Office manager jobs in Windham, CT - 253 jobs

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of “People Build Businesses” alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. With direction from the Plant Manager, the position manages and will have a strong focus in the administrative functions for production cost analysis, payroll, accounts payable and receivable, and HR monthly financial statements. Position also is customer service, purchasing, shipping, planning, and other plant administrative functions. Primary Responsibilities: Develop and maintain safety program for administrative employees. Ensure compliance with plant safety rules. Preparing analyses and reports in accounts payable, accounts receivable, payroll, inventory, month end closing as scheduled or requested on a daily, weekly, and monthly basis. Seek, create and/or modify programs and reports to improve efficiencies in various administrative tasks. Implement new procedures as required by corporate or division staff. Prepare, consolidate, and reconcile financial reports for month end closing. Coordinate plant physical inventory. Provide support for cost reduction teams. Build and maintain productive employee relationships, driving employee satisfaction. Provide direction, training, and development as needed. Provide coaching, counseling, or discipline as needed. Report disciplinary action to Site Manager. Address employee concerns and issues. Coordinate purchasing, customer service, shipping, and similar functions, as required, to meet customer demands, to manage overtime, to minimize inventory, and to reduce costs. Drive productivity and quality initiatives through administrative functions as appropriate. Closing account balances; accounting transactions Analysis & reporting of cost & production variances Materials & supplies ordering patterns This position is onsite at our Putnam, CT Plant location. Knowledge & Skills Required: Manufacturing/Supply Chain Knowledge of accounting Payroll Sense of urgency Customer service experience At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

Job DescriptionWe are seeking a high-caliber Office Manager to anchor the daily operations and serve as a central administrative pillar for an expanding organization. This position is perfectly suited for a meticulous professional who thrives on managing facilities, streamlining workflows, and ensuring the workspace remains productive and professional. Company & Job Highlights: Direct Hire: A permanent, full-time career opportunity. Competitive Pay: Annual salary range of $50,000-$55,000. Dynamic Scope: A high-visibility role with diverse responsibilities and autonomy. Team-First Culture: An engaging workplace where no two days are the same. Strategic Partnership: Work directly with the leadership team to enhance organizational efficiency. Established Foundation: Join a secure company with well-defined systems and a history of success. Responsibilities of the Office Manager: Direct day-to-day office functions to maintain a tidy, high-functioning, and welcoming workspace. Control the procurement of office essentials, monitor stock levels, and cultivate vendor partnerships. Keep precise logs for office expenditures, inventory assets, and internal documentation. Draft and finalize paperwork concerning incoming shipments, deliveries, and operational reporting. Orchestrate logistics for couriers, outgoing mail, and specialized freight. Act as the primary liaison for external contractors, including IT support, janitorial staff, and facility maintenance. Audit the status of office equipment and furniture, scheduling routine service or necessary repairs. Facilitate the planning of corporate travel, internal board meetings, and company-wide events. Lead inventory counts and reconcile records to ensure data integrity. Manage the intake and distribution of all corporate correspondence and sensitive documentation. Support the executive team with budget oversight, financial reporting, and ad-hoc project management. Represent the firm as the first point of contact for stakeholders, clients, and guests. Qualifications of the Office Manager: Education: Associate's degree or equivalent academic background is preferred. Experience: Proven track record in office administration, facility coordination, or operational management. Attention to Detail: Exceptional organizational talent with a focus on precision and error-free work. Agility: The capacity to pivot between shifting priorities in a high-energy setting. Communication: Refined verbal and written skills for professional internal and external interactions. Coordination: Demonstrated success in managing service providers and coordinating across departments. Technical Knowledge: Familiarity with record-keeping protocols, supply chain documentation, and basic analytics. Critical Thinking: Strong aptitude for problem-solving and handling interpersonal challenges with poise. Integrity: A reputation for maintaining confidentiality and high professional standards. Software: High proficiency in the Microsoft Office Suite (Excel, Word, Outlook). Systems: Comfortable utilizing digital inventory tools, databases, and modern office technology. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces , City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career?Apply today and experience why we've been voted a Top Workplace in Rhode Island!Contact us today at (401) 331-2311 to find your perfect job match! IND123

