Office manager jobs in Portsmouth, RI - 178 jobs

Job DescriptionWe are partnering with a growing and well-established organization to identify a high-caliber Office Manager to serve as the backbone of daily operations. This role is ideal for a detail-oriented professional who enjoys owning office operations, supporting leadership, and creating a well-organized, professional workplace. This opportunity offers flexible part-time hours, with the potential to expand into a full-time position as business needs evolve - perfect for someone seeking flexibility with long-term career potential. Company & Job Highlights:Flexible Schedule: Part-time hours with the opportunity to grow into a full-time role Competitive Compensation: Equivalent annual range of $50,000-$55,000 (based on full-time hours) High-Impact Role: A visible position with autonomy and a wide range of responsibilities Team-Oriented Culture: Collaborative environment where your contributions truly matter Leadership Exposure: Work closely with senior leadership to improve office operations and efficiency Key Responsibilities of the Office Manager: Oversee daily office operations to ensure a clean, organized, and welcoming work environment Manage office supply procurement, inventory levels, and vendor relationships Maintain accurate records for expenses, assets, inventory, and internal documentation Prepare and process paperwork related to shipments, deliveries, and operational reporting Coordinate outgoing mail, courier services, and specialized freight logistics Serve as the primary contact for external vendors, including IT, facilities, janitorial, and maintenance providers Monitor office equipment and furniture, scheduling maintenance, servicing, or repairs as needed Assist with planning corporate travel, leadership meetings, and company-wide events Conduct inventory audits and reconcile records to ensure data accuracy Manage incoming and outgoing correspondence, including sensitive documentation Support leadership with budget tracking, reporting, and special projects Act as the first point of contact for visitors, clients, and external stakeholders Qualifications of the Office Manager: Associate's degree preferred or equivalent professional experience Background in office administration, operations, or facilities coordination Exceptional attention to detail with strong time-management skills Ability to juggle changing priorities in a fast-paced environment Professional written and verbal communication skills Experience coordinating service providers and external partners Proficiency with Microsoft Office (Excel, Word, Outlook) Comfortable using digital inventory tools, databases, and office technology Strong critical-thinking skills and sound judgment Proven discretion and commitment to confidentiality Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island!Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy:Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way.Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match! IND123

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of "People Build Businesses" alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. With direction from the Plant Manager, the position manages and will have a strong focus in the administrative functions for production cost analysis, payroll, accounts payable and receivable, and HR monthly financial statements. Position also is customer service, purchasing, shipping, planning, and other plant administrative functions. Primary Responsibilities: * Develop and maintain safety program for administrative employees. Ensure compliance with plant safety rules. * Preparing analyses and reports in accounts payable, accounts receivable, payroll, inventory, month end closing as scheduled or requested on a daily, weekly, and monthly basis. * Seek, create and/or modify programs and reports to improve efficiencies in various administrative tasks. Implement new procedures as required by corporate or division staff. * Prepare, consolidate, and reconcile financial reports for month end closing. Coordinate plant physical inventory. Provide support for cost reduction teams. * Build and maintain productive employee relationships, driving employee satisfaction. Provide direction, training, and development as needed. Provide coaching, counseling, or discipline as needed. Report disciplinary action to Site Manager. Address employee concerns and issues. * Coordinate purchasing, customer service, shipping, and similar functions, as required, to meet customer demands, to manage overtime, to minimize inventory, and to reduce costs. * Drive productivity and quality initiatives through administrative functions as appropriate. * Closing account balances; accounting transactions * Analysis & reporting of cost & production variances * Materials & supplies ordering patterns This position is onsite at our Putnam, CT Plant location. Knowledge & Skills Required: Manufacturing/Supply Chain Knowledge of accounting Payroll Sense of urgency Customer service experience At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits * Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options * 401(k) retirement plan with company match * Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services * Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family * Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance * Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

THE BLUEPRINT At its heart, PJR is family-owned and crew-driven. We manage construction and properties with a straightforward approach: do great work, help each other, and keep things uncomplicated. Peter built this company; Eric is guiding its next chapter. Right now we're modernizing - moving off paper, upgrading systems, and investing in tools that boost efficiency and sustainability for both clients and our team. Culture-wise, we're close. Camaraderie is central - from boat outings and Topgolf to casual barbecues, we make time to connect. Our crew shows up, takes initiative, and solves problems together. We value adaptability, responsiveness, and people who pitch in. If you want to work where expectations are clear, help is real, and the team feels like family, you'll fit right in. THE CRAFTSMAN You've got the battle scars of an Office Manager, the instincts and experience of an Operations Lead, with the guts to start where you need to, knowing you're headed for the top. Day one? You'll answer phones, chase down timesheets, and keep the transitioning systems and processes from spilling into the hallways. A year from now? You'll be the one who built and streamlined the systems, enforced the processes, and dragged us (sometimes kicking and screaming) into the digital age. This role is not for the faint of heart. You'll need confidence, curiosity, a thick skin, and a natural authority to hold your ground with construction types who sometimes need to be wrangled. If you're proactive, tech-savvy, and want to slay what's in front of you, this is your chance to grow into the Ops Lead we need. We have time for people who take initiative, solve problems, and enjoy being part of something that's growing. If you're adaptable, proactive, and not afraid of a little challenge, we'd love for you to apply. THE SPECS Serve as the bridge between office, field crews, PMs, and clients to keep communication and logistics aligned Run daily office administration: visitors, mail, calls, calendars, and meetings Create, document, and enforce SOPs/policies; improve workflows and drive adoption Lead compliance tracking: licenses, permits, certifications (maintain renewal calendar) Manage vendors: onboard (W-9/COI), track expirations/terms, and handle ordering & service of supplies/equipment Maintain and support project documents as requested Support JobTread (or similar): ensure daily logs/photos; help roll out time tracking for field team Support HR & office standards: training/certification expirations, office aesthetics, cleanliness, and safety; plan occasional team-building events Assist with accounts payable: Follow-through on approval process Assist property maintenance organization: log tenant requests, dispatch approved trades, track to completion; maintain a simple “Properties Dashboard” and share daily/weekly summaries with leadership THE TOOLBELT Required 4-6 years in office/operations roles MS Office and/or Google Workspace proficiency (3+ years) Comfortable with job/field software and time-tracking tools Clear, concise communication; able to prioritize, follow up, and hold boundaries while staying professional, polite, and approachable Strong organizational and time management skills, as well as the ability to multi-task across competing deadlines Preferred 8+ years in office/operations roles; construction admin strongly preferred Bachelor's degree in Business, Management, or Operations & Supply Chain Management (or equivalent experience) 3+ years Project coordination supporting owner/field supervisors JobTread / Procore / BuilderTrend or similar: 2+ years Accounts Payable support We're willing to train on the following, but bonus points for experience with: QuickBooks Online (QBO): 1+ year Hands-on Accounts Payable ownership experience (vendor setup, coding, weekly check runs, aging, and basic reporting) a plus THE DRAW PLAN $65,000-$80,000 annual base salary (DOE) 401(k) with 3% match Comprehensive medical, dental, and vision coverage options with shared employer contribution Paid time off: 40 hours vacation + 16 hours sick + 6 paid holidays Team-building events, including birthday celebrations, holiday parties, etc. Professional Development Training after 1 year If you're not exactly qualified for this position, please feel free to complete this application anyway. Doing so will help us keep you in mind for future opportunities that align with your skill set and experience. We assess our applicants based on the entire package of who you are, not just the contents of your resume.

Sign-On Bonus $5,000! Cornerstone Dental Care is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview The Practice Leader role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 3 - 5 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Part-Time Employees* PTO, paid holidays, office closure days Dental allowance Uniform allowance, as needed 401(k) Eligibility And Many More! *Benefits subject to change and eligibility Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office

We are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk, setting office budgets and leading a team of office staff to promote a well-organized and efficient practice. To be successful you should exhibit the following traits: Value hard work and be motivated, ambitious and reliable. Appreciate the value of teamwork and the contributions of each team member. Be compassionate and caring in your interactions with both patients and staff. Endeavor to do the right thing in every situation. Responsibilities Include but Not Limited To: Manage all financial aspects of the practice to ensure profitability Manage patient schedules to ensure productivity Manage employee relations in the practice Manage accounts receivables to include patient and insurance Lead weekly and monthly meetings Participate in monthly financial reviews Supervise and appoint staff Take care of marketing and public relations Ensure procedures and policies are adhered to

Job Description At Pinnacle Dental, we believe that creating perfect smiles makes the world a better place. We are looking for an Office Manager who shares this value and wants to help our clinic serve patients efficiently and compassionately. The ideal candidate will be friendly, organized, and outgoing, with strong interpersonal skills and the ability to multitask in a fast-paced environment. Must have prior dental management experience. Simply Dental Management has practices in Massachusetts, New Hampshire, and Connecticut. Simply Dental Management is doctor owned and we simply strive every day to do right by our patients and team members. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Skills: General Practice Benefits: Medical Dental Vision 401k PTO Compensation: $60,000-$70,000/hour

Job Description Pay: $55K-85K DOE Benefits: Full medical paid, profit sharing, PTO, plenty of room for growth, etc. The Office Manager will own day-to-day office operations and provide critical support across administration, compliance, HR coordination, and apprenticeship management. This is a hands-on role for someone who thrives on structure, accountability, and follow-through and who understands how a service-based HVAC operation really works. Key Responsibilities Manage all office administration including filing, document control, and record retention Answer and route incoming phone calls in a professional and responsive manner Track, maintain, and manage contracts, renewals, and required filings including insurance certificates, licenses, and subscriptions Coordinate monthly and annual renewals for software tools, services, and vendor agreements Support apprenticeship administration including tracking, documentation, and coordination with external programs Provide HR administrative support including onboarding paperwork, employee records, benefits coordination support, and compliance documentation Serve as a point of contact for employee questions related to forms, processes, and basic HR matters Support leadership with reporting, correspondence, and administrative follow-through Partner with payroll, accounting, and external vendors as needed to ensure smooth office operations Handle confidential and sensitive information with discretion and professionalism Qualifications Prior experience as an Office Manager, Office Administrator, or senior administrative professional Experience in construction, HVAC, skilled trades, or a service-based environment strongly preferred Working knowledge of HR administrative processes and employment compliance Strong organizational skills with the ability to manage multiple priorities Clear and professional communication skills High attention to detail and consistent follow-through Proficiency with standard office software and systems Self-directed mindset with a strong sense of ownership Why Join CAM HVAC and Crete United CAM HVAC is a place where people are trusted to do their jobs well and take ownership of their work. The Office Manager is a key partner to leadership and the team, helping keep operations organized, people supported, and the business running smoothly every day. Join a stable, growing company with the backing of a national MEP platform Access to broader Crete United resources, best practices, and career growth opportunities A culture that values safety, accountability, and doing things the right way Click here to learn more about Crete United: **************************** Equal Opportunity Employer CAM HVAC, a Crete United company, is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

Pay: $55K-85K DOE Benefits: Full medical paid, profit sharing, PTO, plenty of room for growth, etc. The Office Manager will own day-to-day office operations and provide critical support across administration, compliance, HR coordination, and apprenticeship management. This is a hands-on role for someone who thrives on structure, accountability, and follow-through and who understands how a service-based HVAC operation really works. Key Responsibilities Manage all office administration including filing, document control, and record retention Answer and route incoming phone calls in a professional and responsive manner Track, maintain, and manage contracts, renewals, and required filings including insurance certificates, licenses, and subscriptions Coordinate monthly and annual renewals for software tools, services, and vendor agreements Support apprenticeship administration including tracking, documentation, and coordination with external programs Provide HR administrative support including onboarding paperwork, employee records, benefits coordination support, and compliance documentation Serve as a point of contact for employee questions related to forms, processes, and basic HR matters Support leadership with reporting, correspondence, and administrative follow-through Partner with payroll, accounting, and external vendors as needed to ensure smooth office operations Handle confidential and sensitive information with discretion and professionalism Qualifications Prior experience as an Office Manager, Office Administrator, or senior administrative professional Experience in construction, HVAC, skilled trades, or a service-based environment strongly preferred Working knowledge of HR administrative processes and employment compliance Strong organizational skills with the ability to manage multiple priorities Clear and professional communication skills High attention to detail and consistent follow-through Proficiency with standard office software and systems Self-directed mindset with a strong sense of ownership Why Join CAM HVAC and Crete United CAM HVAC is a place where people are trusted to do their jobs well and take ownership of their work. The Office Manager is a key partner to leadership and the team, helping keep operations organized, people supported, and the business running smoothly every day. Join a stable, growing company with the backing of a national MEP platform Access to broader Crete United resources, best practices, and career growth opportunities A culture that values safety, accountability, and doing things the right way Click here to learn more about Crete United: **************************** Equal Opportunity Employer CAM HVAC, a Crete United company, is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

Job DescriptionDescription: Department: Administration Reports To: Executive Director FLSA Status: Exempt The Business Office Manager is responsible for overseeing business office functions at the community. Responsible for general accounting function at the community, including accounts payable, accounts receivable and payroll. Handles and records cash transactions. Also responsible for coordinating and administering employment benefits on-site. Duties and Responsibilities: Prepares, inputs, and maintains resident data in system upon move-in to include any demographic and status changes and confirm that billing systems and move-in systems match/reconcile. Prepares, inputs, and maintains all Accounts Receivable data including monthly billing, billing adjustments, processing of cash receipts and monitoring of aging reports in a timely manner. Prepares, inputs, and maintains all Accounts Payable data including setting up vendors, tracking expenses, and processing expenses in a timely manner. Administers the employment function at the community in accordance with HallKeen Assisted Living Communities, LLC's Policies and Procedures as well as federal, state, and local regulations. Administers the Payroll function at the community including monitoring and submitting appropriate Payroll information to the corporate office and coordinating the process for reporting time clock information within Payroll deadline. Administers HallKeen Assisted Living Communities, LLC's benefit programs at the Community level including educating new and existing employees about benefit plans as well as assisting employees with enrollment and plan changes. Assist in month-end close processes of accrual preparation and analysis of General Ledger and monthly financials in conjunction with Executive Director. When necessary, assists the Executive Director with the preparation of operational and financial variance reports. Diligently works toward the completion of special projects, requests, and assignments as appropriate. Maintains employees' files in accordance with state, federal and HallKeen Assisted Living Communities LLC's policies. Maintains neat/orderly office as specified in policy. Performs weekend manager rotation as needed. Assist in Sales and Marketing by conducting inquiry tours as needed. May supervise administrative assistant, receptionist, security guard or other positions as assigned by the Executive Director. May perform other duties as assigned. Requirements: Minimum Qualifications Associate degree in Accounting, Business, or a related field and two years experience with Business Office functions; or an equivalent combination of education and experience. Three to five years in Business Office Management or Accounting preferred. Working knowledge of Generally Accepted Accounting Principles. Working knowledge of Federal and State Employment Law. Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication. Able to perform budget analysis and variance reporting. Proficient in using Microsoft Office. Possesses ability to use of office machines including fax, multiple phone line systems, copy machine, calculator. Must have submitted and completed a Criminal Background check for unlicensed employees in compliance with state regulation. Must provide a medical certification from a licensed healthcare provider confirming that the employee is free from communicable disease including TB in compliance with state regulation at hire and annually thereafter. Required Behavior Demonstrates responsibility for, and handles accurately, the details associated with one's work. Organizes office resources in standardized manner to ensure compliance with federal/state regulations and to ensure timely location of files as needed to assist in making business decisions. Modifies style and approach in order to achieve a specific objective. Ability to define realistic, specific goals and objectives. Able to define tasks and deliverables necessary to meet goals. Can assign resources and set priorities to meet goals. Builds processes and policies in a way designed to drive efficiency and continuous improvement. Commitment to continuous improvement of business practices and to assuring that completed work adheres to high standards of accuracy and excellence. Identifies, obtains and effectively allocates the resources required to achieve applicable goals. Ability to work varied schedules to include weekends, evenings and holidays. Demonstrated ability to maintain confidentiality. Physical Demands Physically able to move at least 20 lbs. without assistance. Physically able to bend, reach, and work in small areas. Physically able to push and pull equipment and furnishings. Benefits: Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit. Employee referral bonus, and resident referral bonus.

1. Processes all payroll associated with company business in a timely manner. Keeps team member records up to date, including all associated personnel file information. Provides daily labor reports to Executive Director on labor scheduled and worked from payroll system. Follows and submits all tasks associated with month-end closing to the management company in a timely manner. Assists in orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency. 2. Keeps Executive Director abreast of any late resident payments in accordance with company Policies on late payments. Works closely with Executive Director to provide the management company with proper documentation on late payments and issue proper correspondence to those who are late in paying for services rendered. Responsible for proper documentation of received payments and depositing rent checks appropriately. 3. Works closely with Executive Director in proper coding of invoices and maintaining up-to-date declining balances. Makes weekly submittals to the management company corresponding with company policies on payables. 4. Oversees new hire process, including proper documentation of I-9's, pre-employment screenings, reference checks, and ensure all required forms are signed and properly filed. 5. Maintains resident and personnel files in compliance with State and Federal laws. 6. Works closely with People Services team to ensure HR, payroll, benefits, recruiting, and training initiatives are executed. 7. Works in a safe manner and ensures any team members reporting to them work in a safe manner and that unsafe actions are managed. Compliance with Safety Committee Standards is required. Should workplace injuries occur, when required, Department Heads and Directors assist the Executive Director with the investigation, return to work, and management of the injured worker communications with care provider and the management company. 8. Fosters teamwork with co-workers, shows initiative in overcoming obstacles, takes actions which assist others beyond job responsibilities, and has a positive impact on co-workers, residents, and visitors. 9. Perform other duties as assigned or needed.

Direct the overall administrative activities and billing activities in accordance with current applicable Federal, State, and local standards, guidelines and regulations, and as directed by the Administrator, to assure that proper administrative procedures are always maintained. Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Functions: Administrative Functions Assist in planning, developing, organizing, implementing, evaluating, and directing of the administrative office policies and procedures Assure that all office personnel follow established policies and procedures Interpret the facility's policies and procedures to personnel, residents, family members, visitors, etc., as directed by the Executive Director Represent the facility at and participate in meetings as required by the Executive Director Ensure administrative functions are carried out promptly for an efficient operation Delegate administrative authority, responsibility and accountability to other responsible persons Make written and oral reports/recommendations to the Executive Director concerning administrative procedures Process administrative accounts payables invoices and vendor related inquires Assure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained to perform required duties Perform other tasks as assigned Billing and Billing Related Functions Manages daily census changes (admissions, discharges, payer changes, room changes etc) Deposits checks daily into depository account and process credit cards as requested Manages resident trust funds and maintains confidential files, ensures compliance with all state and federal regulations Complete month end AR close and billing for all payers or coordinate billing with the corporate biller Ensure timely billing of resident liability by maintaining the correct liability in PCC Manage outstanding Accounts Receivable by reviewing AR aging weekly to identify potential refunds, adjustments or rebilling and communicate with the appropriate biller Document all collections efforts in PCC Recommends accounts for outside collection Attorney Managed Medicaid pending applications timely including coordinating referral to Medicaid Eligibility Specialist or activity working the Medicaid application Manage annual redeterminations for Medicaid enrollments Meets with, or ensures that another staff member meets with, all residents/responsible party upon admission and throughout the stay to explain financial obligations and paperwork Audits new admission files to ensure completeness and accuracy Meets with, or ensures that another staff member meets with, all residents/responsible party upon discharge to explain any remaining financial obligations Communicates accounts at risk to the Administrator, prepares for and attends weekly A/R review meetings, documents collection Activities Attend monthly triple check to ensure Medicare A, Medicare B and Managed Care claims are accurate prior to biller submitting claims Attend weekly Medicare meeting and weekly MMQ meeting Supervises, organizes, evaluates, and monitors business office operations and staff, including Business Office Assistant and receptionists (if reporting to Business Office Manager) Perform other tasks as assigned Qualifications: A minimum of a high school education or high school equivalency diploma. (Required). Prior experience in the long-term care environment, specifically billing regulations (Preferred). Knowledge and Skills: Customer Service Oriented Detail oriented Ability to use a computer Demonstrates organizational and critical thinking skills Strong interpersonal skills Ability to work independently, problem solve and make decisions as necessary Ability to create a resident-centered environment Knowledge of policies and procedures and state and federal regulations Required Responsibilities: Successful demonstration of work standards, quality work product, productivity, and job knowledge are standard expectations for all company employees. Core Competencies: Caring/Compassion Accountability Dependability Adaptability/Flexibility Effective Communication Confidentiality Team Player Dedication Physical Demands Shoe the amount of time on-the-job in the following physical activities by checking the appropriate boxes below. Amount of Time None Occasionally up to 1/3 Frequently 1/3 to 2/3 Constantly 2/3 or more Stand x Walk x Sit x Talk or hear x Finger, handle or feet x Push/pull x Stop, kneel, crouch or crawl x Reach with hands and arms x Taste or smell x This job requires that force be exerted by weight being lifted, carried, pushed, or pulled. Show how much and how often by checking the appropriate boxes below. None Occasionally up to 1/3 Frequently 1/3 to 2/3 Constantly 2/3 or more Up to 10 lbs x Up to 20 lbs x Up to 50 lbs x Up to 100 lbs x > 100 lbs x This job has special vision requirements. Close Vision (clear vision at 20 inches or less) Distance Vision (clear vision at 20 feet or more) Color Vision (ability to identify and distinguish colors) Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point) Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships) Ability to Adjust Focus (ability to adjust eye to bring an object into sharp focus) No Special Vision Requirements This job has special hearing requirements. Ability to hear alarms on equipment Ability to hear client call Ability to hear instructions from physician/department staff

Starting Salary: $64,669 (Grade 39) Union Affiliation: EPPMTEA Summary: Under the supervision of the Director of Utilities, the Water Utilities Office Manager supervises the City's water billing operation. The Water Utilities Office Manager administers day-to-day office operations and supervises, schedules, and reviews the work of the billing and customer service representatives and office clerical staff. Essential Duties and Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Schedules and supervises the water meter reading and billing program to insure timely and accurate billing. Supervises the scheduling of work orders and customer service work. Coordinates and participates in the investigation of customer complaints relative to service and billing. Responsible for the administration of meter reading software program, customer service records, and division inventory control. Coordinates shut-off procedures for collection of unpaid bills. Responsible for the billing of all domestic, commercial, and industrial customers. Ensures accurate record keeping of all division information and records. Coordinates and assists with water quality, lead, and copper sampling activities and prepares required monitoring, compliance, and self-monitoring reports in accordance with RIDOH and regulatory requirements. Analyzes customer account records to determine necessary service programs, assists in preparation of division budget, and prepares reports as necessary. Coordinates water billing, customer service, and financial activities with other City departments, including Finance, Treasury and Public Works divisions. Oversees and manages payroll processing for all water utility employees, including review and coordination of timekeeping records, payroll submissions, and reconciliation in coordination with the Finance and Human Resources Departments. Oversees and manages customer service office staff, including scheduling, workload distribution, performance oversight, and day-to-day supervision. Provides training and professional development for office personnel. Assists with upgrades, maintenance, and improvements to billing, meter reading, and customer service software systems and related business processes. Coordinates and processes vendor invoices and payments related to water utility operations; reviews, tracks, and reconciles water-related expenses using City financial and accounting software; works closely with the Finance Department to ensure accurate coding, timely payments, and compliance with City purchasing and accounting procedures. Performs related work as required. Desirable Knowledge, Skills, and Abilities: Ability to plan, assign, and direct the work of others. Ability to understand and effectively carry out complex oral and written instruction. Ability to supervise and communicate with co-workers and direct reports in a productive and professional manner. Ability to meet the public and process complaints and inquiries in an efficient and courteous manner. Knowledge of city accounting procedures and regulations. Knowledge and ability to use computer applications related to billing and office productivity. Knowledge of municipal financial management systems and accounting software used for vendor payments, invoicing, and expense tracking. Ability to review invoices, verify charges, and ensure proper allocation of water utility expenses within enterprise fund accounts. Thorough understanding of utility billing practices. General knowledge of water meter reading, testing, installation, and maintenance practices sufficient to support billing and customer service operations. Minimum Qualifications: High school diploma or equivalent. (Associate degree or post-secondary education preferred.) Three to five years' professional experience in utility billing practices, customer service, and office administration. Three to five years supervisory experience in an office billing and customer service operation Knowledge of meter reading, installation, testing and repair methods and procedures (preferred). Or any equivalent combination of experience or training which provide the desired knowledge, skills, and ability. Examination Weight: 100% Oral Application Procedure: Apply on the City of East Providence Employment Website on ADP Workforce Now. Application Deadline: 01/13/2026 Date Posted: 12/30/2025 Submission Deadline Tuesday, January 13, 2026

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. The pay ranges outlined below are presented in accordance with state-specific regulations. These ranges may differ in other areas and could be subject to variation based on regulatory minimum wage requirements. Actual pay rates will depend on factors such as position, location, level of experience, and applicable state or local minimum wage laws. If the regulatory minimum wage exceeds the minimum indicated in the pay range below, the regulatory minimum wage will be the minimum rate applied. $23.00 - $37.00 Hourly or Salary Range will be reflected above. For a more detailed overview of Petco Total Rewards, including health and financial benefits, 401K, incentives, and PTO -see ******************************************** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

The Office Manager is highly organized and detail-oriented with strong multitasking skills. The office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams. Responsibilities Perform clerical, administrative, and secretarial responsibilities Coordinate staff activities to ensure maximum efficiency Maintain a safe and secure working environment Design and implement filing systems Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure security, integrity, and confidentiality of data Oversee adherence to office policies and procedures Analyze and monitor internal processes Implement procedural and policy changes to improve operational efficiency Coordinate schedules, appointments, and bookings Monitor and maintain office supplies inventory Review and approve office supply acquisitions Qualifications Excellent planning and organizational skills with strong attention to detail Must have the ability to multitask and prioritize Ability to prioritize multiple projects and adjust workload accordingly; time management critical Must possess the ability to delegate authority and responsibility Ability to maintain a high level of confidentiality Ability to act and operate independently to accomplish objectives and the ability to work within a team Exceptional problem solving, analysis, and assessment with the ability to make good business decisions Excellent communication and interpersonal skills with the ability to foster effective working relationships High level of professionalism Highest level of integrity YOUR FUTURE as an Independent Insurance Agent Starts Here If you're looking for a career that offers flexibility, job stability, competitive compensation, and more, then you've come to the right place! Working with an independent agency is a great career choice. Independent insurance agents protect our customers by providing home, auto, business, life and health insurance policies to fit their individual needs. Independent agencies are not bound to offering products from only one insurance company. Instead, we can offer customers a choice of policies from a variety of insurance companies to provide the best protection at a competitive price. The demand for insurance professionals is growing every day! Is this career right for you? This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the location, and not to Big I of Illinois Association.

: Office Manager Company Description Victory Automotive Group is family owned and operated since 1997 with over 50 locations across the United States. We provide the best opportunities for all employees, customers, communities and each manufacturer we represent. Our continued commitment is to improve our dealerships and services to satisfy our customer's wants and needs 100 percent of the time and always provide a pleasant, informative and professional experience. Victory Automotive Group is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! Victory Automotive Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. VICTORY AUTOMOTIVE GROUP is looking for an Office Manager to ensure the successful day to day operations of the office and the team. They manage/supervise the office staff, oversee recruitment and training, utilize the office systems, ensure communication between all levels of the organization, maintain a clean and well organized facility, and develop/implement office protocols to optimize efficiency in all areas of operation. This position will assist with payroll, onboarding and maintaining dealership paperwork compliance within our systems. The ideal candidate has dealership experience and might have a degree/experience in business, accounting or administrative functions. Previous experience is highly preferred. They must have strong administrative and organizational skills, exceptional communication and interpersonal skills, strong computer skills, and a working knowledge of the industry. This summary outlines core aspects of this position, but additional duties may be required on a routine basis. This job description does not constitute the complete responsibilities for this position. Responsibilities Maintains procedures for managing the office records and compliance Develops, maintains, and enforces all company policies and procedures Oversees all HR functions, including employee benefits Oversees the balance of work between staff members and accessing needs Provides timely and accurate reports as required Follows all company policies, procedures, and business ethics codes Job Requirement:Requirements High School diploma or GED Must have dealership experience Experienced with business applications, including payroll, scheduling, and accounting software Excellent interpersonal skills to interact professionally with customers, vendors, and staff Strong organizational skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment Neat, clean, and professional appearance Highly professional and dependable Strong computer skills, including Microsoft Office (word, Excel, Outlook) and the internet Compensation Competitive Pay Based on Experience Medical Benefits Paid Vacation Holidays Professional Workplace Non-Smoking Workplace Drug Free Workplace Opportunity for Advancement Direct Deposit 401(k) with Company Match The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug free workplace. It's time to make the most important move of your career! Apply Now!

Office Manager Office Manager Victory Automotive Group is family owned and operated since 1997 with over 50 locations across the United States. We provide the best opportunities for all employees, customers, communities and each manufacturer we represent. Our continued commitment is to improve our dealerships and services to satisfy our customer's wants and needs 100 percent of the time and always provide a pleasant, informative and professional experience. Victory Automotive Group is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! Victory Automotive Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. VICTORY AUTOMOTIVE GROUP is looking for an Office Manager to ensure the successful day to day operations of the office and the team. They manage/supervise the office staff, oversee recruitment and training, utilize the office systems, ensure communication between all levels of the organization, maintain a clean and well organized facility, and develop/implement office protocols to optimize efficiency in all areas of operation. This position will assist with payroll, onboarding and maintaining dealership paperwork compliance within our systems. The ideal candidate has dealership experience and might have a degree/experience in business, accounting or administrative functions. Previous experience is highly preferred. They must have strong administrative and organizational skills, exceptional communication and interpersonal skills, strong computer skills, and a working knowledge of the industry. This summary outlines core aspects of this position, but additional duties may be required on a routine basis. This job description does not constitute the complete responsibilities for this position. Responsibilities Maintains procedures for managing the office records and compliance Develops, maintains, and enforces all company policies and procedures Oversees all HR functions, including employee benefits Oversees the balance of work between staff members and accessing needs Provides timely and accurate reports as required Follows all company policies, procedures, and business ethics codes Job Requirements: Requirements High School diploma or GED Must have dealership experience Experienced with business applications, including payroll, scheduling, and accounting software Excellent interpersonal skills to interact professionally with customers, vendors, and staff Strong organizational skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment Neat, clean, and professional appearance Highly professional and dependable Strong computer skills, including Microsoft Office (word, Excel, Outlook) and the internet Compensation Competitive Pay Based on Experience Medical Benefits Paid Vacation Holidays Professional Workplace Non-Smoking Workplace Drug Free Workplace Opportunity for Advancement Direct Deposit 401(k) with Company Match The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug free workplace. It's time to make the most important move of your career! Apply Now!

Job DescriptionSalary: Earthwise Energy Technologies, LLC is a well-established company that has set the standards for exceptional quality, on-time service, and wrapped itself in friendly customer service. Arden has proven itself as a place to provide career opportunities for individuals to master their craft, earn competitive wages, and make an impact in the lives of our employees, customers, and community. While working for us, expect to work in an environment that is employee-centric, or in other words, employee-focused focused and most of all, where your hard work is appreciated, recognized, and rewarded. The success of the company and your future is directly impacted by your daily contributions. If you are looking to be a part of something more than just a job Make the move, apply today! Earthwise Energy Technologies, LLC has been waiting for you! We are seeking a highly organized and proactive Administrative Coordinator to provide essential support across multiple areas of our business. This dynamic role combines administrative, accounting, and project coordination responsibilitiesperfect for someone who thrives on variety and enjoys keeping operations running smoothly. The ideal candidate will bring strong attention to detail, excellent communication skills, and a flexible, team-oriented mindset. Just as importantly, were looking for someone with a positive attitude and the initiative to jump in wherever needed to help the team succeed. Key Responsibilities: Maintain and track professional registrations, memberships, continuing education requirements, and compliance-related documentation to ensure accuracy and up-to-date records. Support the accounts payable process by managing invoices, vendor communications, reconciliations, and assisting with month-end close activities. Assist the estimating team by reviewing incoming project opportunities, highlighting key details, and preparing concise summaries to support decision-making. Monitor subcontractor requirements, such as certificates of insurance, and follow up to ensure full compliance with company and project standards. Provide general administrative and light accounting support to multiple departments, including handling correspondence, paperwork, and recordkeeping. Serve as a dependable point of contact for both internal staff and external partners, always maintaining professionalism and a solutions-focused approach. Qualifications: Strong organizational and time-management skills, with the ability to balance multiple priorities. Exceptional attention to detail and accuracy in documentation and recordkeeping. Clear, professional communication skillsboth written and verbal. A positive, proactive attitude and a collaborative approach to working with others. Prior administrative or accounting experience is a plus, but not requiredwhat matters most is a willingness to learn and grow. What We Offer: A supportive, team-driven work environment. Exposure to a wide range of business functions and opportunities to build new skills. The chance to make a meaningful impact by keeping operations efficient, organized, and moving forward. About Us: Arden Building Companies is the holding company for Arden Engineering Constructors, Corporate Mechanical of New England, Earthwise Energy Technologies, MJ Daly, and Unique Metal Works. Our comprehensive skill sets cover a wide range of services, including mechanical, electrical, and fire protection construction, service, maintenance, and building automation. With our extensive experience and talented teams, we provide the utmost level of quality and solutions for the demands of todays complex building systems. We are New Englands premier mechanical contractor. Arden Building Companies, LLC is an equal opportunity employer. Oursuccess directly reflects the skills, experience, and dedication our people. To help them succeed, we strive to provide a positive, productive work environment based upon both mutual respect and a commitment to compliance with all federal, state, and local laws. We recruit, hire, train, and promote employees without discriminating based on race, color, religion, gender, national origin, marital status, age, disability, or veteran status. All our employees share the responsibility for supporting our policies for a harassment-free and drug-free workplace. All offers of employment are contingent upon a criminal background check, driving record, and a 5-panel drug screen, satisfactory to Arden Building Companies, LLC policies.

What we do at SPS: Schernecker Property Services (SPS) is a specialized exterior restoration company helping condominium association boards plan and save money. We are a growing company committed to our mission of delivering the highest-value, long-term solutions to our clients and their communities. What our Office Manager will do: The Office Manager (Part-Time) is the go-to person for the office. Your work hours will be between 10 and 15 hours per week. A detailed description of the roles and responsibilities to be performed are below. How our Office Manager will succeed: A successful Office Manager balances their responsibilities through excellent time management skills and a strong commitment to “doing the job right.” Supervised by the Executive Assistant to the CFO, the role is a part-time, hourly position. Key qualifications: Self-motivated: Is disciplined. Sets and works to achieve goals without needing to be managed. Identifies and overcomes obstacles and sees tasks through to full completion. Reliability: Delivers as promised. Meets deadlines. Gets the job done right the first time. Willing and able to work as needed to accomplish necessary tasks and goals. Organization: Is able to prioritize, coordinate, and manage multiple projects at once. Can switch gears from a normal workflow to a fast-paced schedule when time-sensitive requirements arise. Attention to Detail: Prioritizes precision and quality over quantity and speed. Pays close attention to detail. Team player: Works harmoniously with co-workers and clients with a team-first attitude. Communication: Has excellent oral and written skills. Builds and maintains strong working relationships with clients, vendors, and employees. Roles & Responsibilities Lobby/Reception Area Greet employees and visitors and assist them as needed Keep surfaces clean and organized Process and distribute mail and packages Rotate seasonal décor Direct incoming calls to the appropriate individuals Meeting & Conference Rooms Neat, clean and organized with minimal clutter Chairs lowered and pushed in Dry-erase board(s) are clean, and supplies are in good condition Offices, Dog Bones, Workstations & Phone Rooms Organize unnecessary clutter and work with employees to maintain order Confirm the lights are on the correct schedule for automatically shutting off Office Supplies/Postage Meter/Copiers Replenish office supplies; perform inventory and place orders as needed Check the postage meter balance and confirm there are no error messages Monitor the copiers for error messages and notify IT Team of any issues Refill the copier paper, replace toner cartridges, drums, etc. Kitchenette Ensure the kitchenette is neat, clean, and organized with minimal clutter Replenish coffee, snacks, drinks and other supplies as needed; place orders as needed Remove older items from the refrigerators to prevent spoilage Keep cabinets, shelves and cupboards clean and organized Bathrooms & Storage Closet Ensure all four bathrooms are neat, clean and well-stocked Confirm the small cabinets in each bathroom contain extra stock Confirm the storage closet also contains extra stock Maintenance & Repairs Work with the cleaning company to ensure proper service is provided Schedule carpet cleaning and window washing Check blinds for functionality and condition Inspect painted surfaces for touch-ups Periodically check thermostat settings and adjust them to maintain comfort Trash Ensure dumpsters are emptied according to the schedule Ensure trash and recycling are placed in the correct bins Maintain cleanliness around the dumpster area Employee benefits: Part-time employees who meet the plan's eligibility requirements are eligible to contribute to the SPS 401(k) plan. Pay range: $23.00 - $25.00/hour