Project assistant jobs in Holbrook, NY - 523 jobs

Compass is a leading real estate technology company offering a comprehensive platform designed to streamline the buying and selling process. Founded in 2012, Compass operates in 22+ regions across the United States, including major cities such as New York, Los Angeles, Chicago, and San Francisco. The company is dedicated to delivering exceptional experiences for both agents and their clients, aligning with its mission to help everyone find their place in the world. With a commitment to innovation and excellence, Compass has established itself as a trusted industry leader. Explore opportunities to join the team at ************************ Role Description We are seeking a full-time Administrative Assistant to join our team on-site at our Greenwich, CT location. This role involves managing daily administrative tasks, providing executive support, and maintaining efficient office operations. Responsibilities include managing schedules, handling communications, organizing documents, coordinating meetings, and ensuring the smooth functioning of the office environment. Qualifications Proficiency in Administrative Assistance, including organizational and task management skills. Strong phone etiquette and excellent Communication skills to handle calls and correspondence effectively. Experience in Executive Administrative Assistance to support leadership with scheduling, travel arrangements, and correspondence. Proficiency in Clerical Skills, including document preparation, data entry, and record-keeping. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and team collaboration abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Prior experience in real estate or a similar industry is a plus.

Administrative Assistant | Design Firm - Westhampton, NY We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic residential interior design firm in the Hamptons. This individual will play a key role in keeping our office running smoothly, supporting the design team, and ensuring that day-to-day operations are handled with efficiency and professionalism. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, creative environment. Key Responsibilities Provide administrative support to the Principal and design team, including scheduling, correspondence, and calendar management. Answer phones, greet clients and vendors, and serve as a professional first point of contact for the firm. Prepare and manage client documents, contracts, and project files. Assist with purchasing and tracking of FF&E orders, ensuring timely follow-up with vendors. Support the team with meeting preparation, presentation materials, and documentation. Maintain office organization, supplies, and filing systems (both digital and physical). Coordinate deliveries, installations, and on-site appointments. Handle expense reports, invoices, and light bookkeeping support as needed. Assist in managing social media and marketing communications, as assigned. Qualifications 2+ years of administrative experience, preferably in a design, architecture, or creative environment. Strong organizational skills with the ability to manage multiple priorities at once. Proficiency in Microsoft Office Suite; experience with design software or project management tools is a plus. Excellent communication and interpersonal skills, both written and verbal. High attention to detail and ability to maintain confidentiality. Self-motivated with a proactive approach to problem-solving. Professional demeanor with the flexibility to adapt in a fast-moving, client-focused environment. For immediate review and consideration, contact: Injila Khan - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Skyline Restoration is looking for an efficient Project Administrator with 2-5 years' experience to assist with our billing operations. The Project Administrator will be responsible for creating and sending invoices, tracking payment processes, keeping thorough records and resolving any billing discrepancies. This role is a key player in safeguarding revenues. Main responsibilities: Administrative functions - Manage project related functions including change proposals, submittals, invoices, sub-contractor payments & waivers, and compliance for assigned projects. Creating change proposals and change orders on Timberline and MS Office Change order data entry Billing - reviewing, editing and processing AIA bills and submitting them to clients Communication of submittals and closeouts to both project management team and clients Creating and maintaining client accounts Attend project kick off and close out meetings Required Qualifications and Competencies: Proficient in data entry, accounts payable, accounts receivable and vendor payments. Key competencies are Communication, teamwork, initiative, and dependability. Experience reviewing or compiling construction pay applications (G702/G703) would be advantageous. Ability to work independently and solve problems Proficiency with Microsoft Office (especially Excel) is required Excellent communication skills toward effective collaboration and client services. Organizational skills and attention to detail Technical Skills Microsoft Office Timberline Sage Intact Supervisory Responsibility: This position has no supervisory responsibilities. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to maintain a stationary position, ascend/descend and traverse. The position also requires frequent use of computers and other office productivity machinery. At times, duties may involve transporting items of appx. 25 pounds and working around outdoor weather conditions. The position is expected to require prolonged periods of communication, perceiving, and expressing oneself. Position Type: This is a full-time position. Travel: No travel is expected for this position. Required Education and Experience: Associate or Bachelor's degree in accounting, or similar business degree. Experience in the construction industry preferred. Experience in project invoicing and billing.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off About Us: We are a leading provider of elevator cabs, entrances and architectural materials, known for precision engineering, innovative design, and exceptional service. As our project portfolio continues to grow, we are seeking a driven Production Assistant to support project planning, coordination, and execution. Position Overview: The Production Assistant will work closely with senior managers, engineers, and clients to help oversee elevator manufacturing and installation projects from kickoff to completion. This role is ideal for someone who is organized, proactive, and interested in developing strong project management and technical skills. Key Responsibilities: Assist in planning, scheduling, and monitoring project timelines Coordinate with engineering, production, procurement, and installation teams Prepare project documentation, reports, and client updates Track project progress, identify delays or issues, and support problem-solving Review technical drawings, specifications, and material requirements Communicate with clients, vendors, and internal teams to ensure smooth execution Requirements: Experience in manufacturing, construction, or vertical transportation industry is an asset Strong organizational and multitasking abilities Excellent written and verbal communication skills Basic understanding of technical drawings and project documentation Proficiency with MS Office Detail-oriented, proactive, and comfortable working in a fast-paced environment We Offer: Competitive salary and comprehensive benefits Professional growth and career-development opportunities Exposure to technical, engineering, and project leadership roles A collaborative team culture and supportive work environment

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Position Details: Title: Project Coordinator Location: Stamford, CT - 06902 Duration: 5 month (may extend) Summary: The Project Coordinator/Analyst role in the Organization Effectiveness team is responsible for supporting the logistics, planning and execution of the culture shaping activities that are part of the This role combines elements of data analysis, project management, and event management capabilities. Provide ad hoc data reports and analysis as requested to support the efforts of the central team and sponsoring group/panning teams. Must be able to provide cost estimates and provide inputs for budget. 2/4 year College Degree in related field Must be Expert Level in Excel (pivot table level skills and above). We will provide onsite testing of Excel. High computer efficiency in - MS Word, MS PowerPoint, SharePoint Minimum of 2 years' experience as a Project Coordinator or similar role Knowledge of event planning a plus Qualifications Project Coordination, Event Management, Data Analysis Additional Information To know more about this position or to schedule an interview, please contact Monil Narayan monil.narayan(@)collabera.com ************

Employment Type: Full-Time FSLA: Salary/Exempt Division: Project Management Department: Project Management Reports to: Senior Project Administrator / Project Executive Supervisory Duties: No The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized. Responsibilities / Essential Functions * Set up and management of Project Management website (Procore). * Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline. * Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request. * Create document logs for contracts. * Assist project team with submittal and material delivery log upload and updates, dunning letters. * Subcontractor change order processing and tracking. * Assist with subcontractor insurance tracking. * Finalize Owner contracts and Owner change orders through AIA software. * Distribute Raving Fans surveys to clients and executives. * Support with receiving/organizing closeout documentation and submitting to client. * Review and submit expense reports for Project Management and Project Services Group personnel. * Track certified payroll. * Site office/trailer setup, order office supplies, shipping labels upon request. * Provide assistance with conference call setup, notification, calendar events. * Aid in meeting and event preparation, scheduling, and meeting minutes. * General administrative support of project team members. Key Skills * Outstanding attention to detail and an ability to prioritize and work on multiple tasks. * Proactive, self-motivated, innovative, collaborative, problem solver. * Proven ability to excel in a fast-paced environment. * Strong team player with a positive attitude. * Strong written and oral communication skills. Required Experience * A bachelor's degree in a relevant field. * Proficient in Timberline PM software. * Proficient in Procore, or similar program. * Proficient in DocuSign. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)

