Office manager jobs in Salem, OR

RAYUS now offers DailyPay! Work today, get paid today! is $25.01-$36.16 based on direct and relevant experience. RAYUS Radiology is looking for a Administrative Manager to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Administrative Manager, you will be responsible for the oversight of the day-to-day operations in one or more administrative areas, which may include front office registration, scheduling, medical records, and/or insurance. Responsible for the supervision of associates at one or more centers within a market. ESSENTIAL DUTIES AND RESPONSIBILITES: Fosters an environment where customer service is a priority by believing in and practicing The Experience Center Operations • Manages applicable administrative departments, including direct supervision of department leads • Assists Operations Manager with operational and growth initiatives, meetings with Senior Management, and budgeting • Implements strategic initiatives for the market • Assists with monitoring management reports to ensure associate productivity and quality of service on a regular basis • Monitors staffing levels and scheduling, including overtime, to ensure adherence to the budget • Assists in the maintenance of up-to-date and accurate database functions on all current and potential referring physicians • Coordinates patient relations, ensuring a high quality of patient service is delivered Staff Management • Manages overall staffing levels for adequate center coverage at all times • Prioritizes the job flow of administrative associates • Ensures comprehensive knowledge of company policies and procedures for administrative associates • Initiates and participates in staff performance evaluations, compensation and development of associates including performance improvement plans, disciplinary actions and/or terminations • Leads regular staff meetings and employee one-on-ones • Ensures the staff functions as a team • Acts as liaison between technologists and the patients waiting for exams, relays messages regarding scanner status and other clinic information • Creates and updates center's information manuals as needed • Participates in hiring and onboarding of administrative staff Registration, Medical Records, Scheduling & Insurance • Assists in greeting, checking-in patients scheduled for imaging services and payment processing as needed • Assists front office in answering phones, scheduling patient examinations and pre-certification of exams with patients' insurance company according to existing company policy as appropriate and applicable • Communicates with chief technologist(s) and radiologist(s) on scheduling matters (5%) Completes additional tasks and projects as assigned

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

At Oxford Collection of Hotels, we don't just provide jobs-we cultivate careers in a culture that values innovation, teamwork, and personal growth. As a rapidly growing and progressive hospitality company, we recognize that our employees are the key to our success. We foster a supportive, inclusive, and dynamic work environment where every team member is empowered to excel. We're looking for passionate, guest-focused individuals to join our team! Whether you're starting your hospitality career or bringing years of experience, if you thrive in a fast-paced, people-first environment, we'd love to meet you. What We Offer: Competitive pay and performance-based incentives Medical, dental, and vision coverage for peace of mind 401(k) with profit sharing to invest in your future Generous paid time off so you can recharge Exclusive discounts at our properties-because you deserve great getaways, too! Ongoing training, leadership development, and career growth opportunities Ready to be part of something exceptional? Apply today and let's create memorable guest experiences together! As a Front Desk Manager at Oxford, you will provide strong leadership, training, and motivation for the front desk team while ensuring smooth daily operations and adherence to company policies. You will oversee guest relations, resolve concerns with professionalism, and collaborate with other departments to create seamless and memorable experiences. Your role includes supervising front desk staff, managing schedules, upholding cleanliness and sanitation standards, and maintaining a high level of service excellence. Through your leadership, you will drive team performance, optimize front desk operations, and contribute to guest satisfaction and hotel success. ESSENTIAL DUTIES & RESPONSIBILITIES: All duties and responsibilities of this position are to be performed with exceptional caring and genuine guest service upholding the Oxford Collection of hotels standards and culture at all times. Guest Relations (50%): Register guests, verify registration details, and manage key control Respond to guest inquiries, special requests, and concerns, ensuring optimal levels of guest satisfaction and repeat business Resolve customer complications and complaints by conducting thorough research and determining effective solutions, authorizing revenue allowances only after other alternatives have been offered Remain available to guests at all times and communicate frequently with housekeeping, maintenance, and bistro staff Solicit guest feedback and take corrective action to solve deficiencies Ensure accurate room inventory management, report any guest incidents to management, and maintain up-to-date availability information in the reservations system. Coordinate with various departments (housekeeping, maintenance, food and beverage) to ensure smooth operations and guest satisfaction Always provide a high level of customer service, taking time with our guests to ensure every aspect of their stay is up to expectations Perform all tasks in compliance with federal, state, local, requirements and Oxford Collection of hotels safety standards and security procedures. Maintain integrity, confidentiality, and sensitivity when working with both internal and external clients & guests. Report any maintenance issues to the supervisor or General Manager. Administration (20%): Supervise and evaluate the performance of Front Desk Agents and supervisors, providing training, guidance Make recommendations on performance and discipline as needed Implement company programs and supervise daily front desk operations to comply with SOPs, maximize revenues, and motivate team members Reports any guest incidents to property management team Manage time and attendance records, including scheduling, ensuring compliance with company policies and addressing any discrepancies Leadership & Supervision (20%): Serve as a role model for clerks and other employees Obtain sales leads for the sales department and support other hotel functions as needed Train and mentor front desk staff, providing performance evaluations and resolving problems through open communication Make decisions based on experience and good judgment, adapting approaches as needed to accommodate unusual situations Maintain integrity, confidentiality, and sensitivity when working with both internal and external clients and guests Other (10%): Works with front desk staff to ensure that the hotel meets cleanliness and sanitation standards Complete a daily activity log with pertinent shift information for co-workers and leadership team Adhere to attendance policies and maintain regular availability for scheduled shifts May participate in the drivers program or other hotel-related duties as assigned Additional tasks may be assigned, modified or changed as no employee has any inherent right to any particular job or authority. CORE SKILLS AND VALUES: Company Character - Supports company vision and values Customer Service - Understands and meets the needs of customers Decision Making - Capably makes decisions on business acumen and intuition Detail Orientation - Is accurate with details and numbers Professional Appearance - Presents a professional and polished look Team Orientation - Works cooperatively with others, establisher rapport, and is organizationally sensitive Time Management - Produces excellent results despite time restraints PREFFERED EDUCATION & EXPERIENCE High School Diploma or GED preferred 2+ years of Manager experience preferred Hospitality / hotel work experience preferred JOB REQUIREMENTS Food handler's license and liquor server permits as required by state law (or ability to obtain) Proof of eligibility to work in the United States Reliable transportation to and from work Ability to work a flexible schedule including evening, weekends and holidays Reliable and consistent attendance PHYSICAL REQUIREMENTS Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently Must be able to lift 50 pounds occasionally and often exert up to 20 pounds of force to push, pull, carry, lift or otherwise move objects Must be able to bend, squat, crawl, kneel, push, pull, and walk on uneven surfaces on an occasional basis While primarily an indoor job, must be able to walk outside in a variety of weather conditions (rain, wind, snow, heat) Must be able to climb stairs both inside and outside in a variety of weather conditions Oxford Collection of hotels is proud to be an Equal Employment Opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all candidates and employees. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. All offers are contingent on pre-employment screening.

