Office manager jobs in Onondaga, NY - 56 jobs

Oneida Innovations Group is a tribally-owned enterprise of the Oneida Indian Nation, an innovative and experienced Indian Nation owning and operating several multifaceted business enterprises, each focused on delivering exceptional customer experiences and service. We are currently seeking an IT Customer Service Manager to join our team! Duties & Responsibilities: * Effectively manages the day to day operational activities related to supporting the Oneida Indian Nation workplace computing environment. This includes overseeing the Help Desk, Network Operations Center, and Computer Engineers. * Oversees entire Customer Service operation to provide timely and efficient delivery of services to customers and business partners. * Provides support to government contracting operations. * Coordinates all outbound communications to client areas regarding IT activities affecting their operations. * Collaborates with the Director of IT Operations Support to ensure services meet the needs of the IT and organizational strategies. * Provides support to the requesting department team members in identifying support issues to ensure full comprehension of the requirements of the requesting department. * Maintains an effective mechanism to track and monitor projects, validate estimates as presented, and identify/allocate required project resources. * Successfully establishes and maintains high quality documentation and on-line problem resolution tools necessary to provide Customer Service team with sufficient resources to perform their support tasks. * Efficiently manages the coordination and prioritization of inbound work requests from client areas. * Ensures effective allocation of IT resources for projects in the Oneida Indian Nation. * Streamlines project activities to achieve timely and cost effective completion in accordance with budgets and schedules. * Oversees the technical teams responsible for providing technical support to our client areas. * Provides the Director of IT Operations Support with information on the status and accomplishments within the Customer Service function. * Continually monitors and ensures the successful execution of the relationship management program IT is establishing with its customer base. * Conducts frequent meetings with Customer Service employees to review and discuss various company and departmental policies and procedures, to address problems and concerns, and as a tool in building teamwork. * Continually researches and develops standards, proposals and processes to promote growth, maturity, and effectiveness of the IT Department. Minimum Qualifications: * Bachelors Degree in Computer Science, Engineering, or related discipline, MBA is desirable. * 4 years technical support or operations center experience. * Prior supervisory experience in a technical environment, 2 years. * Excellent organizational, verbal and writing skills. * Ability to perform well under pressure in a multi task environment. * Must be able to interface with users and perform as a liaison between IT and the affected area. * Must be able to keep abreast of new technological and/or procedural developments and present options for improvement to their supervisor in an organized format. * Competencies in configuring, deploying & effectively managing end-point computing devices on an enterprise scale are preferred. * Must possess valid driver's license. Oneida Innovations Group is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law.

Job DescriptionDescription: BUSINESS OFFICE MANAGER DEPARTMENT: Administration FLSA Status: Exempt DUTIES AND RESPONSIBILITIES Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize, and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers, and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION Review admissions for accuracy of payer information. Maintain daily census information for each resident of the facility (see Census Function). Prepare and bill the responsible party, monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures. Timely and thorough follow-up of all receivables billed out of the facility for payment status. Proper and timely recording of collection notes on all delinquent accounts. Timely reporting of all delinquent accounts to the Administrator. Referral of delinquent accounts to approved collection agency/legal attorney after all collection efforts have been exhausted. Timely posting of all payments to resident ledgers (see Cash Receipts Function). Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION Monitor opening of mail to ensure invoices get to proper department heads for coding. General ledger coding of all administrative invoices received. Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods. Review and check all accounts payable work and make necessary corrections/adjustments as needed. Ensure all invoices have been properly authorized for payment by the Administrator. Ensuring that all necessary documentation is received and forwarded to A/P for all new vendors, as well as editing current vendor information as needed. Obtain W-9 information from all service providers as required by law. Communicate with suppliers/vendors concerning questions about invoices, payment dates, etc. PAYROLL FUNCTION Timely transmission of all new hire information to the home office to ensure new employees are entered into the time clock as quickly as possible. Proper reporting of all new employees to appropriate state/federal agencies as required by law. Daily monitoring of time clock for missing punches, short lunches, missing lunches, etc. Responsible for reporting habitual time clock discrepancies to appropriate department heads/supervisors and administrator. Setup and maintenance of employee files. Processing of payroll information for each payroll period to include total hours, bonuses, PTO, deductions, garnishments, etc. Distribute paychecks to employees in accordance with established company procedures. Timely reporting to home office of all pay changes, deduction changes, terminations, etc. Appropriate and timely filing of reports to state/federal agencies as required by law. Ensure proper filing and secure storage of all employee/payroll related information. CASH FUNCTION Monitor opening of mail to ensure all payments received are accounted for. Check payment processing software for electronic payments received. Deposit all funds received and send check register to home office daily. Post all payments received daily to appropriate accounts/residents. Monitor cash calls received from home office to ensure check registers agree and all service/bank charges are properly recorded on local accounts. Reconcile and replenish all petty cash accounts at least once a month, more often if necessary. Reconcile facility bank accounts as directed to include employee fund and resident council. CENSUS FUNCTION Reconcile census daily to ensure the manual and financial census' agree. Continuous monitoring of changes that would affect census. Ensure that all room changes, transfers, discharges, and leaves of absence are properly recorded and completed in a timely manner. Consistent and effective communication with clinical staff to ensure accuracy of billing. Report all census discrepancies immediately supervisor. OTHER FUNCTIONS Participate in all departmental meetings. Greet all visitors to the facility in a courteous and professional manner. Communicate effectively and productively with co-workers and staff. Supervise work assigned to office assistant and/or receptionist if positions exist. Answer telephone calls in a timely manner and direct calls to appropriate staff/departments. Return phone messages in a timely manner. Be informed about current employment laws, rules and regulations. Perform related duties as assigned or as the situation dictates. Requirements: BASIC REQUIREMENTS Residents always come first, and their needs will be met unless there is a conflict with the needs of others or the organization. Residents, resident families, co-workers, and visitors will be treated with respect, dignity, and kindness. Support the mission, vision and values of the facility. Employee behavior will consistently be in a manner that demonstrates both the employee's and the company's commitment to an ethical, honest, and above-board approach in all dealings with employees, customers, suppliers, and the community. Report to work on time and for scheduled shifts as attendance is required to perform the duties and responsibilities of this position.