The overall responsibility of the Project & Administration Associate is to support the planning, coordination, and execution of marketing initiatives while ensuring smooth day-to-day operations within the Marketing Communications Department. The role supports the Marketing & Communications Teams by managing key administrative projects and functions. In addition, work within our project management platform to set up, organize and track key team assignments and keep management apprised of projects and issues. The role acts as a bridge between the Marketing Communications team, vendors and internal stakeholders to keep marketing activities organized, on schedule, and well-documented. Requirements ESSENTIAL FUNCTIONS AND KEY AREAS OF RESPONSIBILITY: Setup project plans in the project management system, monitor tasks and deadlines and routinely report on progress to managers and stakeholders. Coordinate with teams to help move projects forward. Maintain track of marketing performance plans, compile analytics, maintain brand assets and project materials. Provide administrative support on a variety of tasks including but not limited to: Document preparation, department invoicing, actionable and organized note-taking and administrative filing. Update and maintain details for the Marketing budget using SAP and Excel. Gather, track and process invoices and be a conduit between Marketing and Accounting. Coordinate approvals for requests to share confidential information with external partners. Process and track gear consignments for internal team members, Ambassadors, influencers and VIPs. This includes preparing and submitting consignment requests, obtaining approvals, monitoring accounts, preparing and submitting extension paperwork when required and returning gear at end of consignment term. Compile and prepare reports. Work outside of normal hours of operation, as needed, to fulfill essential functions and responsibilities. Ancillary responsibilities: Process vendor associate purchases. Support the preparation for special meetings and agency briefings. All other duties as required or needed. KNOWLEDGE, SKILLS & ABILITIES: Associates Preferred 3-5 years administrative experience, preferably in a Project Management environment MS Word, Excel, PowerPoint and Outlook Experience with Project Management platforms, such as Wrike SAP Strong Communication skills Strong organizational and time management skills Ability to work outside of regularly scheduled work hours as needed The salary range for this position is $52,000- $73,500, please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations. Salary Description $52,000-$73,500

TTM Technologies, Inc. - Publicly Traded US Company, NASDAQ (TTMI) - Top-5 Global Printed Circuit Board Manufacturer About TTM TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency ("RF") components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards ("PCB"s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market. Additional information can be found at *********** Scope: Ops / Project Coordinator - Flexible Schedule - Impactful and Rewarding Team On-site position within our innovative team that will lead a wide range of administrative and logistical responsibilities and business operations and the chance to do meaningful work with some of the most motivated and best engineers and technicians in the country, full or part time. The hours of this position are flexible, but some portion of this job will require being on-site for (½ of the total time of role). A set schedule will be determined based on the right candidate's preference and availability, which may range from 16-40 hours. Duties & Responsibilities (include but are not limited to): * Work with group and project leads to execute quotes with vendors, purchase, and stock parts. * Work with suppliers, customers, and partners to ensure smooth operation of events and transactions * Use multiple IT systems and applications while we consolidate and use to track operations across multiple domains (with coaching) * Work with engineering team to coordinate ship dates, pack and ship parts and assist with shipping process for large machines. Essential Skills & Qualifications: * A passion for work and getting things done. * High level of personal organization and ability to organize in a business environment. * A desire to learn a lot about business operations and procedures, or put acquired knowledge to practice * Ability to create word documents, manipulate excel spreadsheets for tracking, and learn new computer skills and programs as necessary. Equivalent background with google sheets or other okay. * All candidates will take a test based on skills listed or claimed on resume. * Demonstrated excellence in a past role whether team, volunteer, job, etc. and desire to apply that to the current environment. * Excellent interpersonal skills and ability to work effectively in a team environment and independently. * U.S. Citizen or Permanent Resident (due to ITAR regulations) Bonus Skills & Qualifications * Passion for, appreciation of and experience in a manufacturing environment * Familiarity with tools, fasteners, mechanical or electrical devices * Previous military experience * Previous experience in a small team or business with multifunctional roles * Relevant family or community experience #LI-EC1 Compensation and Benefits: TTM offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401k, flexible spending and health savings accounts, accident benefits, life insurance, disability benefits, paid vacation & holidays. Benefits are available on the 1st of the month following date of hire. For some positions, only PTO and holiday benefits are offered. Compensation ranges for roles at TTM Technologies varies depending on a wide array of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At TTM Technologies, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on each individual set of circumstances. A reasonable estimate of the current range is: $54,009 - $85,369 Additional compensation: An annual or quarterly company bonus may apply based on position assignment. Positions hired for alternative shift may be eligible for a shift premium based on the assigned shift and location. Export Statement: Must comply with TTM Export Control Policies and Procedures and all applicable laws including ITAR, EAR and OFAC including but not limited to: a) being able to identify ITAR product on the manufacturing floor and understand that access to these products and related technical data is restricted to only US Citizens and US Permanent Residents; b) recognition of Foreign Person visitors by badge differentiation; c) understand and follow authorization procedures for bringing foreign visitors into facilities (VAL); d) understand the Export and ITAR requirements for shipments leaving the US; e) manage vendor approvals for ITAR manufacturing and services. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

TTM Technologies, Inc. - Publicly Traded US Company, NASDAQ (TTMI) - Top-5 Global Printed Circuit Board Manufacturer About TTM TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency (“RF”) components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards (“PCB”s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market. Additional information can be found at *********** Scope: Ops / Project Coordinator - Flexible Schedule - Impactful and Rewarding Team On-site position within our innovative team that will lead a wide range of administrative and logistical responsibilities and business operations and the chance to do meaningful work with some of the most motivated and best engineers and technicians in the country, full or part time. The hours of this position are flexible, but some portion of this job will require being on-site for (½ of the total time of role). A set schedule will be determined based on the right candidate's preference and availability, which may range from 16-40 hours. Duties & Responsibilities (include but are not limited to): Work with group and project leads to execute quotes with vendors, purchase, and stock parts. Work with suppliers, customers, and partners to ensure smooth operation of events and transactions Use multiple IT systems and applications while we consolidate and use to track operations across multiple domains (with coaching) Work with engineering team to coordinate ship dates, pack and ship parts and assist with shipping process for large machines. Essential Skills & Qualifications: A passion for work and getting things done. High level of personal organization and ability to organize in a business environment. A desire to learn a lot about business operations and procedures, or put acquired knowledge to practice Ability to create word documents, manipulate excel spreadsheets for tracking, and learn new computer skills and programs as necessary. Equivalent background with google sheets or other okay. All candidates will take a test based on skills listed or claimed on resume. Demonstrated excellence in a past role whether team, volunteer, job, etc. and desire to apply that to the current environment. Excellent interpersonal skills and ability to work effectively in a team environment and independently. U.S. Citizen or Permanent Resident (due to ITAR regulations) Bonus Skills & Qualifications Passion for, appreciation of and experience in a manufacturing environment Familiarity with tools, fasteners, mechanical or electrical devices Previous military experience Previous experience in a small team or business with multifunctional roles Relevant family or community experience #LI-EC1 Compensation and Benefits: TTM offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401k, flexible spending and health savings accounts, accident benefits, life insurance, disability benefits, paid vacation & holidays. Benefits are available on the 1st of the month following date of hire. For some positions, only PTO and holiday benefits are offered. Compensation ranges for roles at TTM Technologies varies depending on a wide array of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At TTM Technologies, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on each individual set of circumstances. A reasonable estimate of the current range is: $54,009 - $85,369 Additional compensation: An annual or quarterly company bonus may apply based on position assignment. Positions hired for alternative shift may be eligible for a shift premium based on the assigned shift and location. Export Statement: Must comply with TTM Export Control Policies and Procedures and all applicable laws including ITAR, EAR and OFAC including but not limited to: a) being able to identify ITAR product on the manufacturing floor and understand that access to these products and related technical data is restricted to only US Citizens and US Permanent Residents; b) recognition of Foreign Person visitors by badge differentiation; c) understand and follow authorization procedures for bringing foreign visitors into facilities (VAL); d) understand the Export and ITAR requirements for shipments leaving the US; e) manage vendor approvals for ITAR manufacturing and services. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Long Island GC seeks experienced Project Coordinator for their growing business -Coordinate Bonds & Insurances - Project Setup/Start Up in Procore - Direct Costs - Project Pre-Award requirements - Ad hoc projects

We are seeking a highly organized and proactive Project Coordinator to join our Building Codes Group, a specialized team within LaBella Associates that partners with building and fire departments throughout the Hudson Valley and Capital Region. Our work focuses on supporting municipal agencies with plan review, inspection, and code compliance services - ensuring that development projects meet all state and local requirements. This position will play a key role in coordinating projects for our Westchester County clients, helping to manage a high volume of plan reviews and inspections with precision and professionalism. The Project Coordinator is central to the day-to-day operation of our group, serving as the primary point of contact for project intake, coordination, and communication. The role ensures that plan reviews, inspections, and client deliverables move smoothly through our workflow - from initial request through final output - while supporting project managers and technical staff with scheduling, documentation, and quality control. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and excels at keeping complex projects on track. Salary Range: $85,000 - $95,000 The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Duties * Serve as the primary liaison for project intake, coordinating new assignments and ensuring all required documentation is received and logged. * Schedule and track plan reviews, inspections, and deliverables, maintaining visibility into project status across multiple offices and team members. * Support project managers and code reviewers by preparing correspondence, assembling submittals, and organizing review packages. * Monitor task assignments and workflows to ensure deadlines are met and workloads are balanced across the team. * Facilitate communication among internal staff, clients, and municipal stakeholders to resolve questions and clarify project requirements. * Assist with QA/QC of outgoing deliverables, including verifying documentation completeness and formatting consistency. * Maintain accurate project records in tracking systems and contribute to process improvement initiatives.

Job Description Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do. At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today! Let's craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place. Our Comprehensive Employee Benefit and Perk Package: Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure. 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching. Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs. Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth. Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties! Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices! Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. About the Position The Project Coordinator plays a central role in managing all internal operations throughout the customer lifecycle-from proposal through project closeout. This position ensures seamless cross-department coordination, supports on-time and on-budget delivery, and helps maintain an exceptional customer experience. The ideal candidate is detail-focused, data-driven, and comfortable managing multiple high-priority projects in a fast-paced environment. Key Responsibilities Manage the full project lifecycle, including proposal support, procurement, scheduling, installation, and service closeout. Coordinate with field teams, warehouse, dispatch, technicians, and management to ensure each project phase runs smoothly. Allocate resources, manage tasks, and maintain timelines and budgets. Review and reconcile daily technician reports with internal systems and project analytics. Identify and resolve operational issues using a strategic, solutions-oriented approach. Prepare and present weekly project status updates, including completion percentages and key milestones. Analyze system-generated profitability reports and provide weekly project health summaries to management. Maintain clear documentation and ensure adherence to standard operating procedures. Partner with Finance to confirm job completion percentages and support timely, accurate billing. Communicate consistently and effectively with internal teams and external stakeholders throughout all project stages. Qualifications: Exceptional multitasking and organizational skills Strong written and verbal communication abilities Proficiency in Microsoft Office, especially Excel Experience working with CRM and ERP systems (ConnectWise is a strong plus) Ability to perform under pressure and maintain professionalism Proven experience in the low voltage industry Analytical mindset with attention to detail and problem-solving capabilities Salary: $55,000.00-$65,000.00/year Position Type: Full-Time, In-Person We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.

Who We Are: WWE is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal's streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Title: Facilities Strategy & Project Coordinator Location: Stamford, CT (On-site) Position Summary WWE is seeking a detail-oriented and highly organized Facilities Strategy & Project Coordinator to support both project execution and daily operations across WWE's production environments. This hybrid role combines structured project management with hands-on facility coordination/operations, ensuring that WWE head quarter incentives run seamlessly. The ideal candidate thrives in a fast-paced entertainment environment, balancing long-term project planning with real-time operational problem-solving. Candidate can multitask and manage multiple projects in a high stress environment while interacting with people of all levels of the organization. Key Responsibilities Project Management Support * Assist in planning, scheduling, and tracking multiple projects across WWE. * Maintain documentation including timelines, budgets, deliverables, and progress reports. * Support project leads with coordination, follow-ups, and cross-departmental communication. * Monitor milestones, flag risks, and escalate issues to leadership as needed. * Collaborate with internal teams and external vendors to keep projects on track. * Schedule will be non-standard hours and be able to work overtime Facility Operations Coordination * Provide day-to-day operational support for WWE's facilities team. * Coordinate schedules, space allocations, and resources to meet schedule requirements. * Ensure readiness of facility spaces, including equipment, sets, and support areas. * Act as a liaison between production, technical, and operations teams. * Manage vendor relationships for facility services, equipment, and materials. * Troubleshoot and resolve logistical challenges impacting the facility. Cross-Functional Support * Partner with all business units to ensure all incentives * Assist with special events, shoots, and live programming needs. * Support compliance, safety, and operational standards within facility environments. Qualifications * Bachelor's degree in project management, Media/Production, Business, or related field (or equivalent experience). * Project Manager certifications * Must be able to work traditional & non-traditional hours when needed. * 2+ years of experience in project coordination, production operations, or facility management. * Strong organizational and multitasking skills with exceptional attention to detail. * Excellent communicator with the ability to work across creative, technical, and operational teams. * Proficiency in MS Office Suite, Smartsheet, Microproject or other project management tools. * Ability to adapt quickly in a fast-paced, deadline-driven environment. * Understanding Live broadcast environment TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

Job Title: Project Coordinator Duration: 12 Months (Possibilities for extension) Pay Range: $35/hr. - $40/hr. On W2 Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment. The Project Coordinator role will support the IT PMO and manage the execution of one or more Client capital projects that require Information Technology services. Responsibilities will include governance and reporting and providing information for effective management decision-making. Both waterfall and agile project delivery approaches may be used. Job Functions & Responsibilities Primarily responsible for executing the PMO Controller function and providing insight and guidance to the PM team as well as other controllers. Focus on meeting deadlines and commitments, including communications with stakeholders, etc. Act as the bridge between the PMO and the project team. Manage the IT documents, repository and other collateral, (schedule, tasks, cost, changes/risks/issues) upholding the IT PMO processes, procedures, and tools. Monitor the portfolio and be responsible for dashboard reporting and metrics. Recognize problems or situations that are or may impact Project Delivery. Work cross-functionally to resolve issues, mitigate risks and implement changes. Manage the project with realistic resource plans for all phases of the project including the handover to production support. Assess impact of technology requirements and constraints on project scope. Ensure the PMO employs the IT solution delivery processes, procedures, and toolsets (DevOps, configuration management, change management) to deliver stable, hardened, and scalable solutions. Manage IT project financials - project budget and forecast for IT external resources, hardware, software, labor. Ensure the solution and the team follow IT ITIL/ ITSM standards, Enterprise Architecture, Cyber Security standards/policies, and other Client technical standards. Fulfill requirements for the IT PMO and IT Governance process including PPM Pro entries, project documentation standards, project reviews, gate promotions as defined in the IT PMO Playbook. Work collaboratively with program teams, project teams, various IT teams, and related business unit staff to maintain thorough knowledge of the project objectives. Promote and maintain communication between project team members and stakeholders and manage expectations. Prepare correspondence, presentations and/or reports as required. Follow-up on correspondence and outstanding requests for resolution Skills Understand the software development process and experienced in IT project management methodologies (Agile, Waterfall, hybrid) and IT solution delivery processes, procedures, and toolsets (DevOps, configuration management). Strong and tested project management skills including: Customer relationship management, Sponsor expectation management, Risk management, Change Management, Vendor Management. Understand data governance, management & quality. Organized, good communicator, deadline driven, team builder, leader, planner, problem solver, and agile. Ability to promote and maintain a positive and inclusive work environment with project team members, co-workers, management, and vendors by behaving, collaborating, and communicating in a manner consistent with professional standards. Superior interpersonal skills, conflict resolution, and negotiating skills, to ensure open communication across project teams. Ability to handle broad-based, often complex, communication for internal and/or external audiences. Ability to diffuse emotionally charged situations and use them to constructively build greater shared commitment to end goals. ServiceNow, PowerBI and DevOps experience a plus Ability to work cross-functionally to solve problems and implement changes, analyze decisions and actions for their support of the larger area's strategic direction;and work with senior management to resolve more complex problems. Outstanding record of project management success, both in results achieved and in use of professional methodology. Education & Certifications Bachelor's Degree in a technical or business discipline. An advanced degree is preferred. Project Management Certification is preferred. Minimum 5 years of increasingly responsible experience, including experience successfully managing various projects

Who We Are: WWE is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal's streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Title: Facilities Strategy & Project Coordinator Location: Stamford, CT (On-site) Position Summary WWE is seeking a detail-oriented and highly organized Facilities Strategy & Project Coordinator to support both project execution and daily operations across WWE's production environments. This hybrid role combines structured project management with hands-on facility coordination/operations, ensuring that WWE head quarter incentives run seamlessly. The ideal candidate thrives in a fast-paced entertainment environment, balancing long-term project planning with real-time operational problem-solving. Candidate can multitask and manage multiple projects in a high stress environment while interacting with people of all levels of the organization. Key Responsibilities Project Management Support Assist in planning, scheduling, and tracking multiple projects across WWE. Maintain documentation including timelines, budgets, deliverables, and progress reports. Support project leads with coordination, follow-ups, and cross-departmental communication. Monitor milestones, flag risks, and escalate issues to leadership as needed. Collaborate with internal teams and external vendors to keep projects on track. Schedule will be non-standard hours and be able to work overtime Facility Operations Coordination Provide day-to-day operational support for WWE's facilities team. Coordinate schedules, space allocations, and resources to meet schedule requirements. Ensure readiness of facility spaces, including equipment, sets, and support areas. Act as a liaison between production, technical, and operations teams. Manage vendor relationships for facility services, equipment, and materials. Troubleshoot and resolve logistical challenges impacting the facility. Cross-Functional Support Partner with all business units to ensure all incentives Assist with special events, shoots, and live programming needs. Support compliance, safety, and operational standards within facility environments. Qualifications Bachelor's degree in project management, Media/Production, Business, or related field (or equivalent experience). Project Manager certifications Must be able to work traditional & non-traditional hours when needed. 2+ years of experience in project coordination, production operations, or facility management. Strong organizational and multitasking skills with exceptional attention to detail. Excellent communicator with the ability to work across creative, technical, and operational teams. Proficiency in MS Office Suite, Smartsheet, Microproject or other project management tools. Ability to adapt quickly in a fast-paced, deadline-driven environment. Understanding Live broadcast environment TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

**Our Purpose** _Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential._ **Title and Summary** Project Management Intern, Summer 2026 - Purchase, NY This role is not eligible for Mastercard's work authorization sponsorship. As such, candidates must be eligible to work in the United States, now as well as in the future, without employer sponsorship. For example, students or recent graduates in the United States on an F1 visa (including those with CPT or OPT authorization) are not eligible for this role. Overview Mastercard works to connect and power a sustainable and inclusive global economy. We are a vehicle for commerce, a connection to financial systems for the previously excluded, a technology innovation lab, and the home of Priceless . We ensure every employee has opportunity to be a part of something bigger and to change lives. We believe in connecting everyone to endless, priceless possibilities. About the Team At Mastercard, our Mergers and Acquisitions (M&A) processes span many tech and non-tech workstreams and business units. Within this umbrella, Tech M&A is responsible for leading and executing the integration of technology across all stages of active acquisitions and divestitures. Our mission is to execute thoughtful and thorough integration and divestiture plans, adhering to timelines and budgets while minimizing disruption for acquired teams. Additionally, we identify, develop, disseminate, and support processes to ensure the most efficient, cost-effective, and employee-friendly transition of resources and assets to the Mastercard Family. Internship Program Mastercard's summer internship program provides emerging talent with projects that will enhance skills as well as contribute to the department's goals and objectives. In this program, you will participate in: - Networking events, mentorship opportunities, and hear from senior leaders - Volunteer and team building opportunities - Formal performance assessments - End-of-summer presentations to peers and Mastercard leadership Qualifications - Currently enrolled in a bachelor's degree program graduating between Winter 2026 - Spring 2027 - Hands-on experience with SQL - Experience or course work in IT project management, focused in agile and/or waterfall methodologies - Experience with data analysis and/or data visualization, specifically Domo or Power tools - Pursing or completion of a project management certification is a plus - Proficient in Microsoft Office applications - Excellent communication skills, ability and willingness to tackle complex problems Salary: $23-28 / hr Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. **Corporate Security Responsibility** All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must: + Abide by Mastercard's security policies and practices; + Ensure the confidentiality and integrity of the information being accessed; + Report any suspected information security violation or breach, and + Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines. In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations.

Develop and implement standard communication plans to be utilized when working with state and local government representatives, and regulatory agencies to ensure project objectives and deliverables are met without disruption or delay. Utilize advanced problem identification, resolution, and relationship-building skills to direct projects, enabling quick decision-making and strategic, proactive implementation of action plans. Leverage strong relationships with municipalities, state entities, and customers to foster consistent communication between the Project teams and affected parties. Anticipate and interpret Company and customer requirements to set strategic direction related to public outreach plans and standardization of Project organization processes and procedures related to communication strategies and messaging during the planning, design, permitting, and construction process. Responsibilities * Develop and implement standard communication plans for state and local government representatives and regulatory agencies. * Ensure project objectives and deliverables are met without disruption or delay. * Utilize advanced problem identification, resolution, and relationship-building skills to direct projects. * Enable quick decision-making and strategic, proactive implementation of action plans. * Foster consistent communication between Project teams, municipalities, state entities, and customers. * Set strategic direction for public outreach plans and standardize project organization processes and procedures. Essential Skills * Project coordination * Data entry * Document control * Change order management * Construction * Customer service * 3+ years in a project support/coordinator role * Ability to communicate with public entities for permitting * Bachelor's degree in a relevant field * Proficiency in Microsoft Office * Scheduling meetings * Construction administration Work Environment This role offers an on-site hybrid schedule in New Haven or Bridgeport, CT. There is an opportunity to work on projects of various sizes and levels of complexity for globally renowned clients. Employees can progress their careers within multiple divisions including Commercial, Power & Renewables, Nuclear, Industrial, Transportation, and Water. The work environment includes strong teams of expert, professional peers to mentor and grow with, and the chance to work in different teams within the construction industry such as Project and Program Management, Engineering and Design, Procurement, and Project Controls. Pay and Benefits The pay range for this position is $20.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in New Haven,CT. Application Deadline This position is anticipated to close on Apr 30, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: * Hiring diverse talent * Maintaining an inclusive environment through persistent self-reflection * Building a culture of care, engagement, and recognition with clear outcomes * Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.