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off About Us North Tabor Dental is a patient-centered dental practice dedicated to providing high-quality care in a friendly, professional environment. We are seeking an experienced and motivated Dental Office Manager to lead our administrative team and support the smooth, efficient operation of our practice. Position Summary The Dental Office Manager oversees daily operations, ensures excellent patient experiences, manages staff schedules and performance, and supports the financial health of the practice. The ideal candidate is a strong communicator, organized, and experienced in dental or medical office management. Responsibilities Oversee front desk operations, scheduling, and patient flow Manage and mentor administrative staff; assist with hiring and training Ensure accurate patient billing, insurance verification, and claims processing Monitor key performance metrics and support practice growth goals Maintain compliance with HIPAA, OSHA, and other regulatory guidelines Handle patient concerns with professionalism and empathy Collaborate with the dentist(s) to optimize daily workflows Maintain office inventory and coordinate ordering of supplies Manage payroll and support financial reporting as needed Qualifications 23+ years of experience as a Dental Office Manager or similar healthcare leadership role Strong knowledge of dental terminology, procedures, and insurance systems Proficiency in Dentrix dental management software Excellent communication, leadership, and problem-solving skills Ability to multitask, prioritize, and maintain organization in a fast-paced environment High school diploma required; associate or bachelors degree preferred Benefits Competitive pay (based on experience) Health, dental, and/or vision benefits Paid time off and holidays Retirement plan options Opportunities for continuing education Supportive and team-oriented work environment

