Office manager jobs in Kaneohe, HI - 56 jobs

We are looking for an Office Manager who enjoys providing a high level of confidential administrative and personal support to the management team and to our partners! You are willing to assist the Leadership Team by spearheading direction in all aspects of payroll and administrative duties. Compensation: $25 to $30/hr Hourly wage will be based on a comprehensive evaluation of each candidate's qualifications and achievements. While the range provides a general guideline, final offers will be tailored to each individual. Benefits: Flexible scheduling to support work/life balance Leadership meal budget Flexible unpaid vacation Employee discount Leadership programs In-house hospitality and culinary training programs Mentorship programs Career development and opportunity for advancement Extended Health Benefits Direct Deposit Responsibilities: Own the admin of cash payouts, purchasing of products and services, tracking and paying all weekly invoices using tracking systems to ensure accuracy of profitability reports Run a smooth operation by using your impressive communication skills between all team members Tackle problems and be a self starter in order to make decisions that benefit your team Maintain a clean and organized office, up to date compliance and partner notification boards as well as accurate files and paperwork Qualifications: 1 year experience in Payroll or Accounting An in-depth understanding of Microsoft Excel The ability to delegate efficiently and handle situations that require you to keep your cool An innate drive to help others succeed, enviable organization, time management and feedback skills The ability to legally work in the USA Apply Now! Earls is an equal opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome. All employment decisions inclusive of recruiting, hiring, compensation, promotions and terminations are based on qualifications, competencies and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.

Job Information: Front Office Manager Job Share Email Opening Apply Now Title Front Office Manager Description Salary Range: ($64,500.00 - $70,000.00/ Annual Compensation) Basic Job Function: To promote and foster The Kahala Hotel and Resort philosophy of Aloha. Responsible for all daily operations of the Front Office. Assists the Director of Front Office Operations and Assistant Director of Front Office Operations with developing and maintaining applicable operating procedures involving the Front Desk, Front Service, PBX, Pool & Beach. Position Requirements Essential Functions: * Coordinates room assignments, checks daily room assignments and coordinate group movements with specific reference to check-in and check-out. * Hires, trains, supervises, evaluates, schedules and completes payroll for the front office department. Performs disciplinary actions as necessary. * Coordinates procedures for all new packages or promotions with the Sales and Marketing, Accounting, Information Systems, and all other departments involved. * Assists in the check-in, escort and check-out process as necessary. * Conduct daily briefing and address immediate issues in relation to our guest's services. * Ensure that the SOP manuals are continuously updated, maintained and used effectively. * Cooperate and coordinate teamwork with other departments. Additional Duties and Responsibilities: * Reports all suspicious persons or activities and hazardous or unsafe conditions to the Security Department. * Provides instruction and/or guidance for guest and employee safety in fire or other emergency situations. * Responds to guest questions and concerns with complete follow-through to ensure and maximize guest satisfaction. Provide guest assistance, direction and information as requested when working in public areas. * Verify credit card authorizations. * Performs a variety of other duties as assigned by the Director of Front Office or Assistant Director of Front Office Operations. Education/Training Requirements: * High School Diploma or General Education Diploma required. * College degree in hotel management or similar field preferred. Experience/Skill Requirements: * Minimum one (1) to two (2) year supervisory or management experience. * Previous experience in a first-class, medium to large resort desired. * Three (3) years of experience in front office operations desired. * Opera PMS, Hotsos, Yellow Dog experience preferred. Licenses/Certifications: * Certification of tuberculosis clearance preferred. * CPR and Standard First Aid Certification preferred. * Must hold current Manager Liquor card. Mental Capacity & Organizational Skill Requirements: * Ability to pay attention to detail, work in a fast paced environment, handle multiple tasks and have a high level of patience. * Ability to use sound judgment. * Ability to comprehend and follow oral and written instructions and procedures. * Ability to prioritize work. * Ability to access, understand and accurately input information using a moderately complex computer system utilizing software such as Microsoft Word, Excel, Publisher, PowerPoint, Opera PMS System, Hotsos, and Microsoft Outlook. * Ability to remain impartial and objective in decisions pertaining to training, disciplining, and management of staff * Knowledge of all hotel policies and procedures such as, but not limited to, room, food and beverage reservations, room assignment process, proper baggage handling, housekeeping methods, credit card policies and security practices. Communication Requirements: * Ability to communicate effectively in English both verbally and in writing. * Ability to effectively deal with internal and external customers, some of whom will require high levels of maturity, patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts. Physical Requirements (Based on an 8-hour work day): Stand / Walk: 4 hours a day Sit: 4 hours a day Drive: 0 hours a day __________________________________________________________________________ Lift/carry: (Occasionally = 1/3 workday. Frequently = up to 2/3 workday) 0-20 lbs. ? Not at all X Occasionally ? Frequently 21-50 lbs. ? Not at all X Occasionally ? Frequently 51-100 lbs. ? Not at all X Occasionally ? Frequently ___________________________________________________________________________ Employee is required to: Bend: ? Not at all ? Occasionally X Frequently Squat: ? Not at all ? Occasionally X Frequently Kneel: ? Not at all X Occasionally ? Frequently Climb: ? Not at all X Occasionally ? Frequently Reach above shoulders: ? Not at all X Occasionally ? Frequently Perform Repetitive Hand Motions: ? Not at all ? Occasionally X Frequently Other Physical Requirements: * Ability to move throughout the work area while performing the essential job functions. * Ability to lift up to 25 lbs. * Ability to sit and walk for extended periods of time. Environmental Exposure: Indoors: ? Not at all ? Occasionally X Frequently Outdoors: ? Not at all ? Occasionally X Frequently Other Requirements: * Must maintain a neat, clean and well groomed appearance as outlined in the employee handbook. * Ability to work varying shifts and maintain attendance in accordance with the hotel's attendance policy. * Ability to comply with hotel rules and regulations including policies regarding safety and grooming standards. * INFORMATION: This in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Full-Time/Part-Time Full-Time Shift Various Shifts Position Front Office Manager Number of Openings 1 Exempt/Non-Exempt Exempt Req Number ROO-26-00002 EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications.

The Front Office Manager is accountable for the effortless and seamless movement of guests in and out of the resort, providing outstanding levels of guest service throughout the guests' entire stay. They act as a Manager on Duty occasionally and respond to emergency calls promptly. They maintain our firm commitment and dedication to our service culture and always maintain this behavior towards our guests and team members. Here's why you'll love it here - We offer an excellent benefits package to our full-time Team Members that include: * Salary Range: $68,500 - $70,555 annually * Medical, Dental, and Vision insurance from Day One * Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program * Team Member Travel Program - enjoy discounted rates at incredible properties around the globe * Generous Paid Time Off Program * Paid Sick Days * Team Member Recognition and numerous learning and advancement opportunities... and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members, and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members. Additional Responsibilities: * Supervise the activities of the Front Office Operations including the front desk, bell, and valet, which include its work outputs, financial management, facilities, and resources. Ensures the timely completion of team member work schedules, and performance appraisals. Maintains compliance with organizational, business, and financial regulations. * Coordinates communication of activities with other departments in the daily maintenance of room inventory to achieve optimal levels of revenues while maintaining high levels of guest's expectations. * Monitors guest survey scores, requests, and complaints, and collaborates with appropriate partners to resolve issues as deemed necessary to provide excellence in service. * Maintains and performs department training program and onboarding schedule for new team members. Maintains a firm understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Coordinates the development of performance plans for team members to ensure their continued growth and success within the department. * Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled promptly. * Communicates effectively in English in writing as well as verbally. Japanese language speaking skills not required but a plus * Effectively and consistently meets all timelines for submitting work requested by the Director of Guest Services, Resort Directors, and General Manager * Works with housekeeping and front office to ensure common areas, guest rooms, and work areas are clean, neat, and well maintained and with safety in mind. Participate in guest room inspections * Performs other related activities as requested What are we looking for? Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role successfully, you have the following minimum qualifications and experience: * High school graduate or equivalent * More than 2 years of managerial experience in a hotel, preferably in a Front office capacity. * 3-5 years of related experience * Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem-solving, analytical and conceptual skills. * Displays effective interpersonal skills, including the ability to effectively prioritize and handle multiple tasks and timelines and lead challenging priorities within a small team environment. * Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. * Able to work a flexible schedule including evenings, weekends, and holidays It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: * BA/BS/Bachelor's Degree * 5-7 years of related experience * More than 4 years of management or supervisory experience * CPR/First Aid * Previous experience working in hotel/resort operations, with an emphasis on the relationship between Front Office and Housekeeping. Timeshare ownership is preferred. * Knowledge of economic and accounting principles and practices, analysis and reporting of financial data. * Experience in leading operations operating under a Collective Bargaining Agreement (CBA). * Fluent in Japanese language (read, speak, write) When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

The Front Office Manager is accountable for the effortless and seamless movement of guests in and out of the resort, providing outstanding levels of guest service throughout the guests' entire stay. They act as a Manager on Duty occasionally and respond to emergency calls promptly. They maintain our firm commitment and dedication to our service culture and always maintain this behavior towards our guests and team members. Here's why you'll love it here - We offer an excellent benefits package to our full-time Team Members that include: Salary Range: $68,500 - $70,555 annually Medical, Dental, and Vision insurance from Day One Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities... and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members, and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members. Additional Responsibilities: Supervise the activities of the Front Office Operations including the front desk, bell, and valet, which include its work outputs, financial management, facilities, and resources. Ensures the timely completion of team member work schedules, and performance appraisals. Maintains compliance with organizational, business, and financial regulations. Coordinates communication of activities with other departments in the daily maintenance of room inventory to achieve optimal levels of revenues while maintaining high levels of guest's expectations. Monitors guest survey scores, requests, and complaints, and collaborates with appropriate partners to resolve issues as deemed necessary to provide excellence in service. Maintains and performs department training program and onboarding schedule for new team members. Maintains a firm understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Coordinates the development of performance plans for team members to ensure their continued growth and success within the department. Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled promptly. Communicates effectively in English in writing as well as verbally. Japanese language speaking skills not required but a plus Effectively and consistently meets all timelines for submitting work requested by the Director of Guest Services, Resort Directors, and General Manager Works with housekeeping and front office to ensure common areas, guest rooms, and work areas are clean, neat, and well maintained and with safety in mind. Participate in guest room inspections Performs other related activities as requested What are we looking for? Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role successfully, you have the following minimum qualifications and experience: High school graduate or equivalent More than 2 years of managerial experience in a hotel, preferably in a Front office capacity. 3-5 years of related experience Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem-solving, analytical and conceptual skills. Displays effective interpersonal skills, including the ability to effectively prioritize and handle multiple tasks and timelines and lead challenging priorities within a small team environment. Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. Able to work a flexible schedule including evenings, weekends, and holidays It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: BA/BS/Bachelor's Degree 5-7 years of related experience More than 4 years of management or supervisory experience CPR/First Aid Previous experience working in hotel/resort operations, with an emphasis on the relationship between Front Office and Housekeeping. Timeshare ownership is preferred. Knowledge of economic and accounting principles and practices, analysis and reporting of financial data. Experience in leading operations operating under a Collective Bargaining Agreement (CBA). Fluent in Japanese language (read, speak, write) When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Monitor and track all phases of installation status on afloat units Analyze cost, schedule, and performance data Develop and monitor program schedules and Gantt charts Perform critical path analyses Responsibilities and Duties Experience with US Navy afloat C4I systems architecture, installation, integration, testing, and briefing project status Experience with Fleet Modernization process stakeholders and organizational relationships Experience reviewing Ship Installation Drawings (SIDs) Experience with reviewing and developing, technical correspondence, reports, documents, drawings, and/or analyses Qualifications and Skills Required knowledge and years of experience In-depth knowledge of US Navy communications protocols, applications, and equipment/system set-up and troubleshooting procedures Extensive surface ship experience required, installation of C4I equipment desired Six years' experience in installation, operation, maintenance and repair of ship-based, C4I systems including all associated cabling computer, multiplexing, motor, switching, cryptographic, recording, cooling water and dry air systems Education Requirements High School Diploma US Navy ET / IT with shipboard experience highly desired. Clearance Requirement Secret Clearance

Omega World Travel is looking to hire an experienced Branch Office Manager to join our growing company. The Branch Office Manager will provide management for a prestigious US military travel office location. The position is located at an onsite military location in Kaneohe Bay, Hawaii. Responsibilities: • Constantly motivating the travel consultant team to meet their performance standards• Handling the recruitment, selection and retention of staff as well as staff training • Communicating with travel consultants and providing encouragement, help and advice • Dealing with disciplinary matters and customer complaints • Managing budgets and maintaining statistical/financial records • Monitoring phone systems and maintaining phone priorities, as determined by call volume • Selling travel services and products • Liaison with travel partners, including airlines, hotels and car rental companies, • Dealing with customer inquiries and aiming to meet their expectations; • Overseeing the smooth, efficient running of the office. Required Skills: • Strong written and verbal communication skills • Excellent customer service skills • Strong leadership and team-building skills • Knowledge of GDS systems; Sabre or Apollo required • Minimum of 5 years travel agency experience

Job Description Lead your office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed. Why Work for Senior Helpers of West Oahu Great Place to Work Certified Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging. Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony. Job Duties: Customer Service Ensure all communication is sent in a timely manner according to policy. Answer and screen incoming phone calls in a pleasant, courteous manner Input client leads into home care software and create and send client welcome packets and prospect information. Billing - Accounts Receivable & Payable Ensure invoices are completed accurately, timely, and according to company policy. Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs. Monitor employee pay rates and hours to ensure accuracy. Comply with garnishments as required. Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivable are not behind. Follow up on receivables per company policy. Record incoming bills and invoices and allocate to the correct month. Pay invoices according to the due date. Payroll & Recruitment Assist with billing and payroll functions to meet company deadlines. Review timesheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information. Complete caregiver reference checks and criminal background checks Create new hire packets and employee handbooks. Verify complete caregiver information in the file after hiring. Input caregiver information into home care software Clerical: Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation. Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible. Complete other duties and responsibilities as assigned. Job Qualifications: Minimum of two years in an office managerial setting CNA Certificate highly desirable but not required In home care administration experience highly desirable, but not required Ability to communicate pleasantly and effectively with callers and internal staff. Experience with a variety of the field's concepts, practices, and procedures Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills. Job Benefits: 401(k) matching Health Insurance Short team & Long-term Disability Paid Time Off Bonus structure About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers . Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

The office manager will ensure all policies and procedures are being followed at all times and assure customer issues are resolved in a timely professional manner. Reporting directly to the Regional Operations Manager (“ROM”), you will be responsible for the management of all administrative staff and Customer Service Managers. Responsibilities Responsible for addressing and resolving all customer service inquiries and issues as they arise. Manage all finance related processes and issues including accounts payable, accounts receivable, purchase orders and holdbacks. Act as the key interface between all head office departments and with other sales and field stakeholders as required to deal with key issues. Manage the performance accountability of all direct reports including employee relations, career planning and compensation. Manage the scheduling, administration and operations of the customer service function surrounding auction time. Oversee the entire accounts receivable function for the sale site. Responsible for all scheduling and time approval for all direct reports. Assist all Customer Service Managers with overflow of pre-sale and post-sale activities. Promote a culture where the health and safety of our employees and customers is top priority for all. Lead and exemplify Ritchie Bros. Auctioneers Core Values - It's all about our customers, we have fun, we do what is right and We are one team. Ensure the highest levels of customer service and lead by example. Perform other related duties as assigned by the ROM. Qualifications Minimum five years experience in office setting with at least three years managing a team of direct reports. Proven leadership, management and coaching skills are essential. Strong experience working with Microsoft Office, especially Excel and Word Ability to problem solve and use sound judgment to make decisions under pressure. Previous experience working effectively in a team-oriented, collaborative environment. Proven ability to effectively prioritize and execute tasks in a high-pressure environment. Working with deadlines Some weekend work required, particularly around auctions Work both indoors and outdoors year-round, and climb on and off large equipment and trucks

Job Purpose The Office Manager position is responsible for the overall administrative operations of Liliʻuonamoku, including managing the front office reception area; coordinating facilities use; and repairs and maintenance of the facilities. The position is also responsible for directing and coordinating business functions of the facilities, including developing and supervising processes for the maximum utilization of workspaces, administrative services, and equipment. The position also oversees the office administrative staff and works closely with other kīpuka leads to optimize efficiency. Essential Responsibilities Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. Establish a team atmosphere through leadership and teammate development. Works and oversees office administrative staff Responsible for developing organizational procedures and systems for office operations including filing systems, security systems, facilities and staffing. Supports and implements all new computer software programs and follows standardized procedures for permanent records retention and retrieval. Oversees and is responsible for Liliʻuonamoku's administrative operations budget, capital improvements, and expenditures; ensures compliance with the agency's policies and procedures. Manage relationship with Alakea and LT condo's building management team, Liliuʻonamoku vendors and service providers to assure that the operations and maintenance (building, equipment, furnishing, etc.) are addressed. Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Coordinate and collaborate with our IT Department to ensure that the daily operations of all the system technologies are properly functioning. Responsible and manages all the operations and reservations for LT condo unit(s) Coordinates service/professional contract submittals and follow-ups. Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions. Responsible for arranging internal office moves and providing arrangements for office meetings and assigning parking stalls to appropriate staff. Participates as needed in special projects as assigned by the Office Manager Lead and collaborates with other kīpuka leads. Other duties: Contributes to the Trust's success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results. Qualifications and Competencies Bachelor's Degree or equivalent experience; Minimum 3-5 years of experience in managing an office; Strong management, administrative, organizational, interpersonal, verbal communication, and writing and presentation skills are required; Proficient in Word, Excel and PowerPoint; Job Competencies Aloha: awareness and approach to the work with compassion, empathy, and kindness. ‘Imi Na'auao: a constant desire for seeking knowledge; lifelong learner. Po'okele: desire to perform in excellence. Wiwo'ole: maintain a courageous, brave, and fearless mindset. Pono: understand the appropriateness of time, place, reason, people, and tools Kuleana: bring a deep sense of responsibility and accountability Collaboration: Ability to interact effectively with youth, community partners, and multi-disciplinary teams. Knowledge of community resources and services Ethical Practice: Model the highest level of ethical behavior, integrity, and social responsibility Uphold and embody all LT values. Communication: Clearly convey and receive information and ideas. Engage the listener and invite response and feedback. Demonstrate strong written, oral, and listening skills. Cultural Competence: Respect and relate well to people from varied backgrounds and sensitive to group differences. Experience working with at-risk youth and ability to apply positive youth development principles to that work. Relationship Management: Experience working with staff at all levels in a collaborative environment; ability to promote and sustain positive workplace values and relationships. Interpersonal Skills: Ability to work well under pressure and to remain calm and controlled when faced with challenging situations. Organization Competencies Alignment with Queen's legacy: Understanding and appreciation of Queen Liliuokalani's story, her legacy and the Hawaiian Culture is foundational to staff's commitment to working with our Hawaiian children, families and communities. Demonstrates respect for and appreciation of Hawaiian values history, and culture, understanding its implication in one's work, in fostering meaningful relationships, and in embracing the community served. Ho`omau i ka `imi Na`auao (Continuous Learning and Improvement): Committed to creating and reinforcing an environment of continuous learning and improvement. Ho`ike i na Mana`o Pono (Effective Communication): Communicates with those we serve and each other in a consistent manner that results in mutual understanding, harmony, and action. No'ono'o loi (Critical Thinking and Problem Solving): Actively and skillfully understands, conceptualizes, applies, analyzes, synthesizes, and/or evaluates information and develops and supports fact-based analyses and recommendations Ho'o kumu a'e or `Imi hakuhia (Innovation): Identifies and integrates creative ideas into new or existing services and promotes effective problem-solving. Pilina Ho`ohana a me ka Hana Hilina`i (Building Relationships and Creating Trust): Manages relationships to create optimal opportunities and move the organization forward. Alu Like I ka Hana (Teamwork): Works cooperatively and collaboratively with others throughout the organization in alignment with the organization's objectives. Ho`onui I ka `Ike (Capacity Building): Encourages personal growth by exhibiting trust and a belief in the capacity of others. Mental and Physical Demands: Perform light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting weight of up to 25 pounds. Exposed to outdoor climate and diverse terrain. Terms and Conditions of Employment As a condition of employment, employee will be subject to LT's policies and procedures. Job Title: Office Manager Reports to: Director, Administration FLSA Status: FT;Exempt Aligned Executive: VP, Chief Financial Officer Kipuka: Lili'uonamoku Department: Team Services SALARY RANGE ADVERTISED IS THE HIRING OR STARTING RANGE FOR THE ROLE.

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Job Description Guest Services Manager Resort Our Company is an industry leader looking for an enthusiastic Guest Services Manager to join our team. Apply today for our location in Honolulu, HI. Our legacy in the hospitality industry continually motivates us to offer a cozy and engaging experience for our guests. Our hotel, ideally situated and brimming with considerate amenities, serves as a comforting retreat for our visitors. The design of our hotel places emphasis on comfort and functionality, while our hospitable staff members always stand ready to cater to our guests' needs. Don't miss this opportunity at our location in Honolulu, HI! Title of Position: Guest Services Manager Compensation: $70k to $75k Job Responsibilities: The Guest Services Manager oversees all guest services associates, including front desk, concierge, valet, and pool operations. They ensure that all associates are adhering to brand policies and procedures and that scheduling, and inventories are within budget. Additionally, the Guest Services Manager is responsible for ensuring that guests' needs are met in a timely and friendly manner and resolving any issues that may arise during their stay. They serve as a positive example of the company culture and are able to motivate staff in a positive work environment. To excel in this position, the ideal candidate should possess excellent communication and leadership skills, with the ability to effectively manage both staff and guest interactions. They should have a strong understanding of hospitality industry best practices and the ability to effectively manage budgets and scheduling. Most importantly, the Guest Services Manager should be passionate about delivering exceptional guest experiences and creating a positive work environment for their team. Benefits: · Competitive Starting Salary · Medical, Dental, and Vision Insurance · Paid Time Off · Bonus Program · 401K Qualifications: · The Guest Services Manager should have at least 2 years' experience in the service industry in a similar role. · The Guest Services Manager should have a passion for developing and mentoring people. · Organization, communication, and multi-tasking skills are a must for the Guest Services Manager · The Guest Services Manager should have open availability.

Uniquely located in the heart of Honolulu, guests have the convenience of the city outside their front door yet surrounded by the beauty of the island through stunning ocean views. At Renaissance Honolulu, we invite you to embrace adventure and embark on a journey beyond the ordinary. At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do! We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that ‘feed your inner explorer', we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright. We are looking for our next great team member to join us on our Front Office team. We are committed to providing you with: Highly competitive wages: $31.00 - $32.00 per hour An exceptional benefit plan for eligible associates & your family members 401K matching program for eligible associates Flexible scheduling to allow you to focus on what is important to you Discounts with our Crescent managed properties in North America for you & your family members. Hotel Room discounts at Marriott brand properties worldwide Here is what you will be doing each day: As a Front Desk Agent, you would be responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards. You will greet guests and complete the registration process to include, but not limited to, inputting and retrieving information from the computer, confirmation of guest information and room rate, selection of rooms, coding electronic keys, assist guests with check-out including, but not limited to, ensuring rooms and services are correctly accounted, using the point-of-sale system, handling money, processing credit and debit cards, accepting and recording various forms of payment, converting foreign currency, making change and processing gift certificates and cards Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries. Use up-selling techniques to promote hotel services and facilities and to maximize room occupancy. Respond to guest inquiries and requests and resolve issues in a timely, friendly and efficient manner. Field guest complaints, conduct research and resolve and negotiate solutions for guest satisfaction. Does this sound like you? You have prior experience as a Front Desk Agent in a hotel or in a high-volume industry dealing with customers. You are passionate about providing our guests with excellent customer service and thrive to always ensure guest satisfaction and enhance their experience to make it a memorable one. You are looking for some flexibility in a job, so working a variety of different shifts, including days, evenings and weekends works for your personal life. You have excellent computer skills and have team spirit. Our Differences Are What Make Us Great: At Crescent Hotels & Resorts we strive to create a great place to work where associates at all levels of our organization are respected for their differences, just like the guests and owners we serve. That's why we are dedicated to creating an environment that facilitates open and honest conversations about race, equity, diversity, and inclusion. By examining our own beliefs and behaviors, we can create change through training, recruiting, and promoting diverse talent to strengthen our culture.

Job DescriptionOffice Administrator - Landscaping Company We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic landscaping business. This is a pivotal role that ensures our operations run smoothly day to day. The ideal candidate is proactive, efficient, and eager to learn-someone who thrives in a fast-paced environment and is ready to grow with a team that values excellence, reliability, and continuous improvement. As our Office Administrator, you will manage communication, proposals, payroll, billing, and general administrative functions that support our field and project teams. You'll be the organizational backbone of the company-keeping things moving efficiently, maintaining accurate records, and providing outstanding service to both internal staff and clients. Key Responsibilities Office Communication Answer and manage incoming calls with professionalism and exceptional customer service. Handle inquiries, schedule appointments, and relay accurate messages to team members. Proposals & Project Documentation Prepare and manage proposals using company templates in Microsoft Excel and Word. Develop clear, concise scopes of work for smaller landscape projects, detailing labor, materials, and costs. Payroll Processing Review and compile weekly employee timesheets. Manage payroll data accurately in Excel to ensure timely processing. Billing & Invoicing Create, track, and manage client invoices using QuickBooks. Assist with payment tracking, basic bookkeeping, and general financial documentation. Administrative Support Maintain organized filing systems for client records, proposals, invoices, and payroll documents. Provide general office assistance and administrative support to management and field teams. Qualifications Proficiency in Microsoft Excel and Word is required. Familiarity with QuickBooks (or a willingness to learn). Excellent organizational and communication skills. Ability to multitask, prioritize, and meet deadlines in a dynamic work environment. Strong attention to detail and accuracy in data entry and documentation. A proactive, growth-minded attitude with a desire to take on new responsibilities over time. Preferred Qualifications Previous administrative experience in landscaping, construction, or a related industry. Experience handling payroll and invoicing. Female candidates are encouraged to apply for this role. Compensation & Benefits Pay: $20-$22 per hour, depending on experience. Opportunities for growth and advancement within the company. Supportive and collaborative work culture with a focus on professional development. How to Apply If you are a motivated professional with a passion for organization, teamwork, and growth, we'd love to hear from you.

About Us ZMANA is a fast-growing smart technology start-up based in Kaka'ako. We design and install intelligent security and automation systems for residential and commercial clients across O'ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You're comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities * Serve as the first point of contact for customers via phone and email * Confirm and prepare for the next day's appointments and technician schedules * Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) * Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives * Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce * Process Alarm.com RMAs and create accounts for new installations * Maintain inventory of office and cleaning supplies, and reorder as needed * Schedule vehicle safety checks and maintenance appointments * Create and manage internal folders and documentation (e.g., KTO install folders * Support Leadership and Executive Admin in high-priority operational projects * Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience * Excellent verbal and written communication skills * Highly organized, detail-oriented, and accountable * Strong customer service skills and a positive, team-oriented attitude * Comfort with Macs, Gmail, Google Workspace, and cloud-based tools * Experience with QuickBooks Online and Salesforce (preferred but not required) * 3-5 years of administrative or customer service experience * Bachelor's degree or equivalent work experience * Ability to learn and adapt quickly in a startup setting Benefits * Full medical, dental, and vision coverage * Paid time off and holidays * 401(k) plan * Growth opportunities in a fast-paced tech startup environment

Job Description E.A. Buck and Federal Benefits Made Simple has dual headquarters in Colorado and Hawaii. We are a forward-thinking wealth management firm that is seeking an Office Coordinator to join our expanding team for each of our locations in Lakewood and Westminster, CO. The ideal candidate will be highly organized, have an eye for detail and work with a sense of urgency. Ability to work autonomously but also thrive in a highly collaborative corporate culture is a must. Candidate will be based in Colorado. NOTE: Only people currently living in Colorado will be considered for this role. Responsibilities: Office Management - set up and train new employees on administrative tasks; serve as primary point of contact for management of the office; assist receptionist with answering phones, scheduling appointments, pulling files and scanning documents. Client Service - understand the firm's financial solutions, respond to client questions, process documents, call financial vendors, and track money movement. Technology - assist in managing and maintaining software, hardware and CRM, and serve as the onsite go-to person for technically related questions and issues. Marketing Operations - help implement corporate marketing strategies, including setting up webinars, maintaining monthly inventory of event equipment and supplies, and coordinating invitations to prospects. Problem solve one-off challenges and educate team members on updated solution and process. Organize and oversee special projects. Minimum Job Requirements: Three years of financial industry experience preferred Series 65 or comparable licenses preferred Advanced computer skills Associates degree or above Additional Expectations: Highly motivated and deadline driven Ability to organize and prioritize tasks Holds self and others accountable for ensuring that results are achieved Strong communication skills Detail oriented Salary / Benefits Package: Salary to be negotiated based on experience Full benefits package includes health, dental and vision insurance, 401k with generous matching, company profit sharing, parking allowance, and paid vacation and holidays Monday - Friday Daytime Business Hours This is a full-time position.

Senior Helpers - Honolulu-Moanalua is seeking a dedicated Office Coordinator to join our team in Honolulu, HI. This role is essential in ensuring the smooth and efficient operation of our office, supporting both administrative tasks and team members with daily activities. The ideal candidate will have strong organizational skills, attention to detail, and a positive attitude. Part time or Full time availability Responsibilities Provide administrative support, including answering phones, handling correspondence, coordinating schedules, and ensuring timely communication Support billing and payroll functions by preparing invoices, processing payments, assisting with payroll, and maintaining accurate financial records in accordance with company policy. Maintain accurate, organized records for clients, caregivers, and employees. Assist with on-boarding by preparing new hire materials, verifying caregiver documentation, and entering data into home care software. Support client intake and outreach efforts by processing leads, preparing and sending welcome packets, and assisting with newsletters and social media content. Requirements Nurse Aide background strongly preferred Experience in an office environment in an organizational setting preferred. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Team player with a positive attitude and independent work ethic Drivers license required Benefits Competitive hourly wage: $17.00 - $19.00 per hour, paid bi-weekly. Supportive work environment with opportunities for growth. Health and vision for eligible employees 401(k) Mileage reimbursement Flexible work schedule in a professional setting. About the Company Senior Helpers - Honolulu-Moanalua is committed to providing compassionate and professional in-home care services for seniors in the Honolulu area. Our team values respect, dignity, and independence for all clients, and we strive to make a positive difference in the lives of the families we serve. Join us and be part of a caring community dedicated to enhancing the quality of life for seniors in our community.

Develops new or modified process formulations, defines processing or handling equipment requirements and specifications, and reviews processing techniques and methods applied in the manufacture, fabrication, and evaluation of products. Involvement may begin at any step from pilot plant to full-scale manufacturing. Coordinates design requirement review with appropriate engineering/scientific personnel to ensure compatibility of processing methods. Compiles and evaluates test data to determine appropriate limits and variables for process or material specifications. May conceive and plan projects involving definition and selection of new concepts, equipment automation technology, and approaches in the processing or development of new or improved processes. Wide-ranging experience, uses professional concepts and company objectives to resolve complex issues in creative and effective ways. Exercises considerable latitude in determining objectives and approaches to assignments. Typically requires a degree and a minimum of 8 years of experience.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Develops new or modified process formulations, defines processing or handling equipment requirements and specifications, and reviews processing techniques and methods applied in the manufacture, fabrication, and evaluation of products. Involvement may begin at any step from pilot plant to full-scale manufacturing. Coordinates design requirement review with appropriate engineering/scientific personnel to ensure compatibility of processing methods. Compiles and evaluates test data to determine appropriate limits and variables for process or material specifications. May conceive and plan projects involving definition and selection of new concepts, equipment automation technology, and approaches in the processing or development of new or improved processes. Wide-ranging experience, uses professional concepts and company objectives to resolve complex issues in creative and effective ways. Exercises considerable latitude in determining objectives and approaches to assignments. Typically requires a degree and a minimum of 8 years of experience.

Pay Range: $17.00 - $22.50 Primary Responsibilities: Perform/assist general accounting function; includes maintaining records of accounts and reconciling general ledger balances. Verify vendor invoices, as required, for processing payments. Create customer invoices and apply payments. Percent Time Spent Essential Functions 40% Perform/assist general ledger accounting function in accordance with established accounting system to meet company and regulatory requirements. Prepare and record general journals for accrual, prepaid expenses, and other recurring journal entries. Reconcile general ledger balances, including bank reconciliation, and prepare schedule of account at monthly closing. 40% Verify vendor invoices by reviewing invoices against itinerary information and passenger count. Process business expenses for employees and office-related matters by verifying proper authorization and supporting documents, assigning accounts, input to system, and sending payments. Assist preparation of annual 1099's 20% Create customer invoices using TOGO, ERP, UFI systems, as well as, working with other departments. Daily deposits of payments received and applying payments in the system. Secondary Functions: Assist Accounting personnel, as needed. Perform other duties as assigned. Knowledge, Skills and Abilities: College degree. Possess working knowledge of Generally Accepted Accounting Principles Possess working knowledge and skills of basic computer systems and software (MS Office applications, specifically Excel), email and standard office equipment; data entry, 10 keys by touch; advanced knowledge and skills in computerized accounting systems. Able to professionally and effectively communicate with employees, business partners, and clients in a professional and positive manner. Able to effectively plan and organize duties, able to multitask and work with accuracy with attention to details, and to meet strict deadlines. Able to work both independently and cooperatively with others. Able to constantly operate a computer and other office productivity machinery, such as a copier, printer, multi-line telephone system, facsimile machine, other standard office equipment, email. Working Conditions: Working Hours Normal business hours: 7:00 a.m.-5:00 p.m., Monday to Friday, weekends and holidays; overtime, as deemed necessary, with prior management approval. Environmental Conditions: Air-conditioned office and/or remote environment. Subject to atmospheric weather conditions, up to and including, air-conditioned office, noise, dust, pollution, vehicle exhaust and fumes. Physical and Mental Demands Constant - sitting; Frequent - hearing; Occasional - lifting and carrying less than 25 pounds, standing, walking, bending, forward reaching, twisting, eye-hand-foot coordination; Seldom - pushing, pulling less than 25 pounds to more than 50 pounds, lifting and carrying 25 pounds to more than 50 pounds, running, stair climbing, overhead reach; Not applicable - crawling, squatting, kneeling, stooping, crouching, climbing, side bending; Communication Demands Constant - requires writing/composing written language, reading; Frequent - requires written communication to co-workers, customers and outside trade persons/vendors, talking on the telephone, responding to written or verbal requests of co-workers and vendors, training/giving verbal instructions, receiving verbal and written instructions; Occasional - requires talking to co-workers and outside trade persons/vendors, visiting/working at different work sites; Seldom - requires talking to customers; Not applicable - not supervising others.