Office manager jobs in Jenks, OK

**Austin Industrial** is currently seeking an experienced **Field Office Manager** for projects in the **La Porte, TX area** . We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. **Functional Areas of Responsibility** + Jobsite accounts payable/receivable. + Job cost accounting. + Change order accounting. + Support of job status reports. + Owner billings. + Project insurance administration. + Personnel administration. + Payroll administration. + Jobsite office administration. **Specific Duties and Responsibilities** + Prepare and submit monthly pay requests in accordance with contract terms. + Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. + Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. + Maintain the project job-cost ledgers that support pay requests to the owner. + Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. + Incorporate change order revisions into the schedule of values. + Assist in preparation of the monthly job status report. + Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. + Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. + Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) + Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. + Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. + Establish and maintain the project filing system. + Perform general office and clerical duties. + Perform other duties as assigned. **Qualifications** + 3+ years of accounting experience working in an industrial setting. + Knowledge of accounting software programs. (ex: TRACK, CATS) + Knowledge of MS Office (ex: Excel) + Ability to multi-task and handle multiple deadlines. **Benefits & Compensation** We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to ********************************************************* . **Austin Industrial is an Equal Opportunity Employer.** _See_ the "Know Your Rights" poster available in English (****************************************************************************************** and Spanish (******************************************************************************************** . _See_ the "Pay Transparency Nondiscrimination Provision" poster available in English (*********************************************************************************************** and Spanish (*************************************************************************************************** . **No Third-Party Inquiries Please** This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement). **Accessibility Note** If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at ****************.** Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. Functional Areas of Responsibility Jobsite accounts payable/receivable. Job cost accounting. Change order accounting. Support of job status reports. Owner billings. Project insurance administration. Personnel administration. Payroll administration. Jobsite office administration. Specific Duties and Responsibilities Prepare and submit monthly pay requests in accordance with contract terms. Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. Maintain the project job-cost ledgers that support pay requests to the owner. Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. Incorporate change order revisions into the schedule of values. Assist in preparation of the monthly job status report. Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. Establish and maintain the project filing system. Perform general office and clerical duties. Perform other duties as assigned. Qualifications 3+ years of accounting experience working in an industrial setting. Knowledge of accounting software programs. (ex: TRACK, CATS) Knowledge of MS Office (ex: Excel) Ability to multi-task and handle multiple deadlines. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned. Austin Industrial is an Equal Opportunity Employer. See the “Know Your Rights” poster available in English and Spanish. See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. Functional Areas of Responsibility * Jobsite accounts payable/receivable. * Job cost accounting. * Change order accounting. * Support of job status reports. * Owner billings. * Project insurance administration. * Personnel administration. * Payroll administration. * Jobsite office administration. Specific Duties and Responsibilities * Prepare and submit monthly pay requests in accordance with contract terms. * Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. * Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. * Maintain the project job-cost ledgers that support pay requests to the owner. * Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. * Incorporate change order revisions into the schedule of values. * Assist in preparation of the monthly job status report. * Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. * Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. * Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) * Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. * Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. * Establish and maintain the project filing system. * Perform general office and clerical duties. * Perform other duties as assigned. Qualifications * 3+ years of accounting experience working in an industrial setting. * Knowledge of accounting software programs. (ex: TRACK, CATS) * Knowledge of MS Office (ex: Excel) * Ability to multi-task and handle multiple deadlines. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to ********************************************************** Austin Industrial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish. See the "Pay Transparency Nondiscrimination Provision" poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at **************.

| Business Office | Jenks, OK Are you a detail-oriented, independent professional looking for an employer that will recognize, appreciate, and reward your hard work? If so, we have great news for you! We are seeking to add a Business Office Manager to our team! The primary responsibility of a Business Office Manager is to organize, develop and maintain business office systems. They communicate with residents and their families regarding the financial aspects of their care- while also managing the administrative and monthly billing responsibilities essential to the overall success of the business office functionality. Responsibilities and Purpose Monitors resident demographics related to billing and payments to assure accuracy. Maintain records for Medicaid, Medicare, managed care and multiple primary and secondary payers. Responsible for patient billing and reconciliation of month end close on a monthly basis and within specific assigned timeframes. Collections for accounts receivables. Cash receipt posting and reconciliation. Maintains resident Trust accounting, reconciliation and reporting. Patient advocacy related to securing payer sources which requires working with multiple State and Federal entities such as DHS, APS and SSA. Achieve maximum reimbursement for services provided. Deploy, maintain and report on various programs. Coordinate with both Admissions and Case Management personnel to ensure resident needs are met. Conduct duties in a professional and timely fashion Job Experience Requirements Previous experience with Medicare/Medicaid billing highly preferred . Previous experience in business office functions preferred . Basic computer skills, including Microsoft Office. Ability to pass criminal background check. Effective communication skills. Creative problem-solving skills. Work independently. Benefits We offer competitive pay relative to experience. All full-time employees are eligible for benefits including: Medical, Dental and Vision Insurance 401(k) with Company Match Employee Assistance Program Wage Advances via OnShift Wallet Education Funds and Scholarships Nurse Aide Training and Certification Career Ladders- CNA, RN, and Beyond Clinical Hours For College Students CPR and IV Certifications Employee Stock Ownership Plan (ESOP) Earn Better With Us | Realize the Value of 100% Employee Ownership We are 100% employee-owned by members of the community we serve through an Employee Stock Ownership Plan (ESOP). We can impact the total value of your compensation in 4 significant ways: We pay future employee-owners competitive wages based on their experience and provide pathways for career advancement. We allow you to access up to 50% of your net earned wages the following day when you need cash immediately. We offer an 401(k) with matching so that you can begin wealth-building today More remarkably, we create a future reward for every eligible team member at no cost so you can live comfortably when your working days are over. Ownership inspires a rich culture of teamwork where your attention to detail, customer service mindset, pride, effort, and attitude contribute to a vision of superior satisfaction and quality outcomes for everyone entrusted to our care. We are an Equal Opportunity Employer. #IND3

Join us as a Retail Team Manager in our stores. Portables, an AT&T Authorized Retailer, is the number one retailer in America for the world's largest telecommunications and entertainment company servicing the community. Retail Team Managers are expected to represent the company in the most professional way possible. They teach and create leaders for the future, while making decisions to keep the Company's interests first. Managers are expected to create a productive work environment and are responsible for the development and performance of all sales activities within their location. They are expected to develop the Sales Team as well as provide leadership towards the achievement of maximum profitability and growth in line with the Company's values and vision. Managers must also manage the operational tasks of the store to ensure its day-to-day functioning remains effective and efficient. Some Responsibilities: Perform as a role model for all employees in the location Achieve personal sales goals as well as assist employees with closing sales and customer service Drive sales performance (Wireless & AT&T TV) through coaching and training AT&T TV product knowledge checks Stay up to date on all industry information and technology Maintain and enforce all visual, housekeeping, and appearance standards Maintain all location operations, including but limited to inventory, daily paperwork, schedules, and loss prevention Conduct employee reviews, meetings, and training Requirements Must have a valid drivers license Ability to work at least 45 hours work week Reliable transportation Excellent problem-solving skills Establish and monitor store/kiosk work schedules Ability to interpret and analyze sales and commission reports Train, motivate and inspire a team to achieve maximum results Ensure audit compliance at all times as required by the carrier Must be at least 18 years of age 1-2 years of wireless sales management 3-4 years of wireless sales experience College Degree Preferred, High School Diploma, or GED Required