About Us Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions. About this Role If you enjoy working with a great group of professionals, thrive in a fast-paced environment, and like keeping things organized and running smoothly, then we have a role for you! Potelco, Inc. is looking for an Office Manager to join the team in Hubbard, OR. The Office Manager will oversee day-to-day office operations, provide support to project managers and staff, and ensure that our office runs efficiently. This role is critical in coordinating administrative tasks, supporting cost coding and expense processes, and maintaining a professional, well-supplied work environment. The pay for this role is $33-$42/hour, depending on qualifications What You'll Do Administrative Support · Perform general office administrative duties, including scheduling meetings, managing conference rooms, and organizing office files. · Assist with preparing, coding, and tracking expenses and invoices. · Coordinate expense approvals and route documentation as needed. · Maintain office supply inventory, ensuring supplies are stocked and available. Project & Team Support · Provide day-to-day support to project managers with administrative tasks, documentation, and coordination. · Assist with cost coding for projects and ensure proper documentation is maintained. · Support internal communication by organizing schedules, meetings, and office correspondence. Office Operations · Serve as the point of contact for office needs, including vendors and service providers. · Maintain an organized, efficient, and professional office environment. · Ensure office equipment and systems are functional and coordinate maintenance as needed. · Support onboarding of new employees with office-related needs. Other Duties · Support leadership and staff with ad hoc projects and reporting. · Perform all other duties as assigned. What You'll Bring Minimum Qualifications · 5+ years of experience in office administration, office management, or related role. · Strong organizational skills and ability to manage multiple priorities. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook). · Strong attention to detail with excellent follow-through. · Effective written and verbal communication skills. · Ability to work independently and as part of a team in a fast-paced environment. Preferred Qualifications · Experience in construction, utilities, or related industries. · Familiarity with cost coding or accounting processes. · Prior experience supporting project managers or operations teams. What You'll Get · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance · Eligible for a discretionary bonus Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Job Description About Us Pinnacle Fertility is a leading fertility care platform dedicated to fulfilling dreams by building families. With a nationwide network of clinics, we provide cutting-edge technology, compassionate patient care, and comprehensive fertility treatment services, ensuring a seamless and high-touch experience for families on their journey to parenthood. Learn more at ************************** About the Role The Office Manager is responsible for the day-to-day operations of the clinic, providing leadership and oversight across all departments. This role manages staff scheduling, timecard and PTO approvals, and ensures appropriate coverage when call-outs occur. The Office Manager also handles patient escalations and coordinates ordering of supplies to keep operations running smoothly. By supervising team members and ensuring efficient workflows, this leader supports a positive patient experience and the overall success of the practice. We are seeking an Office Manager to join our dedicated team at Pinnacle Fertility- Oregon. This is a full-time, salaried, onsite role based in Downtown Portland, with additional support responsibilities for our Tigard location. The schedule is Monday through Friday, with required availability between 8:00 AM and 4:30 PM. Key Responsibilities Drive growth, operational efficiency, and improved patient outcomes. Manage daily operations to deliver high-quality, compassionate patient care. Offer and ensure exceptional patient experiences and inspire the team to demonstrate our high standards and core values. Monitor and evaluate clinic performance and identify opportunities for improvement. Ensure adherence with established policies and procedures. Recruit, train, evaluate and retain a qualified, diverse team. Provide leadership, mentorship, and foster a collaborative work culture. Represent the clinic at events to enhance its reputation and promote services. Confidently and diplomatically manage conflict and patient concerns in high pressure situations. Maintain the highest degree of ethics when handling patient issues, privacy and billing issues. Ensure timely and appropriate patient communication (phone, email & chat) and ensure all messages are answered timely and professionally. Maintain clear communication with leader about overall clinic operations. Other duties and projects as assigned Position Requirements Education & Experience 3+ years of operational or healthcare management experience in a fast-paced, patient-focused environment Experience and passion for women's health Knowledge of regulatory compliance and patient safety standards Skills Strong communication skills and a collaborative team player Flexible, adaptable, and able to multi-task while troubleshooting problems effectively Detail-oriented with excellent organizational skills Demonstrates exceptional customer service and professionalism Bilingual skills are a plus. Compensation & Benefits Annual Salary: $75,000 - $95,000 (Final offer determined based on experience, skills, and qualifications). Benefits: Comprehensive healthcare, dental, vision, and life insurance. Additional perks include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be shared during the interview process. Diversity & Inclusivity at Pinnacle Fertility At Pinnacle Fertility, we celebrate diversity and are committed to creating an inclusive environment for all team members. We are proud to be an equal-opportunity employer and encourage applicants from all backgrounds, abilities, and life experiences to apply.

Why us? The Bidwell Hotel and High Horse Restaurant + Bar is seeking a Front Office Manager to join our team in serving associates & guests with creativity and passion. The ideal candidate will be energized by the idea of providing outstanding service to our guests and stellar support to our hourly associates. The Bidwell is a luxury hotel in downtown Portland offering guests easy access to the city's shopping, dining, and top attractions. Those seeking a quintessentially Portland flavor enjoy our hip High Horse Restaurant and Bar featuring an elevated selection of regionally inspired food and drinks. When a relaxing oasis is the destination, our exclusive M Club Lounge is the perfect spacious yet cozy refuge. Groups are served with VIP status in our event space, and private dining room. Our staff is tuned in to discover how we can personalize the guest experience to put The Bidwell and High Horse Restaurant + Bar among great memories shared and repeated. Job Overview Respond in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to inquiries regarding hotel information and guest concerns. Supervise the daily operations of the Guest Services personnel; promoting a safe environment and quality services to achieve maximum guest satisfaction and financial success. Responsibilities Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested. Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts ensuring the guests are satisfied. Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records. Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue. Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone. Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up to provide guests with timely and efficient service. Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy. Maintain a friendly, cheerful and courteous demeanor at all times. Perform other duties as assigned, requested or deemed necessary by management. Assist and make recommendations to the Assistant General Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate. Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service. Coordinate and supervise the activities and foster good relations with our valet service, taxi services, and the Airport Connection to provide the maximum level of quality service. Provide information and assist staff in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction. Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage. Provide guest transportation as required by hotel's standard operating procedures. Order all supplies and maintain inventory control minimizing unnecessary expenses. Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience. Implement emergency training and procedures to ensure appropriate protection of the hotel's guests, staff and company assets. Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. Responsible for covering/finding replacements for call-offs. Ensure proper communication to subordinates on all hotel activities in a way that insures that guest needs are being met in a timely fashion. Ensures all new hires are aware of all aspects of the hotel. Ensure all associates are properly trained on Fosse along with all other systems/procedures that will help them provide our guests with quality service. Make sure all Front Desk Associates are SSM trained. Provide motivation to the department. Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…) Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel. Ensure the front desk is represented at each Safety Committee Meeting. Participates in Hotel MOD program Qualifications Education/Formal Training High School diploma or equivalent Experience Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work. Knowledge/Skills Must have total understanding of all hotel front office procedures. Requires working knowledge of guest services and hotel services, policies or operations. Working knowledge is generally learned on-the-job. Must have high school graduate level mathematical aptitude; know standard cash handling procedures and knowledge of computerized cash register systems. Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills. Must be fluent in oral and written English. Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations. Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks. Excellent comprehension and literacy required to review correspondence, initiate reports, conduct training, etc. Physical Demands The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read written forms of communication and monochrome computer screen. Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing. Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing. 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing. Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs. Environment Work inside 95%Material/Equipment Used Prolonged standing at indoor, thermostatically climate-controlled workstation. Benefits $50 discounted Tri-Met monthly pass Drastically reduced hotel rates for you and your friends & family at Marriott Hotels Sage Restaurant Concepts discounts (The Original Dinerant, Departure, Urban Farmer) Unlimited paid time off Paid Sick Time Paid Holidays Medical, Vision & Dental Insurance Complimentary Parking at Hotel Garage Referral Bonus Eligible

