Qualifications:
Bachelor's degree in Accounting with one-year experience as an Accountant, or
Associates degree in Accounting with two to three years related experience
Benefits:
In addition to a rewarding career and competitive salary, TerraBella offers a comprehensive benefits package.
Eligible team members are offered a comprehensive benefits package including medical, dental, vision, life and disability insurances, paid time off, and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies.
Thank you for your interest in TerraBella Senior Living careers. If you have any questions about the position you are applying for, please contact the community directly.
No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you.
EOE D/V
Dental Office Manager
Office manager job in Marietta, GA
Robert C. Gittelman, DDS is now hiring a Full Time Dental Office Manager in Marietta, Georgia!
As a Full Time Dental Office Manager, come join our community of collaborative, high-quality clinical, business and operations professionals.
We are seeking a high performing leader, excellent communicator and problem solver who thrives on accountability, organization and results with a patient-first mindset.
Full Time Dental Office Manager Schedule
Monday and Wednesday 7:45am - 5:00pm
Tuesday and Thursday 7:15am - 4:30pm
Friday 7:30am - 2:30pm (Two Fridays Per Month)
60 minute lunch breaks
To learn more about this wonderful practice: *********************
Office Manager Job Summary
Within the Star Dental Partners (SDP) affiliated network of dental practices, the Dental Office Manager (OM) is responsible for monitoring and managing the operations of a single location. The OM will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the SDP support team and the primary dentist of the practice. The OM works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results.
Full Time Benefits
Competitive Compensation
Quarterly Office Manager Bonus Incentive
Quaterly Growth Bonus Incentive
Monthly Employee Performance Incentive Program
401K
Paid Time Off
Paid Company Holidays, Bereavement, and Jury Duty
Paid Basic Life & AD&D insurance
Medical, Dental, and Vision
Short Term Disability
Employee Referral Bonus Program
Pet Insurance
Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives
Additional Practice Perks
Patient-centric community approach
Work/life balance
Opportunity for career growth
Professional development and support with continuing education
Strong business and operational teams
Employee Assistance Program for all employees and their household
Responsibilities
• Team leadership, coaching and training
• Profit & Loss (P&L) management
• Staff and patient scheduling
• Time & Attendance (T&A) management
• Payroll process management
• Accounts Payable (AP) management
• Manage insurance claims and other forms of payment
• Patient satisfaction and experience
• Collaborate on internal and external marketing efforts
• Implement policies and procedures
• Promote SDP company policies and best practices (published or otherwise communicated)
• Management of dental licenses and other related certifications
• Maintain current safety procedures and personal protective equipment required to minimize health risks
• Other job duties as assigned
Qualifications
• 3 years of dental office management or equivalent experience required
• Proficient in dental performance management software (Denticon Preferred)
• Strong understanding of marketing strategies, platforms, tools and metrics
• Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word)
• Solid understanding of P&L management, revenue cycle, A/R (budgeting)
• Comprehensive understanding ability to enforce current labor laws
• Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.)
Work Environment/Conditions
• Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required
• Ability to travel up to 10%
• Prolonged sitting and standing as needed
• Ability to lift up to 15 lbs.
• Exposure to potentially hazardous objects and/or materials
• Ability to wear appropriate work attire as needed or required
Equal Employment Opportunity
Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Auto-ApplyDental Practice Administrator/Office Manager
Office manager job in Kennesaw, GA
Job DescriptionBenefits:
401(k) matching
Bonus based on performance
Paid time off
General Practice located in Kennesaw, GA is interviewing for an enthusiastic and detail oriented Front Office Administrator. MINIMUM REQUIREMENTS: 3-5 years of
experience in the dental field, front and/or back; Must be proficient in practice
management software (e.g. Dentrix/Eaglesoft/OpenDental); Must be pleasant,
professional, and able to multi-task; Job duties will consist of, but are not
limited to, the following: Answering phones, building a productive schedule,
verifying and filing insurance claims, collections, explaining treatment plans,
and financing options to patients. . If you have a can-do attitude, a good sense
of humor, computer skills, and a strong internal drive to excel, please submit
your resume to **********************.
Easy ApplyBusiness Office Director
Office manager job in Canton, GA
TerraBella Senior Living is the proud operator of more than 30 plus, amenity-, care- and lifestyle-focused communities located throughout the Carolinas, Virginia, Kentucky, Georgia, and Tennessee. TerraBella communities together account for more than 2200 units and span a full spectrum of senior living and care options, including Active Independent Living, Assisted Living, Memory Care, and available, short-term Respite Care.
TerraBella Senior Living is looking for a Business Office Manager to join our community Cameron Hall of Canton.
Responsibilities:
Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
Ensures department manager's complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
Reviews and distributes the monthly financial statements.
Prepares Management reports as requested.
Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
Interfaces with residents on billing/collection issues.
Oversees preparation and maintenance of resident files, records and reports.
Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program.
Oversees payroll and Team Member paperwork including new hire and Change forms.
Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members.
Creates set-up and oversight for Health Center resident's/patient's private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
Other duties as assigned.
Qualifications:
Bachelor's degree in Accounting with one-year experience as an Accountant, or
Associates degree in Accounting with two to three years related experience
Benefits:
In addition to a rewarding career and competitive salary, TerraBella offers a comprehensive benefits package.
Eligible team members are offered a comprehensive benefits package including medical, dental, vision, life and disability insurances, paid time off, and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies.
Thank you for your interest in TerraBella Senior Living careers. If you have any questions about the position you are applying for, please contact the community directly.
No agencies, please. We do not accept any unsolicited resumes from agencies under any circumstances. We receive inquiries from agencies daily. Agencies should not direct any inquiries or emails to hiring managers. Thank you.
EOE D/V
JOB CODE: 1005734
Engineering Project Manager Southeast Offices
Office manager job in Kennesaw, GA
ENERCON's Nuclear Services Group is seeking a Project Manager. In this role, you will lead the charge in crafting winning engineering proposals alongside our talented technical team, ensuring meticulous detail and innovation. Develop comprehensive project plans and enforce rigorous standards to drive success and exceed client expectations. From managing schedules and budgets to fostering client relationships and seizing new opportunities, this role is the ultimate blend of leadership, strategy, and technical expertise. This role can be based in one of the following locations:
Chattanooga, TN
Birmingham, AL
Kennesaw, GA (Suburb of Atlanta)
Overland Park, KS
Naperville, IL
Soddy-Daisy, TN
Athens, AL
Responsibilities
Imagine a day where you're leading a team to craft winning engineering proposals and develop detailed project plans that ensure success from start to finish. You're at the center of complex scheduling, managing client relationships, and driving project performance, all while overseeing quality, budgets, and timelines to deliver exceptional results and seize new opportunities.
Leadership & Team Collaboration: Lead efforts with technical staff to develop highly detailed and winning engineering proposals. Manage matrixed technical staff to ensure client deliverables meet quality standards, schedules, and technical requirements. Enforce internal and external work standards/schedules, supervise sub-contractor personnel, and communicate organizational policies, purposes, and goals to subordinates
Project Management Excellence: Develop Nuclear Services Project Work Plans, Risk Management Plans, Communication Plans, Work Breakdown Structures, and Dictionaries. Responsible for development, execution, and reporting of project schedules, including preparing recovery schedules and rebaselining schedules. Understand complex scheduling tools including earned value management and reporting processes
Client Relations & Business Development: Foster and maintain strong relationships with assigned clients, serving as the single point of contact for assigned projects. Manage client interactions, negotiating and controlling project scope to client and company satisfaction. Support marketing efforts, including identification of new opportunities, proposal preparation, and follow-up
Financial & Reporting Oversight: Formulate and develop detailed internal and Federal reporting requirements. Understand project financials and be able to regularly report on financial status and overall project performance to management
Qualifications
Minimum of 6 years' experience in power generation or nuclear industries as an Engineer or Project Manager
Bachelor's Degree in Engineering OR PMP Certification and 10 years' applicable experience
Skilled in cost / workhour estimating and proposal development and review
Capable of reporting on and managing scope, schedule, and cost for multiple projects executing simultaneously
Knowledge in earned value management, rules of credit, and progress reporting
Experienced in contract and non-disclosure agreement language development and review
Ability to understand and work with budget and accounting processes
Strong coordination and team building skills
Excellent organizational, time management, strategic planning, writing, communication, decision-making, and presentation skills
Effective communication skills with demonstrated ability to work across disciplines and teams
Working knowledge of MS Word, Excel and PowerPoint
Ability to travel between 10-15% of the time; duration of travel may vary depending on project and client needs, ranging from a few days to a few weeks. Position may occasionally require a client site assignment lasting several months at a time
#LI-SH7
Pay Range USD $120,000.00 - USD $180,000.00 /Yr. Additional Information
About ENERCON:
At Enercon Services, Inc. (ENERCON), we're driven by our people-and we're proud to offer rewarding careers in a culture of excellence. We provide a comprehensive benefits package and professional development opportunities that support your long-term growth.
What We Offer:
Enjoy full benefits for you and your dependents starting day one, no waiting period
Flexible work arrangements, including hybrid and alternative schedules
401(k) with employer matching
Tuition reimbursement
Professional Engineer (PE) license support and incentives
Want to see the full picture? Click HERE to see our Comprehensive Benefits
Salary Range Information:
If a salary range is listed, it reflects the typical range for this full-time position based on the role, level, and location. Individual compensation within the range will be determined by factors such as work location, relevant experience, job-related skills, and education or training.
Eligibility to Work:
Candidates must be legally eligible to work in the US without requiring current or future sponsorship.
Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies.
Equal Opportunity Employer:
ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
Connect with Us: *************** | LinkedIn
Auto-ApplyOffice Manager / Operations Administrator (construction or crew-based workforce exp. req.)
Office manager job in Marietta, GA
Salary: $80,000 - $95,000 + Benefits Benefits: Medical, Dental, Vision, 401k w/ match, PTO, Paid Holidays Job Type: Full-Time | On-site Typical Hours: Monday-Friday, 40 hours/week
Office Manager / Operations Administrator Description
Our client, a growing construction services company, is seeking an Office Manager / Operations Administrator to keep their field and office teams running smoothly. This role goes beyond typical administrative work - you'll manage employee relations and timecards, fleet and safety tracking, and overall office operations that support a busy, crew-based environment. The ideal candidate brings 5+ years of experience coordinating operations in construction, trades, or service-based business, with a strong grasp of both people processes and field logistics. If you enjoy being the hub between the field and leadership, and thrive in a fast-paced, hands-on setting, this is a great opportunity to make a lasting impact with a growing team.
Office Manager / Operations Administrator Responsibilities
• Serve as the go-to point of contact for office operations, employees, vendors & staff needs
• Coordinate payroll for field & office staff; collect timesheets, job cost entries & track PTO
• Manage HR functions: onboarding, records, benefits coordination & compliance
• Facilitate insurance claim processes (worker's comp, auto, etc.) with carriers
• Track employee safety training, certifications & compliance
• Assist with vendor coordination, fleet renewals, and office logistics
• Support the rollout of new initiatives, training, and company communications
• Manage day-to-day office operations; ensure an organized and productive work environment
• Facilitate internal communication between leadership, field teams, and administrative staff
• Coordinate company meetings, safety updates, and employee engagement activities
• Represent the company in compliance audits & insurance matters
Office Manager / Operations Administrator Qualifications
• 5+ years office management/administration experience required
• Experience in construction services, trades or crew-based workforce required
• Proficient with MS Excel required
Central Billing Office/Revenue Cycle Manager
Office manager job in Alpharetta, GA
ABOUT OUR COMPANYFrom our beginnings in 2001, IN Compass Health was one of the first hospitalist providers in the nation. Since inception, we have recruited over 1000 providers and implemented more than 65 programs across the country, serving hundreds of patients each day.
Our founder has extensive experience in hospital-based medicine and managing physician-driven medical care in complex settings.
His experience, supported with his executive leaders, offers a blending of talent few firms can match.
IN Compass Health has worked for more than 20 years with hospitals, physicians and payers to design and implement effective, on-site inpatient care teams and programs.
Built on this solid foundation, IN Compass Health works with hospitals and medical staffs to develop and manage successful hospitalist programs.
Serving a national client base, the company is headquartered in metro Atlanta.
IN Compass Health is an equal opportunity employer.
All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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Auto-ApplyBusiness Office Manager
Office manager job in Rossville, GA
As a Morning Pointe Business Office Manager, you are entrusted with the responsibility of assisting our residents, families, coworkers, visitors, and all others; as well as demonstrating in all interactions, Morning Pointe Mission & Values. The primary purpose of your job position is to assist in the day-to-day accounting, payroll, and human resources functions of the Community in accordance with current acceptable accounting and cost reimbursement principles, payroll and human resources policy and procedures relating to the Community operations and is directed by the Executive Director. In this role, you will handle issues such as new hire orientation, benefits administration, payroll, maintain associate files and manage general accounting duties to include all aspects of accounts receivable, accounts payable, and entries for ADP/HRB. You are entrusted to provide innovative, responsible administrative functions with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results.
Job Functions:
As Business Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. The position will supervise the Receptionist on all shifts and weekends. This does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this . The employer has the right to revise this job description at any time, for any reason.
Education:
Must possess, as a minimum, a high-school diploma, or its equivalent. Two-year degree preferred.
Experience:
Must have, as a minimum, one (1) year experience in bookkeeping, accounting, payroll or Human Resources practices. Must have intermediate computer skills and knowledge. Sales or marketing experience a plus. Experience in health care accounting preferred but not required.
Minimum Qualifications:
* Excellent verbal, telephone, and written communication skills
* Proven skills working independently, and self-directed
* Perform essential receptionist and general office duties
* Experience in filing and organizing in an office setting
* Comfortable with the computer and programs such as WORD, EXCEL, and OUTLOOK
* Team player
* Hospitality orientation
* Ability to assist Executive Director with the handling of inquiry calls and tours
* Professional appearance and demeanor
* Ability to train and supervise receptionists
Specific Requirements:
* Must be able to read, write, speak, and understand the English language and possess good communication skills.
* Must possess the ability to make independent decisions when circumstances warrant such action.
* Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the public.
* Must be able to type 45 words per minute and use a 10-key calculator.
* Must possess the ability to work harmoniously with other personnel.
* Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting, payroll & human resources techniques.
* Must be able to understand and carry out written and oral instructions.
* Must have patience, tact, cheerful disposition, and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.
* Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
* Must be knowledgeable of computers, data entry/retrieval, output, etc.
* Must possess the ability to examine and verify financial documents and reports.
* Must be able to prepare financial and other records in a systematic, neat, and legible manner.
Work Hours:
* Hourly Non-Exempt Position: 40 hours per week as assigned, schedule will reflect needs of the Community. As a non-exempt hourly associate, you are required to report daily all time worked and all absences. When using the time clock system to record time and leave hours, any overtime worked must be pre-approved by your supervisor.
Essential Duties:
* Develop and maintain relationships with residents, families, associates, and guests.
* As a backup, handle inquiry calls and conduct tours within the community to assist with the sales process.
* Develop and maintain relationships with referral sources from a variety of settings.
* Assist in developing and implementing a marketing plan.
* Conduct tours within the community to assist with the sales process.
* Follow up and follow through on the sales process on any inquiry for the facility as backup for the Executive Director.
* Prepare reports to track data in a retrievable fashion.
* Analyze data to meet the adjusting needs of the community.
* Contribute as a positive team member.
* Assist in greeting callers and guests and other front desk duties.
* Clerical and administrative support services.
* Collect, monitor and prepare reports as needed for the Executive Director.
* Business office functions such as census reporting, payables, payroll, etc.
* Maintain files in accordance with state, federal and regional laws.
* Assist in Human Resource Function (background checks, drug screenings, E-verify, I-9, new hire orientation, benefits, OSHA logs, workers compensation, etc.) and the hiring process.
* Review of Swipe Clock and Payroll.
* Assist with Benefit management.
* Track expenditures on a weekly spend-down form.
* Assist with expense receipt reconciliations.
* Answer phones in a timely and professional manner.
* Assist residents and their families with questions and issues.
* Assist with the billing process.
* Assist with Accounts Receivable and Payable.
* Facilitate timely deposits of all checks/cash.
* Maintain an organized calendar of appointments and events for Executive Director.
* Assist with the Manager on Duty responsibilities.
* Assist supervisor in making sure property is always tour ready.
* Monitor the telephone on-hold message to ensure that it is playing and is seasonally correct.
* Additional responsibilities may be assigned by the supervisor as needed.
Physical and Sensory Requirements:
* The evacuation of residents during emergency situations.
* Meet general health requirements set forth by the policies of the organization, which may include a medical and physical examination.
* Frequent lifting, carrying, pushing, pulling, stooping, bending, turning, and stretching. Finger and hand dexterity required. Visual and hearing acuity essential. Ability to understand and carry out written and oral instructions necessary. Ability to perform basic mathematical computations required.
* Lifting: WEIGHT FREQUENCY OBJECTS
* 1-10 lbs. Constantly Paper, files, resident charts
* 11-20 lbs. Frequently Equipment and supplies
* 21-35 lbs. Constantly Equipment and supplies
* 36-50 lbs. Constantly Equipment and supplies
* WEIGHT FREQUENCY OBJECTS 1-10 lbs. Consistently
Front Office Manager in Charleston, SC (luxury hotel)
Office manager job in Alpharetta, GA
Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions).
The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position.
Duties/Responsibilities:
Demonstrates proactive ownership of the Front Office operation as a department head.
Maintains consistent communication by monitoring and responding to emails and messages in a timely manner.
Provides direction and follow-through on matters without reliance on continuous oversight.
Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts.
Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs.
Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within.
Spearhead upsells, audits, creation of Standard Operating Procedures based on needs.
Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs.
Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation.
Proactively manage daily arrivals, departures, special occasions, and VIP programming.
Oversee rooms control and billing accuracy to ensure a seamless guest journey.
Represent Director of Front Office/Assistant Director of Front Office in their absence.
Ensure brand standards are not only met - but exceeded - at every touchpoint.
Required Skills/Abilities:
Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution.
Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred.
Education and Experience:
A 4-year degree or equivalent in hospitality or related studies.
Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations.
Benefits:
Enjoy free meals in our colleagues' café
Paid Time Off based on hours worked, up to 16 days in your first year
8 Paid Public Holidays
Up to 4.5% Company Match - Retirement Savings Plan after one year of service
Medical, Dental, Vision Insurance
Flexible Spending Account
Health Savings Account
Colleague Commuter Benefit
Hotel discounts at Spa & Dining Outlets
Friends & Family Hotel Room Discounts
Business Office Manager (BOM)
Office manager job in Cartersville, GA
Job Description
Join our dynamic team as a Business Office Manager (BOM), where you'll lead the financial operations of our facility, ensuring fiscal health, regulatory compliance, and exceptional service delivery. We're looking for a results-driven professional with expertise in financial management, staff leadership, and business process improvement. If you're passionate about making a meaningful impact through sound financial stewardship and team collaboration, apply today!
About Us
Welcome to Journey, where the community is at the heart of everything we do. We believe that true success starts with strong local leadership, supported by a dedicated home office team. Our journey began with a vision to create opportunities that empower individuals to make a positive impact right in their own backyard.
Our Vision
Change the world, one heart at a time.
Our Mission
Our Mission is to consistently achieve exceptional quality outcomes by leading a world-class Care Team. Our empowered and dedicated Care Team strives to exceed the expectations of our residents in every interaction. Being a part of your journey is our privilege.
The Heartbeat of Journey
Our local leaders are the driving force behind our success. They're not just managers; they're passionate advocates for their communities. They understand the needs and goals of the residents and families they serve. They're your neighbors, your friends, and your partners in progress. Together, we work tirelessly to create meaningful change and lasting legacies.
Required Qualifications:
Bachelor's degree in accounting, Business Administration or related field preferred.
Must have at least three years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care facility.
Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care.
Major Duties and Responsibilities:
Financial Operations & Compliance: Oversee all financial processes, including budgeting, accounts receivable/payable, payroll, billing, and regulatory compliance, ensuring accuracy and adherence to state and federal guidelines.
Performance Monitoring & Reporting: Track financial performance through key performance indicators, generate monthly financial reports, and provide actionable insights for management and leadership teams.
Team Leadership & Collaboration: Supervise business office staff, foster a positive work environment, and collaborate with department heads to drive operational success and maintain excellent resident and family relations.
What We Offer
Competitive pay
Quarterly raises
401(k) with Voya Financial
United Healthcare Insurance
Free Life Insurance
Company-provided smartphones for full-time care team members
Opportunities for professional development and continuing education
Supportive, team-oriented environment
If you are ready to embark on a rewarding career that truly makes a difference, we invite you to apply for the position at Journey. Together, let's change lives one heart at a time.
#JointheJourney
We are committed to equal opportunity. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, please contact HR.
HVAC - Home Service - Customer Service - Office Manager
Office manager job in Alpharetta, GA
Job DescriptionBenefits:
401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Job Summary
We are seeking an experienced Call Center Manager with home service experience to join our team. In this role, you will oversee our call center's daily operations and personnel, doing everything possible to maximize efficiency, lower overhead, and achieve company goals. Your responsibilities will include managing staff, developing key performance indicators, and tracking and reporting on productivity. This is NOT a remote position and candidate must live with cummuting distance to Alpharetta.
Responsibilities
Train, and manage call center employees capable of providing excellent customer service
Oversee call center operations, making improvements to telephone skills and other procedures
Create goals and objectives for the call center and document performance using key performance indicators
Develop and implement policies and procedures that maximize productivity
Prepare and present reports on call center statistics to upper management
Must be goal driven and motiviated to constantly improve the call center
Qualifications
High school diploma/GED is required, college experience is preferred
Previous experience as a call center manager or in a similar managerial position
Service Titan or equivalent CRM experience preferred
Strong grasp of customer service metrics and key performance indicators in a call center setting
Knowledge of budgeting, reporting, and basic financial analysis concepts
Highly skilled in Microsoft Office.
Excellent verbal, written, and interpersonal communication skills
Office Manager - Preschool
Office manager job in Chattanooga, TN
The Preschool Office Manager will be responsible for the overall daily management and efficient operation of the Preschool Branch office general processes, including program
enrollment, account receivables and data collection necessary to maintain program compliance.
Responsible for monitoring branch phone, email and general correspondence, ensuring timely follow-up of all messages.
Schedules facility tour appointments, coordinates the program enrollment process, manages child records and the collection of annual required forms for both centers, ensuring recordkeeping compliance.
Maintains business procedures in accordance with Y and general accounting practices.
Oversees clerical responsibilities associated with accounts payable, weekly billing changes, cash reports, deposits, and approving income-based applications per Y standards.
Verifies and files weekly DHS child attendance and compiles and reports USDA child nutrition data.
Audits paperwork collection across both centers, provides program worksheets to accounting, manages returned checks and program enrollment reporting.
Provides administrative support for branch Community Support Campaign, which may include processing request information, thank you letters, invoices and collection of funds.
Administrative duties including managing the purchase of office supplies and equipment, supervising the maintenance of office equipment and assisting with technology requests related to staff training and program promotion. Maintains accurate inventory records.
Understands and teaches others to implement the site emergency plan as necessary.
Attends staff meetings, training sessions, and special events as required.
Other duties as assigned.
Qualifications:
High school diploma required, associate's degree preferred.
Prior office experience (2-3 years preferred)
Excellent oral and written communication skills.
Excellent interpersonal and problem solving skills.
Knowledge of general business, data and administrative management practices and procedures.
Proficient knowledge of computers (including Windows-based systems, Microsoft Word, Excel, and Outlook) & ability to learn YMCA systems including, but not limited to: Personify & SGA.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Work schedule
Monday to Friday
Benefits
Paid time off
Health insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
Employee discount
Paid training
Office Manager - Marietta Trade ( MUST HAVE DENTAL EXPERIENCE)
Office manager job in Marietta, GA
Job Purpose: This position is responsible for building and maintaining a successful practice through communication to the team and managing goals and expectations. The Office Manager generates accountability, authority and responsibility with their team and provides support, communication, and guidance to increase the team's performance. This role may float between offices to provide coverage and may manage an office that is not fully staffed.
Duties and Responsibilities:
* Hire, train and manage performance of office team members.
* Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage.
* Explain treatment plans and payment options to patients.
* Review and train on Accounts Receivables (collection percentage).
* Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office.
* Ensure office is secure at all times as assigned key holder.
* Travel between offices as required to provide coverage when other office managers are unavailable or provide coverage in offices without a permanent provider.
* Train on and review patient financing/credit (volume number and accuracy) with team.
* Train team and ensure effective customer service skills via the telephone and in person.
* Train and hold team accountable for building a productive office schedule.
* Must meet and manage to minimum monthly performance goals as outlined by Regional Management.
* Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data).
* Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner.
* Train staff or arrange training, as needed.
* Assure timeliness and accuracy of paperwork.
* Review and approve payroll (accuracy, control overtime) for office.
* Oversight of supplies and inventory for the office and assure cost effectiveness.
* Retention of staff and patients (turnover number).
* Assure safety - workers compensation (reported timely and accurate and investigation post- accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges.
* Complete Monthly Check List (completed and assurance all areas are up to date.)
* Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.)
* All other duties and responsibilities as assigned.
Additional Responsibilities:
* Positive attitude (motivation, team player).
* Appearance (professional, clean, neat, meets company standards).
* Knowledge of insurance processes.
* Professionalism and leadership.
Auto-ApplyOffice & Administrative Manager
Office manager job in Alpharetta, GA
At RefrigiWear, we keep people warm so they can do the work that keeps the world moving. For more than 70 years, we've been the go-to brand for cold-weather and industrial workwear-trusted by the teams who work in the harshest environments.
We're growing fast and looking for talented people who share our passion for problem-solving, continuous improvement, and creating products that make a real difference. When you join RefrigiWear, you join a team that values hard work, innovation and creativity. We are a people-first organization that provides a collaborative, supportive culture where ideas matter, employees are valued, and your work helps protect and empower workers everywhere.
The Opportunity
We're seeking a dynamic Office & Administrative Manager to serve as the central hub of our Alpharetta office. By supporting our Senior Leadership and Human Resources teams, this highly visible role ensures smooth day-to-day operations of our US facilities while supporting executives, employee engagement, and key company events.
If you thrive in a fast-paced environment, enjoy bringing order to complexity, and take pride in creating a positive workplace experience, this role offers meaningful impact and variety.
What You'll Do
As the Office Manager & Support Coordinator, you will:
Facilitate the daily operations of the Alpharetta office, ensuring a productive, organized, and welcoming environment
Manage procurement of office supplies, vendor relationships, and general workspace logistics for the US facilities
Oversee the administration of weekly leadership meetings for global organization, including meeting invites, agenda and slide deck preparation and distribution of pre-read documents and follow-up action items
Coordinate logistics for in-office and offsite meetings, including setup, catering, and AV support for staff and board meetings
Support meeting preparation and occasional logistics at our distribution center in Dahlonega, GA
Partner closely with HR to plan and execute on employee communications, engagement events, celebrations, and team-building activities
Help implement initiatives that reinforce RefrigiWear's culture across U.S. and European teams
Organize internal calendars related to executive travel, shared resources, and key company events
Provide administrative and logistical support to leadership and cross-functional teams
What You Bring
3+ years of experience in office management, administrative support, or a related role
Exceptional organizational skills with strong attention to detail
Ability to manage multiple priorities with a calm, positive, and solutions-oriented mindset
Strong interpersonal and communication skills with a collaborative, people-first approach
Proficiency in Microsoft Office; familiarity with tools such as Concur, TripActions, or similar platforms is a plus
A natural desire to make the workplace efficient, welcoming, and enjoyable
Why RefrigiWear
A stable, growing company with a 65+ year legacy
High-visibility role with direct exposure to senior leadership
Strong culture focused on teamwork, respect, and work-life balance
Competitive compensation and benefits
Opportunities to make a real impact on employee experience and office culture
Supervisor Food & Support Services (67796)
Office manager job in Dalton, GA
This role supervises associates and activities related to the operations for the Food Services and Retail/Catering department. This role will ensure that all areas of operations are coordinated timely including supplies, plates & utensils, food products, HACCP, and deliveries. This role is responsible for the Inventory Management of the department including FMS, Inventory Control, ordering & receiving, stock room management, and Cater Trax. This role supports the retail/catering operations as directed by the retail/catering manager to include leading events, delivering catering, and completing related paperwork. This role will conduct patient satisfaction support duties as designated by the CNM & GM. This includes meal rounds, tray assessments, and new admission education. On an as needed basis, this role will serve as a working supervisor in the retail, patient services, or utility area. This role will lead and supervise the associates who are responsible for receiving, unloading, & replenishing stock items. This role will be responsible for scheduling of associates within the areas of responsibility. In the absence of other Food Services or Retail/Catering Supervisors, this role will fill for those job functions. This role reports to the Retail/Catering Manager, and is expected to use experience and judgment to plan, coordinate, and direct the support operations functions of the Food Services & Retail/Catering areas.