At Flagship Dental Group, we believe that creating perfect smiles makes the world a better place. We are looking for an Office Manager who shares this value and wants to help our clinic serve patients efficiently and compassionately. The ideal candidate will be friendly, organized, and outgoing, with strong interpersonal skills and the ability to multitask in a fast-paced environment. Prior experience as Dental Office Manager is required. Simply Dental Management has practices in Massachusetts, New Hampshire, and Connecticut. Simply Dental Management is doctor owned and we simply strive every day to do right by our patients and team members. Does this sound like you? You genuinely care about your patients and colleagues. Integrity and respect are non-negotiable for you. You work hard and believe in bringing your smile to work every day. You thrive in a culture that values individual growth and development. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Qualifications Qualifications and Skills: Bachelor's or Associate's Degree preferred 5+ years' dental management or supervisory experience required Knowledge of dental terminology and dental office procedures Knowledge of accounting and administrative principles and procedures Knowledge of dental insurance plans, billing, and claims processing Knowledge of Dental management software Knowledge of MS Office: Word, Excel, and PowerPoint

City Of East Providence Employment Opportunity Water Utilities Office Manager Starting Salary: $64,669 ( Grade 39) Union Affiliation: EPPMTEA Summary: Under the supervision of the Director of Utilities, the Water Utilities Office Manager supervises the City's water billing operation. The Water Utilities Office Manager administers day-to-day office operations and supervises, schedules, and reviews the work of the billing and customer service representatives and office clerical staff. Essential Duties and Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Schedules and supervises the water meter reading and billing program to insure timely and accurate billing. Supervises the scheduling of work orders and customer service work. Coordinates and participates in the investigation of customer complaints relative to service and billing. Responsible for the administration of meter reading software program, customer service records, and division inventory control. Coordinates shut-off procedures for collection of unpaid bills. Responsible for the billing of all domestic, commercial, and industrial customers. Ensures accurate record keeping of all division information and records. Coordinates and assists with water quality, lead, and copper sampling activities and prepares required monitoring, compliance, and self-monitoring reports in accordance with RIDOH and regulatory requirements. Analyzes customer account records to determine necessary service programs, assists in preparation of division budget, and prepares reports as necessary. Coordinates water billing, customer service, and financial activities with other City departments, including Finance, Treasury and Public Works divisions. Oversees and manages payroll processing for all water utility employees, including review and coordination of timekeeping records, payroll submissions, and reconciliation in coordination with the Finance and Human Resources Departments. Oversees and manages customer service office staff, including scheduling, workload distribution, performance oversight, and day-to-day supervision. Provides training and professional development for office personnel. Assists with upgrades, maintenance, and improvements to billing, meter reading, and customer service software systems and related business processes. Coordinates and processes vendor invoices and payments related to water utility operations; reviews, tracks, and reconciles water-related expenses using City financial and accounting software; works closely with the Finance Department to ensure accurate coding, timely payments, and compliance with City purchasing and accounting procedures. Performs related work as required. Desirable Knowledge, Skills, and Abilities: Ability to plan, assign, and direct the work of others. Ability to understand and effectively carry out complex oral and written instruction. Ability to supervise and communicate with co-workers and direct reports in a productive and professional manner. Ability to meet the public and process complaints and inquiries in an efficient and courteous manner. Knowledge of city accounting procedures and regulations. Knowledge and ability to use computer applications related to billing and office productivity. Knowledge of municipal financial management systems and accounting software used for vendor payments, invoicing, and expense tracking. Ability to review invoices, verify charges, and ensure proper allocation of water utility expenses within enterprise fund accounts. Thorough understanding of utility billing practices. General knowledge of water meter reading, testing, installation, and maintenance practices sufficient to support billing and customer service operations. Minimum Qualifications High school diploma or equivalent. (Associate degree or post-secondary education preferred.) Three to five years' professional experience in utility billing practices, customer service, and office administration. Three to five years supervisory experience in an office billing and customer service operation Knowledge of meter reading, installation, testing and repair methods and procedures (preferred). Or any equivalent combination of experience or training which provide the desired knowledge, skills, and ability. Examination Weight: 100% Oral Application Deadline: 01/13/2026 Posted: 12/30/2025 _____________________________________________________________________________________________ At the City of East Providence we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Posted 12/17/2025