Full-time Description THE COMPANY Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! WHAT WE OFFER Health, Dental, Vision, and Life Insurance. 401K with company match. Paid Vacation, Holidays, and Sick Leave. Employee Assistance Program, Generous Employee Referral Program and more. POSITION SUMMARY The Business Office Director manages the community's business office, coordinating and overseeing all aspects of the community's human resources, payroll, billing, and operational processes. You will be the primary contact for all residents, families, and staff regarding resident billing and human resources questions. KEY RESPONSIBILITIES Produce and manage accounts receivable and assist in month-end closing procedures. Manage all residents' contracts, execution, and renewals. Responsible for all new resident orientation and move-in coordination. Manage all resident and employee files, assuming full responsibility for all regulatory guidelines, forms, and documentation for residents and employees. Responsible for new hire orientation for all staff. Act as human resources contact for the community. Produce and manage payroll for the community. Work with the Executive Director to ensure the community is within budget. Direct oversight over the front desk staff, including recruiting, training, supervision, and staff development. Requirements CANDIDATE QUALIFICATIONS Education: A High School diploma is required. An associate degree or higher is preferred. Experience, Competencies, and Skills: At least 3-5 years of experience in business office management, finance, human resources, or accounting is required. Knowledge of various computer systems and CRM software and proficiency in Microsoft Office Suite. Working knowledge of federal and state employment laws. Working knowledge of general accounting, billing, collections, and expense management. Outstanding written and verbal communication skills and a passion for serving seniors. A high degree of accuracy in all assignments, ability to manage time effectively, and ability to work independently. Employing professional ethics and high integrity. Capacity to work evenings and/or weekends when needed (participate in the manager-on-duty rotation). Previous experience working in independent living (IL), assisted living (AL), memory care (MC), or senior living is preferred. Salary Description 60,000.00 - $64,000.00 per year

REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. Prior hotel management experience preferred. JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

JOB SUMMARY: The Education Director is responsible for the management of all OTLA education and events, office management and reception. They assist the Executive Director and other team members as needed. They are also responsible for database organization and tracking. This is a full-time, in-person position. Our office is in downtown Portland. Salary range: $40 - $50,000 BOE We offer a robust benefits package including potential for merit-based bonuses, health care, vision, dental, paid time off and a generous pension fund. Our conference room is fully stocked with an assortment of candies, snacks, sodas, and coffee to make sure you make use of your dental and health insurance! OTLA's dedication to promoting diversity, multiculturalism, and inclusion is clearly reflected in all our work. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Candidates from underrepresented communities are strongly encouraged to apply. SUPERVISOR: Executive Director MANAGES: Education committee, convention planning committee, summer intern(s), section meetings, phones and reception, office organization and management. IDEAL QUALITIES: A resourceful learner and problem solver who is calm in new situations and who displays initiative and a willingness to work independently and with a team. IDEAL EXPERIENCE: An early-career or career-changing professional with experience in an office setting working with others as well as independently. Individuals with any of the following experience are especially encouraged to apply: office coordination, management, customer service, reception, nonprofits, unions, community or volunteer organizing, event planning, professional associations, politics or legislative. Having access to a vehicle is a plus. Required skills and experience: * Be a self-starter, problem-solver with a good work ethic * Team player * Confidence * Attention to detail and ability to multi-task * Good verbal and written communication skills * Excellent customer-service skills * Strong computer skills with the ability to learn what you don't already know---our database, Microsoft Office suite, Adobe programs, Canva, etc. * Love of spreadsheets is applauded * Occasional availability evenings and weekends * Timely and responsible ABOUT OTLA: For over 70 years, OTLA and its attorney and legal professional members have advocated for the rights of Oregonians by promoting safer products, workers' rights, civil rights, access to quality health care, safeguarding the environment and eliminating discrimination in the workplace. The members of the Oregon Trial Lawyers Association are civil plaintiff's attorneys working to make sure any person who is injured by the misconduct and negligence of others can get justice in the courtroom, even when taking on the most powerful interests. Listing Type On-Site Categories Clerical/Administrative | Customer Service | Event Planning | Nonprofit | Office | Operations Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 40000 Salary Max 50000 Salary Type /yr.

