Office manager jobs in Hershey, PA - 99 jobs

Are you passionate about contributing to environmental conservation? In this role, you will have the opportunity to analyze and implement projects focused on performance management and process improvement, directly impacting the effectiveness of environmental initiatives. This position not only allows you to apply your skills and knowledge in a meaningful way but also offers a fulfilling career in public service. As a member of the Commonwealth of Pennsylvania, you will discover numerous avenues for professional development and advancement, making this an ideal opportunity for those looking to make a difference while growing their careers. DESCRIPTION OF WORK This role is pivotal in driving the adoption of customer service standards and best practices throughout the Department of Environmental Protection (DEP), aligning with the agency's modernization goals. You will engage in sophisticated analytical and evaluative tasks aimed at assessing, enhancing, and refining customer service operations, with a strong emphasis on prioritizing customer needs within agency workflows. Key responsibilities include the development and oversight of strategic initiatives, such as launching a customer service call center, establishing a Permit Ombudsman office, and managing stakeholder engagement activities. This position also entails providing leadership in the analysis of service delivery metrics, evaluating the effectiveness of programs, and crafting policy and operational recommendations designed to boost efficiency, enhance transparency, and elevate customer satisfaction. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $67,736.00 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: One year as a Program Analyst 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Three years of analytical experience, two of which include professional experience in program evaluation and the development of program recommendations, and a bachelor's degree; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Job Description We are seeking a dynamic and experienced Insurance Office Manager & Team Lead for Commercial Insurance & Personal Lines. The successful candidate will be responsible for executive leadership, managing large book of business as well as overseeing operations, including hiring, training, mentoring, company growth and new business development over a portfolio of commercial & personal lines insurance accounts. Responsibilities: Serve as the primary point of contact for the insurance agency location Oversee staff, retain, hire, train and mentor Oversee client insurance programs on the executive level Identify new market opportunities and develop strategies to expand customer base Build and maintain strong relationships with key clients, ensuring their needs are met Prepare and present insurance proposals and renewals to clients Stay updated on industry trends, regulatory changes, and development of new insurance products to identify potential business opportunities Qualifications & Experience: Current property and casualty license 5-10+ Years of experience preferred in commercial insurance and/or personal insurance in a similar team lead role Background in sales and negotiation with a strong knowledge of commercial insurance products and coverages Excellent communication and interpersonal skills, with the ability to build rapport and trust with clients and colleagues Detail-oriented with strong analytical and problem-solving abilities Organizational skills with the ability to prioritize tasks effectively

Full-time Description The Medical Assistant assists the physician in providing excellent patient care within the office environment. Obtains and records accurate patient medical history information. Measures and records vital signs. Obtains and records medication & allergy details on each patient. Attempts to assist the physician in keeping patient wait times to a minimum, by being organized and prepared. Assists in the preparation of patient charts and obtaining relevant test results on patients. Offers friendly, courteous, and confidential assistance to all patients and their families. Must be able to multitask in a busy work environment and have ability to identify & prioritize tasks. Will be required to travel between locations as necessary. Take patients to exam rooms, gathering all necessary information for providers (i.e. height, weight, vitals, verifying allergies/meds, entering information into EMR when applicable, verifying previous information in EMR) Assist providers with physical exams/sigmoidoscopies/bandings as needed Administer Breath Tests Call patients with normal test results at provider's request Answer/return calls to patients with questions or concerns when necessary Receive and distribute all EMR documents and emails Order and pre-authorize special injectable and oral medication Hepatitis C patient follow up with lab orders and results when LPN unavailable Order and monitor sample medications File and track lab and radiology orders to make sure that patients follow through with their care as directed by the providers Track procedure and pathology reports and forward to providers Enter recalls in EMR Keep exam rooms clean, neat and always stocked Collect Biohazard Red Bags each month for pick up Take inventory as needed to accurately order supplies Schedule procedures, office visits, labs, radiology, and consultations, when necessary, Log off, shut down and place laptop computers in locked exam room cabinet each evening Displays ability to access, interpret and document relevant patient history. Displays proficiency in using office hardware & software. Includes the use of ECW, Misys & Chart Capture systems Appropriately & accurately sort and place procedure reports in patient charts. Identifies, provides, and records relevant hospital, patient history documentation. Accesses patient laboratory results, using online or telephone procedures, as required. Other duties as assigned Requirements Required High School Graduate Medical Assistant or Nursing Assistant experience. Demonstrates clinical expertise in gastroenterology nursing. Current BLS certification. Participation in ongoing continuing education. Ability to deal compassionately, professionally, and courteously with patients, their families. Full range of body motion, including manual and finger dexterity and eye-hand coordination. Extensive periods of standing or walking. Bending, lifting, and carrying. Normal color perception and corrected visual acuity and hearing to normal range. Involvement with management, providers, staff, and patients and their families Preferred At least one (1) year previous office experience preferred. Medical Assistant and/or Nursing Assistant Certification (May be required depending on the location)

Job Description OVERVIEW OF ROLE: The Front Office Manager is responsible for managing and directing the day-to-day operations of the Front Office. Must be available to work weekends and holidays. As a member of the Front Office Leadership Team, the Front Desk Manager oversees and leads daily Front Office operations, ensuring smooth shift-to-shift performance and consistent delivery of exceptional guest service. This role serves as the Manager on Duty (MOD) for the Front Office and the resort, acting as a primary point of leadership support for guests and associates. The Front Desk Manager upholds operational standards, resolves concerns quickly, maintains communication across departments, and contributes to a positive and engaged work environment. This position plays a key role in representing resort management and ensuring that the mission and service culture of the property are executed consistently. Compensation: $60,000 - $65,000 depending on experience Responsibilities: Guest Service & MOD Responsibilities Maintain a strong, visible presence at the Front Desk, ensuring accessibility to guests and associates. Serve as Manager on Duty (MOD), handling guest and employee concerns promptly and professionally. Lead service recovery efforts using approved tools and guidelines, documenting all actions accurately. Monitor VIPs, special requests, and guest preferences to ensure personalized service and successful stays. Operational Leadership Ensure each shift is properly prepared, including reservation accuracy, room status review, and communication with Housekeeping, Engineering, and other departments. Supervise Front Office associates and ensure all tasks are completed accurately and on time. Conduct shift briefings/huddles to communicate priorities, updates, and expectations. Review and complete all daily reports, logs, discrepancy checks, and shift documentation before the end of each shift. Monitor daily inventory to ensure all room types are available and not oversold; verify credit limits and take appropriate action on accounts; follow up on open folios and ensure they are closed in a timely and accurate manner; and consistently follow up on guest complaints and requests until full resolution. Audit Front Desk work regularly, including rate overrides, no-shows, adjustments, refunds, discounts, and folio accuracy. Ensure correct and accurate cash handling at all times. Oversee proper use of OPERA, Canary, and HotSOS/Hotsauce systems, ensuring all tasks, requests, and communications are completed accurately and in a timely manner. Maintain excellent communication through these systems and verify that all associates are consistently following proper protocols. Ensure accuracy in all Sonifi charges, gift card transactions, and Best Western Rewards redemptions, including auditing, reconciliation, and immediate reporting of discrepancies. Support the Front Office team during periods of heavy occupancy, typically Friday and Saturday nights, as well as Sunday mornings, ensuring smooth operations and timely guest service. Internal Controls & Standards Ensure all Front Office SOPs are followed consistently and assist in creating/updating SOPs as needed. Monitor queue times and adjust staffing or task allocation to maintain efficient operations. Oversee security and confidentiality of guest and payment information, enforcing PCI and data-security protocols. Respond to emergency situations and ensure associates are trained in safety and emergency procedures. Team Leadership & Development Provide real-time coaching, counseling, guidance, and feedback to the Front Office team. Support recruiting, onboarding, and training of new associates in coordination with the Director of Rooms. Participate in 30/60/90-day check-ins and ongoing skills development for all team members. Address performance issues promptly and escalate concerns as needed. Help foster a positive and supportive work culture based on communication, teamwork, and accountability. Communication & Collaboration Maintain open lines of communication with Housekeeping, Engineering, Sales, and Food & Beverage to ensure smooth operations. Ensure timely follow-up on all interdepartmental needs, requests, and service issues. Provide the Director of Front Office with detailed shift reports, incidents, operational feedback, and recommended action items. Administrative & Operational Support Maintain pars for supplies and ensure ordering is done responsibly to manage costs. Review online guest reviews in coordination with the leadership team and identify service trends or improvement opportunities. Assist in minimizing overtime and managing labor costs effectively. Qualifications: What You Bring Minimum two (2) years of full-service hotel experience in Rooms Division; at least one (1) year in a supervisory role strongly preferred. Strong knowledge of hotel systems; OPERA PMS experience preferred. Ability to work 1st and 2nd shifts, including weekends and holidays. Excellent verbal and written communication skills. Strong problem-solving skills, calm under pressure, and confident in decision-making. Ability to multitask in a fast-paced environment with high guest interaction. High level of integrity in handling financial transactions and confidential information. Intermediate proficiency with Microsoft Office Suite and strong general technology skills. CHS (Certified Hospitality Supervisor) designation preferred but not required. Strong sense of ownership and genuine commitment to exceptional guest service. About Company The Eden Resort & Suites offers a collection of unique and upscale guest rooms and suites, unsurpassed on-site recreational facilities, and an exceptional staff ready to meet guests' needs. With a 50+ year foundation as a premier destination in Lancaster, the Eden Resort is expanding its service offerings and looking for individuals to join our team. At the Eden Resort, our core values are at the heart of all that we do and are key to our enduring success. Eden Resort team members are deeply committed to caring for every individual who crosses their path , be it a guest or fellow team member. Our dedication to caring for others is expressed by team members' generosity with their time and efforts , the pursuit of excellence in their craft , with a spirit of ownership . BENEFITS: 401(k) Dental insurance Employee discount Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance Employee assistance program

Ready to Join a Team Where Every Day Brings Something New? Do you thrive in a high-energy, fast-paced environment where leading/managing employees and problem-solving are part of the fun? If you're looking for a dynamic role where your skills make a real impact, PCI Auctions wants to hear from you! We're on the hunt for a reliable, detail-oriented Office Operations Manager to become an essential part of our growing team. In this role, you'll be leading the front office staff, playing an integral role in ensuring our customers are taken care of. The ideal candidate is an impactful manager, thrives in organized chaos, and loves turning challenges into opportunities. If you're passionate about leading a staff, teaching top notch customer service and being part of a company on the move-this could be your perfect fit! To succeed in this position, you must possess the following values: Hardworking - we work hard but still have fun and you're not afraid to roll up your sleeves to get the job done Adaptable - our work environment is never dull, you're comfortable with each day bringing new tasks and challenges Understand the Why - you are curious and ask questions so you can learn more and always understand the “why” behind why we do things the way we do Thick-Skinned - you embrace challenges and attack them head on Perks $500 hiring bonus provided once 90 days of service have been achieved Paid time off 401(k) with company matching Weekly paychecks Workforce advocate with resource exploration & personal goal setting Holiday pay Employee referral program Professional & personal development opportunities Employee appreciation events Advancement opportunities Employee recognition programs Casual environment **we do not offer health benefits** Responsibilities & Duties Leads, manages and holds the Front Office team accountable for exceptional customer service Handles high level customer issues Continuously improves and streamlines processes and procedures Ensures our vendor projects and relations are positive and successful Participates in the Leadership Team to ensure the positive forward movement of the company Qualifications & Skills Leading/managing employees Can compartmentalize stressful situations Ability to utilize Microsoft suite Quick and adaptable learner Organized Excellent communicator Strategic thinker ‘Outside the Box' thinker - problem solver Work Schedule Monday through Friday 8:00am - 5:00pm Salary $45,000 - $50,000 annually

A Boyer & Ritter client, located just outside Philadelphia in Montgomery County, has an immediate opening for an Office Manager/Accounting Role to join their team. In this role, the Office Manager/Accounting Role will oversee the financial aspects of two dealerships as well as monitors the internal compliance. Join a workplace where you're more than just an employee-you're family. At our company, we know that happy, supported employees create the best experiences for our customers. That's why we've built a culture centered on trust, comfort, and genuine connection. Our relaxed and welcoming environment makes it easy to thrive, and many of our team members are literally family-so we treat each other like it. We're driven by integrity, always doing what's right because it matters. And we're deeply committed to giving back to the communities where we live and work. If you're looking for a place where you'll be valued, supported, and inspired to make a difference, we'd love to meet you. Duties and responsibilities include but aren't limited to: Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk. Prepare financial statements on a monthly basis according to dealership guidelines. Interprets the financial statements and the daily operating control (DOC) regularly and informs dealership President of developing trends. Provides department managers with detailed financial and management reports. Assists with the preparation of short- and long-term financial forecasts for the dealership. Ensures compliance with local, state, and federal government requirements. Manages the dealership computer system to maximize utilization. Hire, train, and supervise office personnel Evaluate and streamline business processes to enhance efficiency and effectiveness across operations Performs other related duties as necessary or assigned. The best fit for our team will have: Bachelor's degree in Accounting, Business Administration or other related field of study. Certified Professional Accountant or Certified Management Accountant designation a plus. At least five (5) years of experience in related field / industry; or equivalent combination of education and experience. Previous automotive accounting experience required Experience with CDK/ADO accounting software preferred. Strong leadership skills. Strong attention to detail. Strong communication skills, both written and verbal. Benefits: 401(k) Profit Sharing Medical Benefits Life insurance Paid time off The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. Why Boyer & Ritter? We offer a unique culture that emphasizes and values work/life balance including hybrid work flexibility! Our collaborative work environment is strongly committed to your professional growth and success We have an extensive Coaching Program designed to prepare you for a life in a dynamic CPA firm We have a track record of ranking in the Best Place to Work in PA for the past 15 years. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. We believe in equal opportunity: Boyer & Ritter is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, national origin, disability, sexual orientation or protected veteran status, or any other characteristic protected by federal, state or local law.

With your experience, you know how to support people who are working in an office setting without needing much direction. You're organized, detail-oriented, and take pride in helping others stay focused and productive. You're comfortable juggling schedules, coordinating projects, and making sure nothing slips through the cracks. You want more than just a 9-to-5-you want to contribute to something meaningful. You enjoy being part of a team that's working toward a bigger mission, and you're energized by the idea of helping a growing business thrive. Liberty Employment Solutions exists to help small and medium-sized organizations solve their people pain. We believe in creating People Strategy solutions where HR isn't just about policies, but also about the humans choosing to be on mission with an organization. We help organizations effectively attract, identify, and retain the right humans for their roles and team. If this sounds like a mission you'd like to be a part of, let's connect! Responsibilities: Support internal team members and clients with scheduling, coordination, and admin tasks Prepare documents, reports, and materials needed for meetings and client work Communicate with clients and job applicants via email, phone, and potentially in-person meetings Complete client-specific administrative tasks such as reporting and document preparation Keep things running smoothly by handling day-to-day office coordination Participate in other client-related projects, as requested by the Client's Liberty point of contact Qualifications: Minimum high school graduate (some college preferred) Office experience in small, growing business Effective communication skills Experience working in role with administrative responsibilities Project Coordinator experience, a plus Familiar with Microsoft Office suite What you bring to the table: Authenticity: You show up as you are-honest, reliable, and consistent in how you work and communicate. You don't try to be something you're not. Relational Service: You understand the importance of learning about others - who they are and what's important to them. When you know someone, you know how to serve them. Teamwork: While you can work independently, you know better decisions are made and problems are solved more effectively as a team. You want to help others succeed. Humility: You bring confidence without ego. You're willing to admit when you're wrong so you can learn from your mistakes. Stewardship: You handle details with care, take ownership of your work, and make sure each task is done with excellence. What we bring to the table: A team laser-focused on our Mission: To change the world of work, one small business at a time An opportunity to use your gifts and skillsets to move our mission forward Work/Life Balance Paid Holidays - even for part-time employees! Birthday Days Off Personal and Professional Development Opportunities Is Mission-Driven Support Your Sweet Spot? Apply now or call ************ Relatable Skills/Experience: Hiring Assistant, Recruiting Assistant, Project Assistant, Small Business, Office Coordinator, Communications, Administration, Executive Assistant

Benefits: Competitive salary Opportunity for advancement Training & development Job Benefits: Full-Time Position Competitive hourly rate or salary based on experience Performance upside bonus opportunities Great company culture and values Supportive and collaborative team environment Career advancement opportunities Training is provided Company Overview: 360 Painting is a well-known, fast growing national paint company specializing in residential and commercial painting. We have been featured as Entrepreneur Magazine's top-ranked painting company in 2018 & 2019. 360° Painting seeks a local Office Associate to do book-keeping, customer follow up, staff organization, and assist with other office-related tasks. Responsibilities Provide excellent communication to team members and customers Develop ongoing relationships with potential and existing clients Communication with customers including reminder and follow up calls and emails Comply with data integrity and security policies Attend weekly review meetings as scheduled and report into management Work as a team with other members of the 360 Painting staff Oversee and manage day-to-day office operations, including supplies, equipment, and general upkeep Serve as the first point of contact for internal and external communications Support leadership with scheduling, meeting coordination, and administrative tasks Process invoices, manage accounts receivable/payable, and assist with basic bookkeeping tasks Organize and maintain office files, records, and documentation Coordinate onboarding for new hires and maintain employee records Assist with marketing, social media, or customer service as needed Support project tracking and job scheduling in coordination with sales and field teams Help ensure compliance with company policies and procedures Required Skills and Attributes: Strong Communication skills are a must Ability to be on time and maintain a schedule Basic computer and software skills are needed Ability to establish and maintain effective working relationships with staff Be a self-starter and self-motivated Must be a problem solver Strong written and verbal communication skills High Energy and Durability Qualifications: 2+ years of experience in office management, administrative support, or a related role Strong organizational and multitasking skills Excellent communication skills - both written and verbal Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software Comfortable learning and using business systems or project management tools Friendly, professional demeanor and customer service mindset Self-starter with strong problem-solving skills and attention to detail High school diploma required; associate's or bachelor's degree preferred This job description is not intended to be all-inclusive and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. The Franchisee reserves the right to revise or change duties as the need arises. 360° PAINTING is the fastest growing paint franchise across America but is owned and operated locally. You focus on painting and we provide the confidence of long-term, successful painting projects. For 360° PAINTING, it is so much more than transforming property with paint. It is painters who take pride in their work and know how to take care of customers. 360° PAINTING knows your skill is in painting; our skill is finding you projects with qualified customers ready to transform their home or commercial property. If this is who you are, we look forward to working with you. You make the world beautiful, and we stand behind your skill. *All 360 Painting locations are independently owned and operated. All positions identified here are positions offered by individual 360 Painting franchisees who will interview, hire, pay, manage, etc. the person who is hired for that respective position at each specific location. All 360 Painting employment opportunities potentially identified through this page are offered by individual 360 Painting franchisees. These positions are not through 360 Painting Inc. or the franchise. They are offered exclusively through local 360 Painting franchisees.

Job Responsibilities: Supervise fundamental office operations and compute the duties of employees. Schedule appointments, office meetings and coordinate with all departments. Maintain a positive work environment and ensure the smooth functioning of the office. Oversee the work of technical specialists. Handling paperwork or filing for a specific department. Recording frequent problems and researching potential solutions. Oversee payroll expenses and send invoices. Ensure that the systems operate cohesively. Set up office layout, order office equipment, and arrange necessary repairs in the office. Serve and greet visitors and clients. Answer phone calls and redirect them. Create presentations, produce and manage reports. Manage office trips, including commuting and hotel reservations. Job Skills: A High School diploma, a degree in related courses, and other additional qualifications would be a plus point. Proven experience as an Office Manager. Acquaintance with email scheduling tools like Boomerang. Expertise in MS Office, MS Excel, etc. Experience and knowledge of working with office machines like printers, scanners, etc. Excellent time management skills, strong planning skills, and ability to prioritize work. Ability to use available resources to their optimum level. Computer systems troubleshooting skills will be advantageous. An ability to suggest improvements in various sectors of the organization. Problem-solving capacity. Extra-ordinary verbal communication skills. An inclination towards setting a standard in the market.