Sign-On Bonus $5,000! Cornerstone Dental Care is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview The Practice Leader role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 3 - 5 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Part-Time Employees* PTO, paid holidays, office closure days Dental allowance Uniform allowance, as needed 401(k) Eligibility And Many More! *Benefits subject to change and eligibility Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

Job Description We're seeking an Office Manager who leads with integrity, balances compassion with accountability, and fosters a team culture rooted in respect, collaboration, and excellence. We're not just looking for someone to handle the day-to-day - we're looking for a true leader who knows how to inspire a team, nurture growth, and maintain a supportive, high-performing environment all while fostering exceptional patient care. Experience as a Dental Office Manager is required. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable If you're a natural leader who leads by example - balancing compassion with accountability - and know how to inspire a team, keep the office running smoothly, and handle challenges with professionalism and poise, while taking pride in creating a space where both patients and staff feel valued, apply today! Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Skills: General Practice Benefits: Medical Dental Vision 401k PTO Compensation: $56,000-$67,000/hour

Job DescriptionSalary: $30 Westaff is looking to hire a part-time experienced Office Manager with Bookkeeping experience for a company located in Meriden, CT! Pay:$22-30/hr DOE Hours:9am-3:30pm Monday-Friday The responsibilities of the Office Manager are: Oversee daily office operations to ensure an efficient and productive work environment Manage office supplies, inventory, and vendor relationships Coordinate schedules, meetings, and communications for staff and leadership Maintain organized filing systemsboth digital and physical Administrative tasks - answering phones, emails, and providing strong customer service Creating invoices and work orders Calling on past due collections, preparation for tax audits Manage accounts payable and accounts receivable Process invoices, purchase orders, and expense reports Prepare bank deposits and complete monthly bank reconciliations The requirements of the Office Manager are: 3-5 years Office Management, Payroll/Accounting/Bookkeeping experience Proficiency in Microsoft Office, Excel, and Outlook Experience with full-cycle payroll SAGE software experience required Attention to detail,good customer relation skills and a positive attitude APPLY TODAY for immediate consideration for the Office Manager position!

About the role As an Office Manager at Skin Dermatology, you will play a critical role in ensuring the smooth and efficient operations of our thriving dermatology practice. You will lead a dedicated team of healthcare professionals, collaborating closely to deliver exceptional patient experiences. This position offers the opportunity to contribute to a fast-paced, dynamic environment that values innovation, teamwork, and patient-centered care. What You'll Do Leadership and Team Management: Oversee day-to-day office operations, providing leadership and guidance to administrative and clinical staff to ensure seamless workflows and high team morale. Patient Experience: Maintain and enhance a culture of exceptional patient care by optimizing appointment scheduling, ensuring prompt follow-up, and addressing patient concerns with empathy and efficiency. Operational Oversight: Manage office schedules, staffing, and supplies to ensure efficiency and compliance with practice policies. Monitor KPIs and implement strategies to meet organizational goals. Financial Management: Oversee billing, coding, and insurance processes, ensuring accuracy and compliance. Prepare and manage budgets, monitor expenses, and identify cost-saving opportunities. Compliance and Training: Ensure adherence to HIPAA, OSHA, and other regulatory requirements. Facilitate ongoing staff training and development to promote professional growth and compliance. Collaboration: Work closely with providers, medical assistants, and administrative team to foster a collaborative environment that supports the delivery of comprehensive medical, surgical, and cosmetic dermatology services. Qualifications Education: Bachelor's Degree (Preferred) in Business Administration, Healthcare Administration, or a related field. Associate's Degree (Minimum Requirement) with a Focus in Medical Office Administration, Healthcare Management, or a related discipline. While a degree is often preferred, significant experience, additional certifications and/or training in medical office management or leadership roles in healthcare may substitute for formal education in some cases. Experience: Proven experience in medical office management, preferably in dermatology or a similar specialty. Strong understanding of healthcare operations, including scheduling, billing, and insurance processes. Experience leading teams and driving organizational success through leadership and operational expertise. Skills Exceptional organizational and multitasking abilities in a fast-paced setting. Strong interpersonal and communication skills, with the ability to build relationships across teams and with patients. Proficiency in electronic health records (EHR) systems and medical practice management software. Attributes A commitment to patient-centered care and a passion for fostering a positive patient experience. Detail-oriented, proactive, and adaptable with a problem-solving mindset. Leadership that inspires trust, accountability, and professional growth in team members. If you're passionate about making a difference in patient care, there's a place for you at Skin Dermatology. Join us today!

Full-time Description Dental Associates of CT has been serving the community since 1971. At Dental Associates our mission is to provide quality dental and personal care to all our patients in a relaxed and comfortable environment in which patients feel welcomed, accepted, secure, and confident in the care that they are receiving. We believe that satisfying all of our patients is our most important goal. JOB SUMMARY The responsibilities of a Office Manager include overseeing daily operations of a dental practice. You will primarily be responsible for providing leadership, guidance and support to the clinical and non-clinical team. Deliverable will include the maintenance and compliance of procedures and coordination of daily operations and personnel ensuring continuity and growth across all locations. This position reports to the Regional Manager JOB RESPONSIBILITIES Create, establish and manage internal office protocols and procedures to ensure office efficiency Hire and train new office staff to respond to patients needs and manage billing system Responsible for monthly scheduling front desk and all providers Critical thinker and decision making skills Problem analysis and problem solving skills Ability to present treatment plan Requirements *Must have a minimum of 3 years experience in the business office of a dental practice* Dental Practice Management Software experience PREFERRED QUALITIES Dentrix experience is a plus Bachelor or Associate Degree Preferred BENEFITS OFFERED Competitive Salary Tremendous growth opportunity Medical & Dental Vacation & Sick time 401K Life Insurance Supplemental Insurance JOB TYPE: FULL-TIME Salary Description $70,000/ year

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Manager provides administrative support to all Food & Beverage departments and venue leadership including payroll, A/P and A/R entry and reconciliation, basic HR tasks, and general clerical duties. This role assists with month end closing, weekly sales reporting, and provides accurate financial and operational documentation to other departments within the venue as needed. The Office Manager fosters an organized, collaborative work environment and supports leadership in maintaining compliance and efficiency.. The Office Manager must excel at multi-tasking, organization, and prioritization, with the ability to focus on time-sensitive administrative duties in a seasonal, event-driven environment. This role pays an hourly rate of $28.00-$31.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Provide comprehensive administrative and clerical support, including copying, filing, correspondence, telephone inquiries, and general office logistics. Manage accounting and financial tasks: input weekly cash and sales reports, A/P and A/R data entry, reconcile sales reports, and assist with month-end closing, reconciliations, and entries. Oversee payroll processes: compile and process bi-weekly payroll, verify timekeeping, and supervise event-based payroll reporting. Collect and analyze data from multiple sources; prepare accurate financial reports, P&Ls, event recaps, and maintain workbooks by event type. Safeguard company assets through audits and reconciliations of bank deposits, inventory, payroll, and receivables; monitor aging accounts and follow up on past due balances. Support HR functions: maintain personnel files, assist with onboarding, job fairs, training logs, workers' compensation claims, OSHA compliance, unemployment claims, and respond to employee inquiries. Communicate accounting, HR, safety, and policy concerns promptly to management. Perform other duties as assigned by GM or DOF. Qualifications Bachelor's degree in accounting, finance, or related field preferred 3+ years of progressive experience in accounting or office management. Strong understanding of accounting principles, financial reporting, payroll, tax issues, and basic employment law. Advanced computer proficiency (Windows, Microsoft Office); experience with NetSuite, Oracle/Micros, Square, ADP, and Procure-to-Pay platforms such as Coupa a plus. Proven ability to prepare accurate spreadsheets and reports with exceptional attention to detail. Excellent organizational, time management, and multi-tasking skills; ability to work under pressure and meet deadlines. Strong interpersonal and collaboration skills; able to build and maintain cooperative relationships across diverse teams. High standards of ethics, integrity, professionalism, and sound decision-making. Flexibility to work extended hours (evenings, weekends, holidays) as required by business needs. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

THE BLUEPRINT At its heart, PJR is family-owned and crew-driven. We manage construction and properties with a straightforward approach: do great work, help each other, and keep things uncomplicated. Peter built this company; Eric is guiding its next chapter. Right now we're modernizing - moving off paper, upgrading systems, and investing in tools that boost efficiency and sustainability for both clients and our team. Culture-wise, we're close. Camaraderie is central - from boat outings and Topgolf to casual barbecues, we make time to connect. Our crew shows up, takes initiative, and solves problems together. We value adaptability, responsiveness, and people who pitch in. If you want to work where expectations are clear, help is real, and the team feels like family, you'll fit right in. THE CRAFTSMAN You've got the battle scars of an Office Manager, the instincts and experience of an Operations Lead, with the guts to start where you need to, knowing you're headed for the top. Day one? You'll answer phones, chase down timesheets, and keep the transitioning systems and processes from spilling into the hallways. A year from now? You'll be the one who built and streamlined the systems, enforced the processes, and dragged us (sometimes kicking and screaming) into the digital age. This role is not for the faint of heart. You'll need confidence, curiosity, a thick skin, and a natural authority to hold your ground with construction types who sometimes need to be wrangled. If you're proactive, tech-savvy, and want to slay what's in front of you, this is your chance to grow into the Ops Lead we need. We have time for people who take initiative, solve problems, and enjoy being part of something that's growing. If you're adaptable, proactive, and not afraid of a little challenge, we'd love for you to apply. THE SPECS Serve as the bridge between office, field crews, PMs, and clients to keep communication and logistics aligned Run daily office administration: visitors, mail, calls, calendars, and meetings Create, document, and enforce SOPs/policies; improve workflows and drive adoption Lead compliance tracking: licenses, permits, certifications (maintain renewal calendar) Manage vendors: onboard (W-9/COI), track expirations/terms, and handle ordering & service of supplies/equipment Maintain and support project documents as requested Support JobTread (or similar): ensure daily logs/photos; help roll out time tracking for field team Support HR & office standards: training/certification expirations, office aesthetics, cleanliness, and safety; plan occasional team-building events Assist with accounts payable: Follow-through on approval process Assist property maintenance organization: log tenant requests, dispatch approved trades, track to completion; maintain a simple “Properties Dashboard” and share daily/weekly summaries with leadership THE TOOLBELT Required 4-6 years in office/operations roles MS Office and/or Google Workspace proficiency (3+ years) Comfortable with job/field software and time-tracking tools Clear, concise communication; able to prioritize, follow up, and hold boundaries while staying professional, polite, and approachable Strong organizational and time management skills, as well as the ability to multi-task across competing deadlines Preferred 8+ years in office/operations roles; construction admin strongly preferred Bachelor's degree in Business, Management, or Operations & Supply Chain Management (or equivalent experience) 3+ years Project coordination supporting owner/field supervisors JobTread / Procore / BuilderTrend or similar: 2+ years Accounts Payable support We're willing to train on the following, but bonus points for experience with: QuickBooks Online (QBO): 1+ year Hands-on Accounts Payable ownership experience (vendor setup, coding, weekly check runs, aging, and basic reporting) a plus THE DRAW PLAN $65,000-$80,000 annual base salary (DOE) 401(k) with 3% match Comprehensive medical, dental, and vision coverage options with shared employer contribution Paid time off: 40 hours vacation + 16 hours sick + 6 paid holidays Team-building events, including birthday celebrations, holiday parties, etc. Professional Development Training after 1 year If you're not exactly qualified for this position, please feel free to complete this application anyway. Doing so will help us keep you in mind for future opportunities that align with your skill set and experience. We assess our applicants based on the entire package of who you are, not just the contents of your resume.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Manager provides administrative support to all Food & Beverage departments and venue leadership including payroll, A/P and A/R entry and reconciliation, basic HR tasks, and general clerical duties. This role assists with month end closing, weekly sales reporting, and provides accurate financial and operational documentation to other departments within the venue as needed. The Office Manager fosters an organized, collaborative work environment and supports leadership in maintaining compliance and efficiency.. The Office Manager must excel at multi-tasking, organization, and prioritization, with the ability to focus on time-sensitive administrative duties in a seasonal, event-driven environment. This role pays an hourly rate of $28.00-$31.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Provide comprehensive administrative and clerical support, including copying, filing, correspondence, telephone inquiries, and general office logistics. Manage accounting and financial tasks: input weekly cash and sales reports, A/P and A/R data entry, reconcile sales reports, and assist with month-end closing, reconciliations, and entries. Oversee payroll processes: compile and process bi-weekly payroll, verify timekeeping, and supervise event-based payroll reporting. Collect and analyze data from multiple sources; prepare accurate financial reports, P&Ls, event recaps, and maintain workbooks by event type. Safeguard company assets through audits and reconciliations of bank deposits, inventory, payroll, and receivables; monitor aging accounts and follow up on past due balances. Support HR functions: maintain personnel files, assist with onboarding, job fairs, training logs, workers' compensation claims, OSHA compliance, unemployment claims, and respond to employee inquiries. Communicate accounting, HR, safety, and policy concerns promptly to management. Perform other duties as assigned by GM or DOF. Qualifications Bachelor's degree in accounting, finance, or related field preferred 3+ years of progressive experience in accounting or office management. Strong understanding of accounting principles, financial reporting, payroll, tax issues, and basic employment law. Advanced computer proficiency (Windows, Microsoft Office); experience with NetSuite, Oracle/Micros, Square, ADP, and Procure-to-Pay platforms such as Coupa a plus. Proven ability to prepare accurate spreadsheets and reports with exceptional attention to detail. Excellent organizational, time management, and multi-tasking skills; ability to work under pressure and meet deadlines. Strong interpersonal and collaboration skills; able to build and maintain cooperative relationships across diverse teams. High standards of ethics, integrity, professionalism, and sound decision-making. Flexibility to work extended hours (evenings, weekends, holidays) as required by business needs. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. We can recommend jobs specifically for you! Click here to get started.

Join a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking managerial opportunities in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Office Manager role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? Competitive salary + monthly bonus Health benefits package: medical + vision + dental + 401K + life ins. + disability Offered after 30 days Offered to full-time employees 30+ hours Paid time off: 3 weeks + 8 holidays Opportunities for growth Responsibilities: Staff management, hiring, development, and performance evaluation Collaboration with HR for staffing, recruitment, and employee engagement New employee onboarding, training, and professional development Monitoring patient flow and staff allocation Supervising front and back-office staff and resolving issues Risk management, HR and payroll compliance, and team communication Financial management, cost control, and report analysis Overseeing billing, collections, facilities, and IT systems Ensuring patient satisfaction, care quality, and community outreach Requirements: Bachelor's degree in a related field or equivalent experience 2+ years of medical or dental office experience 3-5 years of managerial experience (preferred) Knowledge of billing codes and insurance plans (preferred) Knowledge of dental software (ie. Dentrix, Denticon) (preferred) Interview Process: 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Office Manager, Practice Manager, Office Administrator, Front Office Lead, Practice Director, Dental Office Coordinator, Dental Operations Manager, Practice Administrator, Office Administration Lead, Dental Clinic Manager, Dental Services Manager, Dental Administration Officer}

Summary: To ensure the smooth and efficient operation of the office by performing the following duties. Duties and Responsibilities include the following. Other duties may be assigned. Oversees all financial aspects of the organization to include accounts payable, accounts receivable and general ledger. Prepares and processes payroll to include updating records as needed. Acts as benefits administrator to include completing paperwork and processing updates as needed. Establishes, implements and updates company policies, procedures and employee handbook. Inventories and orders office supplies as needed. Arranges for equipment repairs as needed. Oversees details of office meetings to include preparing minutes in a timely manner. Prepares correspondence and office memos in an efficient manner. Attends seminars, conferences and all meetings as directed. Performs other related duties as assigned. Supervisory Responsibilities: Develops and maintains an effective organization through the selection, training, compensation, motivation, termination and review of assigned employees. Develops and maintains a program for sound employee relations.

: Office Manager Company Description Victory Automotive Group is family owned and operated since 1997 with over 50 locations across the United States. We provide the best opportunities for all employees, customers, communities and each manufacturer we represent. Our continued commitment is to improve our dealerships and services to satisfy our customer's wants and needs 100 percent of the time and always provide a pleasant, informative and professional experience. Victory Automotive Group is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! Victory Automotive Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. VICTORY AUTOMOTIVE GROUP is looking for an Office Manager to ensure the successful day to day operations of the office and the team. They manage/supervise the office staff, oversee recruitment and training, utilize the office systems, ensure communication between all levels of the organization, maintain a clean and well organized facility, and develop/implement office protocols to optimize efficiency in all areas of operation. This position will assist with payroll, onboarding and maintaining dealership paperwork compliance within our systems. The ideal candidate has dealership experience and might have a degree/experience in business, accounting or administrative functions. Previous experience is highly preferred. They must have strong administrative and organizational skills, exceptional communication and interpersonal skills, strong computer skills, and a working knowledge of the industry. This summary outlines core aspects of this position, but additional duties may be required on a routine basis. This job description does not constitute the complete responsibilities for this position. Responsibilities Maintains procedures for managing the office records and compliance Develops, maintains, and enforces all company policies and procedures Oversees all HR functions, including employee benefits Oversees the balance of work between staff members and accessing needs Provides timely and accurate reports as required Follows all company policies, procedures, and business ethics codes Job Requirement:Requirements High School diploma or GED Must have dealership experience Experienced with business applications, including payroll, scheduling, and accounting software Excellent interpersonal skills to interact professionally with customers, vendors, and staff Strong organizational skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment Neat, clean, and professional appearance Highly professional and dependable Strong computer skills, including Microsoft Office (word, Excel, Outlook) and the internet Compensation Competitive Pay Based on Experience Medical Benefits Paid Vacation Holidays Professional Workplace Non-Smoking Workplace Drug Free Workplace Opportunity for Advancement Direct Deposit 401(k) with Company Match The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug free workplace. It's time to make the most important move of your career! Apply Now!

The Role : Dental Dreams in Worcester, Ma seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities : Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

City Of East Providence Employment Opportunity Water Utilities Office Manager Starting Salary: $64,669 (Grade 39) Union Affiliation: EPPMTEA Summary: Under the supervision of the Director of Utilities, the Water Utilities Office Manager supervises the City's water billing operation. The Water Utilities Office Manager administers day-to-day office operations and supervises, schedules, and reviews the work of the billing and customer service representatives and office clerical staff. Essential Duties and Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Schedules and supervises the water meter reading and billing program to insure timely and accurate billing. Supervises the scheduling of work orders and customer service work. Coordinates and participates in the investigation of customer complaints relative to service and billing. Responsible for the administration of meter reading software program, customer service records, and division inventory control. Coordinates shut-off procedures for collection of unpaid bills. Responsible for the billing of all domestic, commercial, and industrial customers. Ensures accurate record keeping of all division information and records. Coordinates and assists with water quality, lead, and copper sampling activities and prepares required monitoring, compliance, and self-monitoring reports in accordance with RIDOH and regulatory requirements. Analyzes customer account records to determine necessary service programs, assists in preparation of division budget, and prepares reports as necessary. Coordinates water billing, customer service, and financial activities with other City departments, including Finance, Treasury and Public Works divisions. Oversees and manages payroll processing for all water utility employees, including review and coordination of timekeeping records, payroll submissions, and reconciliation in coordination with the Finance and Human Resources Departments. Oversees and manages customer service office staff, including scheduling, workload distribution, performance oversight, and day-to-day supervision. Provides training and professional development for office personnel. Assists with upgrades, maintenance, and improvements to billing, meter reading, and customer service software systems and related business processes. Coordinates and processes vendor invoices and payments related to water utility operations; reviews, tracks, and reconciles water-related expenses using City financial and accounting software; works closely with the Finance Department to ensure accurate coding, timely payments, and compliance with City purchasing and accounting procedures. Performs related work as required. Desirable Knowledge, Skills, and Abilities: Ability to plan, assign, and direct the work of others. Ability to understand and effectively carry out complex oral and written instruction. Ability to supervise and communicate with co-workers and direct reports in a productive and professional manner. Ability to meet the public and process complaints and inquiries in an efficient and courteous manner. Knowledge of city accounting procedures and regulations. Knowledge and ability to use computer applications related to billing and office productivity. Knowledge of municipal financial management systems and accounting software used for vendor payments, invoicing, and expense tracking. Ability to review invoices, verify charges, and ensure proper allocation of water utility expenses within enterprise fund accounts. Thorough understanding of utility billing practices. General knowledge of water meter reading, testing, installation, and maintenance practices sufficient to support billing and customer service operations. Minimum Qualifications High school diploma or equivalent. (Associate degree or post-secondary education preferred.) Three to five years' professional experience in utility billing practices, customer service, and office administration. Three to five years supervisory experience in an office billing and customer service operation Knowledge of meter reading, installation, testing and repair methods and procedures (preferred). Or any equivalent combination of experience or training which provide the desired knowledge, skills, and ability. Examination Weight: 100% Oral Application Deadline: 01/13/2026 Posted: 12/30/2025 _____________________________________________________________________________________________ At the City of East Providence we celebrate the diversity of our citizenry, and are proud to encourage inclusiveness in our workforce. We do not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. ADA/AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Posted 12/17/2025

We're seeking an Office Manager who leads with integrity, balances compassion with accountability, and fosters a team culture rooted in respect, collaboration, and excellence. We're not just looking for someone to handle the day-to-day - we're looking for a true leader who knows how to inspire a team, nurture growth, and maintain a supportive, high-performing environment all while fostering exceptional patient care. Experience as a Dental Office Manager is required. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable If you're a natural leader who leads by example - balancing compassion with accountability - and know how to inspire a team, keep the office running smoothly, and handle challenges with professionalism and poise, while taking pride in creating a space where both patients and staff feel valued, apply today! Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan #simplyden Qualifications Qualifications and Skills: Bachelor's or Associate's Degree preferred 5+ years' dental management or supervisory experience required Knowledge of dental terminology and dental office procedures Knowledge of accounting and administrative principles and procedures Knowledge of dental insurance plans, billing, and claims processing Knowledge of Dental management software Knowledge of MS Office: Word, Excel, and PowerPoint

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Manager provides administrative support to all Food & Beverage departments and venue leadership including payroll, A/P and A/R entry and reconciliation, basic HR tasks, and general clerical duties. This role assists with month end closing, weekly sales reporting, and provides accurate financial and operational documentation to other departments within the venue as needed. The Office Manager fosters an organized, collaborative work environment and supports leadership in maintaining compliance and efficiency.. The Office Manager must excel at multi-tasking, organization, and prioritization, with the ability to focus on time-sensitive administrative duties in a seasonal, event-driven environment. This role pays an hourly rate of $28.00-$31.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities * Provide comprehensive administrative and clerical support, including copying, filing, correspondence, telephone inquiries, and general office logistics. * Manage accounting and financial tasks: input weekly cash and sales reports, A/P and A/R data entry, reconcile sales reports, and assist with month-end closing, reconciliations, and entries. * Oversee payroll processes: compile and process bi-weekly payroll, verify timekeeping, and supervise event-based payroll reporting. * Collect and analyze data from multiple sources; prepare accurate financial reports, P&Ls, event recaps, and maintain workbooks by event type. * Safeguard company assets through audits and reconciliations of bank deposits, inventory, payroll, and receivables; monitor aging accounts and follow up on past due balances. * Support HR functions: maintain personnel files, assist with onboarding, job fairs, training logs, workers' compensation claims, OSHA compliance, unemployment claims, and respond to employee inquiries. * Communicate accounting, HR, safety, and policy concerns promptly to management. * Perform other duties as assigned by GM or DOF. Qualifications * Bachelor's degree in accounting, finance, or related field preferred * 3+ years of progressive experience in accounting or office management. * Strong understanding of accounting principles, financial reporting, payroll, tax issues, and basic employment law. * Advanced computer proficiency (Windows, Microsoft Office); experience with NetSuite, Oracle/Micros, Square, ADP, and Procure-to-Pay platforms such as Coupa a plus. * Proven ability to prepare accurate spreadsheets and reports with exceptional attention to detail. * Excellent organizational, time management, and multi-tasking skills; ability to work under pressure and meet deadlines. * Strong interpersonal and collaboration skills; able to build and maintain cooperative relationships across diverse teams. * High standards of ethics, integrity, professionalism, and sound decision-making. * Flexibility to work extended hours (evenings, weekends, holidays) as required by business needs. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.