Our client is an established manufacturing company who is looking for a superstar A+ Bookkeeper who strives for 100% accuracy! This position will also be the face of the company, manage the front desk, and handle various clerical duties. If you would like to work for a company that has a strong team culture and has been in business for over 35 years - please apply today. A 32-hour work week may be available - let's talk about it! JBCSCONF01 Key Responsibilities: Bookkeeper Manage and maintain company's accounts payable platform. Complete payments by receiving, processing, verifying, and reconciling invoices. Keep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation. Receive and verify employee expense reports in ERP system for payment. Ensure credits are received for outstanding memos. Process incoming and outgoing mail and distribute mail to appropriate area. Scan incoming vendor bills into the system. Responsible for responding to all vendor inquiries regarding finance, escalate when needed. Generate an excel report for scheduling vendor payments each week and send for approval. Reconciles processed work by verifying entries and comparing system reports to balances. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains accounting ledgers by verifying and posting account transactions. Office Manager Greet and welcome guests as they arrive. Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.). Screen/check in and out guest/visitors through our ITAR compliance system. Answer guest questions and address complaints as needed. Professionally and in a timely manner, answer incoming calls and direct appropriately. Enter employee confidential data. Manage payroll and workshare data entry. Process insurance changes including enrollments, changes, and terminations. Maintain employee files including periodic audits. Assist with hiring and employee onboarding/new hire orientation. Assist with the oversight of ensuring safety requirements are adhered to. Qualifications: Associate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position. ERP System experience required. Must maintain strict confidentiality. Good verbal and written communication skills including being self aware and possessing good listening skills. Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships. Excellent time management and prioritization skills that can effectively organize information, tasks, and events. Proficient skill level in computer software including ERP Systems (Made2Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions. Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms. Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team. Reliable transportation to run errands and make bank deposits as requested. Benefits: Medical Dental Vision Life Insurance 401K PTO and Holidays Equal Opportunity Employer Principals only, Recruiters please do not contact this job poster. Do NOT contact us with unsolicited services or offers.

The Opportunity: As a member of the plant leadership team, the Business Office Manager works directly for the General Manager, with a functional relationship with the Senior Accountant. Works independently and executes independent judgment to provide the right outcome for the facility. The Office Manager onboards hourly and salaried employees, oversees accounting, controlling, and office administration measures, and implements human resources policies and procedures with the support of the Human Resources Leader for the group. Essential Duties/Responsibilities/Function: Safety: As a member of the Plant leadership team, work to ensure a culture of safety and respect. Engage cross-functionally to ensure compliance - may be part of training, record-keeping, audits, and communications of safety. Accounting & Record Keeping: Work closely with Senior Accountant to ensure financial data is accurate and timely, including activities such as journal entries, budget preparation, and financial reporting. Maintain all employee and financial files, according to WestRock regulations. Maintain standards of documentation, record-keeping, and reporting as prescribed by corporate and division policies. Reconcile accounts payable and accounts receivable to ensure correct amounts have been received and remitted for all material. Responsible for the preparation and distribution of routine and standardized reports and correspondence. Assist in month-end closing, which includes journal entries, P&L review, and balance sheet reconciliation. Ensure appropriate sign-off and review procedures to be SOX compliant. Administrative Leadership & Support: Supervise and mentor direct reports by providing ongoing coaching and feedback to enhance independent critical thinking, and execution of scheduling, reporting, and customer service duties. Assist with customer service, mail processing and distribution, scale, payroll data entry, filing, and record-keeping. Perform annual performance reviews for direct reports leveraging historical performance data and documentation to support feedback. Responsible for the preparation and distribution of routine and standardized reports and correspondence. Workforce planning & support: Coordinates Human Resources matters for all employees within the facility and provide necessary information to support and resolve issues. Lead the onboarding process for hourly and salaried employees, including processing background checks, verifying IDs and work eligibility, performing system and payroll setup, and organizing orientation. Supports hourly recordkeeping systems such as PeopleSoft and Kronos. Supports Corporate initiatives and the GM to ensure strong communication and site involvement. Includes such things as employee surveys, recognition activities, open enrollment presentations, safety training, and event planning. Maintains communication tools (bulletin boards, Marlin, etc.) Work closely with corporate or local vendors for placement plant hourly employees or contingent workforce needs. What You Need to Succeed: Knowledge, Skills, and Abilities: Ability to coordinate, oversee and monitor the work of clerical and administrative employees; good oral communication and customer service skills; ability to communicate effectively and demonstrate courtesy and tact when interacting with other employees and customers; good organization skills; attention to detail and accuracy; ability to work on multiple administrative tasks; ability to effectively communicate department policies and procedures. Education and/or Experience: Required: High school graduation or equivalent with a minimum of 5 years prior office and accounting/booking experience Required: 3-5 years of supervisory experience managing others Preferred: AA or BS in Business Administration, Finance, or Accounting Preferred: 1+ years of manufacturing and production experience Technical Skills: Required: Intermediate/Advanced computer skills (e.g. Microsoft Office - Excel, Word, Outlook) Preferred: Accounting software tool (e.g JD Edwards) Preferred: Experience with inventory/data entry system (e.g AS400) Work Environment: Work in an office within the plant environment, frequent standing, walking, sitting, occasional heights, outdoor and indoor conditions, exposure to machinery conditions of over 100 degrees Fahrenheit. What we offer: Corporate culture is based on integrity, respect, accountability, and excellence. Comprehensive training with numerous learning and development opportunities. An attractive salary reflects skills, competencies, and potential. A career with a global packaging company where Sustainability, Safety, and Inclusion are business drivers and foundational elements of the daily work.