Our growing client is seeking a highly organized and proactive Office Manager to support daily operations and keep the business running smoothly. This role is ideal for someone who thrives in a small-team environment, can wear multiple hats, and is comfortable taking ownership of administrative and financial responsibilities. This is a full-time opportunity located near Syracuse, NY. Key Responsibilities: Oversee general office operations and ensure efficient workflow across the team Manage payroll processing and maintain accurate employee records Handle accounts payable and accounts receivable with strong attention to detail Assist with documentation, scheduling, and reporting related to remediation projects Support leadership with administrative tasks, vendor coordination, and internal communication Qualifications: Previous experience in office management within a small business setting Strong background in payroll, AP/AR, and general bookkeeping Familiarity with remediation industry processes or willingness to learn Excellent communication, time-management, and problem-solving skills Ability to work independently and maintain a high level of accuracy Pay for this position is commensurate with experience and education, ranging roughly from $60,000 - $70,000. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

The Scheduling/Patient Access Office Manager is responsible for managing the front desk operations, patient scheduling and call center operations as well as associated staff of a busy Physical Medicine & Rehabilitation office. Responsibilities include reporting, quality improvement, auditing, training, coaching, annual performance evaluations, managing issues and facilitating time and attendance. Management/oversight of multiple outpatient sites and associated call center. This position will also be responsible for all registration related, co-pay related tasks. Management of acute care scheduling, inpatient rehabilitation scheduling, check in and registration of patients and facilitate open lines of communication with staff, business manager, director, PM&R leadership team, patients and family. This position must maintain reporting related to scheduling, call volumes and statistics, co-pays, templates and other related functions. Minimum Qualifications: Bachelor's degree and 3 years of related experience or Associate's degree and 5 years of related experience required. Prior supervisory experience required. Preferred Qualifications: Work Days: M-F Days Message to Applicants: This position has been reposted due to an update in minimum qualifications. Originally posted on 10/23/25. Recruitment Office: Human Resources

Job Description Office Manager - Construction Industry About the Company: Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves. Position Overview: We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow. Key Responsibilities: Manage and process AP/AR tasks, subcontractor billing, and client invoicing. Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff. Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs. Maintain accurate and organized project files while tracking project progress, change orders, and job status. Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy. Support the project team with reporting, scheduling, and document management. Build and maintain strong working relationships with clients, consultants, and subcontractors. Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration. Qualifications: Solid employment history with demonstrated success in full-charge bookkeeping. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills. Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred). Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines. Excellent verbal and written communication skills. Ability to adapt quickly to new software and processes. Work Environment: Office-based role in Syracuse, NY with no travel required. Standard office equipment use (computer, phone, printer, copier, fax, etc.). Collaborative and professional environment with a strong emphasis on teamwork and customer service. Compensation & Benefits: Competitive salary (70k-95k). Comprehensive health, dental, and vision insurance. 401(k) with employer match. Paid time off and holidays. Professional development and growth opportunities within a family-like, supportive company culture. Contact: Chris De Cecco Vice President of Recruiting chris.dececco@Prevailrecruiting.com (949)276-9529

This position is responsible for successfully developing and managing a business in alignment with our strategy and our organizational mission, vision and values. Responsibilities include managing Outside and Inside Sales efforts, branch administration, and providing financial results to meet company goals. Essential Functions: * Executes and delivers upon a defined set of Best Business Practices for the Business Manager role. Includes managing Outside and Inside Sales, Direct Customer Involvement, Margin Management, Supplier Relationships, Inventory Management, and Training, as well as using Curbell Selling System, CRM and Sales Tools. Responsible for implementing Company initiatives at the local and regional level. * Develop a culture of high performance and employee engagement by inspiring, developing, and motivating internal talent. Facilitate good discussions with employees in order to understand their professional goals and aspirations. Create an environment of open communication that fosters upward feedback and suggestions. Make well informed decisions, demonstrate initiative, exhibit autonomy and execute on organization initiatives. (Measure by Employee Engagement and Retention) * Develop, execute, and manage a business plan to establish or grow a Branch. Manage all aspects of Profit and Loss Statement from budgeting to a year-end result in an effort to achieve acceptable profit level and ensure positive ROS and NOP growth. Use SAP CRM reporting to analyze business results. Work with corporate departments to help manage A R, Suppliers, Marketing Programs and Quality standards. (Measure by P&L Results) * Performs other duties as assigned. Job Specific Requirements: * Experience in selling services in a business to business model; able to make group presentations. * Working knowledge of Microsoft Office. Knowledge of SAP, or similar system, preferred. * Experience with territory and sales management techniques * Interpersonal and communication skills * Ability to work out of the Moorestown, NJ branch Core Competencies: * Leadership * Communications Skills * Setting Priorities & Time Management * Problem Solving and Decision-Making * Coaching/Developing People and Teams * Managing Performance Issues

Indus Hospitality Group's mission is developing, empowering, and supporting success in our employees. At the core of our brand we stand for Growth, Loyalty, Respect, and Flexibility. At Indus we offer a career, not just a job. Over the last four decades we have grown substantially through commitment to the region and communities we serve; helping fuel regional economic development with commerce and employment. We believe success is earned and teamwork matters, that hard work should be recognized, and diversity celebrated, that there is always something new to learn and innovation is supported. Indus Hospitality Group owns and operates more than 70 properties, primarily hotels and restaurants in the Rochester, Finger Lakes, and Western New York regions. The team at Indus Hospitality Group has been recognized numerous times as first-class operators, earning national and regional awards including the Dunkin' Brands Rising Star of the Year, the Microtel Inn & Suites Franchisee of the Year Award, the Hilton Worldwide Lighthouse Award, Best Western Champion Customer Care Award, and TripAdvisor Awards for Excellence. Reports To: Assistant General Manager or General Manager Summary Manage the work activities of all Front Office associates by performing the following duties. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and/or meet the physical demands. Essential Duties and Responsibilities include the following. Other duties may be assigned. Assign duties and shifts to associates and observe performance to ensure adherence to hotel policies and established operating procedures. Ensure proper cash and key control procedures are followed. Answer inquiries pertaining to hotel policies and services. Attend staff meetings to discuss company policies and guest complaints, and to make recommendations to improve service and ensure more efficient operation. Perform Front Desk duties as needed. Exceed Guest expectations by providing exemplary service Provide guests with information pertaining to available services and hours of the hotel, i.e. restaurant, lounge. Ensure effective departmental communication through logs, daily stand up meetings and monthly department meetings. Ensure all brand standards and initiatives are implemented and followed. Perform a variety of administrative tasks including, monitoring service trends using Guest Satisfaction results, processing department payroll, maintaining an accurate inventory of supplies, and handling any accounting and purchasing functions, i.e. cost and inventory levels for the Market/Pantry. Maintain up to date records and files. Provide information pertaining to hours and available services of the hotel, i.e. restaurant, lounge, room service. Ensure the cleanliness of the Front office, lobby and surrounding areas. Assist in checking all fixtures, equipment and conditions (lights, music, heating/cooling, furniture, wallpaper, etc.) for proper operations, settings and maintenance. Report deficiencies. Supervisory Responsibilities Directly supervises associates in the Front Office Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Follow policies and procedures; Support organization's goals and values. Demonstrate knowledge of EEO policy; Promote a harassment-free environment. Work within approved budget; Conserve organizational resources. Observe and enforce safety and security procedures; Determine appropriate action beyond guidelines; Report potentially unsafe conditions; Use equipment and materials properly. Demonstrate accuracy and thoroughness; attention to detail; Look for ways to improve and promote quality; Accept and apply feedback to improve performance; Monitor own work to ensure quality. Speak clearly and persuasively in positive or negative situations; Respond well to questions; Participate in meetings. Write clearly and informatively; Present numerical data effectively; Read and interpret written information. Be at work/meetings consistently and on time; Ensure work responsibilities are covered when absent; Complete work on time or notify appropriate person with an alternate plan. Treat people with respect; Inspire the trust of others; Work with integrity and ethics. Approach others in a tactful manner; React well under pressure; Accept responsibility for own actions; Follow through on commitments. Exhibit confidence in self and others; Inspire and motivate others to perform well; Effectively influence actions and opinions of others; Give appropriate recognition to others. Focus on solving conflict, not blaming; Maintain confidentiality; Listen to others without interrupting and get clarification; Keep emotions under control; Remain open to others' ideas and try new things. Build commitment and overcome resistance. Manage difficult or emotional customer situations; Respond promptly to customer needs and requests for service and assistance. Set and achieve challenging goals; Demonstrate persistence and overcome obstacles. Develop strategic project/implementation plans; Communicate changes and progress; Complete projects on time and budget; Manage project team activities. Prioritize and plan work activities; Manage competing demands; Use time efficiently; Meet or exceed productivity standards. Organize or schedule other people and their tasks; Develop realistic action plans. Determine work flow and procedures. Delegate work assignments; Match the responsibility to the person; Give authority to work independently; Set expectations and monitor delegated activities. Provide vision and inspiration to peers and subordinates. Balance team and individual responsibilities; Exhibit objectivity and openness to others' views; Contribute to building a positive team spirit; Build morale and group commitments to goals and objectives; Support everyone's efforts to succeed. Identify and resolve problems in a timely manner; Develop alternative/creative solutions; Work well in group problem solving situations; Use reason even when dealing with emotional topics. Display willingness to make decisions; Exhibit sound and accurate judgment; Support and explain reasoning for decisions; Include appropriate people in decision-making process; Make timely decisions; Understand business implications of decisions. Include staff in planning, decision-making, facilitating and process improvement; Take responsibility for subordinates' activities; Make self available to staff; Provide regular performance feedback; Develop subordinates' skills and encourage growth; Apply customer feedback (internal and external). Assess own strengths and weaknesses; Pursue training and development opportunities; Strive to continuously build knowledge and skills; Share expertise with others; Ask for and offer help when needed. Adapt to changes in the work environment;; Change approach or method to best fit the situation; Prepare and support those affected by change Requirements Education and/or Experience One to three years related experience and/or training; Associate's degree (A. A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience. Computer Skills To perform this job successfully, an individual should have basic computer knowledge including Outlook email; Microsoft Excel Spreadsheet software and Microsoft Word Processing software. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of organization. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands The following are the customary physical efforts required to perform the essential functions of this job with or without accommodation: Move, transport, put, install, remove, replace, position, place, transfer Ascend, descend, traverse Move about or to, position self Detect, diagnose, operate, adjust, attach, position, set up, handle, tend to, activate, apply, measure, use, modify, input, write, compile, retrieve, make, construct, create, collect, inspect, prepare, serve Communicate, converse, discern, convey, discuss Determine, identify, recognize, perceive, estimate, judge, compare, observe, assess The associate must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Work Environment While performing the duties of this Job, the associate is occasionally exposed to outside weather conditions, dust and chemicals. The noise level in the work environment is usually moderate. The associate works in an environment open to the general public. Acknowledgement This is not necessarily an exhausting list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (emergencies, change in personnel, workload, rush jobs, technological developments or other business demands). Salary Description $19-$21 per hour

Job DescriptionDescription Simply Beautiful Smiles and Affiliates state-of-the-art dental practice in Baldwinsville, NY is searching for an organized and patient-focused Dental Front Desk associate. The ideal candidate for this position has exceptional communication skills with a focus on customer service. We are backed by the country's leading dental support organization which allows our practitioners to focus on providing patient-centric and clinically excellent care. What Simply Beautiful Smiles Offers you as a Dental Front Desk Associate: •Competitive Compensation and Benefit Package •Modern offices equipped with the latest dental technology •Teaching environment with succession planning and tuition reimbursement •Healthcare Benefits (Medical, Prescription Drugs, Dental, and Vision) •401(k) Savings Plan What you can offer Simply Beautiful Smiles as a Dental Front Desk Associate: •Greet and welcome patients and visitors. •Provide outstanding customer service to our patients, coworkers, and the public. •Follow HIPAA confidentiality guidelines. •Answer patient phone calls following SBS's Excellence in “Customer Service” Program. •Check patients into the patient management system •Verify insurance eligibility •Ensure financial agreements are signed and scanned. •Note in patient's appointments; next day co-pays and balances to be collected. •Collect all balances and co-pays. INDSBS Minimum Qualifications Dentrix Enterprise experience Experience working with patients in a dental office Must be able to work in our office Flexible schedule

The Office Manager will organize and coordinate a variety of processes and procedures that relate to various parts of the company, which are administrative in nature. The Office Manager will also help perform administrative duties, including but not limited to answering phone calls, filing and organizing documents, coordinating schedules, incoming and outgoing emails, and office-related errands. We are looking for an energetic professional who has demonstrated experience wearing multiple hats and managing multiple, large-scale projects at the same time. The Office Manager must be well-organized and flexible. Previous experience overseeing personnel (both part-time personnel and full-time personnel) is required. The Office Manager must be technically proficient in both Windows and MacOS environments. References must be supplied to corroborate both technical acumen (computer proficiency) as well as prior supervisory experience. The candidate should have experience writing standard operating procedures, training staff to follow those procedures, and providing feedback when those procedures are not followed. The candidate must be able to communicate well both to subordinates and supervisors. Required Education / Preferred Education: Bachelor's degree in a technical field and advanced degree in Management Required Experience / Preferred Experience: 5 years as an Office Manager in a Supervisory role / 10 years as an Office Manager in a Technical and Supervisory role Required Skills: Understanding of various desktop/laptop hardware and peripherals Understanding of Microsoft operating systems and Microsoft client software Understanding of basic 3rd party software Candidate must be able to track details at a granular level Candidate must have the ability to multitask Candidate must be able to work as part of a team Candidate must be able to work in a flexible and growing environment Candidate must be able to express themselves in both written and verbal communication Candidate must be able to communicate to customers with various levels of technical knowledge Candidate must be willing to work a 9 - 5 Monday through Friday work week schedule on-site. Candidate must be comfortable performing administrative duties Preferred Skills: Previous experience training staff in a technical (computer) environment Ability to troubleshoot both hardware and software issues in various ways Understanding of basic networking concepts (including wireless technologies) Previous experience in an administrative position Location: Syracuse, NY Salary Range: Based on experience Compensation: $40,000.00 - $50,000.00 per year

A construction company is seeking a detail-oriented Office Manager for a temp-to-possible-permanent position. In this role, you will: + Manage day-to-day office operations, keeping the office organized, stocked, and efficient + Greet visitors and serve as the first point of contact for our team + Set up and maintain the office environment, manage supplies, and ensure common areas are presentable + Provide daily coordination and administrative support to leadership and project managers + Plan and support office meetings, events, and company activities + Create and maintain documents, reports, and presentations in Excel and PowerPoint Ideal candidates are proactive, organized, and have previous administrative experience, preferably in construction or a related industry. Interested? Apply today to join our dynamic team! Requirements Administrative Office, Order Office Supplies, Maintain Office Supplies, Accounts Payable (AP), Receptionist Duties TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Type Full-time Salaried - $60,000 - 70,000 The Facilities & Life Support Manager is responsible for the safe, efficient, and reliable operation of all building systems, life support systems (LSS), and facility infrastructure throughout the aquarium. This position will play a key leadership role in the commissioning and startup of the new facility, assisting in the installation, overseeing the testing and initial operation of all life support, mechanical, and building systems prior to opening. Once operational, the Facilities & Life Support Manager will oversee a team responsible for preventive maintenance, custodial services, and daily facility operations to ensure optimal conditions and wellbeing for both animals and guests. The position also manages external service contracts and coordinates with Onondaga County Facilities Management to schedule and supervise skilled trade support. Duties & Responsibilities Pre-Opening / Commissioning Phase Collaborate with the construction and operations teams during facility commissioning to ensure all life support, HVAC, electrical, plumbing, and building systems meet performance standards and operational requirements. Develop and implement preventive maintenance (PM) schedules, SOPs, and safety protocols for all building and LSS equipment. Assist in system testing, equipment startup, and documentation of O&M manuals. Establish spare parts inventory, maintenance tools, and vendor relationships. Recruit, train, and onboard LSS and Custodial teams prior to opening. Operational Phase Ensure all life support equipment-including pumps, filtration, ozone, UV, control systems, and chemical dosing systems-operates within design specifications and established safety tolerances. Oversee water quality management in coordination with the Life Sciences team, ensuring all aquatic systems meet required parameters (temperature, salinity, dissolved oxygen, nitrogen cycle stability, ORP, pH, and clarity) and that corrective actions are implemented promptly. Manage building infrastructure systems such as HVAC, lighting, plumbing, fire protection, and water management. Direct and support the custodial team to ensure exceptional cleanliness, guest comfort, and adherence to health and safety standards. Supervise maintenance staff and contractors in completing PM, repairs, and capital projects. Administer all building and maintenance service contracts, including waste management, HVAC, pest control, landscaping, and specialized systems vendors. Serve as the primary liaison with Onondaga County Facilities Management, coordinating skilled trades support while retaining oversight responsibility for all aquarium-specific systems and ensuring facility needs unique to aquarium operations are accurately represented. Maintain accurate logs, work orders, and system performance data. Develop and lead emergency response protocols for facility and life support failures, including power outages, water quality incidents, structural leaks, environmental alarms, and critical life support equipment failures. Ensure all facilities and life support staff are trained in incident response, lockout/tagout, confined space safety, respiratory protection, and chemical handling. Serve as the primary contact for after-hours emergencies involving facility or life support systems, ensuring timely response and coordination with staff, contractors, and emergency services as needed. Coordinate facility support for special events, extended hours, and seasonal operations. Develop and manage departmental budgets for maintenance, utilities, custodial supplies, and service contracts. Ensure compliance with all relevant local, state, and federal regulations, including OSHA, EPA, NY State DEC, U.S. Fish & Wildlife Service (USFWS), Florida Fish & Wildlife Conservation Commission (FWC), local Health Department codes, Fire Marshal requirements, and AZA facility operations standards. Collaborate with animal care, operations, and guest experience departments to maintain a safe, functional, and visually appealing environment for all guests and staff. Monitor and optimize utility consumption (electric, water, gas) and implement sustainability initiatives related to energy efficiency, heat recovery, and water conservation. Other duties as assigned. Experience, Skills & Qualifications Minimum 5-7 years of experience in facilities or engineering management, ideally in a public attraction, aquarium, zoo, or hospitality environment. Must hold and maintain First Aid, CPR, Emergency O2, and AED certification; training will be provided. Proficient in operating, maintaining, designing and building life support systems for marine and freshwater systems required. Knowledge and ability to adhere to OSHA standards and proper use of personal protective equipment in an aquarium environment required. Preferred certification - OSHA 10 for General Industry. Skilled in general construction, troubleshooting mechanical systems and the safe use of tools. Experience with Ozone generation, safety, handling and its use in aquariums is essential. Preferred certification - AALSO Operator Level III. Degree or relevant work experience required. Exceptional leadership skills and proven experience. Excellent verbal and written communication skills. Experience managing departmental budgets. Strong listening, presentation and decision-making skills. Creative problem solver who thrives when presented with a challenge. Energetic and eager to tackle new projects and ideas. Abilities The individual must possess the following abilities to perform the essential functions of the job, with or without reasonable accommodation, using some or a combination of the abilities. Ability to stand for long periods of time. Ability to read, listen and communicate effectively in English, both verbally and in writing. Ability to access and accurately input information using a moderately complex computer system. Hearing and visual ability to observe and detect signs of emergency situations. Requires the ability to perform the physical, visual and hearing requirements in the working conditions below Must be available for evenings, weekends, and holidays. Other Upon employment all team members are required to comply with the standards, rules and regulations, which may be established by the Company and updated from time-to-time. Team members who violate property rules or have irregular attendance will be subject to disciplinary action, up to and including termination of employment. The leisure business functions seven days a week. Due to the seasonal nature of the industry, team members may be required to work varying schedules, weekends, holidays and overtime to reflect the business needs of the property. Team members may also be required to attend group and/or department meetings in addition to the work shift as necessary. This job description is not an exclusive or exhaustive list of all job functions that a team member in this position may be asked to perform.

