Project assistant jobs in Laguna Beach, CA - 1,735 jobs

Senior Project Coordinator (Temporary) Onsite | Irvine, CA Duration: 3-4 months Responsibilities Project Coordination Assist with managing timelines, deliverables, and documentation for entitlement, permitting, and construction phases. Coordinate with internal teams, consultants, contractors, and municipal agencies to ensure compliance and timely approvals. Obtain and route signatures for agreements, easements, applications, and other project documents. Maintain tracking systems for signed documents, approvals, and project milestones. Entitlements & Permitting Track and maintain entitlement and permit applications for accuracy and completeness. Monitor regulatory requirements and deadlines, escalating potential issues proactively. Prepare and circulate signature-required documents for municipal and agency submittals. Compile supporting materials for approvals and related filings. Construction Support Maintain project schedules, budgets, and progress reports. Partner with development managers and construction teams for seamless project execution. Coordinate signatures for construction agreements, lien waivers, and compliance documentation. Support preparation of project close-out packages and compliance certifications. Contract Administration Prepare contracts for consultants, designers, and general contractors using company templates. Coordinate vendor negotiations and update contract terms to reflect changes. Ensure all executed contracts are documented and audit-ready. Track contract status, revisions, and approval logs. Financial Administration Process check requests and update project budgets. Review and process invoices through the internal portal. Partner with accounting and external lenders to manage general contractor pay applications. Verify proper documentation and signatures for financial and lender compliance. Documentation & Reporting Prepare meeting agendas, minutes, and regular status updates. Organize project files, contracts, and correspondence for accessibility and audit requirements. Maintain logs of signed documents and ensure accurate filing. Assist with workload distribution and process improvement initiatives. Qualifications 3+ years of experience in construction administration/coordination or real estate development. Experience with contract preparation and accounting processes. Proficiency in project management tools (MS Project, Smartsheet) and Microsoft Office Suite. Strong communication, organization, and problem-solving abilities. Experience with industrial or commercial development projects. Ability to read and interpret construction documents and site plans. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

The Executive Assistant provides high-level support to the CEO, primarily focused on personal administrative coordination and day-to-day logistics. This role owns calendar management, appointment coordination, and travel planning, ensuring the CEO's schedule runs smoothly and priorities are executed consistently. The Executive Assistant will also coordinate as needed with the Pardee Properties management team on shared tasks and time-sensitive projects. The ideal candidate is organized, discreet, responsive, and able to adapt quickly while maintaining a high standard of professionalism. Salary Starting at $100,000 base; compensation will be determined based on relevant experience and qualifications. Benefits Summary Paid time off and sick time Paid holidays Medical and dental support through our group plan, including a monthly employer contribution for eligible employees 401(k) retirement plan eligibility after an initial waiting period (per plan requirements) Reimbursement for approved business travel and work-related expenses Key Responsibilities include (but are not limited to) Provide broad executive and personal support as directed to ensure smooth daily operations and responsiveness to CEO needs. Communication Management: Manage and review the CEO's email inboxes, text messages, and daily calls, ensuring timely handling of communications, responses, follow-ups, and scheduling of communications. Establish a daily and weekly prioritization process with the CEO, including a brief daily stand-up or recap to keep the CEO informed on what's happening each day. Maintain a running task list with clear status updates so priorities, deadlines, and next steps are consistently tracked. Collaborate with the CEO and VP of Operations to maintain fluid communication and execution of priorities. Calendar Management: Calendar Management includes ownership of the CEO's business, personal, and family calendars, with weekly planning to map priorities and logistics, a daily brief to confirm the day's schedule, and day-of adjustments as changes arise. This role coordinates details with all affected parties in a timely manner, and requires strong attention to detail to ensure schedules, locations, and timing stay accurate and on track. Family Scheduling and Logistics: A core part of this role is managing the children's school and activity calendars, coordinating transportation and timing, and staying ahead of schedule changes. This includes confirming daily drop-offs and pickups, managing after-school activities and sports schedules (including tournaments), and handling school-related logistics like tracking communications and deadlines, ordering required supplies, and ensuring the children are prepared for events and seasonal needs. Appointment & Meeting Prep: Confirm and prepare CEO for all appointments, providing pertinent background, documentation, and bios for business and YPO activities. Travel Coordination: Schedule and coordinate all business, YPO, and occasional personal travel. Manage passports, Global Entry, and travel documents. Research and book flights, accommodations, and transportation. Manage credit card miles/points and plan itineraries. YPO Support: Monitor and manage all YPO correspondence. Present event opportunities, coordinate trips and retreats, and prepare CEO for Chapter and Forum meetings. Assist with planning and executing YPO-hosted events. Financial/Legal Coordination: Coordinate with accountant and financial manager on purchases, expenses, and payment information. Act as liaison on sensitive financial matters. Review monthly bank and credit card statements. Assist with legal matters and correspondence in partnership with CEO. Event/Party Planning: Plan and execute events for the CEO, including managing guest lists, invitations, vendors, and logistics. Prepare bios and materials as needed. Sales Coordination & Liaison: Collaborate with the CEO, VP of Operations, and Listing Team on sales-related tasks. Support MLS tasks, assist with brokerage CRM updates, and attend meetings and appointments as liaison when needed. Schedule & Availability: Some early mornings, evenings, and occasional weekends may be required based on scheduling needs and travel. Schedules are communicated as far in advance as possible, with flexibility required for last-minute changes. Required Knowledge/Skills/Abilities Exceptional organizational skills with a keen attention to detail. Strong interpersonal abilities for fostering relationships internally and externally. Effective written and verbal communication skills. Proactive problem-solving and strong decision-making capabilities. Resourceful team player with the capacity to work independently. Proven confidentiality in handling sensitive information. Forward-thinking with a proactive approach to identifying opportunities and proposing solutions. Efficiently manages multiple tasks with a detail-oriented focus. Demonstrates a high work ethic and maintains quality standards. Consistent follow-through on tasks, proactive in research, and effective problem-solving. Adaptable and able to switch gears, including working with children as needed. Maintains an optimistic "can-do" attitude and positive energy. Effectively multitasks and demonstrates strong time-management skills. Understands and applies effective prioritization strategies. Qualifications 5 years of executive support experience (supporting a C-level executive preferred) Valid Drivers License w/ Dependable Car as there will be a need to drive Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Slack, and all components of Google Suite. Proficient in Social Media web platforms Know how to use a Mac computer, iPhone & Mac Mail Tech Savvy Interview Process Candidates who move forward may be asked to complete a short DiSC assessment as part of the interview process.

Hill International is seeking a Junior M&O Project/Project Manager in Los Angeles, California Qualifications: Minimum of five (5) years full-time paid professional experience in the Project/Construction Management, preferably in an educational facility or public agency project; involved in all phases of construction, including pre-construction activities and planning, monitoring construction progress and close-out activities Experience in safety construction protocols, Cal OSHA requirements and environmental procedures Graduation from a recognized college or university with a bachelor's degree, preferably in architecture, engineering, construction management Possession of a valid Certified Construction Manager (CCM) credential may be substituted for the required education Candidates who do not meet the education requirement may substitute experience on a year-for-year basis and demonstrate extensive proficiency in the duties indicated Proficient in Microsoft Office products (Outlook, Word, and Excel, Powerpoint) Preferred Experience/Skills: Bluebeam Adobe AutoCAD Report writing Revit & Revit Enscape Arc GIS Responsabilities: Assist in the coordination and oversight in all facets of pre-construction, project development, bid/award, and project close-out phase of all assigned projects Work closely with PDPM to validate existing site conditions in preparation of project scope Draft concept drawings to assist with visualization of project scope Review feedback and proposed scopes of work from the design team and provide recommendations to the Planning and Development Project Manager (PDPM) Draft reports to the PDPM and management with respect to the status and/or progress of the projects Coordinate with all pertinent public agencies to complete federal and state requirements as needed; coordinate with representatives from various utility and government agencies to obtain timely action on successive phases of project completion Assist the PDPM with monitoring project budgets and ensure that budgets accurately reflect the status/progress of projects Assist the PDPM with reviewing project status and overall planning, design and construction project progress, and ensure project scope stay within the approved project definition Assist project team with contracts, bid and contract planning Assist with the development of project or program policy guidelines and procedures and suggest improvements Recommend new developments and strategies affecting program objectives and results Work with technical personnel to estimate building costs and changes Maintain facility inventory maps with AutoCAD software Perform other duties as assigned The salary range for this position is $80,000 - $109,000. The offered salary will be based on the applicants qualifications, education, experience and work location. Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Palms neighborhood of LA. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Omninet Capital is seeking a highly organized, proactive, and resourceful Project Coordinator to support the Chief Financial Officer and Senior Vice President of Operations. This role is for someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results. The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities. Key Responsibilities Serve as a project coordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met Manage calendars with a focus on internal and external meetings (minimal travel coordination) Prepare presentations, reports, agendas, and other executive-level materials Attend key meetings to capture notes, document action items, and drive follow-through Monitor email communications, prioritize messages, and draft responses when needed Handle sensitive information with the utmost discretion and professionalism Support operational needs such as expense reporting, document organization, and light office management tasks Qualifications 3+ years of executive administrative support or project coordination experience Strong organizational and time-management skills with proven ability to manage multiple priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High degree of professionalism, discretion, and judgment Positive, proactive, and collaborative approach Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws. All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