The Office of Academic Affairs (OAA) is the central academic administrative office with responsibility for the institutional academic mission, programming and policy implementation, support programs for academic personnel and students (including registration and advising), and academic fiscal management. The Office is guided by the Provost and Vice President for Academic Affairs, who serves as Chief Academic Officer of the University. Working with faculty, deans, vice provosts, and other administrators, the Provost collaborates with the campus and external communities to achieve the University's academic mission and vision. Academic Affairs is the administrative home for all academic units. Reporting to the Vice Provost for Academic Budget and Planning, the Office Manager is responsible for comprehensive oversight and successful operations of the OAA Provost's Office. Duties and responsibilities will include: * Financial, human resources and travel administration. * Office operations management. * Event coordination and support.

Nestucca Valley District Office Manager JobID: 3327 Nestucca Valley School District/Nestucca SD - Classified Employee Date Available: ASAP Additional Information: Show/Hide District Office Manager Location: Nestucca K8 Reports To: Building Administrator FLSA Status: Nonexempt FTE & Salary: 1.0 FTE Salary Schedule: Classified Salary Schedule Row: Office Manager ($19.93-$23.69 per hour, D.O.E.) Contract Days: 220 GENERAL DESCRIPTION: The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations. QUALIFICATIONS: Knowledge, Skills, Abilities Required: * A minimum of a high school diploma or equivalent. * Secretarial experience, including office management, administration and record keeping. * Knowledge of general operation of a school district and the administrative assistant duties. * Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity. * Ability to exercise confidentiality, diplomacy, and independent judgement. * Keyboard and Word processing with speed and accuracy. * General accounting skills. * Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications. * Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions. * Ability to remain calm and supportive when dealing with difficult people or emergencies. * Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. * Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing. ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned. * Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf. * Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run. * Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office. * Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature. * Human Resources document management support. * Food Service meal count document support and site monitoring tracking. * Oversee maintenance and compliance of District Emergency Handbook and procedures. * Serve as point of contact for inter-district transfer student applications and tracking. * Reconcile Superintendent credit card. * Packing slip input support. * Manage the credit card check out sheet * Manage and book district staff travel arrangements. * Process volunteer and coach background checks ensuring approved volunteer list is up to date. * Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate. * Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office. * Processes facility use requests and manage facility calendar. * Stores district injury and DHS reporting documentation. * Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development. * Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required. TERMS OF EMPLOYMENT: Salary and work year to be according to the current negotiated contract. EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy. WORKPLACE EXPECTATIONS: * Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members. * Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts). * Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff. * Maintain dependable and consistent attendance and punctuality. * Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The employee is regularly required to talk or hear * The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl * Possible moderate to high noise level. * Frequent and prolonged talking/listening in conversations/meetings. * Requires accurate perceiving of sound, near and far vision, depth perception. * Requires handling and working with a variety of materials and objects. * Work may occasionally involve lifting/carrying objects weighing up to 30 pounds. * Possible exposure to bodily fluids due to student injury or illness. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable. Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at ************ x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at **************.

Provides leadership, expert guidance, and oversight for PAS Trainees, Specialists, and Resource Specialists consistent with operational requirements and customer service philosophy of OHSU and the Department of Medicine. Provides input and guidance for process improvement and customer satisfaction. Overall responsible for directing and coordinating the daily functions and duties of the front office, patient/clinician flow, compliance with regulatory requirements, ensuring education and training is up to date, HR management, scheduling (daily, weekly, and monthly), quality projects, safety for staff, patients, and visitors, and attending meetings. Provides back up support for clinical staff, including support for clinical support staff and providers. The Front Office Supervisor works in close partnership with the Practice Manager & Back Office Supervisor to establish seamless clinic operations with patients, staff and clinicians, and has a direct reporting relationship with the specialty Practice Manager with Admin workflow expertise and oversight. Oversees front office operations and workflows that support across all the medicine specialties: Harold Schnitzer Diabetes Health Center (HSDHC) & Adult Endocrinology Clinic, OHSU Bone Density imagining, Non-Oncology Infusion, Rheumatology, Nephrology, Allergy, Infectious Disease, Pulmonology. As needed, liaisons with Ambulatory Access Services, Central Managed Care and EPIC Cadence/HSAT teams. Function/Duties of Position * Supervises front office staff and provides daily guidance in problem solving. Monitors successful completion of competencies, makes recommendations for salary increases, approved and assigns, and PAS work. Works as back up for all front office and clinical staff and its functions. Works in concert with Practice Manager to recruit, train, and counsel employees, develop work plans, participate in discipline up to and including dismissal. Participates in evaluations and setting long and short term goals for front office staff. Enters and monitors staff schedules in Kronos timekeeping. Encourages a cohesive team approach to the day-to-day operations. Leads by example. Provides ongoing feedback to staff. * Monitors Clinical Operations: Investigates clinic scheduling errors, patient volume and flow, unkept appts and reschedules, clinicians' time utilization, recommending changes as needed. Recommends and implements operational changes as needed.Ensures accurate QGenda work patterns in place to represent all ambulatory clinical activities. Oversees and supports all template maintenance activities, including assisting leadership in clinic schedule planning & scheduling workflow design planning, and directly owning the maintenance of our scheduling tools, decision trees, HSAT tickets and template build in EPIC. * Managed Care Coordinator (PAS Resource Specialist). Participates in setting goals and maintaining standards. Assists in maintaining and coordinating referral and authorization services. Makes sure that the FTE supports the number of referrals processed.Liaison with Central Managed Care staff and their leadership, as well as assist with workflows, to ensure prior authorizations for professional services and external referrals are in place. * Provides high quality customer service to both external and internal customers to meet and/or exceed service standards. Serves as a role model for all clinical employees. Communicates with patients/families, or other health care team members in a timely, cost efficient, and courteous manner. * Personnel management: * Creates and maintains the monthly, weekly, and daily staffing schedules taking into account clinician variance and employee vacation and sick time. * Ensures all staff are up to date with training. * Hires, disciplines, and terminates staff in concert with Practice Manager. * Completes employee evaluations (probationary and annual). * Responds to grievances. * Creates and updates job descriptions. * Promotes staff development. * Maintains reports on phone system and stats to ensure patient satisfaction and prompt care. Keeps phone stats in appropriate range to meet goals. * Meetings/Collaboration:Attends, participates, and leads meetings including but not limited to: back/front office meeting, all team, quality improvement, labor management, lean, and others as directed by the Practice Manager. Collaborates with the Practice Manager and other members of the leadership team. * Provides support for front office and clinical needs. Required Qualifications * Associates degree or equivalent education and experience * Two years front line clerical experience in clinical setting with previous lead experience. Experience in managed care, billing, scheduling, and HR. * Electronic medical records, scheduling, Microsoft Office Suite, exceptional customer service skills, multi-line phone system, medical insurance - managed care, medical terminology. Preferred Qualifications * Bachelors degree. * 2 years' management experience, scheduling, EMR, billing/coding. * 1 years' personnel management experience- hiring, training, discipline, termination, budget management. * Previous lead experience. Additional Details * Available to work Monday-Friday on flexible schedules. Clinic open 7:30-5:30. Exposure to ill patients. * Remote 1 day per week. * Walking through clinics, working for extended periods at computer station. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at ************ or *************.

Provides leadership, expert guidance, and oversight for PAS Trainees, Specialists, and Resource Specialists consistent with operational requirements and customer service philosophy of OHSU and the Department of Medicine. Provides input and guidance for process improvement and customer satisfaction. Overall responsible for directing and coordinating the daily functions and duties of the front office, patient/clinician flow, compliance with regulatory requirements, ensuring education and training is up to date, HR management, scheduling (daily, weekly, and monthly), quality projects, safety for staff, patients, and visitors, and attending meetings. Provides back up support for clinical staff, including support for clinical support staff and providers. The Front Office Supervisor works in close partnership with the Practice Manager & Back Office Supervisor to establish seamless clinic operations with patients, staff and clinicians, and has a direct reporting relationship with the specialty Practice Manager with Admin workflow expertise and oversight. Oversees front office operations and workflows that support across all the medicine specialties: Harold Schnitzer Diabetes Health Center (HSDHC) & Adult Endocrinology Clinic, OHSU Bone Density imagining, Non-Oncology Infusion, Rheumatology, Nephrology, Allergy, Infectious Disease, Pulmonology. As needed, liaisons with Ambulatory Access Services, Central Managed Care and EPIC Cadence/HSAT teams. Function/Duties of Position Supervises front office staff and provides daily guidance in problem solving. Monitors successful completion of competencies, makes recommendations for salary increases, approved and assigns, and PAS work. Works as back up for all front office and clinical staff and its functions. Works in concert with Practice Manager to recruit, train, and counsel employees, develop work plans, participate in discipline up to and including dismissal. Participates in evaluations and setting long and short term goals for front office staff. Enters and monitors staff schedules in Kronos timekeeping. Encourages a cohesive team approach to the day-to-day operations. Leads by example. Provides ongoing feedback to staff. Monitors Clinical Operations: Investigates clinic scheduling errors, patient volume and flow, unkept appts and reschedules, clinicians' time utilization, recommending changes as needed. Recommends and implements operational changes as needed. Ensures accurate QGenda work patterns in place to represent all ambulatory clinical activities. Oversees and supports all template maintenance activities, including assisting leadership in clinic schedule planning & scheduling workflow design planning, and directly owning the maintenance of our scheduling tools, decision trees, HSAT tickets and template build in EPIC. Managed Care Coordinator (PAS Resource Specialist). Participates in setting goals and maintaining standards. Assists in maintaining and coordinating referral and authorization services. Makes sure that the FTE supports the number of referrals processed. Liaison with Central Managed Care staff and their leadership, as well as assist with workflows, to ensure prior authorizations for professional services and external referrals are in place. Provides high quality customer service to both external and internal customers to meet and/or exceed service standards. Serves as a role model for all clinical employees. Communicates with patients/families, or other health care team members in a timely, cost efficient, and courteous manner. Personnel management: Creates and maintains the monthly, weekly, and daily staffing schedules taking into account clinician variance and employee vacation and sick time. Ensures all staff are up to date with training. Hires, disciplines, and terminates staff in concert with Practice Manager. Completes employee evaluations (probationary and annual). Responds to grievances. Creates and updates job descriptions. Promotes staff development. Maintains reports on phone system and stats to ensure patient satisfaction and prompt care. Keeps phone stats in appropriate range to meet goals. Meetings/Collaboration: Attends, participates, and leads meetings including but not limited to: back/front office meeting, all team, quality improvement, labor management, lean, and others as directed by the Practice Manager. Collaborates with the Practice Manager and other members of the leadership team. Provides support for front office and clinical needs. Required Qualifications Associates degree or equivalent education and experience Two years front line clerical experience in clinical setting with previous lead experience. Experience in managed care, billing, scheduling, and HR. Electronic medical records, scheduling, Microsoft Office Suite, exceptional customer service skills, multi-line phone system, medical insurance - managed care, medical terminology. Preferred Qualifications Bachelors degree. 2 years' management experience, scheduling, EMR, billing/coding. 1 years' personnel management experience- hiring, training, discipline, termination, budget management. Previous lead experience. Additional Details Available to work Monday-Friday on flexible schedules. Clinic open 7:30-5:30. Exposure to ill patients. Remote 1 day per week. Walking through clinics, working for extended periods at computer station. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at ************ or *************.

Details Information Department Radiation Center (RIP) Position Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Radiation Center is seeking an Office Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor (OSTR), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 40% Administrative Support to the Director * Provide comprehensive administrative support to the Radiation Center Director. Screen telephone calls and manage access to his time. Open and process incoming mail, responding or forwarding to appropriate staff for action. * Maintain the Center's and Director's calendars. Coordinate meetings, conferences, and other special events. Supervise arrangements for facility tours. * Professionally relate to facility residents and visitors. Serve as an information resource with regard to services, policies, and procedures. * Compose correspondence, reports, and other materials relating to confidential or sensitive facility matters. 40% Administrative Support to the Center * Manage and coordinate administrative tasks supporting the Radiation Center. * Develop and implement internal offices policies and procedures to ensure efficient workflow and address issues related to support services for faculty, staff and students. * Manage key control and accountability system for the facility. Conduct annual physical inventories of all security keys in accordance with US Nuclear Regulatory Commission (NRC) regulations. Maintain accurate records for all keys that are subject to NRC audits. * Coordinate facility orientation for all persons with access to the Center, including orientation packets and forms, video orientations, key requests, and after-hour permits. * Manage and maintain manuals and files for the Reactor Operations Committee, Reactor Administrator, Senior Health Physicist, and coordinate the preparation of the Radiation Center Annual Report. * Monitor, evaluate, and coordinate all facility web pages and other promotional media. * Serve as personnel manager for all Center employees, using HRSC Employee Portal, and Benny Hire for personnel transactions. Coordinate and serve on hiring committees, process all hiring and termination paperwork, maintain files of present and former employees, and advise Center Director and staff of personnel rules. * Serve as backup for the Business Manager, providing support for fiscal and other bookkeeping duties needed. Maintain working knowledge of Banner, Concur and BennyBuy. * Serve as backup for Office Specialist/Receptionist to cover front desk during their lunch breaks and vacation days. 20% Supervision of Clerical Staff * Serve as the immediate supervisor of the receptionist. Assign and manage workloads. * Train staff, review work, identify training needs, and plan professional development. * Conduct performance appraisals, approve leave, and mediate discipline and grievance issues. * Initiate search process as applicable and participate in recruitment. * Facilitate a safe, respectful, and inclusive work environment and support opportunities for the growth and development of students. What You Will Need * Bachelor's degree in Business Administration or related field and a minimum of three years' experience providing advanced administrative support, or an equivalent combination of education, training and experience. * Experience with Microsoft 365 using Word, Excel, and Access. * Demonstrated ability to maintain confidentiality of personnel and departmental records. * Demonstrated ability to coordinate effort, communication, tasks, and priorities between departments and agencies. * Demonstrated ability to act independently and to work in a team setting to support a diverse set of professionals including faculty, staff, and students, administrators, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Prior experience in administrative role for OSU or higher education experience in the Academic industry. * Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, and Drupal. * Demonstrated experience assisting in the management of long- and short-term goals and objectives. Working Conditions / Work Schedule Full-time, preferred work schedule Monday-Friday from 7:30am-4:30pm with occasional need to stay until 5pm when covering for receptionist. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $32.36 - $35.76 Link to Position Description ******************************************************** Posting Detail Information Posting Number P09599UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/10/2025 Full Consideration Date Closing Date 12/29/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nicole Thompson at ******************************* We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions