Office manager jobs in Rohnert Park, CA

LifeLong Medical Care is looking for an Office Manager in Oakland. This position will provide administrative support for LifeLong's Medical Respite, Street Medicine, and Supportive Housing Programs which all provide health and social services supports for people experiencing homelessness or living in permanent supportive housing. The position, located with program managers at the LifeLong Adeline site, will facilitate patient program enrollment, eligibility and referrals, creation and maintenance of patient health records, supply ordering and inventory, and general administrative duties. This is a full time, benefit eligible position. Compensation: approximately $23 - $30/hour. LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition. Benefits We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Under the direction of the Homeless Program Managers, the Office Manager will be a key member of LifeLong's Homeless Services Programs. Assist in tracking program deliverables and billing, including Medi-Cal verification Assist in chart management and creation in Electronic Health Record, HMIS, and Community Health Record (CHR), including fulfilling ROIs Process and follow up with referrals for Respite, Supportive Housing Program (SHP), and Street Medicine, including Durable Medical Equipment Attend internal staff meetings, including Daily Huddle Liaise between programs and vendors Troubleshoot technical problems and coordinate maintenance: copier, fax, computer, telephone, printer, etc. Oversee supply ordering, receiving, and inventory organization Develop protocols for record keeping, administrative protocols and general office tasks Welcoming and directing building guests at Adeline, answering questions, disseminating information, and taking messages Create and prepare any necessary forms Assist in preparing periodic program reports Perform general office tasks including mail distribution, copy/print services, office maintenance, receiving packages Assist program managers and directors in scheduling meetings, events, staffing, and staff shadowing Other duties deemed necessary and appropriate by Homeless Services Program Managers Qualifications Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. Ability to effectively present information to others, including other employees, community partners and vendors. Ability to work with individuals and organizations at the local level to build support. Ability to seek direction/approval from supervisor on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy. Work in a team-oriented environment with a number of professionals with different work styles and support needs. Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. Ability to see how one's work intersects with that of other departments of LifeLong Medical Care and other partner organizations. Make appropriate use of knowledge/ expertise/ connections of other staff. Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. Job Requirements Three (3) or more years of experience in a fast-paced office setting (experience supporting a mental health program a plus) Associates degree/equivalent educational experience Excellent computer skills (i.e. Microsoft Word, Excel and, PowerPoint) Strong organizational skills Strong verbal and written communication skills Ability to prioritize projects and follow through Excellent time management skills Strong Interpersonal skills Ability to be a team player with a welcoming attitude Bi-lingual in Spanish/English a plus

Job Description Join us at Gradient, where our purpose is to revolutionize home comfort while championing environmental sustainability. Our mission is to combat the escalating challenge of climate change by redefining how homes are heated and cooled. Today, the environmental impact of heating and cooling systems surpasses that of the entire transportation sector, and without intervention, this trend is set to escalate drastically. At Gradient, we believe that ensuring comfortable living spaces shouldn't come at the cost of our planet. We envision a future where every individual can enjoy the luxury of a comfortable home without contributing to carbon emissions. Our high-efficiency, low-carbon heat pump is just the beginning of our journey toward fully decarbonizing buildings. By joining Gradient, you'll be at the forefront of a movement to make sustainable living accessible to all, ensuring healthier communities and a brighter, greener future. This role is required to be onsite in our San Francisco HQ 5 days per week. The estimated salary for this role is $70,000 to $80,000 USD per year + equity. An individual's compensation will vary on a number of factors including but not limited to geography, skills, education, experience and unique qualifications where applicable. Overview: We are looking for a highly organized, proactive, and friendly Office Manager / HR Coordinator to be the backbone of our San Francisco headquarters. This hybrid role requires a full-time onsite presence and is essential for ensuring a smooth and productive office environment while providing critical support to the Human Resources function. You will be the go-to person for everything from keeping the office running seamlessly to supporting our employees with HR, payroll, and benefits needs. Responsibilities: Office Management & Facilities Office Operations: Manage the day-to-day functions of the San Francisco office, ensuring it is a clean, organized, and welcoming environment for all employees and visitors. Vendor Management: Coordinate and manage relationships with all office service vendors (e.g., cleaning, catering, utilities, security, equipment maintenance, and IT support). Facilities Coordination: Act as the primary point of contact for building management for maintenance, repairs, and facility-related issues, ensuring immediate onsite resolution when necessary. Inventory & Supplies: Manage office supply and kitchen inventory, ordering, and stocking, ensuring cost-effective purchasing decisions and maintaining organized physical storage. Mail & Shipping: Oversee incoming and outgoing mail, shipments, and logistics. Event Planning: Plan and execute internal employee events, team lunches, and company-wide meetings (both in-office and off-site). Health & Safety: Ensure compliance with all onsite office health, safety, and security procedures. Human Resources & People Operations HR Administration: Assist the HR Manager with various administrative tasks, including maintaining accurate employee records (physical and digital), filing, and data entry. Onboarding & Offboarding: Coordinate the in-person new hire onboarding experience, including preparing welcome kits, physically setting up workstations, managing necessary paperwork, and assisting with offboarding logistics. Payroll Support: Serve as a key administrator for the payroll process, including collecting and verifying timesheets, processing new hire and termination paperwork, and coordinating with the HR Manager to ensure accurate and timely payroll execution. Benefits Administration: Assist with the administration of employee benefits programs (health, dental, vision, 401k), including enrollment, status changes, and answering general employee benefits questions. Compliance: Support the HR Manager in maintaining compliance with federal, state, and local employment laws, including posting required notices and assisting with audits. Culture & Engagement: Contribute to maintaining a positive, engaging, and mission-driven company culture by being a visible and accessible resource for all onsite employees. Requirements: 2+ years of experience in an Office Manager, HR Coordinator, Administrative Assistant, or similar role, preferably within a fast-paced startup or technology environment. Must be able to work full-time, onsite at the San Francisco headquarters. Proven experience managing office facilities, vendor relationships, and budgets. Familiarity with HR processes, including new hire onboarding, benefits administration, and basic employment compliance. Experience or strong working knowledge of HRIS platforms. Excellent organizational and time management skills with a strong ability to manage multiple priorities simultaneously. Exceptional communication (written and verbal) and interpersonal skills. High degree of integrity, discretion, and professionalism when handling confidential information. A passion for Gradient's mission to combat climate change and decarbonize buildings. Bonus Qualifications A bachelor's degree in Business Administration, Human Resources, or a related field. Basic understanding of San Francisco or California-specific employment regulations. Benefits Equity Medical/vision/dental/life/disability insurance 401k Paid parental leave Professional Development Stipend Commuter benefits Flexible PTO We are committed to building a diverse and inclusive company. We seek to create a culture where everyone can belong because we believe that people do their best work when they can show up every day as their authentic selves. We welcome people of different backgrounds, experiences, abilities, and perspectives. Gradient is an equal opportunity employer. We do not make hiring or employment decisions on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status, or genetic information, in compliance with applicable federal, state and local law.

Tech is ubiquitous. Tech solutions for social problems are not. An emerging class of startups is building tech to solve these social problems. They are tech nonprofits. Fast Forward bridges the tech and nonprofit sectors to build capacity for tech nonprofits, so they can scale solutions to our world's most urgent problems. To date, Fast Forward's portfolio of tech nonprofits have impacted 262M lives and raised $1 billion in follow-on funding. 85% of the portfolio have a founder who has personal experience with the problem, 62% have a founder who is a woman, and 75% have a founder who is a person of color. As the first and only organization focused exclusively on scaling startups that combine the best tech with sustainable nonprofit business models, Fast Forward's mission is to accelerate impact. Visit us: ******************** THE POSITION The Office Manager and Program Coordinator is the anchor of our San Francisco HQ and the engine behind Fast Forward's programs. This role is perfect for someone who loves events, thrives on logistics, and takes pride in making everything run seamlessly. If you're energized by bringing people together, creating memorable experiences, and strengthening team culture, we'd love to meet you. As Office Manager, you'll keep our Presidio HQ running efficiently and vibrantly. You'll oversee daily operations, maintain an inspiring workspace, and make sure our team feels supported and set up for success (yes, that means keeping snacks stocked and spaces organized). As Program Coordinator, you'll help bring Fast Forward's programs and events to life, from our flagship Accelerator to community workshops to alumni retreats. You'll plan and manage logistics, coordinate communications, and keep the details on track to create fun, memorable experiences for everyone involved. This is a full-time, in-office role based in San Francisco, CA (no remote or hybrid options). PRIMARY RESPONSIBILITIES Office Management Be the go-to person for our 18+ person (and growing!) team when it comes to office needs and requests. Keep our Presidio HQ humming by making sure the space is stocked, organized, and running smoothly every day. Lead facilities and space projects, from reconfiguring a room to coordinating with vendors on office improvements. Work with vendors and service providers (e.g. IT, cleaning, plants, supplies, maintenance) to keep the office running seamlessly behind the scenes. Manage team hardware (laptops, A/V equipment) and make sure meeting rooms and shared spaces are set up for success. Bring people together by coordinating office traditions and gatherings like retreats, offsites, birthdays, and celebrations. Program & Event Coordination Support the planning and execution of Fast Forward's programs and events, from early brainstorming through delivery. Manage logistics like invites, briefing docs, run of shows, venues, catering, travel, and A/V vendors. Represent Fast Forward with warmth and professionalism when facilitating or presenting at events. Collect feedback and organize data to improve programs and events over time. Draft clear, timely communications for participants, speakers, and partners. Keep event details on track by coordinating timelines, task lists, and team updates. Jump in on cross-team projects with a proactive, no-task-too-small attitude. WHO WE'RE LOOKING FOR 2-4 years of experience in program coordination, event management, or office management. A track record of managing logistics, timelines, and communications with excellence. Strong project management skills with reliable follow-through. A clear, kind, and professional communicator, both written and verbal. Detail-oriented and highly organized, with a knack for juggling multiple priorities. Comfortable with tools like Slack, Notion, and HubSpot (or eager to learn). Passion for Fast Forward's mission and for building community through programs and events. You'll thrive in this role if you: Don't mind unloading the dishwasher one minute and planning a team retreat the next. You're energized by both the little things and the big moments. Love creating experiences that make people feel cared for, whether that's an inspiring office vibe or a program that runs without a hitch. Feel at home in the buzz and ambiguity of a growing startup, where being resourceful, collaborative, and adaptable is the key to making it all work. EMPLOYEE BENEFITS Unlimited paid time off (PTO) 401k retirement plan & employer matching Office is located in a beautiful national park - The Presidio - with free transit to/from downtown San Francisco! Every other Friday is a half day Platinum medical, dental, and vision insurance Most importantly, input on the office snack order COMPENSATION Salary: $80,000 - $90,000 - negotiable depending on experience. Note: In accordance with federal, state, and local safety guidelines, this role is expected to be performed in-person, in San Francisco. Fast Forward is a social justice organization founded on the idea that those with proximity to the problem should have proximity to the power to fix them. Our true north is empowering tech nonprofit leaders with the tools, community, and capital they need to scale solutions for underserved groups, and we know that a focus on diversity, equity, and inclusion is inextricable from that pursuit. Read our Diversity, Equity, and Inclusion Guidelines to learn how we approach DEI across our investments, community, and workplace. Fast Forward is an equal opportunity employer.

Since 1907, Fairmont has served as the San Francisco residence for U.S. presidents, world leaders and entertainment stars. The landmark hotel offers 606 well-appointed guest rooms and suites, three distinctive restaurants, a health club and easy access to the city's most popular attractions. Fairmont San Francisco is located atop Nob Hill at 950 Mason Street. Fairmont is proud to be an Equal Opportunity Employer. Feel free to visit our website at ************************ to find out more about our company. EOE/M/F/D/V Job Description Reporting to the Director of Rooms Operations, your responsibilities and essential job functions include but are not limited to the following: Lead and manage all aspects of the Rooms departments and ensure all service standards are followed with professional, friendly and engaging service Provide leadership while fostering a compassionate, collaborative work environment Handle guest concerns and react quickly, tracking and notifying proper areas to guarantee memorable moments for our guests Maximize rooms revenue through participating in upsells, loyalty enrollments, and supporting agreed upon Revenue Management strategies and practices Responsible for all hotel operations during overnight shift hours, focusing on front office operations, night audit and hotel safety/security Ensure timely, accurate and complete reporting of daily operational packets, in compliance with prescribed auditing guidelines Part-time role includes Two (2) Overnight shifts per week, with flexibility to support up to three (3) overnights per month as needed for coverage. Qualifications Your experience and skills include: Service focused personality is essential and previous leadership experience required Prior experience working with Opera or a related system Detailed oriented, strong business acumen, highly organized Assist the Front Office Manager in all aspects of the department and ensure service standards are followed Lead the department in the absence of the Front Office Manager Ensure seamless operation of the hotel as the Manager on Duty, handling concerns, problem-solving, disturbances, special requests and any other opportunities that may arise. Provides managerial support for Reception, Royal Service, and Guest Services in the daily operational duties for these areas Consistently offer professional, friendly and engaging service Ensure proper staffing and scheduling of all Front Office colleagues in accordance to productivity guidelines Communicate through pre-shift logs, emails and departmental meetings all pertinent information for the respective shift and areas of operation Train supervisors and fulfill training role in the absence of the trainer Assist guests regarding hotel facilities in an informative and helpful way Follow department policies, procedures and service standards Proven ability to build and maintain good relationships with all stakeholders Communicate thoughts, actions and opportunities clearly with strong networking skills Ability to lead by example, believe in a strong team culture and set the scene for high performance Demonstrate logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Physical Aspects of Position (include but are not limited to): Seated computer work, including constant keyboarding and mousing Occasional lifting up to 50 lbs Visa Requirements: Must have proof of eligibility to work in the United States. Salary Range: $85,000 to $101,000 USD gross per annual Additional Information Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit ************************** Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS All your information will be kept confidential according to EEO guidelines.

Bookkeeper / Office Manager Position Type: Part-Time or Full-Time (Flexible) Industry: High-End Residential Construction Contractor Staffing Source is seeking an experienced Bookkeeper / Office Manager on behalf of a well-established, high-end residential remodeling firm based in the San Francisco Bay Area. This company is known for its exceptional craftsmanship, attention to detail, and strong client relationships. This is a unique opportunity to join a small, dedicated team where your contributions will have a direct impact on the success of high-end remodeling projects. The role is primarily remote, with the expectation of one in-person office visit per week in Berkeley, CA. Responsibilities: As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including: Financial Management: Accurate record-keeping using Quickbooks Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations. Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management. Document Organization and File Management: Managing and organizing project documents, contracts, and vital records with Google Workspace and Procore Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors. Project Support: Proficiency in Quickbooks Desktop and Procore is essential. Cost Coding and Job Costing: Collaborating with Project Managers to manage cost coding of timecards and project costs. Payroll Processing: Managing employee timecards through Procore and processing payroll using Quickbooks Desktop. Financial Reporting: Conducting monthly reconciliations, issuing monthly financial reports, and preparing year-end reports for tax preparation. Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting. License Compliance: Monitoring all business, city, state, and contractor licenses for compliance. Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements. HR Support: Assisting with the new hire onboarding process and managing employee benefits and renewals. Insurance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators. Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes. Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors. Invoicing: Generating client invoices in Quickbooks Desktop and Procore, and managing vendor and subcontractor invoices. Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures. Qualifications: To excel in this role, you should possess the following qualifications: Required proficiency in Quickbooks Desktop and Procore. Minimum of 5 years of experience in general contractor bookkeeping. Excellent organizational and time management skills, and general computer software fluency. Strong attention to detail and accuracy. Ability to work independently and efficiently in a fast-paced environment. Effective communication skills to interact with various stakeholders. Knowledge of Google Workspace and experience with file organization. Understanding of job tracking, costing, and reporting. Ability to multitask and prioritize tasks effectively. Position Details: Job Type: Part-time (20-32 hours per week) Work Environment: Part remote (with a weekly office visits) Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs. Pay: $50/hr. - $75/hr. We recognize that Black, Indigenous and other people of color, women, and LGBTQIA+ individuals are disproportionately excluded from the residential construction industry. We believe that this industry can only be strengthened by diversity, and the leadership of diverse perspectives, at all levels. Thus, we strongly encourage BIPOC, women and LGBTQIA+ people to apply.

About Us At Claremont Resort & Club, we believe that exceptional hospitality starts with extraordinary people. For over a century, our iconic resort has set the standard for luxury and service in the Bay Area. We take pride in creating memorable experiences for our guests-and a rewarding, inclusive workplace for our colleagues. Situated on 22 acres in the Berkeley and Oakland Hills, Claremont Resort & Club seamlessly blends its rich 19th-century history with the modern day to offer the very best of the Bay Area. Guests dine with friends at Limewood, relax at our urban oasis, The Spa at the Claremont, and discover total wellness at The Club at the Claremont- all while taking in the breathtaking views of the San Francisco Bay. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview Ensure guest service standards of the guest arrival, departure, and any other guest contact experience are met through optimal training, staffing, and supervision of labor, efficient management of operating supplies, and proactive monitoring of guest service scores and comments. Essential Duties and Responsibilities Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied. Implement company and franchise programs. Prepare forecasts and reports and assist in the development of the room's budget. Monitor and maintain the front office systems and equipment to ensure their optimum performance. Track guest satisfaction surveys and maximize usage of the guest response tracking system. Develop and implement controls for expense management. Utilize labor management tools to schedule and control labor costs. Interview, hire, train, develop, resolve problems, provide open communication, and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals. Communicate both verbally and in writing to provide clear direction to staff. Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality. Ensure compliance of front office, guest service, and PBX standard operating procedures and policies. Ensure all Front Office Quality Standards are complied with and are consistently applied. Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction. Assist in the daily maintenance of room inventory status to achieve optimal levels of revenues while maintaining high levels of guest expectations. Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality. Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues. Regular attendance in conformance with the standards is essential to the successful performance of this position. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned. Qualifications and Skills Minimum of 2 years Front Desk experience, preferably in leadership role. Proficient with PMS system. Advanced knowledge of brand's reward program. Able to handle cash and credit transactions. Computer literacy and financial management a must. Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. General knowledge of local area attractions and transportation. Able to observe and detect signs of emergency situations. Able to remain calm and alert, during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates. Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues and labor relations, including, but not limited to the following statues and their comparable state and local laws. Able to establish and maintain effective working relationships with associates and customers. Able to make sound business decisions and take action quickly based on previous experience and good judgment. Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Compensation Salary Range: $87,000.00 - $97,000.00 Annually Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the San Francisco Fair Chance Ordinance and the California Fair Chance Act.

Medical Office Manager Concord CA (20 miles NE of Oakland) We are looking for an organized and dedicated Office manager to join our team full time in Concord, CA. Ideally the incoming Office Manager has experience in medical/chiropractic office management, is an excellent team player who enjoys working with a well-respected team, who can lead our office to ensure we provide our patients with the highest level of care. Must be comfortable managing office staffing, assisting the office to ensure a smooth workday, and have knowledge of billing, financials/accounts, and payments. We have a large Spanish speaking patient population so the incoming manager must be bilingual in Spanish. About us: Our office has proudly served our community through high quality care for over 23 years. Our friendly and professional team is dedicated to excellent chiropractic care; solutions to target each patients' unique needs, whether they are suffering from back pain, neck pain, headaches, or sore muscles and tension. We treat a wide variety of patients, whether they need pain relief after suffering an accident, experiencing an injury, or if they have a specific condition such as chronic back pain; even if they just want to improve their overall health, our chiropractor and team collaborate to help them achieve their wellness goals! Duties: Office management and assistance Account reconciliations Patient calls, scheduling, and answering questions Understanding of office and front desk and back desk collections Correspondence with patients' healthcare teams, referring doctors, and attorneys as needed Assist the physician with patient treatments/care as needed Requirements: Office management experience preferred Knowledge of billing/financials preferred Must be bilingual in Spanish Schedule: Full time (Monday -Friday with ½ days on Wed and Fri) Salary: $25-$35/hr plus monthly bonuses (~$75k annually) Benefits: Monthly Bonus potentials PTO/Vacation Medical Insurance potential Chiropractic care for you and your family 401K We are looking for a leader with excellent management skills to join our dynamic team while we collaborate to give our patients our best. We are offering a competitive pay, great benefits, and a great work environment in our state-of-the-art facility. If this sounds like the job opportunity for you, then please contact us! HCRC Staffing

We can write awesome (really, the best) code but when it comes to skills around maintaining an effectively running office space, we often crash and burn! Launched in 2012, Koding, a fast-growing startup (with over a million users), is seeking a People Operations Manager to take on the challenge of helping run our office as smoothly as we run our code. Koding is a developer-focused startup based in San Francisco's SOMA district. Our core product is: “Development Environments as a Service”. We offer feature rich cloud-based development environments that are complete with free VMs, an attractive code editor & sudo level terminal… all in a browser. Koding provides all you need to move your software development completely to the cloud. You will be up and running in minutes on your own cloud-based Linux boxes where you can learn programming languages like Ruby, Go, Java, NodeJS, PHP, C, C++, Perl, Python…the list goes on! You can experiment with installing/configuring/hacking Wordpress, Laravel, Django, Bootstrap and a slew of others or fire up a MySQL, Mongo, Postgres server with the click of a button. Our collaboration features allow you to pair-program with your friends and colleagues using audio-video and real time sharing of the entire development workspace. Leave your localhost behind and step into the future! More info:* **************************************** ************************************************

S afety Max Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional Information Please note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

At The Nieves Law Firm, we believe in creating trusting relationships with clients. We are a supportive, empowering, and strategic firm that takes the “criminal” out of criminal defense. Our mission is to restore the reputations of those accused of crimes and help them plan for the future. We are seeking an Office Manager whose primary goal is to relieve the Owner of the routine tasks involved in managing the business so the Owner can focus on the big-picture goals and vision for the Firm. Staff Management: Staff Supervision & Coordination Conduct training of new staff members Arranges for backup or contract attorney coverage when employees are absent or conflicts arise in the calendar Ensures the success of the office staff by motivating, coaching, counseling, and disciplining employees Coordinates with C-Suite Level management about the productivity and growth of staff Assists with evaluations and feedback for performance reviews Resolves disputes and grievances Identifies and proposes appropriate memberships in legal or business organizations Identifies awards and recognitions that the Firm or staff may be eligible for and oversees completion of the application process Assists staff with securing lodging, transportation, and flights for work-related travel Operations Management: Facilities & Office Operations Creates, implements, and maintains the Firm's policies, systems & procedures Liaises between the firm and the landlord to ensure maintenance activities are performed, facility problems are solved, and parking facilities are made available to employees Ensures that employees have the tools and supplies they need to perform their duties Arranges for the purchase of approved office equipment & furniture Interview proposed vendors and determine if the vendor services a Firm needs and the cost-effectiveness of implementing the service Creates a plan for transitioning or onboarding new vendors and service providers, and disseminates the approved plan to the team Oversees building projects, renovations, or refurbishments, if any Secures and manages the off-site storage of historic files Troubleshoots computer and system problems and liaises with IT specialists to resolve Marketing Management Assists the owner with her marketing activities Oversees the marketing assistant and marketing specialist in creating and ordering approved company brochures, literature, promotional materials, and similar items Assists with organizing and managing approved third-party service providers for firm marketing and event activities (caterers, event planners, cleaning crews, etc.) Manages Client expectations Ensures timely compliance with client needs and requests Addresses client concerns Financial Management Oversees the billing clerk and the timely receipt of payment on Firm client invoices Ensures the timely processing of third-party invoices and bills Manages Petty Cash Collects and processes in-office payments and safeguards funds Ensures that staff members submit timely expense, mileage, and other reimbursement requests to the Owner The Office Manager will have the equivalent of an Associate's degree in Business or a related field, or equivalent work experience The Office Manager will have supervisory experience and experience working in an office, preferably a law firm

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success-including brands like Bosch, LinkedIn, Skechers, and Visa-using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform. SmartRecruiters was recognised by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you're taken care of. Our inclusive office environment welcomes and respects all. Job Description We are seeking an organized and efficient Office Manager to join our team in San Francisco. As the Office Manager, you will be responsible for overseeing daily operations, managing administrative tasks, and ensuring the smooth functioning of our office environment. Coordinate office operations and procedures to ensure organizational effectiveness and efficiency Manage office budget, expenses, and financial reporting Oversee and maintain office equipment, supplies, and vendor relationships Organize and schedule meetings, appointments, and travel arrangements for executives Implement and maintain office policies and procedures Supervise and train administrative staff as needed Manage internal and external communication, including phone calls, emails, and correspondence Assist with human resources tasks, such as onboarding new employees and maintaining personnel records Coordinate facility maintenance and security measures Plan and execute office events and team-building activities Qualifications 3-5 years of experience in office management or a similar administrative role Bachelor's degree in Business Administration or related field preferred Strong organizational and time management skills Excellent verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Demonstrated problem-solving and multitasking capabilities Experience in budgeting and financial reporting Ability to manage vendor relationships effectively Strong leadership and team collaboration skills Adaptability and flexibility in a fast-paced work environment Attention to detail and commitment to accuracy Additional Information SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. The pay ranges outlined below are presented in accordance with state-specific regulations. These ranges may differ in other areas and could be subject to variation based on regulatory minimum wage requirements. Actual pay rates will depend on factors such as position, location, level of experience, and applicable state or local minimum wage laws. If the regulatory minimum wage exceeds the minimum indicated in the pay range below, the regulatory minimum wage will be the minimum rate applied. $23.00 - $37.00 Hourly or Salary Range will be reflected above. For a more detailed overview of Petco Total Rewards, including health and financial benefits, 401K, incentives, and PTO -see ******************************************** To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

BDTI is a small engineering firm in Walnut Creek that has played an essential role in the development of computer chips over the last 25 years. Today our company is at the heart of a new technology called “computer vision” that enables computers to see and understand the world around them. Computer vision is leading to awesome new products like safer cars, better medical diagnostics, and even kitchen appliances that can cook your food perfectly. BDTI engineers write the software that makes it happen. But we don't just do engineering; we also operate the Embedded Vision Alliance, a rapidly growing industry association with more than 70 member companies - including companies you've probably heard of, like Intel and Whirlpool. The Alliance's mission is to inspire and educate product creators to add vision technologies to their products. As part of running the Alliance we also run the annual Embedded Vision Summit, a 1,200-person conference in Santa Clara dedicated to computer vision, and several smaller events throughout the year. Job Description We're looking to hire an energetic, resourceful, and personable Office Manager to handle accounting, human resources, and operations for both BDTI and the Embedded Vision Alliance. Qualifications The ideal candidate will have at least five years of hands-on administrative supervisory experience in a small business environment, solid knowledge of small business accounting in general and QuickBooks Pro in particular, and good knowledge of productivity software, preferably including Excel, Word, PowerPoint, Outlook, Salesforce and the Google Documents suite. In addition, we are looking for someone passionate about producing high quality and who is easy going, friendly and unflappable. Additional Information More information can be found at **************************************************** Starting salary commensurate with experience. We provide competitive benefits, including healthcare and a retirement savings plan. To apply, please send your resume and a cover letter indicating the three top reasons why you think this is the right job for you?

WHY HAIYI? Haiyi Hotels is looking for an experienced, entrepreneurial, and talented Front Office Manager to join our great team at our Soma Hotels . Haiyi Hotels Management is a new boutique hotelier based in San Francisco. The name "Haiyi" comes from a combination of two Chinese words, HAI meaning "ocean" and YI meaning "leisure," which roughly translates to mean providing guests with an ocean of leisure and relaxation. Our five hotels include Best Western Americania, Best Western Carriage Inn, Good Hotel, Hotel Vertigo, and Hotel Metropolis. The 143-room Best Western Plus Americania, 48-room Carriage Inn and the 117-room Good Hotel are downtown San Francisco hotels located south of Market Street in the SOMA district conveniently located just blocks from Union Square. Job Description The Front Office Manager will direct the daily operations of the front office staff. The Front Office Manager will provide the support, training, and tools the front office staff required to fulfill the Haiyi Hotels mission for all guests. Qualifications Essential: 1. Previous Front Office supervisor or management experience. 2. High school graduate, some college. 3. Ability to satisfactorily communicate in English with guests, management, co-workers and vendors. 4. Ability to accurately compute and manipulate mathematical calculations. 5. Previous experience in cash handling. 6. Computer knowledge in Windows environment as well as proficiency in property management system. 7. Experience with cost controls and yield management. 8. Ability to work a variety of varying schedules. 9. Punctuality and regular and reliable attendance. 10.Interpersonal skills and the ability to work well with co-workers and the public. Desirable: 1. College degree. 2. Ability to communicate in a second language. 3. Management experience working at a 3-diamond hotel. 4. Knowledge of various systems such as Autoclerk, and Opera. Additional Information

Business Office Director Ivy Park at Rockville is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Bonus Opportunities Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance The Business Office Director is responsible for the administration of payroll and accounting control functions and procedures in accordance with company policies and procedures. Additionally, they will be responsible for hiring, evaluating, coordinating, motivating, monitoring performance, scheduling, and supervising the department team members in accordance with the company s mission and values. Pay Range: $34.00-$37.00 hr Responsibilities: Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits. Coordinate all risk management activities. Perform, administer, and oversee all accounting functions. Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Qualifications: College course or other education in business administration and/or management preferred. Prefer one (1) year of experience supervising and managing employees. Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry. Ability to effectively train staff. Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer. .

A Day in the Life: The Office Manager plays a key leadership position at the CIP center. This role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, and ensuring efficient and timely tracking of service delivery. The Office Manager has decision-making authority within the operations area in specific areas. The Office Manager is an onsite full-time exempt position located in Berkeley, CA who reports to the Program Director. This position operates in a highly scheduled environment but may require longer hours and occasional weekend work and minimal travel as job duties demand. The Office Manager position involves a moderate physical demand. The College Internship Program (CIP) is a full-year private young adult transition program for individuals 18-26 with autism, ADHD, and other learning differences offering comprehensive and specialized services. CIP's programs uniquely address the needs of adolescents and young adults with high-functioning autism, ADHD, and other learning differences by providing a comprehensive curriculum, expert staffing, and a structured weekly schedule. We believe that a learning disability is a learning difference, and our expert staff understand and meet our young adults enrolled in the program where they are at. Our programs focus on the generalization of specialized skills specifically for autism and learning differences. CIP students live with a close-knit community of peers within a supported apartment living setting and fully access the community around them. Each student's unique needs are met individually as they prepare for success in independent living, college, and employment. CIP is the result of strategies we have developed over 40 years working with hundreds of young people who learn differently and have exceptionalities, helping develop the self-knowledge and skills to live happy and productive lives. All the Responsibilities We'll Trust You With: Partner closely with other center leadership, i.e., Program Director, Assistant Program Director, and any Admissions personnel to ensure smooth and effective center operation, with the principal focus of business operations and administration. Manage capacity and resource scheduling of program modules and staffing, while adjusting needs in the most effective manner to respond to rolling admissions, changing circumstances, the ebb, and flow of CIP programming, as well as emergencies. Liaison to National Finance Office on day-to-day business operations, finance, budgeting, risk, information technology. Relationship manager for vendors and suppliers at the center level and overseer of vendor activities at the center. Relationship manager for local facilities and property management firms and oversee their activities at the center. Center compliance manager for employment, privacy, etc. (not regional center). Manager of center transportation (including vans, etc.) Manage transaction preapprovals, procurement, logistics, vendor quotes, asset-tagging and like activity. Monitor facility quality and appropriateness for student housing and leasing, in coordination with National Office. Manage compliance matters including information privacy (HIPAA), documentation standardization, file management, and destruction. Serve as IT and telecom point of contact for the center; includes assisting locally with project rollouts, asset breakage, disposal, replacement, and installation. Responsible for imaging documents, routing mail, and print management. Logistics, scheduling, and maintenance of center vans and other transportation. Ensure that student and resource schedule is current, accurate and logged in coordination with APD. Manage the execution of key center events, e.g., experience days, evening, weekend, and summer program activities, coordinating with outreach teams, as required. Ensure the center has greeters for external visitors and that phone calls are answered in a professional and courteous manner. Schedule and coordinate key center meetings for training. Assist with new employee onboarding as well as existing employee offboarding, in coordination with HR. *Other Duties as Assigned Qualities You Possess: The Office Manager will possess exceptional communication skills, precise attention to detail, superior organization and prioritization skills, and self-motivation in managing tasks to completion. They will have genuine empathy and awareness of the needs and sensitivities of prospective families, students, and staff. Your Areas of Knowledge and Expertise: Bachelor's degree from an accredited college or university is required. 3-5 years related experience. Prior Finance and/or Human Resources experience or exposure helpful. Proficient in a variety of computer programs and technology required for the center's administrative and office tasks, as well as for communication and outreach (e.g., Google and Microsoft office products (spreadsheets), ADP or other payroll / human resources systems, project management software); comfortable learning and adapting to new company software. An active Driver's License is required. Why Join CIP? Vacation Time - 15 days full time only Paid Holidays - 12 days full time only;Holiday premium pay for part time only Paid Sick Days and Personal Days accrued Medical, Dental and Vision Insurance Voluntary Benefits: Short and Long-term Disability, Additional Life, Child Life and Spousal Life Dependent Care Flexible Spending Account Flexible Spending Accounts 401(K) - We offer a Traditional 401(K) and a Roth 401(K) employer match up to 4% Financial Wellness Advisor Services Tuition and continued education reimbursement up to $3,000 annually for full time and up to $1,000 for part time Wellness reimbursement of $200 per year for full time and $100 per year for part time Employee Assistance Program: child care and parenting, senior care and aging, emotional health, health and wellness, legal and financial, access to discounts A health advocate to assist with our insurance & healthcare challenges Ongoing monthly training and professional development opportunities Supportive and Collaborative Culture *Please note that the benefits listed may change based on business needs, regulatory requirements or other factors Accommodations Disabilities Act Statement Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job position. Affirmative Action Plan (AAP)/Equal Employment Opportunity (EEO) Statement College Internship Program (CIP) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Team members may be assigned additional responsibilities as necessary.

Job Title: Office Manager Job Location: California Oral & Facial Surgery/Bay area OSM, Alameda, CA Job Type: Fulltime Your new career awaits you... Are you looking for a company that you can call home and have opportunities to grow? The Office Manager will coordinate administration duties and office procedures to align an efficient, safe, and productive office environment. Essential job responsibilities are as follows: Organize office operations and procedures. Provide general support to office surgeons. Partner with HR to update and maintain office policies as necessary. Schedule appointments and work schedules. Provide an exceptional patient experience. Understand and align office policies and procures to ensure compliance protocols are met. Coach, mentor, and train staff to ensure office policies, procedures, customer support expectations, and compliance initiatives are met/maintained. Manage marketing for the practice locally. Maintain excellent office conditions and arrange necessary repairs/maintenance as needed. Address employee's queries regarding office management issues. Required Qualifications: High school degree or equivalent required. Proven background providing exceptional patient support and customer service. Driven, organized, and detail oriented in approach to managing responsibilities. Hands on experience with fax machines, printers, phones, and MS Office programs. Familiarity with scheduling appointments and office marketing. Excellent time management skills and ability to multi-task and prioritize work is a MUST. Attention to detail and problem- solving skills. Excellent written and verbal communication skills. A creative mind with an ability to monitor & suggest improvements. Strong organizational and planning skills in a fast- paced environment. Preferred Qualifications: Proven experience as an Office Manager or Supervisor in a healthcare, dental, or oral surgery practice setting. Additional qualifications as an office supervisor or manager will be a plus. Knowledge of Dental Insurance plans and procedures preferred. Schedule: Monday - Friday, days shift Must be local and able to commute daily. Benefits: 401(k) Matching Dental Insurance Health Insurance Life Insurance Vision Insurance Referral Program Special Requirements: Working on-site is essential to the function of this position. Must be able to stand up to 80% of the time at minimum. Physical requirements include driving, flying, sitting, and standing for extended periods of time. This is not an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. Management may require that other or different tasks be performed as assigned. Beacon Oral Specialists Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Business Office Director Oakmont of Mariner Point is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience. With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits: Medical, Dental, and Vision benefits Vacation, Personal Day, Sick Pay, Holidays Complimentary Meals Bonus Opportunities Company Paid Life Insurance Team Member Discount Program (LifeMart) 401(k) Savings Plan with Company Match Recognition Programs Student Loan Refinancing Tuition Reimbursement Pet Insurance Employee Assistance Program Emergency Financial Assistance Pay Range: $31.00 - $34.00 The Business Office Director is responsible for the administration of payroll and accounting control functions and procedures in accordance with company policies and procedures. Additionally, they will be responsible for hiring, evaluating, coordinating, motivating, monitoring performance, scheduling, and supervising the department team members in accordance with the company s mission and values. Responsibilities: Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits. Coordinate all risk management activities. Perform, administer, and oversee all accounting functions. Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Qualifications: College course or other education in business administration and/or management preferred. Prefer one (1) year of experience supervising and managing employees. Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry. Ability to effectively train staff. Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department. Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.) Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines. Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service. Oakmont Management Group is an Equal Opportunity Employer.

We're an innovative multidisciplinary firm of environmental design consultants, building services engineers and lighting designers focused on delivering high-quality, award-winning building services and sustainable design within the built environment sector. Who are we? Thank you for asking! Kindness and curiosity are some of Atelier Ten's tenets. We're an international environmental design consultancy creating high-performance, sustainable, award-winning buildings that give back to the wider environment, don't waste resources, and make people feel good. Atelier Ten's projects range from offices and labs to multifamily residential to large scale masterplans. Atelier Ten is a member company of Surbana Jurong (“SJ”), a global urban, infrastructure and managed services consulting firm based in more than 120 offices across 40 countries. What is this role on a high level? Let's take a moment to see the overview of the role before we get into the nitty gritty. We are looking for someone to fill our part-time Office Manager role in our San Francisco office. The Office Manager oversees the efficient operations of our 6,000 square foot office in Union Square, helps build and maintain the collaborative and fun work environment, and is responsible for ensuring our staff have a great place to work in a very hands-on capacity. Although we're slightly biased, we believe this is an excellent opportunity to work alongside a terrific group of people and be a critical part of a small but mighty administrative team. This is a part-time, in-office role and the selected candidate will be expected to work onsite Tuesday through Thursday, from 9 AM to 5 PM. What your day-to-day looks like Days at A10 are constantly changing and we promise to keep you engaged, challenged, and never bored. Here are some regular tasks you will bounce between: Liaise with cleaning staff, maintenance vendors, the IT team, and building management to ensure a clean, and well-functioning office (including conference rooms, furniture, employee desks, appliances, etc.) Act as a receptionist for the office and provide a friendly, welcoming atmosphere to both local and visiting staff as well as visitors Maintain adequate office supplies, snacks, and beverages for employees including regular grocery, catered food, and other vendor orders Answer, forward, and screen phone calls, and distribute mail and packages. Handle the scheduling, logistics, and execution of business meetings and employee teambuilding events, wellbeing activities, staff promotion/life event celebrations, etc. Oversee the office layout by coordinating new staff seating assignments, existing staff desk relocation, and maintaining an up-to-date staff seating chart in conjunction with the recruiting and IT teams Coordinate local recruiting needs including reviewing resumes, conducting initial phone screens, scheduling job interviews, initiating reference checks, sending offer letter packages, and onboarding new hires Assist in managing local People and Culture/Human Resources matters including new employee orientation, onboarding and learning and development. Understand and oversee office policies and processes while working on ways to improve them Execute administrative procedures including timesheet and expense reporting, electronic filing of paperwork on servers, local office budgeting, and training Serve as the on-site point person for IT support, including new employee laptop setup, troubleshooting local hardware/software issues, coordinating with external IT vendors, and maintaining server room organization and equipment. Build trust and rapport with employees through timely responses to inquiries and support requests Provide administrative support to senior staff when needed What we are looking for Hopefully you're on board so far and excited about what your days at Atelier Ten will look like. We do have a few items on our wish list for you to become the next great “A10”er. We are looking for someone who is detail oriented, proactive, and self-motivated with an appreciation and willingness to learn a variety of tasks. If we're not pushing our luck with asks, you ideally will possess: Willingness to roll up your sleeves and pitch in to help in any area of the business as well as being flexible with change The ability to promote yourself as being available and capable to help staff resolve any office-workplace related needs Comfortable assisting with basic IT tasks-such as new computer setups or hardware troubleshooting-under the remote guidance of our New York-based IT team The ownership to take “charge” of the office. Knowing what you can do on your own, where you need support and guidance from other staff, and when you need to hire business partners. General project management experience including planning, budgeting, logistics, deadlines, and documenting The skills to collaborate with office managers in other A10 offices to share ideas, obtain guidance, and ensure equivalent workplace standards Effective time, space, and task management Facilities management knowledge is a plus Excellent verbal and written communication with an ability to tailor communication style to diverse audiences Proficiency using standard office equipment, adapting and implementing HR/office policies, the Microsoft Office suite, and working with data and systems At least 1 - 2 years of work experience in an office manager or similar administrative role. The availability to work from the office three days a week (Tuesday-Thursday, 9AM to 5PM) and ideally the occasional flexibility to come into the office for a few hours on Monday and Friday as business needs arise. What to expect from us? Competitive salary 100% paid medical, dental, and vision benefits Generous paid time off Emphasis on work life balance 401k matching program Highly engaged coworkers with a shared hunger for knowledge Mutual respect and support from colleagues and leadership Paid parental leave Paid life and disability insurance Paid volunteer time Pre-tax commuter benefits Annual professional development funds Freedom to contribute ideas and make a personal difference that is not always possible in a large corporate environment Really good high-fives Atelier Ten US seeks to compensate staff based on a variety of factors related to the role and the candidate. These factors include (but not limited to) the responsibilities, requirements, and location of the position, as well as the candidate/s education, experience, knowledge, skills, and abilities. We also consider internal equity, market data, and growth potential. The good faith estimate of the base compensation offered for this part-time role is between $30,000 ($24.04 per hour) and $40,000 ($32.45 per hour). This range does not include the value of Atelier Ten's many benefit offerings. How to apply Sadly, we no longer accept phone calls, award winning films, or interpretive dances as applications. Please apply using the following link to send us your resume and a cover letter so we can learn a bit about you (e.g., Why you're in the market for a new job. What you do for fun. Your favorite vacation. Recent reads…)