ASSISTANT ACCOUNT MANAGER, Account Services Department will be based out of our Syracuse, NY office) Assistant Account Manager works with and provides support to account managers, senior account managers and directors to understand clients business, results needed and their impact. This includes but not limited to: coordinating meetings, drafting & distributing meeting notes, Click Up tasks, research and overall client support. Ability to communicate professionally and handle a variety of tasks and projects with increased independence and sound judgment. Expectations Implementer & solutions provider. Become a project expert. Contribute to ideation. Run ideas & thoughts through SMEs & supervisors. Ask questions to learn and clarify. Responsibilities Typical day-to-day management of clients requests with clear, organized communications & materials including presentations, documentation, Click Up tasks and overall QA & QC of deliverables. Excellent organization & high level of attention to detail. Proactively contribute ideas to the project; making recommendations to account lead on how to improve the project. Establish relationships with lower tier clients, creative teams and other departments/partnerships. Work internally with team members to facilitate the delivery of high quality outputs. Develop workback plans and timelines with the assistance of AM/AS/AD to ensure deliverables are on time and on budget. Basic understanding of staffing & scoping requirements to develop estimates/SOWs to be reviewed by team lead. Work alongside account team members to develop simple briefs. Basic analysis and presentation of client's business results and competitive landscapes to clients and agency team members. Demonstrate the ability to solve problems whenever challenges/concerns arise. Works well with and demonstrates respect for colleagues at all levels and contributes positively to the work environment. Crafts meeting notes, project statuses with minimal edits that can be forwarded to the client. Consistently meets project deadlines set by the team. Uphold agency core values. Enter time on a daily basis. Requirements 1+ years of relevant experience Bachelor's degree in advertising, marketing, business or related degree required CPG experience is preferred Strong understanding of advertising and marketing disciplines, advertising and sales promotion programs, media advertising, direct mail, trade shows, public relations, point-of-purchase and online advertising strategies Computer proficiency including word processing, data entry, spreadsheets and generating reports using standard software applications Ability to communicate effectively, both orally and in writing Ability to read, write, analyze and interpret general business periodicals and professional journals Ability to write reports and business correspondence Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public Ability to analyze and solve problems Excellent organizational skills Excellent attention to detail Ability to work independently and as part of a team is a must WHY WE'RE HIRING? The short answer? We're looking to keep a good thing going. An independently owned full-service marketing agency, Pinckney Hugo Group has grown consistently over the past 20 or so years. We've created bigger and better work, added to our capabilities and expanded to serve a wider range of regional, national and international clients. It's all happened because we've been able to bring in incredibly talented and dedicated people to help build something special. And because we don't plan on slowing down anytime soon, we're posting career opportunities like this one. WHY PHG? For starters, you'll have the chance to work on some of the biggest brands and most exciting projects in the world - all from right here in Upstate New York, and in some cases, from the comfort of your home. You'll be challenged, but you'll never be on your own. What we offer takes a full team. And we're just that - a team. A group of complementary talents that, when unleashed together, can do anything we set our minds to. Some of our comprehensive and competitive benefits include: Hybrid work - split your week between working in our office or at home Generous PTO policy, including flex time Paid parental leave Medical, vision, dental benefits Resources for savings and investments such as our 401(k) plan with company match Company-sponsored events and swag Dog friendly work environment Opportunities to learn, develop, network, and connect Total compensation for this role is designed to be competitive with the market. The anticipated salary range for this Syracuse, NY-based position is $45,000 to $55,000 per year. The final offer will depend on the candidate's experience, skills, abilities, and geographic location, along with other business and organizational considerations. PHG also provides a comprehensive benefits package; for more information, please visit our website. OUR HIRING PHILOSOPHY At Pinckney Hugo Group, we believe that diversity improves our agency and helps us to better serve our clients by offering different views, perspectives and experiences. We are committed to creating a diverse environment and team and aspire to better reflect the brands and people we serve. We strongly encourage people of color, members of the LGBTQAI+ community, people with disabilities and other underrepresented groups to apply to join our team. No matter who you are, you'll find opportunity here. We'll empower you to work on amazing brands with incredible teams, all while giving you the space you need to make this time whatever you want it to be. Apply today and explore all the ways you can grow with us. You'll be glad you did - and we will too. We'd like to know more about you and why you're interested in PHG. Please be sure to include a cover letter with your resume submission.

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide. Think you are a great fit? Learn more about this role here: Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities: Coordinates with Center leadership to maximize daily patient census. Actively participates in staff meetings to support key functions within the Center. Greets patients and other visitors, answers and routes calls to appropriate staff. Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model. Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases. Collects and enters patient charges in databases. Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers. Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures. Coordinates/schedules ancillary testing with other hospital departments. Arranges for patient transportation as needed. Maintains office equipment and supplies as needed, and medical supplies as directed. Performs other duties as required. Required Education, Experience and Credentials: High School Diploma or General Education Development (GED); Associate's degree preferred Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred Preferred Knowledge, Skills and Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) Good customer, interpersonal and communication skills, both orally and in writing Organization and time-management skills Ability to type 60 words per minute (wpm) Basic math skills Attention to details Ability to maintain confidentiality Ability to work in fast paced environment and to work on multiple projects at the same time Ability to work with others and in a team environment Physical Demands: Being in a stationary position for extended periods of time (4 hours or more) Viewing computer screen for extended periods of time (4 hours or more) Keying frequently on a computer for 4 hours or more Reading Communicating Detecting sounds by ear Close, distance and peripheral vision Lifting/moving items up to 75 pounds with equipment assistance Repetitive motions Bending/stooping Writing Work Environment: Patient care environment The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law. If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.

Job DescriptionDescription: Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience. Key Responsibilities: Oversee daily office operations, ensuring smooth workflow and administrative efficiency. Supervise and support clerical staff, fostering a productive and team-oriented environment. Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings. Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations. Maintain vendor files, dealership inventory records, and customer transaction histories. Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs. Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance. Serve as the primary point of contact for interdepartmental communication and external vendor coordination. Maintain confidentiality and uphold professional standards across all dealership functions. Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership. Foster an organized, clean, and professional office environment. Requirements: Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred. Working knowledge of DMV/title processing, office accounting procedures, and dealership operations. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus. Exceptional attention to detail and organizational skills. Strong interpersonal and communication abilities. High level of discretion when handling sensitive information. Ability to manage multiple priorities and meet deadlines in a dynamic environment. High school diploma or equivalent required; associate or bachelor's degree in business or related field is preferred. Work Environment: This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Responsible for providing day-to-day leadership and support to the clinics. Participates in all related front office duties including providing guidance and support to staff as needed. Facilitates open lines of communication with staff, medical director, health care team, patients and family. Minimum Qualifications: Bachelor degree and two years of relevant healthcare administrative experience or Associates degree with four years relevant healthcare administrative experience required. Excellent written/oral communication, organizational and computer skills, and supervisory experience required. Preferred Qualifications: Ability to lead a diverse team to a common purpose and proactively seek new ideas and solutions to organizational challenges. Work Days: Monday-Friday 730-1600 Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Full-time Description BUSINESS OFFICE MANAGER DEPARTMENT: Administration FLSA Status: Exempt Salary Exempt: $62,353,20/yr DUTIES AND RESPONSIBILITIES Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize, and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers, and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION Review admissions for accuracy of payer information. Maintain daily census information for each resident of the facility (see Census Function). Prepare and bill the responsible party, monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures. Timely and thorough follow-up of all receivables billed out of the facility for payment status. Proper and timely recording of collection notes on all delinquent accounts. Timely reporting of all delinquent accounts to the Administrator. Referral of delinquent accounts to approved collection agency/legal attorney after all collection efforts have been exhausted. Timely posting of all payments to resident ledgers (see Cash Receipts Function). Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION Monitor opening of mail to ensure invoices get to proper department heads for coding. General ledger coding of all administrative invoices received. Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods. Review and check all accounts payable work and make necessary corrections/adjustments as needed. Ensure all invoices have been properly authorized for payment by the Administrator. Ensuring that all necessary documentation is received and forwarded to A/P for all new vendors, as well as editing current vendor information as needed. Obtain W-9 information from all service providers as required by law. Communicate with suppliers/vendors concerning questions about invoices, payment dates, etc. PAYROLL FUNCTION Timely transmission of all new hire information to the home office to ensure new employees are entered into the time clock as quickly as possible. Proper reporting of all new employees to appropriate state/federal agencies as required by law. Daily monitoring of time clock for missing punches, short lunches, missing lunches, etc. Responsible for reporting habitual time clock discrepancies to appropriate department heads/supervisors and administrator. Setup and maintenance of employee files. Processing of payroll information for each payroll period to include total hours, bonuses, PTO, deductions, garnishments, etc. Distribute paychecks to employees in accordance with established company procedures. Timely reporting to home office of all pay changes, deduction changes, terminations, etc. Appropriate and timely filing of reports to state/federal agencies as required by law. Ensure proper filing and secure storage of all employee/payroll related information. CASH FUNCTION Monitor opening of mail to ensure all payments received are accounted for. Check payment processing software for electronic payments received. Deposit all funds received and send check register to home office daily. Post all payments received daily to appropriate accounts/residents. Monitor cash calls received from home office to ensure check registers agree and all service/bank charges are properly recorded on local accounts. Reconcile and replenish all petty cash accounts at least once a month, more often if necessary. Reconcile facility bank accounts as directed to include employee fund and resident council. CENSUS FUNCTION Reconcile census daily to ensure the manual and financial census' agree. Continuous monitoring of changes that would affect census. Ensure that all room changes, transfers, discharges, and leaves of absence are properly recorded and completed in a timely manner. Consistent and effective communication with clinical staff to ensure accuracy of billing. Report all census discrepancies immediately supervisor. OTHER FUNCTIONS Participate in all departmental meetings. Greet all visitors to the facility in a courteous and professional manner. Communicate effectively and productively with co-workers and staff. Supervise work assigned to office assistant and/or receptionist if positions exist. Answer telephone calls in a timely manner and direct calls to appropriate staff/departments. Return phone messages in a timely manner. Be informed about current employment laws, rules and regulations. Perform related duties as assigned or as the situation dictates. Requirements BASIC REQUIREMENTS Residents always come first, and their needs will be met unless there is a conflict with the needs of others or the organization. Residents, resident families, co-workers, and visitors will be treated with respect, dignity, and kindness. Support the mission, vision and values of the facility. Employee behavior will consistently be in a manner that demonstrates both the employee's and the company's commitment to an ethical, honest, and above-board approach in all dealings with employees, customers, suppliers, and the community. Report to work on time and for scheduled shifts as attendance is required to perform the duties and responsibilities of this position. Salary Description 62,353.20 annually

Job Description ASSISTANT ACCOUNT MANAGER, Account Services Department will be based out of our Syracuse, NY office) Assistant Account Manager works with and provides support to account managers, senior account managers and directors to understand clients business, results needed and their impact. This includes but not limited to: coordinating meetings, drafting & distributing meeting notes, Click Up tasks, research and overall client support. Ability to communicate professionally and handle a variety of tasks and projects with increased independence and sound judgment. Expectations Implementer & solutions provider. Become a project expert. Contribute to ideation. Run ideas & thoughts through SMEs & supervisors. Ask questions to learn and clarify. Responsibilities Typical day-to-day management of clients requests with clear, organized communications & materials including presentations, documentation, Click Up tasks and overall QA & QC of deliverables. Excellent organization & high level of attention to detail. Proactively contribute ideas to the project; making recommendations to account lead on how to improve the project. Establish relationships with lower tier clients, creative teams and other departments/partnerships. Work internally with team members to facilitate the delivery of high quality outputs. Develop workback plans and timelines with the assistance of AM/AS/AD to ensure deliverables are on time and on budget. Basic understanding of staffing & scoping requirements to develop estimates/SOWs to be reviewed by team lead. Work alongside account team members to develop simple briefs. Basic analysis and presentation of client's business results and competitive landscapes to clients and agency team members. Demonstrate the ability to solve problems whenever challenges/concerns arise. Works well with and demonstrates respect for colleagues at all levels and contributes positively to the work environment. Crafts meeting notes, project statuses with minimal edits that can be forwarded to the client. Consistently meets project deadlines set by the team. Uphold agency core values. Enter time on a daily basis. Requirements 1+ years of relevant experience Bachelor's degree in advertising, marketing, business or related degree required CPG experience is preferred Strong understanding of advertising and marketing disciplines, advertising and sales promotion programs, media advertising, direct mail, trade shows, public relations, point-of-purchase and online advertising strategies Computer proficiency including word processing, data entry, spreadsheets and generating reports using standard software applications Ability to communicate effectively, both orally and in writing Ability to read, write, analyze and interpret general business periodicals and professional journals Ability to write reports and business correspondence Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public Ability to analyze and solve problems Excellent organizational skills Excellent attention to detail Ability to work independently and as part of a team is a must WHY WE'RE HIRING? The short answer? We're looking to keep a good thing going. An independently owned full-service marketing agency, Pinckney Hugo Group has grown consistently over the past 20 or so years. We've created bigger and better work, added to our capabilities and expanded to serve a wider range of regional, national and international clients. It's all happened because we've been able to bring in incredibly talented and dedicated people to help build something special. And because we don't plan on slowing down anytime soon, we're posting career opportunities like this one. WHY PHG? For starters, you'll have the chance to work on some of the biggest brands and most exciting projects in the world - all from right here in Upstate New York, and in some cases, from the comfort of your home. You'll be challenged, but you'll never be on your own. What we offer takes a full team. And we're just that - a team. A group of complementary talents that, when unleashed together, can do anything we set our minds to. Some of our comprehensive and competitive benefits include: Hybrid work - split your week between working in our office or at home Generous PTO policy, including flex time Paid parental leave Medical, vision, dental benefits Resources for savings and investments such as our 401(k) plan with company match Company-sponsored events and swag Dog friendly work environment Opportunities to learn, develop, network, and connect Total compensation for this role is designed to be competitive with the market. The anticipated salary range for this Syracuse, NY-based position is $45,000 to $55,000 per year. The final offer will depend on the candidate's experience, skills, abilities, and geographic location, along with other business and organizational considerations. PHG also provides a comprehensive benefits package; for more information, please visit our website. OUR HIRING PHILOSOPHY At Pinckney Hugo Group, we believe that diversity improves our agency and helps us to better serve our clients by offering different views, perspectives and experiences. We are committed to creating a diverse environment and team and aspire to better reflect the brands and people we serve. We strongly encourage people of color, members of the LGBTQAI+ community, people with disabilities and other underrepresented groups to apply to join our team. No matter who you are, you'll find opportunity here. We'll empower you to work on amazing brands with incredible teams, all while giving you the space you need to make this time whatever you want it to be. Apply today and explore all the ways you can grow with us. You'll be glad you did - and we will too. We'd like to know more about you and why you're interested in PHG. Please be sure to include a cover letter with your resume submission. Powered by JazzHR Jul9JQDXMO

Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience. Key Responsibilities: Oversee daily office operations, ensuring smooth workflow and administrative efficiency. Supervise and support clerical staff, fostering a productive and team-oriented environment. Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings. Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations. Maintain vendor files, dealership inventory records, and customer transaction histories. Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs. Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance. Serve as the primary point of contact for interdepartmental communication and external vendor coordination. Maintain confidentiality and uphold professional standards across all dealership functions. Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership. Foster an organized, clean, and professional office environment. Requirements Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred. Working knowledge of DMV/title processing, office accounting procedures, and dealership operations. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus. Exceptional attention to detail and organizational skills. Strong interpersonal and communication abilities. High level of discretion when handling sensitive information. Ability to manage multiple priorities and meet deadlines in a dynamic environment. High school diploma or equivalent required; associate or bachelor's degree in business or related field is preferred. Work Environment: This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.