About Us: Ramos CS is seeking a motivated and highly organized Administrative Assistant to support our Home Office operations. This hybrid role serves as a central point of contact for incoming communications, administrative coordination, and internal tracking efforts, including timesheets and office documentation. This position offers significant exposure to multiple business functions and is designed for an individual interested in long-term career growth within an engineering and construction management firm. Ramos CS is a California-based corporation, independently owned and operated, and one of the fastest-growing engineering and construction management companies in California. We provide infrastructure consulting services for complex public works projects, serving transportation, transit, municipal, port, airport, and public agency sectors. Our philosophy is built on the belief that planning, design, and construction are inseparable, and that a thorough understanding of each is critical to project success. What You Will Accomplish: Serve as the primary front desk and Home Office administrative support contact. Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups. Track, follow up on, and collect employee timesheets and required payroll documentation. Maintain accurate logs and records related to timesheets, compliance, and internal reporting. Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation. Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination. Provide administrative support related to payroll processing and data tracking. Assist with fleet management coordination, including vehicle assignments, tracking, and documentation. Support general office operations, including mail handling, deliveries, and office coordination. Schedule meetings and coordinate calendars for Home Office staff. Prepare, format, and distribute internal correspondence and administrative reports. Maintain organized electronic and physical filing systems. Order and track office supplies and coordinate office equipment needs. Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures. What You Will Need: 1+ years of experience in an administrative, office support, or coordinator role. Strong phone presence with the ability to conduct frequent follow-ups and coordination. Excellent organizational skills with strong attention to detail and follow-through. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Professional demeanor with strong customer service and interpersonal skills. Interest in learning and growing within recruiting, payroll, operations, or office management. Ability to work independently while supporting a team-based Home Office environment. Experience in engineering, construction, or professional services environments is a plus. Career Growth Opportunity: This role is intentionally designed to provide hands-on exposure across multiple operational disciplines, including recruiting, payroll administration, fleet coordination, compliance tracking, and office operations. The Administrative Assistant will work closely with leadership and Home Office staff, allowing the opportunity to grow into a specialized role based on individual strengths, performance, and business needs. Ramos CS values internal growth and is committed to developing team members who demonstrate initiative, accountability, and a desire to advance their careers. Sample Growth Paths May Include: Recruiting Coordinator - Supporting full-cycle recruiting, candidate coordination, onboarding, and workforce planning. Payroll Administrator - Assisting with payroll processing, timesheet compliance, reporting, and coordination with finance. Operations Specialist - Supporting internal operations, fleet management, compliance tracking, process improvement, and office management. Ramos CS Benefits: Ramos CS provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings, paid sick leave; paid vacation time. Location: Pasadena, CA (Hybrid) Compensation: The approximate annual pay range for this role is $60,000-$75,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities. Work Authorization: In compliance with the Immigration Reform and Control Act of 1986, we will only hire individuals lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions. Ramos CS participates in E-Verify. Know your rights: Right to Work. Notice to Third Party Agencies: Ramos CS does not accept unsolicited resumes from recruiters or agencies. Any staffing or employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant's resume will become the property of Ramos CS.

IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance. This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

About the Role We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed. This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment. Responsibilities Scan and upload documents into the HR system Create and maintain employee admission folders Develop and manage employee checklists to ensure HR compliance Verify and update employee personal information within the EMR Track and manage medical supply inventory Required Skills & Qualifications Healthcare administrative experience Strong attention to detail Ability to work independently and manage multiple priorities Computer proficient with the ability to work across multiple systems simultaneously Must have a reliable vehicle and valid car insurance Preferred Skills Experience with Workday and/or Homecare Homebase Schedule Monday - Friday, 8:00 AM - 5:00 PM

Topa Group, Inc. is partnering with a Fire Alarm & Security Company in the Los Angeles area seeking a Fire Alarm & Security Office Administrator. The Fire Alarm & Security Office Administrator plays a key role in supporting daily operations, project coordination, and customer service for the fire and security departments. This position works closely with technicians, project managers, and clients to ensure smooth scheduling, documentation, billing, and communication. Key Responsibilities Serve as the primary administrative support for the Fire Alarm and Security teams. Schedule service calls, inspections, and installations. Maintain and update project files, inspection reports, and compliance documentation. Process work orders, invoices, and purchase orders in a timely manner. Communicate with customers regarding scheduling, billing, and service updates. Coordinate technician timesheets and assist with job costing and billing accuracy. Ensure all permits, certifications, and compliance records are up to date. Assist with proposal preparation and document submittals. Support management with reporting, tracking, and general office duties as assigned. Qualifications 2+ years of administrative experience (experience in the fire alarm, electrical, or security industry preferred). Strong organizational skills and attention to detail. Proficient with Microsoft Office Suite (Excel, Word, Outlook) and office management software. Excellent written and verbal communication skills. Ability to multitask and manage priorities in a fast-paced environment. Experience with service management or project software (e.g., SedonaOffice, ServiceTitan, or similar) is a plus. Benefits Competitive salary based on experience 100% employer-paid health, dental, and vision insurance Paid time off and holidays 401(k) retirement plan Company-paid life insurance Career growth opportunities within a growing organization

Los Angeles, CA 90032 - onsite $23 - 430 per hr CONTRACT This is a coverage for a medical leave - they are set to tentatively return at the end of Feb 2026 but but this would be extended until the return is finalized. POSITION SUMMARY: The Administrative Assistant 3 provides general administration, organizational support and customer service to the department, managers of the department, and/or the director. ESSENTIAL DUTIES & RESPONSIBILITIES: Provides administrative and clerical support to relieve department manager or staff of administrative details. Responsible for general organization of the department, including setting up and maintaining files, handling of mail, and distribution of information. Process a considerable amount of confidential and sensitive information in support of administrative activities. Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data. Type letters, reports and records ensuring grammatical accuracy, conformance with established procedures and factual correctness. Maintain department and/or management's calendars. Schedule meetings as requested, setup and reserve conference room as necessary. Prepare necessary documents for use in meetings; may attend meetings to take minutes or provide information as requested. Prepare materials and make arrangements for conferences and travel. Provide assistance with department phone and take messages as needed. Maintain inventory of office supplies. Coordinate the on-boarding process for new employees in the department. Prepare expense reports. Strict adherence to procedures and practices according to FDA regulations. Strong emphasis on documentation according to FDA regulations. Adhere to departmental corporate safety policies. Trains entry level personnel. Performs more complex and advanced job tasks. Support and comply to the requirements of ISO 14001 Environmental Management System. REQUIRED EXPERIENCE/SKILLS & EDUCATIONAL QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 1. Associate's degree required. Bachelor's degree is preferred. Emphasis in Business Administration, Communications or closely related discipline is preferred. 2. Minimum of 4 years of related administrative experience is required. 3. Equivalency: In lieu of an Associate's degree, candidate must have a High school diploma or GED, and a minimum of 6 years of related administrative experience. 4. Requires an in depth understanding of office management and administrative support. 5. Must have excellent customer service skills. 6. Ability to work independently with minimum supervision. 7. Strong organizational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis. 8. Must be proactive, results oriented, and have strong attention to detail. 9. Self-starter with strong work ethic and the ability to exercise good judgment. 10. Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines. 11. Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment. 12. Excellent verbal and written communication skills in the English language. 13. Computer literacy with proficiency in MS Office (Outlook, Word, Excel, PowerPoint). PHYSICAL REQUIREMENTS 1. Ability to lift /move up to 25 pounds. 2. Ability to stand for extended periods - up to four (4) hours at a time. 3. Manual dexterity to perform all job functions.

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************