At Rose Tax Solutions, we are dedicated to promoting global economic justice. Our boutique tax firm serve clients from various industries and backgrounds. Your role will have autonomy to have significant interactions with clients in order to obtain the data needed for income tax return preparation. We pride ourselves on being digitally savvy. We utilize cutting edge technology that requires someone who is a fast learner and comfortable working online and with digital documents. The ideal candidate has a positive attitude, a love for learning, is a quick study, and enjoys building a team environment. Essential Duties & Responsibilities: • Perform Administrative Duties, such as Appointment Setting, Client Relations Management, and maintaining the filing for IRS audit compliance. • Managing the phones and email accounts. • Assist with Basic Bookkeeping using Professional Software • Assist in IRS Resolution Case Management using IRS Solutions Software • Perform tax research to assist the Managing Director and Staff Tax Accountant • Work efficiently and maintain good working relationships with co -workers and clients • Maintain accurate, up -to -date records of clients' status tax prep process • Correspond with clients to provide updates and request information. • Maintain a clean and organized work environment • Ensure the office is clean and open to the public. • Other Administrative duties as needed to grow the firm. Requirements• 3+ years of Executive Administration Experience • Must pass criminal background checks • Background in Accounting and Basic Tax Law. • Basic understanding of bookkeeping and accounting. • Excellent interpersonal skills, along with strong oral and written communication skills. • Excellent attention to detail and strong organizational skills. • Proficient in Microsoft Suite and Adobe. • Experience with QuickBooks is a plus. Benefits Why join Rose Tax Solutions: Make history. Our boutique tax firm is located on Historic Greenwood Avenue since September 18, 2017. We have set a standard of excellence by helping providing more than tax preparation. Our mission is to promote global economic justice with the vision to transform the fiscal affairs of 10,000 households by year 2025. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader. Do work that matters. The projects you will be working on will be critical to the success of the company and our clients. Our annual signature program, “The BWS Exchange” has shifted the way people circulate their dollars, knowledge, and connections. Flexible hours. We work at all hours, so we can design a schedule that works for you. The required schedule is on -site and occurs between the hours of 8 am - 8 pm Monday - Friday. The ideal schedule is 9:00am - 4:00pm. Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally. Work that stays fresh. You will work with a diverse portfolio clients in a broad range of industries, all with different goals and personality types. There will always be tons of opportunities to learn new things. Plus, given the pace of change at our firm, we can pretty much guarantee that you will never be bored.

We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: Salary 38.500.00 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

We are currently seeking a meticulous and organized individual to join our team as a Office Manager. In this role, you will be responsible for various financial and administrative tasks crucial to the efficient operation of our business. If you have a background in business office environments, possess strong clerical and accounting skills, and are dedicated to providing excellent customer service, we encourage you to apply. Join a company recognized by Forbes as one of America's Best Mid-Size Employers! Duties and Responsibilities: Previous experience working in a car dealership or business office. Demonstrated experience in cash handling. Strong clerical skills with attention to detail. Accounts payable experience and familiarity with basic accounting functions. An Associate's degree or two (2) years of related experience. Exceptional customer service skills. Strong ethical standards. Benefits: Medical Plan Dental Plan Vision Plan Life Insurance Plan 401(K) with employer match Stock Purchase Plan Paid Time Off America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story. Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, and any state or local requirements for necessary licensure, as applicable. #LOT1

We are seeking a detail-oriented and proactive Office Manager to join our client's growing team! This role is perfect for someone who enjoys wearing many hats, keeping operations organized, and helping a business run smoothly day to day. The Office Manager will oversee administrative duties, scheduling, customer communication, and billing, while also supporting the owner and field team. This is a hands-on role with room for growth and increased responsibility over time. Pay: $19-$21/hr Hours: M-F 7a-4p with some overtime and Saturday availability needed Key Responsibilities Answer phones, respond to emails and texts, and communicate effectively with clients. Manage daily and weekly schedules for the team, ensuring smooth coordination. Create and send proposals, invoices, and client communications. Handle billing, track payments, and manage bookkeeping using QuickBooks. Order materials, supplies, and equipment as needed. Assist with general administrative duties such as mail handling and post office runs. Support marketing efforts, including posting and managing updates on Facebook. Provide leadership and serve as the communication link between the owner and staff. Occasionally run local errands Maintain accurate records and ensure organized digital and paper files.

Lumio Dental - Apply today, and we'll light the way! As an Office Manager, you will effectively manage the flow of the practice. From engaging with patients to being the liaison between team members and clinicians, you will be the central point of contact. In addition, you will oversee operations, office goals, and productivity. You will be supported and will partner with your Regional Manager to ensure the success of the practice. Our Ideal Office Manager YOU! Whether you have experience working in a dental office, or you are seeking your next career opportunity, we are looking for someone who has exceptional leadership skills and knowledge of operations in the healthcare industry. Our ideal Office Manager must have prior management skills, and be an effective leader with exceptional communication skills. Those that are successful in the role are organized, collaborative, and know how to train others. Job-Specific Expectations: Coordinates and manages office schedules for training, operations, and team members Oversees treatment plans and accurate estimates to the patients Partner with Dentist and Hygienist in coordinating the desired schedule to fit patients' needs Maintains patient care database by entering new information as it becomes available Schedule and confirm patient appointments Tracks and accurately pays all invoices and charges for the office, and orders supplies Makes daily bank deposits of cash and checks Ensures that all required documentation is completed efficiently and meets established deadlines Interviews, hires, and conducts performance reviews for all team members Coordinates morning huddles with team members Requirement(s): 1 year of management experience Driver's license and reliable transportation High School Diploma Bilingual is a plus Prior dental or health industry is a required Competitive Salary & More Benefit options included, but are not limited to, health, vision, dental, life, 401K, and MORE! Lumio company culture is caring and fun! You will love the feel and experience! Apply today and learn more!

Job DescriptionKey Personnel is seeking an Office Manager for a company in the Tulsa, OK area. Office Manager Pay: $20/hr Office Manager Hours: 8am to 5pm Monday through Friday Office Manager Responsibilities: Oversee day-to-day office operations, ensuring smooth workflow and communication across departments. Coordinate truck scheduling and delivery logistics to ensure on-time shipments and efficient routing. Serve as the main point of contact for drivers, customers, and suppliers regarding scheduling and deliveries. Manage inventory records, purchase orders, and invoices using QuickBooks and Excel. Process billing, accounts payable, and accounts receivable transactions accurately and timely. Prepare reports, correspondence, and production-related documentation using Microsoft Word and Excel. Support management with administrative tasks including scheduling meetings, maintaining files, and ordering supplies. Assist in maintaining compliance with company policies, safety regulations, and documentation standards. Monitor and improve administrative processes to support company growth and operational efficiency. Office Manager Requirements: Bachelor's degree 3+ years of experience as an Office Manager, Administrative Coordinator, or similar role (manufacturing or logistics preferred). Ability to work efficiently in a fast-paced, customer-focused environment. Experience coordinating with drivers or managing transportation schedules preferred. Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Spanish language skills a plus but not required. Excellent written and verbal communication skills. Strong attention to detail and problem-solving abilities. Ability to work independently and as part of a collaborative team. Safety Sensitive RoleKey Personnel Benefits While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

Dental Depot - Manager, General Office Department: General Administration Job Status: Full Time FLSA Status: Exempt Reports To: Regional Manager Job Type: Regular Amount of Travel Required: 20%-30% Work Schedule: Minimum of 45 hours per week; varies Monday-Saturday, possible weekend/evenings hours. Positions Supervised: Assistant Dental Office Manager, Dental Hygienist, Dental Hygiene Assistant, Business Office Assistant, OSHA Safety Officer, Patient Account Service Representative, Patient Care Coordinator, and Dental Assistant Position Summary Working directly with doctors, clinical, and administrative staff, to ensure that all aspects of the practice operate fluidly and effectively. This position is responsible for establishing the highest level of patient care and satisfaction, including resolving patient complaints. Oversees the daily management of the practice, including the planning, organizing, directing, and coordinating of all administrative and clinical tasks and resource allocation. Creates an environment that highlights the talents of the staff to see that patients receive the highest standard of dental care. Essential Functions To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Manages and oversees daily office operations, including doctors and administrative and clinical staff, patient interactions, scheduling, and short-term office planning. Consult with medical, business, and community groups to discuss service problems, respond to community needs, enhance public relations, coordinate activities and plans, and promote health programs. Constantly debriefs Directors on practice business, including administrative and clinical updates, to ensure continuing operational growth and improvement. Lead daily employee huddles. Train Business Office Assistants and Treatment Coordinators. Determines work schedules and work assignments for doctors, and administrative and clinical employees. Develops and spearheads the practice, providing employees with constructive feedback to improve individual and team morale. Provides written and oral instruction or feedback to employees to enhance employee relations. Creates an environment conducive to achieving practice performance goals. Assists in the development of administrative and clinical training materials and programs. Conducts yearly performance evaluations for doctors, and administrative and clinical staff. Monitors daily, weekly, and monthly employee performance, giving positive feedback and administering disciplinary action or employee terminations following company protocol. Prepares and delivers timely administration of all paperwork and reports. Plans and continuously monitors and updates office budget with a focus on staffing and resource allocations. Liaison to Maintenance Department, ensuring office fixtures, furnishing, grounds and attendant repairs to such are timely reported and performed, and adequate administrative and clinical supplies are on site. Ensures office compliance with licensing laws, health, safety and other statutory regulations. Supports the Dental Depot mission statement by providing a positive example for staff. Communicates respectfully and courteously with patients, vendors, and employees. Proficiently uses conflict resolution and problem-solving techniques to manage interpersonal office conflict and patient complaints. Increases knowledge and skills through self-study and other education. Completes annual education and/or licensing requirements if applicable. Maintains dependable job attendance and can be relied on to follow through with assigned tasks. Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations. Maintain regular and reliable attendance Will sit as a BOA for 30days and complete DDU BOA/PCC Training class. Position Qualifications Education: High School Graduate or General Education Degree (GED): Required Experience: 3 plus years of experience in Dental Office Management preferred. Successful completion of Manager-In-Training Program (MIT) preferred. Certifications & Licenses: Must have current Scheduling Institute Certification within 30 days of employment. Computer Skills: Dental Software knowledge (Eaglesoft knowledge preferred, but not required.) All Microsoft Office products, preferred but not required. Other Requirements: Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes. Must have knowledge of CDT Codes and pass the bi-annual Dental Depot CDT codes test. Skills & Abilities Communication, Written - Ability to communicate in writing clearly and concisely. Decision Making - Ability to make critical decisions while following company procedures. Communication, Oral - Ability to communicate effectively with others using the spoken word. Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas. Conflict Resolution - Ability to deal with others in an antagonistic situation. Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others. Customer Oriented - Ability to take care of the customers' needs while following company procedures. Detail Oriented - Ability to pay attention to the minute details of a project or task. Management Skills - Ability to organize and direct oneself and effectively supervise others. Enthusiastic - Ability to bring energy to the performance of a task. Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions. Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions. Judgment - The ability to formulate a sound decision using the available information. Friendly - Ability to exhibit a cheerful demeanor toward others. Energetic - Ability to work at a sustained pace and produce quality work. Goal Oriented - Ability to focus on a goal and obtain a pre-determined result. Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Empathetic - Ability to appreciate and be sensitive to the feelings of others. Accountability - Ability to accept responsibility and account for his/her actions. Project Management - Ability to organize and direct a project to completion. Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. Resource Management (People & Equipment) - Ability to obtain and appropriate the proper usage of equipment, facilities, materials, as well as personnel. Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people. Time Management - Ability to utilize the available time to organize and complete work within given deadlines. Safety Awareness - Ability to identify and correct conditions that affect employee safety. Change Management - Ability to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities. Business Acumen - Ability to grasp and understand business concepts and issues. Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea. Physical Demands N (Not Applicable) Activity is not applicable to this position. O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day) Physical Demands Lift/Carry Stand C 40 lbs or less F Walk C Sit C Manually Manipulate C Reach Outward C Push/Pull Reach Above Shoulder O 40 lbs or less F Climb O Crawl O Squat or Kneel O Bend O Grasp C Speak C Other Physical Requirements Vision (Near) Ability to wear Personal Protective Equipment (PPE) - Such as safety glasses, surgical masks and protective gloves Work Environment While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.

Job Description The Office Administrator supports daily office operations by managing front-desk responsibilities, coordinating deliveries, maintaining a professional office environment, and providing general administrative support. This role ensures the office functions efficiently, presents a professional image to visitors and vendors, and supports internal teams through organization, communication, and in-house production needs. Core Values (How we live and work) • Gets It Done - Takes ownership and delivers results. • Dependable - Reliable, consistent, and accountable. • Acts with Integrity - Does the right thing, even when no one is looking. • Problem Solver - Stays calm, finds solutions, and keeps things moving. Core Responsibilities Receptionist • Serves as the first point of contact for visitors, clients, partners, and vendors. • Answers phones professionally and directs inquiries to the appropriate team members. • Maintains a welcoming, organized, and professional front-office environment. Deliveries • Receive, log, and distribute incoming deliveries accurately and promptly • Coordinate outgoing shipments and ensure proper packaging and labeling • Communicate delivery issues or delays to the appropriate internal teams Office Presentation • Ensures the office is clean, organized, and presentable for staff, clients, and guests. • Maintains conference rooms, lobby areas, and shared spaces to reflect KCS standards. • Supports brand consistency by keeping materials, signage, and displays aligned with imaging expectations. General Administration • Provide administrative support across departments as needed • Maintain organized records, files, and shared office documentation • Assist with scheduling, data entry, and routine office coordination tasks In-House Printing • Supports internal printing needs including proposals, presentations, and plan sets. • Ensures printed materials meet KCS quality and branding standards. • Manages supplies, printers, and equipment to ensure availability and functionality. Qualifications • Education/Experience: High School Diploma or GED and a minimum of 3 years of administrative or role-related experience; or a combination of education and experience providing at least 3 years of competency in similar responsibilities. • Strong communication skills (verbal and written) • Excellent organizational skills and attention to detail • Able to multitask effectively in a fast-paced environment • Punctual, professional, and team-oriented

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.

Full Job Description: Principal's Secretary Grade: H-9 without administrative professional certification H-10 with administrative professional certification Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: To assist the principal in daily administrative work. Minimum Qualifications: Education: • High School diploma or equivalent Experience: • Two (2) years' administrative experience Specialized Knowledge, Licenses, Etc.: • Proficient in Microsoft Office Suite and Google Office Suite • Bilingual in Spanish preferred About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

We have an exciting new opportunity for an Assistant Account Manager in our Commercial Lines Department at Tedford Insurance. The Assistant provides administrative and clerical support to the team in Commercial Lines. This position works closely with Marketing Specialists and the Director of Marketing to receive detailed instructions and frequent check-ins. This role requires high supervision to ensure adherence to established procedures and maintain a high standard of customer service. PRIMARY RESPONSIBILITIES: * Provides professional, courteous service to our clients, carrier representatives, underwriters, business partners, coworkers, resulting in a rate of account retention that meets or exceeds expectations. * Provides administrative/clerical support to Account Management Associates and Specialists in obtaining, maintaining, and expanding business. * Works closely with Director of Account Management, Producers and Agency personnel on all aspects of new business and renewals. * Assists in the preparation of numerical and written data. * Appropriately documents conversations with clients and carrier representatives and updates all computer systems and AMS when necessary. Ensures the accuracy of data in those systems. * Prepares reports for management as required or requested. * Attends industry related continuing education training and courses. * Backups other Assistants in Customer Service and Marketing as needed based on business needs. * Performs other related duties as assigned which may be necessary to meet the ongoing needs of the organization. KNOWLEDGE, SKILLS & ABILITIES: * Exceptional verbal written communication skills. * Quality Management- demonstrates attention to details. * Proficient in Outlook and Microsoft Office Suite. * Proficient in typing and data entry. * Manage workflow efficiently and set priorities to ensure accurate and timely processing of all transactions. * Advanced organizational skills required. * Previous experience as an Assistant Account Manager at an Independent Insurance Agency preferred. EDUCATION, LICENSES AND EXPERIENCE: * High School Diploma or equivalent required; Associate degree or higher preferred. * Valid Drivers License required. * Experience in a Commercial P&C Insurance Agency preferred. * Oklahoma P&C Insurance License Required; New Hires that do not have a valid Oklahoma P&C Insurance License are required to take and pass within 90 days in order to retain employment. * Outgoing, goal driven, and detail orientated. BENEFITS: * 401(k) * 401(k) matching * Health insurance * Dental insurance * Vision insurance * Employee assistance program * Flexible spending account * Health savings account * Life insurance * Paid time off Edit job Paused View public job page View all jobs at this company

Supervise the daily operations of the Front Desk staff to maximize revenues and profits while attaining optimal guest satisfaction. ESSENTIAL JOB FUNCTIONS: Train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate. Respond to guest's special requests, needs, problems, issues and concerns and accommodate groups to ensure optimal levels of guest satisfaction and repeat business. Implement company programs and supervise the daily operations of the Front Desk to comply with SOPS and LSOPs, maximize revenues, and motivate associates to ensure an optimal level of quality service and hospitality are provided to the hotel customers. Supervise the Guest Service Agents. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other employees. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned. REQUIRED SKILLS AND ABILITIES: Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Basic mathematical skills and considerable skills in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to access and accurately input information using a moderately complex computer system. Ability to stand, walk and continuously perform behind the front desk. Ability to observe and detect signs of emergency situations. Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated. Ability to establish and maintain effective working relationships with associates, customers and patrons. PERFORMANCE STANDARDS Customer Satisfaction: Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Crescent staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Crescent associate is a guest relations ambassador, every working minute of every day. Work Habits: In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something. Safety & Security: The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns. NOTE: This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate's supervisor. Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an “at will” associate.

Current Saint Francis Employees - Please click HERE to login and apply. Full Time #ALDIND Job Summary: Responsible for the overall supervision of pre-analytical and customer service aspects of the laboratory. Supervises laboratory staff performing phlebotomy, patient registration and specimen processing. Minimum Education: Baccalaureate degree from an accredited college or university preferred. Licensure, Registration and/or Certification: None. Work Experience: 1 year laboratory-related experience. Knowledge, Skills and Abilities: Demonstrated skills in interpersonal relations, delegation and planning. Demonstrated ability to work efficiently, independently and to coordinate activities of others. Effective communication skills and leadership qualities. Experience with word processing, spreadsheet, and database computer application. Essential Functions and Responsibilities: Assumes responsibilities for the daily operation of the pre-analytical areas of the laboratory. Assures quality and accuracy throughout the pre-analytical systems of the laboratory (specimen collection, processing, transport and patient registration). Oversees point of care testing performed by lab support employees. Develops customer service standards and trains/monitors staff to deliver excellent customer service. Handles customer complaints, investigates and solves complex problems. Supervises personnel and staffing assignments in the department. Interviews prospective employees and makes recommendations on hiring. Evaluates employee performance in a constructive manner, disciplines fairly and recommends compensation to the laboratory manager or director. Writes, reviews, and updates procedure manuals; maintains the department in conformance with regulatory demands. Plans for the present and future needs of the department with regard to equipment, staff and supplies. Decision Making: Independent judgment in making decisions from many diversified alternatives that are subject to general review in final stages only. Working Relationships: Direct supervision of others - No. of people supervised: (15-20). Prepares and gives performance evaluations. Works directly with patients and/or customers. Works with internal/external customers. Works with other healthcare professionals and staff. Works frequently with individuals at director level or above. Special Job Dimensions: None. Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties. Clinical Laboratory - Muskogee Campus Location: Muskogee, Oklahoma 74401 EOE Protected Veterans/Disability

We're Hiring: Dental Office Manager Are you a natural leader passionate about creating smooth, efficient operations? We're looking for a Dental Office Manager ready to take charge, inspire the team, and keep the practice running like clockwork. What You'll Do: Lead and support the front office team. Oversee patient scheduling, billing, and insurance coordination. Monitor office systems and day-to-day flow. Partner with the clinical team to ensure an excellent patient experience. Handle HR tasks like hiring, onboarding, and performance check-ins. Keep track of production goals and help drive growth. What You Bring: 2+ years in a dental front office or management role. Experience with dental software (Dentrix, Open Dental, etc.). Organized, upbeat, and ready to lead with kindness and accountability. Comfortable with numbers, insurance, and patient relations. Great communication and a solution-focused mindset. Perks & Benefits: Competitive pay, bonus, and benefits. PTO and paid holidays. A positive, team-oriented environment. Leadership support and professional development opportunities. We're looking for someone ready to lead with confidence and care - is that you? Let's chat!