Job DescriptionLooking for a full-time administrative role where your skills directly support families, volunteers, and life-changing programs? Administrative AssistantSalary: $60,000 annually Hours: Full-time (40 hours per week) Position OverviewThe Administrative Assistant plays a vital role in supporting daily operations by providing comprehensive administrative and organizational support to executive leadership. This position serves as a key point of contact for families, volunteers, and external partners. The ideal candidate is organized, compassionate, adaptable, and able to step in wherever needed to ensure smooth operations. Key ResponsibilitiesAdministrative & Office Support Answer incoming phone calls and provide general information Manage internal and external correspondence, including newsletters, acknowledgements, and mailings (with volunteer support) Maintain office files, archives, and documentation Manage office equipment upkeep and coordinate repairs as needed Sort, distribute, and prepare incoming and outgoing mail, including email (with volunteer support) Maintain the main office calendar and scheduling updates Applicant & Family Support Process, manage, and coordinate applications for financial assistance Communicate frequently with applicants and families with empathy and professionalism Participate in weekly calls with applicants and families; prepare notes when volunteers are unavailable Prepare applicant and family bill payments for coordination with the Bookkeeper Executive & Organizational Support Provide daily updates, accomplishments, and issues to executive leadership Assist with coordinating meetings, preparing agendas, and recording meeting minutes Support executive leadership with additional duties as assigned Volunteer & Event Coordination Reference volunteer work schedules and assign tasks as needed Assist with coordinating fundraising and community events Provide updates and activities of note to communications/media for website and social media content Data & Reporting Update and maintain Excel spreadsheets as directed Track schedules, documents, and operational updates accurately Required Knowledge, Skills & Abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Knowledge of general office equipment (copiers, fax machines, scanners) Strong organizational and time-management skills Ability to communicate with families with empathy, compassion, and professionalism Ability to work independently and collaboratively as part of a team Alignment with organizational values centered on service and compassion Education Requirements High School Diploma or equivalent required Associate's or Bachelor's degree preferred

Compensation: $72,000 - $75,000/ annually Spark Orthodontics is seeking a highly organized, detail-oriented Operations Manager (OM) to lead the smooth and efficient operation of our Orthodontic office. As the OM, you will own administrative processes and financial oversight, ensure seamless office flow, and provide strong support to our clinical, provider, and administrative teams. This role is pivotal in creating a positive, high-performing environment that empowers our dental team to deliver exceptional patient care. The ideal candidate is a strategic thinker, strong communicator, and natural outcome owner who thrives on solving problems and driving operational excellence. Together with our dentists and clinical staff, you will bring your experience, leadership, and passion to maintain and elevate the exceptional dental experience our patients deserve. Location: York, PA. Schedule: 7:45 AM - 5:30 PM, Monday - Thursday. Fridays, 8:00 AM - 5:30 PM. Responsibilities Own Scheduling Discipline: Maintain and optimize office schedules in full compliance with our company policies and procedures to maximize productivity. Enforce Policy Adherence: Implement and monitor company office policies, holding staff accountable for consistent compliance. Drive Financial Stewardship and Business Health: Manage office operations within budget guidelines, including revenue drivers, cost control for supplies, equipment upgrades, and resource allocation. Accelerate Growth Initiatives: Actively support marketing and promotional programs to increase new patient acquisition and strengthen community presence. Lead High-Performance Teams: Directly supervise office staff, providing proactive performance management through feedback, coaching, corrective actions, and formal appraisals. Foster Communication & Alignment: Conduct monthly office meetings, bi-weekly provider meetings, maintain documented minutes, and ensure follow ups are made. Promote Continuous Improvement: Identify operational gaps and implement solutions that enhance efficiency, patient experience, and team engagement. Drive Cross-Functional Collaboration: Partner with Revenue Cycle, Marketing, HR, and other support functions of Chord to align strategies, resolve challenges, and deliver seamless operational and patient experiences. Qualifications Minimum of three (3) years of experience in a management position, preferably in a dental or healthcare setting. Excellent organizational and communication skills with attention to detail. Ability to support doctors, employees, and patients as a leader of the operations team. Knowledge of dental/medical terminology and PMS software preferred. Experience using Microsoft Office Suite including Outlook, Teams, Excel and Word. Clearance through the State of PA to work on children: determined through Criminal Background Check, Finger Printing, and Child Abuse Clearance What We Offer We believe that taking care of our employees and their families is paramount. That's why we offer a comprehensive benefits package designed to support you in every aspect of your life. Here's what we provide: Medical and Vision Insurance: You're eligible starting the first month after you join. Dental Coverage: Enjoy this benefit with $0 premium. 401(k) Plan with Company Match: We help you plan for your future with our matching program. Generous Paid Time Off and Holidays: Take the time you need to relax and recharge. Employee Referral Program: Earn rewards for bringing talented individuals to our team. Big savings, big perks: Enjoy exclusive discounts on everything from restaurants and travel to movies and more with our employee discount program. Pet Insurance: We understand the importance of furry family members too. Cutting-edge Technology and Training: We provide the tools and resources you need to excel in your role. Life and Disability Insurance Options: Protect yourself and your loved ones with our coverage options. Who We Are Spark Orthodontics was founded in 2010 by Dr. Jason M. Hartman, D.M.D., M.S. We have 11 convenient locations and have quickly become the leading orthodontic care provider in the Lehigh Valley, Greater Reading Area, Schuylkill County, Lancaster County, York County, Cumberland County, Dauphin County, Luzerne County, and Montour County areas. We are known for our innovative office designs and are widely recognized as a leader in orthodontics. We aim to create a foundation of optimal oral health for every child and a supportive, inspiring atmosphere for every team member. #IND

Administration -Coordination of company schedules -Contract/data entry -Billings and payment collections Customer Service -Fielding customer service calls and emails -Basic problem solving and policy explanations -Will work with Head of Sales department for client issues beyond basic customer service scope Human Resources -Payroll processing -Employee files -Employee adherence to policies Basic Marketing - Preferred -Collecting video testimonials from clients at physical locations -SEO -Researching previous successful campaigns to understand what worked, what didn't and what can be improved -Reviewing the progress and success of a campaign, making adjustments or pitching ideas for new campaigns as necessary-Creating editorial and content creation calendars for various media platforms and outlets Requirements - Good verbal and written communication skills - Detail oriented - Good organization - Ideally an understanding and fluency in social media and digital platforms (WordPress, Facebook, Instagram, Twitter, HubSpot, MindBody Online) - Proficiency in Microsoft Compensation & Perks $35,000-$45,000/year based on skills and experience -Free gym membership -Growth potential within company Compensation: $35,000.00 - $45,000.00 per year We are a team of fitness professionals with a passion for helping others and providing the work environment for our employees to flourish! We are positioned in 4 different locations in Central Pennsylvania and have a model that allows fitness professionals to develop their full-time personal training careers. Much of our team is beyond their 4 year anniversary with the company and we believe in upholding the environment that allows fitness professionals to practice their passion and earn a real living while doing it. Positions we hire for: -Personal Training Management & Sales Directors -Personal Trainers We've promoted from within for our middle management and general management positions.

Job DescriptionBenefits: 401(k) Competitive salary The Office Administrator/Manager is the operational backbone of Curantis Home Care. This role is intentionally designed for a highly independent, self-directed professional who thrives with autonomy and accountability, not constant oversight. This position is not suitable for candidates who require frequent direction, reassurance, or micromanagement. The ideal candidate is a proven self-starter who can assess situations, prioritize tasks, and take appropriate action confidently while keeping leadership appropriately informed. This is not an entry-level administrative role. The Office Administrator is entrusted with significant responsibility and is expected to take ownership of daily operations, escalate issues appropriately, and keep the agency running smoothly. Core Responsibilities Daily Operations & Scheduling Manage daily caregiver schedules, shift coverage, and call-offs Proactively identify and resolve coverage gaps before they impact client care Communicate schedule changes clearly and professionally to caregivers and clients Maintain accurate schedules within the agencys software system Caregiver Communication & Support Serve as the primary point of contact for caregivers regarding scheduling and routine operational matters Respond promptly and professionally to caregiver inquiries via phone, text, and email Escalate serious issues (attendance, conduct, care concerns) to leadership as needed Support onboarding processes, including orientation coordination and documentation tracking Client & Family Communication Act as the main office contact for clients and families for day-to-day updates Provide timely, calm, and solution-focused responses to client and family inquiries Identify potential service concerns early and escalate appropriately Maintain professionalism, empathy, and discretion at all times Administrative & Compliance Support Track and maintain caregiver credentials, clearances, and required documentation Assist with audits, record reviews, and compliance-related tasks Coordinate intake paperwork and internal documentation for new clients and caregivers Ensure internal systems and files are accurate and up to date Maintain appointment scheduling for CEO Coordination with Outsourced Services Work closely with outsourced billing and payroll providers Review timesheets for accuracy and completeness before submission Flag discrepancies, missed punches, or potential payroll issues Independent Thinking & Problem-Solving Expectations This role requires a professional who: Takes initiative without waiting for direction Is comfortable making decisions within established guidelines Anticipates problems and addresses them proactively Manages ambiguity and shifting priorities without becoming overwhelmed Uses sound judgment in day-to-day operational matters Clearly understands when to act independently and when escalation is required Candidates who rely heavily on step-by-step instructions, constant validation, or close supervision will not be successful in this role. Required Skills & Qualifications Previous experience in home care, healthcare administration, or a similar fast-paced service environment (preferred) Demonstrated ability to work independently with minimal supervision Strong organizational and time-management skills Excellent verbal and written communication abilities Proven ability to prioritize, problem-solve, and make decisions independently Ability to remain calm, professional, and solution-oriented under pressure Proficiency with office software, scheduling systems, and electronic records Interview & Selection Process Qualified candidates will be invited to an initial screening A professional assessment tool will be administered and reviewed prior to in-person interviews with management Final candidates will meet with agency leadership for an in-person interview Personal Attributes We Value Self-motivated and accountable Reliable and detail-oriented Professional, discreet, and compassionate Confident communicator Comfortable managing multiple priorities simultaneously Why This Role Matters This position is critical to ensuring continuity of care, caregiver satisfaction, and client trust. The Office Administrator plays a central role in maintaining the agencys reputation for reliability, responsiveness, and quality service. Benefits: 401(k) Referral program Retirement plan Application Question(s): Describe a time you had to make an important work decision without guidance from a supervisor. This role requires working independently without frequent check-ins. How do you stay organized, prioritize tasks, and ensure nothing falls through the cracks? Describe a mistake you made at work that affected others. What did you do once you realized it, and what did you change afterward? Briefly describe your experience in home care, healthcare administration, or another high-volume service environment. What prepared you for handling multiple priorities at once? In a fast-paced healthcare environment, issues arise unexpectedly (call-offs, scheduling gaps, upset clients). Walk us through how you would handle a same-day caregiver call-off when coverage is limited. Work Location: In person

Do you enjoy working in a team environment providing counsel and administrative services to leaders on business and people related issues?Do you take an energetic and influential approach to bring organization and perspective to a busy customer site or office workspace?Would you get job fulfillment by playing a pivotal role in making sure our environment is the best possible for our associates?Do you have a high regard for personal accountability and fully understand why integrity, trust, and customer focus are required qualities to display within the Administrative function? If so, DHL Supply Chain has the opportunity for you Description Responsible for the order processing, administrative, customer service, and accounting functions of a distribution center. * Supervises the order processing and customer service functions for assigned clients. * Performs accounting functions relating to payroll, A/P, inventory and general ledger activities, and related reporting requirements. * Distributes and monitors work assignments within assigned responsibilities. * Trains and cross-trains associates for all functions within assigned responsibilities. * Prepares and reviews company and client reports, ensuring their accuracy and timely submission. * Maintains discipline within assigned office responsibilities. * Maintains operating efficiencies through scheduling, supervision, and planning. * Interfaces with client representatives daily and maintains office operational coordination. * Conducts performance reviews and periodic feedback sessions for hourly associates in the work group. * Effectively communicates with associates and customers in person and via telephone, verbally and written to accomplish necessary objectives. * Effectively reviews performance of subordinates, if any, to ensure compliance with requirements. * Operates small office equipment to accomplish necessary objectives. * May supervise office hourly associates Required Education and Experience * High school diploma, GED or equivalent, required * Associate's degree in related field, preferred * 3-5 years as an office supervisor/manager, required Our Organization has a business casual environment and focuses on teamwork, associate development, training, and continuous improvement. We offer competitive wages, excellent affordable insurance benefits (including health, dental, vision and life), 401K plan, paid vacation and holidays. Our Organization is an equal opportunity employer. ","title

Office Manager - Independent Optometry Practice Join a thriving, independent optometry practice backed by the Vision Source network. We're a collaborative, patient-centered team committed to delivering exceptional care using cutting-edge technology and a warm, welcoming approach. As our Office Manager, you'll play a crucial role in shaping the patient experience, optimizing operations, and driving the success of our practice. Join a team-oriented and supportive environment that shares your passion for delivering personalized care by applying for the Office Manager position at Main Line Vision!

Full-time Description BUSINESS OFFICE MANAGER DEPARTMENT: Administration FLSA Status: Exempt DUTIES AND RESPONSIBILITIES Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize, and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers, and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION Review admissions for accuracy of payer information. Maintain daily census information for each resident of the facility (see Census Function). Prepare and bill the responsible party, monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures. Timely and thorough follow-up of all receivables billed out of the facility for payment status. Proper and timely recording of collection notes on all delinquent accounts. Timely reporting of all delinquent accounts to the Administrator. Referral of delinquent accounts to approved collection agency/legal attorney after all collection efforts have been exhausted. Timely posting of all payments to resident ledgers (see Cash Receipts Function). Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION Monitor opening of mail to ensure invoices get to proper department heads for coding. General ledger coding of all administrative invoices received. Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods. Review and check all accounts payable work and make necessary corrections/adjustments as needed. Ensure all invoices have been properly authorized for payment by the Administrator. Ensuring that all necessary documentation is received and forwarded to A/P for all new vendors, as well as editing current vendor information as needed. Obtain W-9 information from all service providers as required by law. Communicate with suppliers/vendors concerning questions about invoices, payment dates, etc. PAYROLL FUNCTION Timely transmission of all new hire information to the home office to ensure new employees are entered into the time clock as quickly as possible. Proper reporting of all new employees to appropriate state/federal agencies as required by law. Daily monitoring of time clock for missing punches, short lunches, missing lunches, etc. Responsible for reporting habitual time clock discrepancies to appropriate department heads/supervisors and administrator. Setup and maintenance of employee files. Processing of payroll information for each payroll period to include total hours, bonuses, PTO, deductions, garnishments, etc. Distribute paychecks to employees in accordance with established company procedures. Timely reporting to home office of all pay changes, deduction changes, terminations, etc. Appropriate and timely filing of reports to state/federal agencies as required by law. Ensure proper filing and secure storage of all employee/payroll related information. CASH FUNCTION Monitor opening of mail to ensure all payments received are accounted for. Check payment processing software for electronic payments received. Deposit all funds received and send check register to home office daily. Post all payments received daily to appropriate accounts/residents. Monitor cash calls received from home office to ensure check registers agree and all service/bank charges are properly recorded on local accounts. Reconcile and replenish all petty cash accounts at least once a month, more often if necessary. Reconcile facility bank accounts as directed to include employee fund and resident council. CENSUS FUNCTION Reconcile census daily to ensure the manual and financial census' agree. Continuous monitoring of changes that would affect census. Ensure that all room changes, transfers, discharges, and leaves of absence are properly recorded and completed in a timely manner. Consistent and effective communication with clinical staff to ensure accuracy of billing. Report all census discrepancies immediately supervisor. OTHER FUNCTIONS Participate in all departmental meetings. Greet all visitors to the facility in a courteous and professional manner. Communicate effectively and productively with co-workers and staff. Supervise work assigned to office assistant and/or receptionist if positions exist. Answer telephone calls in a timely manner and direct calls to appropriate staff/departments. Return phone messages in a timely manner. Be informed about current employment laws, rules and regulations. Perform related duties as assigned or as the situation dictates. Requirements BASIC REQUIREMENTS Residents always come first, and their needs will be met unless there is a conflict with the needs of others or the organization. Residents, resident families, co-workers, and visitors will be treated with respect, dignity, and kindness. Support the mission, vision and values of the facility. Employee behavior will consistently be in a manner that demonstrates both the employee's and the company's commitment to an ethical, honest, and above-board approach in all dealings with employees, customers, suppliers, and the community. Report to work on time and for scheduled shifts as attendance is required to perform the duties and responsibilities of this position.

Benefits: 401(k) Dental insurance Free uniforms Health insurance Vision insurance Competitive salary Opportunity for advancement Paid time off Training & development Wellness resources Office Manager/Dispatcher Description: The Office Manager will be responsible for employee files, staffing, A/R, A/P, payroll, compliance, and the financial needs of the company while ensuring that the company is on track to meet its financial goals. Responsibilities: Review receipts/job notes for accuracy, and completeness. Communicate and build relationships with staff members, clients, vendors, and other key players. Process employee payroll and maintain proper records. Schedule/direct staff in customer intake and schedule customer service calls. Handle office tasks such as maintaining supplies, compiling data, creating client thank-you notes, assisting with marketing/sales efforts, and general office admin duties. Answer client calls; provide responses and feedback to clients regarding service queries. Other duties as assigned. Qualifications: High School diploma or equivalent. Strong customer service skills. Team player, energetic, positive attitude. Good time management skills. Problem solving skills, attention to detail. Previous administrative office experience. Excellent verbal and written communication. Must be self motivated and have a sense of urgency. Compensation: $40,000.00 - $50,000.00 per year 1-Tom-Plumber is a 24/7/365 emergency service commercial focused plumbing franchise that bolts onto water restoration companies. We are seeking customer service oriented team members, who appreciate a family atmosphere! Regardless of your level of experience, you must be ready to constantly learn and better yourself. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchise, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to 1-Tom-Plumber Corporate.

Compensation: $72,000 - $75,000/ annually Spark Orthodontics is seeking a highly organized, detail-oriented Operations Manager (OM) to lead the smooth and efficient operation of our Orthodontic office. As the OM, you will own administrative processes and financial oversight, ensure seamless office flow, and provide strong support to our clinical, provider, and administrative teams. This role is pivotal in creating a positive, high-performing environment that empowers our dental team to deliver exceptional patient care. The ideal candidate is a strategic thinker, strong communicator, and natural outcome owner who thrives on solving problems and driving operational excellence. Together with our dentists and clinical staff, you will bring your experience, leadership, and passion to maintain and elevate the exceptional dental experience our patients deserve. Location: York, PA. Schedule: 7:45 AM - 5:30 PM, Monday - Thursday. Fridays, 8:00 AM - 5:30 PM. Responsibilities Own Scheduling Discipline: Maintain and optimize office schedules in full compliance with our company policies and procedures to maximize productivity. Enforce Policy Adherence: Implement and monitor company office policies, holding staff accountable for consistent compliance. Drive Financial Stewardship and Business Health: Manage office operations within budget guidelines, including revenue drivers, cost control for supplies, equipment upgrades, and resource allocation. Accelerate Growth Initiatives: Actively support marketing and promotional programs to increase new patient acquisition and strengthen community presence. Lead High-Performance Teams: Directly supervise office staff, providing proactive performance management through feedback, coaching, corrective actions, and formal appraisals. Foster Communication & Alignment: Conduct monthly office meetings, bi-weekly provider meetings, maintain documented minutes, and ensure follow ups are made. Promote Continuous Improvement: Identify operational gaps and implement solutions that enhance efficiency, patient experience, and team engagement. Drive Cross-Functional Collaboration: Partner with Revenue Cycle, Marketing, HR, and other support functions of Chord to align strategies, resolve challenges, and deliver seamless operational and patient experiences. Qualifications Minimum of three (3) years of experience in a management position, preferably in a dental or healthcare setting. Excellent organizational and communication skills with attention to detail. Ability to support doctors, employees, and patients as a leader of the operations team. Knowledge of dental/medical terminology and PMS software preferred. Experience using Microsoft Office Suite including Outlook, Teams, Excel and Word. Clearance through the State of PA to work on children: determined through Criminal Background Check, Finger Printing, and Child Abuse Clearance What We Offer We believe that taking care of our employees and their families is paramount. That's why we offer a comprehensive benefits package designed to support you in every aspect of your life. Here's what we provide: Medical and Vision Insurance: You're eligible starting the first month after you join. Dental Coverage: Enjoy this benefit with $0 premium. 401(k) Plan with Company Match: We help you plan for your future with our matching program. Generous Paid Time Off and Holidays: Take the time you need to relax and recharge. Employee Referral Program: Earn rewards for bringing talented individuals to our team. Big savings, big perks: Enjoy exclusive discounts on everything from restaurants and travel to movies and more with our employee discount program. Pet Insurance: We understand the importance of furry family members too. Cutting-edge Technology and Training: We provide the tools and resources you need to excel in your role. Life and Disability Insurance Options: Protect yourself and your loved ones with our coverage options. Who We Are Spark Orthodontics was founded in 2010 by Dr. Jason M. Hartman, D.M.D., M.S. We have 11 convenient locations and have quickly become the leading orthodontic care provider in the Lehigh Valley, Greater Reading Area, Schuylkill County, Lancaster County, York County, Cumberland County, Dauphin County, Luzerne County, and Montour County areas. We are known for our innovative office designs and are widely recognized as a leader in orthodontics. We aim to create a foundation of optimal oral health for every child and a supportive, inspiring atmosphere for every team member. #IND

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $20 - $22 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented