Office manager jobs in Kingsport, TN

Job Title: Office Manager (with HR Oversight) Job Type: Full-Time Department: Finance & Human Resources Reports To: COO / CEO Our talent recruitment agency has partnered with an IT Services and Consulting company in Knoxville who is seeking a detail-oriented and experienced Office Manager with a strong background in financial management and hands-on human resources experience. This hybrid role combines traditional controller responsibilities with oversight and execution of core HR functions. The ideal candidate is highly organized, analytical, and comfortable working in a dynamic, growth-oriented environment. Key Responsibilities: Finance & Accounting Oversee all accounting operations including Billing, A/R, A/P, GL, Cost Accounting, and Revenue Recognition Ensure timely and accurate preparation of monthly, quarterly, and annual financial reports Lead the budgeting and forecasting process in collaboration with department heads Ensure compliance with GAAP and applicable regulatory requirements Manage audit and tax processes with external partners Optimize cash flow, manage banking relationships, and support financial strategy initiatives Maintain and enhance internal controls and financial systems Human Resources Oversee payroll, benefits administration, and compliance with employment laws Support recruitment efforts by working with hiring managers and external recruiters Maintain and update HR policies, procedures, and employee handbook Manage employee onboarding/offboarding, performance reviews, and employee relations Lead initiatives related to employee engagement, training, and retention Ensure the company adheres to labor laws, including tracking PTO, leave policies, and workers' comp Qualifications: Bachelor's degree in accounting, Finance, or a related field 5+ years of progressive experience in accounting/finance, with at least 2 years in a senior finance or controller role Experience managing or overseeing HR functions in a small-to-mid-sized organization Strong knowledge of financial regulations, HR best practices, and compliance standards Proficient in accounting software (e.g., QuickBooks, ConnecWise) Excellent communication and interpersonal skills Ability to multitask and manage cross-functional responsibilities Preferred Skills: Familiarity with payroll systems (e.g., Paychex, WagePoint) Experience in a software and service industry. Comfortable in fast-paced, growing company environments Strategic thinker with a hands-on approach Compensation & Benefits: Competitive salary based on experience Performance-based bonuses Health, dental, and vision insurance 401(k) with company match Generous PTO and holiday policy Professional development support

Job Title: Office Manager Compensation: $29-$34/hour based on experience Benefits: Full benefits available upon direct hire, including medical, dental, vision, and 401(k). About the Opportunity: Addison Group is seeking Office Managers for a direct hire opportunity with a leading healthcare organization. These roles are newly created to support growing practices and provide leadership between Practice Administrators and front office teams. If you thrive in a fast-paced environment and have strong leadership skills, this is an excellent opportunity to join a company focused on growth and patient care. Key Responsibilities: Supervise, hire, and train administrative staff Review and approve timecards Manage team performance and ensure operational efficiency Oversee building maintenance, cleaning, and supply ordering Handle phones, mail, and patient communication as needed Ensure patient satisfaction and address escalated concerns Collaborate with Practice Administrator on workflow improvements and leadership initiatives Qualifications: Minimum 5 years of experience in medical practice operations Leadership experience required (team supervision and performance management) Strong understanding of clinic workflows and medical terminology Excellent communication and problem-solving skills Ability to adapt to change and think critically in a dynamic environment Perks: Direct hire with full benefits Career pathing and leadership training program launching soon Opportunity to join a growing organization with a collaborative culture Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $55000 - $60000 /year + monthly and quarterly incentive earnings ** At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We are seeking an Office Manager in Knoxville, TN for a leading provider of property and liability insurance solutions for real estate investor. This role is responsible for ensuring smooth office operations by delivering exceptional administrative support, optimizing workflows, and maintaining a professional, welcoming environment for employees and visitors. Key Responsibilities Communicate with team members in a professional and friendly manner Serve as the primary point of contact for employees, department leads, and external partners Answer phone calls and respond to emails promptly Prepare and edit correspondence, reports, and presentations Ensure compliance with company policies and procedures Develop and implement processes to streamline office workflows Manage office budget, including tracking expenses and processing invoices Maintain office appearance and coordinate facility needs Organize and maintain accurate filing systems Ensure regular and predictable attendance Perform additional duties as assigned Qualifications High school diploma required; Associate's or Bachelor's degree preferred Proven experience in an administrative or office management role Ability to thrive in a fast-paced environment Strong organizational, time management, communication, and problem-solving skills Proficiency in Microsoft Office Suite General knowledge of accounting preferred $55k-60k - Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

The Office Manager assists with the management of daily logistics and activities, administrative tasks, and social media/marketing management. The Office Manager's responsibilities include assisting with human resource operations, organizing company events, maintaining facilities, and ensuring successful day to day operations of the business. Job Responsibilities: Perform administrative tasks, such as making travel arrangements, answering phones, scheduling meetings, etc. Manage office supplies and the maintenance of office equipment. Resolve problems in operational processes in a timely manner. Manage internal and external business partnerships. Plan and organize events and engagement activities. Prepare and maintain operations documents and reports. Create job postings and send recruitment emails. Manage candidate interviews, schedule with HR. Maintain social media and professional networks for operations. Create, manage, and post regular content and messaging for social media channels. Qualifications And Skills High school diploma/GED or equivalent; Bachelor's degree, preferred. Experience in office management or an administrative role. Previous social media/marketing experience, highly preferred. Excellent organizational, prioritization, and time management skills. Proficiency in Microsoft Office. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. About Us: CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! ******************************************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California consumers. CrossCountry Mortgage, LLC. (NMLS3029) is an Equal Opportunity Employer committed to workforce diversity. Qualified applicants will receive consideration without regard to race, religion, creed, color, orientation, gender, age, national origin, veteran status, disability status, marital status, sexual orientation, gender identity, or gender expression, or any other protected status in accordance with all applicable federal, state and local laws. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. Employment is contingent upon successful completion of a background investigation. CrossCountry Mortgage, LLC. is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Trilliant offers a universal communications platform that is at the convergence of the smart grid, smart city, and global Industrial Internet of Things (IIoT) applications. We bring together multi-technology solutions, global capabilities, and mission-critical communications to deliver future-proof solutions. We are a device-agnostic, integrated, multi-technology communication platform that provides flexibility to balance technological capabilities with economic needs. Trilliant is committed to best-in-class solutions that empower our customers and their customers to connect to the world of things We are an equal-opportunity employer offering comprehensive benefits and compensation packages with a selection of insurance programs. We have dynamic and collaborative work environments with some of the brightest employees in the world. We invest in people and provide opportunities for our employees to grow hand in hand with our business. Job Description: Trilliant is seeking an Office Administrator who will maintain a positive working environment and play a central role in keeping leadership team members organized, on track, and moving forward. Position Responsibilities: Office Management: Responsible for the front lobby area to include greeting visitors, clients, and vendors in a professional manner. Answer and direct incoming calls to appropriate personnel. Maintain all shared office spaces in a clean and organized manner. Coordinate day-to-day office operations, including handling mail and couriers, managing office supply procurement and organization, and overseeing kitchen maintenance. Provide general office support to employees as needed Coordinate logistics for in-office events such as sales training, executive meetings, and client visits. Organize and coordinate staff lunches as needed Lead the Health & Safety Committee and ensure compliance with workplace safety protocols. Executive Staff Support: Schedule and calendar management. Arrange travel and prepare itineraries. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Prepare and track expense reports for executive team members. Draft, edit, and proofread presentations, correspondence, memos, charts, tables, graphs, and other business documents. Maintain confidentiality and handle sensitive information with discretion. Assist with special projects and other administrative tasks as assigned. Position Requirements: Must be able to be onsite for 5 days. Must be able to lift 25 lbs. Excellent communication and customer service skills Prior administrative experience supporting a team in a fast-paced, high-tech environment preferred. Proficiency in Microsoft Office applications including Word, PowerPoint, Excel and Outlook. Comfortably using the Internet as a daily research and productivity tool. Education/Certification: BA/BS degree preferred. Excellent academic credentials. Trilliant Values: PASSIONATE- We find the right solutions for customers and exceed their expectations. ACCOUNTABLE- We work smart and tackle problems with urgency to get the job done. CONFIDENT- We look to the future and partner with each other to deliver world-class solutions. ENERGIZED- We are excited and support the growth and direction of Trilliant.

Office Manager in Nashville, TN Day-to-day: A premier private dental practice in Belle Meade is seeking a friendly, hard-working, and organized Office Manager who will serve as the gatekeeper of the practice and contribute to a positive, tight-knit office culture. The Office Manager's responsibilities include greeting patients, scheduling appointments, scheduling treatment, verifying insurance, assisting with patient communication, and managing the overall front-office flow to ensure an exceptional patient experience. To be successful in this role, you should have strong interpersonal skills, be comfortable with computers, and maintain an organized and welcoming front desk. A top-performing Office Manager will help ensure the practice runs smoothly from open to close and will be an essential part of both the first and last impression a patient has during their visit. Office Manager Responsibilities Greeting and welcoming patients to the practice Scheduling, rescheduling, and confirming appointments Scheduling treatment and helping patients understand next steps Verifying insurance and assisting with insurance-related questions Collecting payments and discussing financial arrangements when needed Preparing patient charts and daily schedules Maintaining accurate patient records Communicating with patients via phone, email, and PM software Performing general office duties such as scanning, emailing, filing, and organizing front desk areas Requirements Strong computer proficiency Excellent interpersonal and communication skills Reliable, positive attitude with strong work ethic Ability to learn quickly and follow established systems Prior administrative or customer-facing experience preferred Nice to Have Prior experience as an office manager or dental receptionist Experience scheduling patients and verifying insurance Experience with patient management software Benefits IRA with 3% match 4 weeks of PTO Supportive, small team culture Patient-focused environment in a highly desirable Belle Meade location Flexible and competitive salary depending on experience Schedule(Mon & Wed: 7:00 AM - 3:00 PM, Tue & Thu: 7:00 AM - 4:00 PM, occasional Friday: 7:00 AM - 1:00 PM)

At HeroWear we make wearable technology to help hardworking men and women do their jobs and go home every day feeling better. Our exosuit is at the cutting edge of technology and helps the hardest working people in our communities save their bodies from what is often literally back-breaking work. Our team is a multi-disciplinary group of engineers, scientists, and business leaders who love building great products and great companies. In this role, you will help bring this solution to some of the largest companies in the world to improve the lives of their workers. Role Overview: We're looking for a hands-on, highly organized Office Manager to keep the day-to-day engine of our workplace running smoothly. This person owns the physical office experience, supports executive scheduling and travel, and drives consistent, thoughtful culture moments across the company. You'll proactively spot issues, solve problems quickly, and build simple repeatable systems that make the office and team run better. This role is ideal for a real “do-er” - someone who thrives on ownership, follow-through, and creating order out of chaos. If you love making spaces and systems work better, and you're energized by helping people do their best work, we'd love to meet you. Responsibilities: Office Operations & Environment Own the physical office experience - furnishings, organization, cleanliness, supplies, and overall functionality. Maintain consistent standards for common areas, kitchens, meeting rooms, and workspaces. Coordinate vendors and service providers as needed (cleaning, repairs, IT support coordination, building management, etc.). Identify and resolve office issues quickly, keeping the workplace safe, efficient, and pleasant. Manage inventory of snacks, beverages, and office supplies; track usage and reorder proactively. Implement small improvements and systems that keep the office running smoothly and consistently. Meetings, Events & Outings Plan and coordinate company meetings, all-hands, team offsites, events, and outings. Handle logistics such as space setup, catering, materials, agendas, and scheduling. Create repeatable event processes that make gatherings consistent, thoughtful, and easy to run. Support onsite and offsite event execution as needed. Executive & Team Travel Support Manage Executive calendar(s), including scheduling meetings, prioritizing conflicts, and confirming details. Coordinate domestic and international travel for Executives as needed (flights, hotels, ground transportation, itineraries). Own end-to-end travel planning for team conferences, trade shows, and company events - including booking, registrations, itineraries, and on-site logistics. Track key event and travel deadlines (registration dates, hotel blocks, shipping/windows, etc.) and coordinate with internal owners to ensure readiness. Culture, Communication & Recognition Track and coordinate employee milestones: birthdays, anniversaries, holidays, life events, and special recognitions. Manage gifting and internal communications related to these moments. Act as a culture ambassador - helping strengthen team connection, morale, and clear communication across the organization. Support onboarding logistics for new hires (workspace setup, welcome moments, orientation support). Requirements: 3+ years of experience in office management, workplace operations, executive support, or a similar role. Proven ability to manage multiple priorities and execute quickly with minimal oversight. Strong organizational systems and attention to detail. High ownership mindset - you see what needs doing and do it. Excellent interpersonal and communication skills; comfortable working across all levels of the organization. Comfort with core workplace tools (Google Workspace, Slack, calendar systems, basic travel tools). Ability to handle sensitive information with discretion and professionalism. Preferred Candidates will have: Experience directly supporting senior leadership. Event planning or culture-programming experience in a fast-moving company. Vendor management and light budget ownership experience. Experience coordinating travel/logistics for conferences or trade shows. What Success Looks Like: The office is consistently clean, organized, stocked, and fully functional - it “just works.” Executives and teams can rely on smooth scheduling and travel without needing to chase details. Conferences and company events feel organized, thoughtful, and stress-free for attendees. Culture moments happen reliably, and people feel remembered and appreciated. Problems get solved proactively - you're already on it before anyone asks. Why Join Us You'll have a visible, high-impact role in shaping the daily experience of the team. This position is trusted, autonomous, and essential to helping the company operate at a high standard - both in how our workplace functions and how our culture shows up day to day. Benefits: 401(k) Dental insurance Flexible schedule Health insurance Health savings account Paid time off Parental leave Vision insurance

The Office Manager ensures smooth day-to-day operations and an exceptional workplace experience. This role oversees office and pantry services, vendor coordination, expense and invoice processing, and facilities support, all while maintaining a polished, client-ready environment. The ideal candidate is proactive, organized, and service-oriented, with strong communication skills and the ability to work independently while supporting leadership and the broader team. Key Responsibilities Manage office and pantry supplies, daily lunch orders, and catering requests. Oversee seating, access badges, and assist with minor tech issues. Coordinate shipping, receiving, and vendor relationships. Track invoices, expenses, and payments; prepare and mail checks and documents. Serve as the main point of contact for internal communications and vendor coordination. Maintain records, files, and documentation with accuracy and attention to detail. Partner with facilities and building teams to ensure a clean, well-maintained office. Identify opportunities to streamline administrative processes and update procedures as needed. Qualifications 3+ years of experience in office management or administration in a corporate environment. Strong organizational, communication, and multitasking skills. Proficient in Microsoft Office Suite; Salesforce experience a plus. Experience with Workday and Concur a plus. Professional, dependable, and able to manage multiple priorities with minimal supervision. Why Join Us As Office Manager you'll play a key role in creating a professional, welcoming, and efficient workplace that supports the success of our people, clients, and partners. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Patient Support Project Manager Reports To: Senior Vice President of Philanthropy & Operations The Patient Support Program Manager plays a key role in advancing the Sjögren's Foundation's mission to support patients and their families through education, resources, and services. This position oversees the Foundation's multiple support programs, including U.S. support groups (65+), volunteer leaders, phone support volunteers (100+), and the online patient community. The Patient Support Program Manager collaborates across the organization to identify patient needs, connect them with appropriate resources, and ensure all support volunteers receive ongoing training and access to current information. This position reports to the VP of Operations. About the Foundation: The Sjögren's Foundation is a patient advocacy organization dedicated to making a significant difference in the lives of Sjögren's patients. Sjögren's is a serious and systemic autoimmune disease affecting 4 million Americans. The mission of the Foundation is to support and educate patients, provide credible resources for healthcare professionals, serve as the voice of Sjögren's patients in advocacy, and encourage and fund Sjögren's research. This is an extremely exciting time in Sjögren's as new research is being conducted that will change what we know about this disease, how it is diagnosed, and how we target treatment and management for patients. Key Responsibilities: 1. Planning and Execution Develop, plan, and oversee annual patient support programs and initiatives ensuring they align with organizational mission and objectives. Working with membership program manager, monitor geographic membership trends and evaluate levels of support distribution commensurate with membership volume. In collaboration with leadership team members, update and design new volunteer programs and plan for volunteer recruitment and management across functions. 2. Implementation and Growth Identify and implement support strategies using a stepped approach. Focusing first on having groups in areas with a higher concentration of Sjögren's Foundation members or special requested populations and patient support volunteers in areas with a lower concentration of members where group attendance would likely be low. Identify, interview, and train appropriate volunteers for support group leader and patient support volunteer vacancies throughout the US to ensure all members have access to some type of support regardless of location. Develop and implement strategies to increase awareness of and participation in support groups in areas with active meetings (live and virtual). Plan for growth in online patient support community using tools such as new member resources, Sjogrens.org and member newsletter. Strengthen and manage Phone Support Volunteer (PSV) program which is a list of people new patients can call to speak with another experienced patient. 3. Volunteer Training and Management Recruit, train, and engage volunteers in areas in need of support Monitor volunteer participation and group meeting frequency to ensure groups and volunteers are active and engaged. Provide “Connection” resource, a key information and messaging guide, to SGLs and PSVs to ensure they are aware of new and updated resources and information when speaking with patients. Manage and support SGLs and PSVs with questions and problem solving Provide annual update and training meetings for both SGLs and PSVs geared specifically toward their roles. Update meetings should reinforce best practices, share new information or program changes, develop volunteers and solicit feedback on how things are going. Secure agreements from SGLs and PSVs regarding confidentiality and requirements for participating in and acting as a Foundation volunteer. In collaboration with leadership team and other organizational roles who rely on volunteers to create a general volunteer training program with information all Sjogren's Foundation volunteers would need regardless of function or volunteer area. 4. Marketing and Promotion Collaborate with Marketing and Communications team to design and execute Recruitment projects as needed for volunteer recruitment and support awareness. Maintenance and updating of Support Group listing with meeting info, Inspire page and online list of support volunteers in member community, all on Sjogrens.org Review and maintenance of volunteer lists in Salesforce and HubSpot Support awareness plan using various resources throughout the year Obligations under Inspire contract for advertisement throughout year are being met Serve as Liaison with Arthritis Foundation to ensure marketing of our partnership with JA Camp availability for children living with Sjögren's 5. Logistics and Operations Coordinate with support group leaders to ensure necessary meeting information for email blasts Coordinate and send email invitations for support group meetings to members in meeting area or demographic Manage and coordinate shared zoom accounts for support group meetings as well as annual calendar of meeting dates, times and information Supply SGLs with guidelines, meeting attendance form link and zoom links for meetings Serve as lead staff on Inspire Patient Community. This includes ensuring we fulfill contract obligations, monitoring or community for trends or things that should be reported, coordinating Ask the Expert sessions during the year. Stay in tune with other support channels not managed by the Foundation to view support needs and trends. Serve as the organizational expert on patient support. Complete responsibility for monitoring and tracking volunteers within Salesforce, on calendar and online listings 6. Evaluation and Reporting Track meeting attendance and provide reports on increases and decreases over time. Tracking and mapping of volunteers across the country. Prepare reports and information to inform continuous improvement and future planning. Provide statistics for Board of Directors updates. Qualifications: 3-4 years of experience in program management, support group coordination, patient education, volunteer coordination/management, or related nonprofit roles; experience in a health nonprofit is preferred Strong project management skills with the ability to manage multiple priorities, complex timelines, and cross-team coordination. Previous experience developing or coordinating patient support programs preferred Demonstrated ability to manage a high volume of volunteer staff recruitment and oversight Experience leading and training people for an ongoing program Experience with Salesforce and HubSpot, (or similar) Excellent written and verbal communication skills, with the ability to communicate clearly with patients and volunteers. Highly organized, detail-oriented, and able to maintain accurate records across multiple programs. Strong analytical skills with experience tracking program metrics, identifying trends, and using insights to recommend improvements. How to Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and experience to ********************. Please put the title Patient Support Program Manager in the Subject: line. Equal Opportunity Employer: Sjögren's Foundation's is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. We are committed to creating an inclusive environment for all employees.

We're looking for an enthusiastic, people-focused Office Coordinator to join our growing team in West Virginia. If you're detail-oriented, love connecting with people, have a proven track record of success in office administration, and genuinely enjoy making processes better for everyone, we want to hear from you! Responsibilities: Provide exceptional customer service, addressing client inquiries and concerns professionally, promptly, and with a warm, relationship-building approach. Manage daily office operations, including filing, data entry, and ensuring day-to-day staff needs are met. Support accounting tasks such as invoicing, payment processing, and record reconciliation. Coordinate shipping and logistics for both incoming and outgoing goods, ensuring accuracy, timely tracking, and delivery. Actively collaborate with team members to optimize workflow, identify inefficiencies, and implement creative improvements. Maintain accurate and detailed records, ensuring information is consistently up-to-date and organized. Assist with preparing various reports and documents as needed by the management team. Serve as a positive culture leader by fostering strong relationships with coworkers and customers, promoting teamwork, and bringing energy and new ideas to the office every day. Qualifications: Proven experience in an office assistant role or similar administrative position. Solid understanding of basic accounting principles and practices. Familiarity with shipping and logistics processes. Exceptional communication and customer-service skills with a natural ability to connect with people and build lasting relationships. Highly organized, detail-oriented, and able to juggle multiple tasks in a fast-paced environment. Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.). Experience with Sage accounting software is a plus. Who We're Looking For (Culture & Mindset): A true culture leader who brings positivity, enthusiasm, and a team-first attitude every day. Someone with a strong need to connect-building genuine relationships with customers, coworkers, and vendors is second nature to you. Highly collaborative; you thrive when working with others and actively contribute ideas. Entrepreneurial mindset-you see challenges as opportunities and naturally look for better, smarter ways to get things done. Creative problem-solver who doesn't just follow processes but continually asks, “How can we make this even better?” Comfortable taking initiative and ownership; you're not satisfied with “good enough” and enjoy improving systems that impact the whole team.

Our client is seeking a proactive, detail-oriented person ready to step up to the Office Manager position to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services. What You'll Do Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships. Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing. Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE. Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials. Coordinate team events and contribute to a positive, organized office culture. What We're Looking For Experience managing daily operations in a small firm; AEC industry exposure preferred. Strong written, verbal, and interpersonal communication skills. Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com. Highly organized, adaptable, and comfortable working independently in a fast-paced environment. A collaborative, proactive, and solutions-oriented mindset. Requirements Bachelor's or Associate's degree preferred in business, communications, marketing, or related fields. High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams). Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices. High school diploma or GED required. Location Options Norfolk, VA (Hampton Roads Region)

Office Support Specialist - Construction Our client is a leading supplier of outdoor equipment that services the education, municipality and commercial clients in OH, KY, PA, and WV. They are seeking a highly organized, detail-oriented Office Support Specialist who is exceptionally proficient in QuickBooks, digital and physical file management, and customer communication. This role supports daily administrative operations, ensures proper workflow of orders and invoices, and maintains accurate records across both physical and cloud-based filing systems. This individual must be tech-savvy, reliable, and able to manage multiple processes involving QuickBooks, Adobe Acrobat, OneDrive, and shared internal folders. Ideal Candidate You thrive in a structured environment, enjoy organizing information, and take pride in keeping operations running smoothly. You understand QuickBooks deeply, can juggle physical and digital filing with ease, and aren't afraid to chase down missing invoices or follow up with customers. You're dependable, accurate, and a strong communicator who wants to be a backbone of the office. Responsibilities: File Management Support management of the shared cloud folders Assist with general administrative tasks Accounts Receivable & Invoicing Generate customer invoices using QuickBooks and save on shared cloud platform Send out invoices to customers; maintain accuracy and timeliness of all A/R records Contact customers regarding past due invoices and perform necessary follow-up Software & Digital Tasks Advanced use of QuickBooks for invoicing, tracking, and A/R management (including cloud-based QB version) Proficient in Adobe Acrobat, including editing, combining, and modifying PDFs as needed Use and maintain structure within OneDrive, ensuring customer folders and invoice archives stay organized Assist with access management and ensure files remain properly synced between server, local folders, and cloud storage Customer Service Support Handle customer inquiries regarding parts, shortages, shipping issues, and general order questions Prepare and distribute Authorization Forms for installers and/or service providers as needed Serve as a liaison between operations, sales reps, installers, and customers Requirements: Bachelor's Degree preferred but not required Min. 5+ years' experience working in an office setting within construction, landscaping and/or similar industry Prior office support and/or administrative experience preferred Strong proficiency in QuickBooks - must be able to handle invoices, A/R, and daily functionalities with ease Experience working with Adobe Acrobat for PDF editing and document management Comfortable navigating complex file systems, including shared folders, servers, and cloud platforms such as OneDrive Exceptional organizational skills and attention to detail Strong communication skills (phone & email), especially for customer follow-up and A/R issues Ability to multitask and manage high-volume paperwork (both digital and physical). Offering: Base Salary $70,000 - $80,000 Year End Bonus Stipend for Benefits, 401K PTO Direct Sales Recruiting, LLC, (DSR) and DirectHR are National Recruitment organizations partnering with National, Regional and Local Clients to bring qualified candidates a career and a future. DSR offers over 50 years combined Recruitment, Sales and Management experience. We are, along with our clients, an Equal Opportunity Employer and are committed to hiring and supporting a diverse workforce. A M/F/D/V

Job Description: Recruiter/Office Coordinator - Maritime Division - Newport News, VA About the Company HKA is a premier staffing and Employer of Record (EOR) company focused on connecting skilled professionals with leading organizations in the maritime industry. We specialize in staffing solutions for shipbuilding and ship repair projects, ensuring our clients have access to the best talent available. Our commitment to diversity and inclusion drives our success, as we strive to create a collaborative and innovative workplace. Position Overview We are seeking a Recruiter/Office Coordinator to join our maritime division. This multifaceted role combines recruitment responsibilities with office coordination tasks, focusing on interfacing with hiring managers to recruit for skilled trades and other maritime roles. The ideal candidate will excel in a fast-paced, outcome-oriented environment, managing walk-in traffic, escorting candidates to client sites, and overseeing office inventory, including personal protective equipment (PPE). Key Responsibilities Recruitment and Candidate Management: Interface with hiring managers to understand recruitment needs for skilled trades and other maritime positions. Build and maintain relationships with potential candidates through proactive outreach and networking. Manage the full recruitment process, including screening, interviewing, and onboarding candidates. Office Coordination: Manage walk-in traffic at the office, providing a positive first impression and assisting candidates with inquiries. Escort candidates and new hires to client sites, ensuring a smooth transition and positive experience. Oversee office inventory, including PPE and other supplies, ensuring availability and compliance with safety regulations. Sourcing Strategies: Develop and implement effective sourcing strategies to attract a diverse pool of candidates for maritime roles. Generate leads for new business opportunities by identifying potential clients through candidate interactions and market research. Performance Tracking: Monitor and report on key recruitment metrics to assess effectiveness and identify areas for improvement. Stay informed about industry trends and best practices to enhance recruitment and office coordination efforts. Required Qualifications High school diploma or equivalent; Bachelor's degree in Human Resources, Business Administration, or a related field is a plus. Minimum of 2 years of experience in recruitment or office coordination, preferably in a staffing or maritime environment. Strong organizational skills and the ability to manage multiple tasks in a fast-paced setting. Excellent communication and interpersonal skills, with a focus on building relationships. Basic knowledge of safety regulations and PPE requirements in the maritime industry. Preferred Qualifications Experience in a staffing agency or EOR setting. Familiarity with applicant tracking systems (ATS) and recruitment software. Knowledge of skilled trades and technical roles within the maritime sector. Strong problem-solving skills and a proactive approach to challenges. Work Environment Fast-paced and collaborative office environment. Commitment to innovation and exceptional customer service. Compensation & Benefits Competitive salary based on experience. Performance-based incentives. Comprehensive health, dental, and vision insurance. Opportunities for professional development and career growth. Equal Opportunity Statement HKA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you are an organized and motivated individual with a passion for recruitment and office coordination in the maritime industry, we invite you to apply for the Recruiter/Office Coordinator position at HKA!

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Job Description The Role: Dental Dreams in Richmond, VA seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Job Title: Office Manager Project: EKY Runway Project - Management Equity and Governance (MEG) Position Type: Full-Time, Exempt Reports To: EKY Runway Program Manager Shaping Our Appalachian Region (SOAR) is hiring a full-time Office Manager for its Eastern Kentucky Runway project, which connects prime age employment gap (PAEG) individuals to employment opportunities. This role will be responsible for overseeing satellite office space where project services will be delivered, managing office schedules, and supporting any offices Duties and Responsibilities Facilities Management: Ensure the smooth operation and maintenance of the office space, creating a welcoming and supportive environment for clients Coordinate with project leadership to address any facility-related issues promptly and efficiently Maintain a clean and organized workspace that promotes productivity and professionalism Client Services: Serve as the primary point of contact for clients entering the facility Coordinate client appointments and meetings with staff and external partners, ensuring efficient scheduling and communication Program Support: Assist with the implementation of workshops, training sessions, and events designed to enhance clients' employability and skills. Administrative Duties: Manage office administrative tasks, including answering phones, responding to emails, and processing paperwork. Maintain client databases and records, ensuring confidentiality and accuracy at all times. Assist with the procurement of office supplies as needed. Team Collaboration: Work collaboratively with program staff, volunteers, and external partners to ensure seamless service delivery and coordination. Participate in staff meetings, trainings, and planning sessions to contribute ideas and feedback for program improvement. Foster a positive and inclusive work environment that values diversity, equity, and mutual respect. Expectations Strong interpersonal and communication skills, with the ability to build rapport and trust with clients from diverse backgrounds. Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively. Compassionate, empathetic, and nonjudgmental approach to supporting individuals facing barriers to employment. Regular and reliable attendance required Ability to function well in a high-paced and at times stressful environment Must be able to handle prolonged periods of sitting at a desk or standing at an event Must be able to lift up to 15 pounds at a time when necessary Culture and Core Values SOAR's mission is simple: grow Eastern Kentucky's population. Our team culture is anchored by putting the interests of Eastern Kentucky first in all that we do. We believe treating others the way we want to be treated is always within our control. Our core values include faith, selflessness, grit, integrity, and empathy. We do our best to exemplify these daily in our interactions with each other and with external partners. SOAR is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

JOIN A WINNING TEAM! At Friendship Automotive, our customers are friends and our Team Members are family. Friendship is located in 5 states, 9 cities and has 21 locations with lots of opportunity for growth. Voted Automotive News BEST DEALERSHIPS TO WORK FOR 13 years and counting! Come develop your career with an award-winning, customer focused automotive group. We're looking for an OFFICE MANAGER to join our Friendship Family! Our ideal candidate is self driven, enjoys working with others, and has a desire to succeed with a growing automotive group. What You'll Do: * Lead an administrative team * Post entries for daily banking and prepare deposit * Maintain accounting schedules * Process financial services products and write refund checks * Reconcile manufacturer statements * Manager floor plan compliance to include payoffs, flooring, reconciliations, and audits * Assist Controllers with month-end closing process * Ensure consistent and timely scanning of accounting, service, and parts documents Qualification Checklist: * 2+ years dealership experience preferred * Working knowledge of tag and title processing at the dealership level * Strong multi-tasking abilities * Basic understanding of Microsoft 365 * Excellent verbal and written communication skills Benefits: * You'll have a competitive benefits package including medical, dental, vision, life, and disability insurances, paid time off, company holidays, 401(k), and various wellness and gym reimbursements.

Job DescriptionBenefits: 401(k) matching Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance Support Services SupervisorStatus: Full-Time, Non-Exempt Reports To: Support Services Manager Position Summary The Support Services Supervisor leads front-office operations to ensure patients receive timely, accurate, and professional service. This role oversees support staff, monitors workflow, and supports registration, scheduling, and check-out functions. The ideal candidate is organized, confident, and leads with professionalism, accountability, and teamwork. Primary Responsibilities Supervise and support front-office staff and adjust assignments based on patient volume and workflow Train new employees and reinforce accuracy, service standards, professionalism, and communication Ensure accurate documentation, insurance verification, and referral requirements Support proper scheduling and provide hands-on help during peak patient flow Monitor copay and balance collection; reconcile daily cash drawers Respond to patient concerns professionally and communicate clearly with providers and staff Secondary Responsibilities Provide coverage for registration, scheduling, phones, and check-out as needed Maintain supply organization and coordinate vendor or facility needs Participate in meetings, training, and continuous improvement efforts Follow HIPAA, OSHA, safety, and internal compliance standards Qualifications High school diploma or equivalent required Prior medical office experience preferred Leadership, scheduling, billing, or patient-service experience highly valued Ideal Strengths Strong verbal communication and service mindset Accuracy, attention to detail, and follow-through Calm, professional presence in a fast-paced environment Ability to resolve problems and manage competing demands Compensation & Wage Structure Wage: $20.00 per hour Eligible annually for cost-of-living wage increases, based on organizational guidelines and annual review outcomes Job Details Job Type: Full-time Expected Hours: 40 hours per week Medical Specialty: Dermatology Schedule 8-hour shift Monday through Friday Why This Role Matters This position directly influences the patient experience at check-in, throughout their visit, and during follow-up scheduling. Our team values service, humility, and accountabilityand we are proud of the standard we strive to uphold every day. If leadership through service is important to you, and you enjoy helping a team operate smoothly and efficiently, we encourage you to apply. Employment Contingencies: Employment may be contingent upon background screening, reference verification, and compliance with internal policies.