Project assistant jobs in Laurel, VA

Job Description ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals. ITAC's purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company's growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family. We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you've come to the right place. At ITAC, you'll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com. This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is part-time and hours can range. Objective We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization processes within a dynamic project environment. This individual will play a critical role in ensuring accurate financial reporting and compliance with company standards. The successful candidate should have experience working in capital projects and possess advanced knowledge of SAP and Microsoft Office Suite. Responsibilities Run spending and purchase order reports in SAP to capture project spending to date and open commitments. Create and manage assets in SAP for capitalization at project completion, including: Asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number. Develop capitalization templates to assist engineers in allocating costs across various assets. Generate SAP capitalization templates for streamlined data entry. Coordinate labor codes and superior work orders for projects requiring PM labor: Request labor codes from PP&E and create superior work orders in SAP. Update Project Builder in SAP with labor codes and work orders. Manage equipment disposal processes: Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP. Distribute Noids via email and route PDRs through DocuSign for approvals. Upload approved PDRs to Finance portals for asset removal from books. Maintain and update Finance's quarterly B&A reports: Ensure engineers provide timely updates and assist with data entry as needed. Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure. Provide creative solutions for locating assets in SAP when disposal documentation is incomplete. Requirements Experience: Minimum of 3-5 years in project cost administration or similar role, preferably in a capital projects environment. Technical Skills: Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email). Strong analytical and organizational skills with exceptional attention to detail. Ability to collaborate effectively with engineers, finance teams, and other stakeholders. Knowledge of asset management and disposal processes. Bachelor's degree in Business, Finance, Engineering, or related field preferred. Benefits From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life's challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as Health, Vision, and Dental Insurance 401k & ESOP Life Insurance Short & Long-Term Disability Sick Time Off Paid Time Off Paid Holidays Employee Assistance Program Tuition Reimbursement Professional Development Wellness Program Mentorship Program Safety Incentive Program 24/7 Chaplain Care

You will lead field and office teams delivering boundary, topographic, SUE, and transportation surveys for state DOT and municipal roadway projects. The role plans, schedules, and oversees multiple crews, ensures QA/QC compliance, manages client relationships, and drives business development within the Survey discipline. Key Responsibilities Direct two or more field crews; assemble field data, perform calculations, prepare plats and legal descriptions. Maintain QA/QC on deliverables, budgets, schedules, and invoicing. Serve as client point-of-contact and represent Client at project and industry meetings. Mentor survey staff; conduct goal setting, feedback, and performance reviews. Support pursuit strategy and proposal preparation for new survey opportunities. Required Qualifications Active PLS license in at least one U.S. state or the ability to obtain licensure in the primary work state within six months (Client pays exam fees and supports reciprocity). Eight plus years of progressive land-surveying experience, including DOT/roadway or transportation projects. Demonstrated proficiency with MicroStation / OpenRoads or AutoCAD Civil 3D. Working knowledge of federal, state, and local survey regulations. Valid driver's license and ability to pass a standard seven-year background screen. U.S. work authorization (or TN visa eligibility). Preferred Multistate licensure, SUE experience, aerial/LiDAR/sUAS familiarity. Benefits ESOP participation and 401(k) with match; medical, dental, vision starting the first of the month after 30 days; HSA options. Sign-on bonus $5 000 - $10 000 (issued at 90 days) usable for relocation; alternative reimbursement structure available. Typical work week 45-50 hours; paid time off, tuition support, and professional development reimbursement. Career Path Project Manager, Practice Lead / Department Head.

At Thermo Fisher Scientific Inc., we are dedicated to making the world healthier, cleaner, and safer. As a Sr. Intern, Project Management, you will be a key player in our mission, providing essential support to our project teams. This role is perfect for ambitious individuals who thrive in a dynamic environment and are ready to contribute to world-class projects! A day in the life: Completes review, coordination, and compilation of files and other materials, ensuring flawless distribution of project documents and supplies. Processes and tracks local regulatory, study-specific, or department documents with meticulous attention to detail. Performs file reviews, maintains correspondence files, and coordinates departmental records, ensuring timely analysis and reconciliation of project documents, metrics, and findings reports. Provides clarification and resolution of findings related to documentation, strictly adhering to regulatory requirements. Assists with translation materials and translation quality control upon request. Composes, copies, and distributes communications, reports, documents, and forms, and performs mass mailings and communications. Maintains vendor trackers and provides access to company, client, and vendor systems. Processes local payments for translations, EC/IEC, and other local vendors. Assists with ad-hoc project management activities, including producing reports and editing study plans. Coordinates team conference calls and completes and distributes meeting minutes from internal, client, and vendor meetings. Maintains a working knowledge of applicable Good Clinical Practices (GCPs), organizational and client Standard Operating Procedures (SOPs), and protocol-related specifics through continuous professional development. Serves as a resource to the project team, ensuring audit-ready files and contributing to regulatory requirements and audit responses. Acts as a mentor for research and project teams, demonstrating the role of an experienced senior project assistant and assisting in training junior staff. Supports departmental leadership in determining training needs to ensure the successful implementation of project plans. Start Date: This internship is set to begin on either May 11th or June 15th, 2026 for a duration of 10-12 weeks - dependent upon student availability per academic calendars. Compensation & Relocation: Our graduate internships offer an hourly rate between $21 - $28.75 dependent upon the location you are supporting (aligned to respective cost-of-living guidelines). Additionally, a relocation stipend is offered in the amount of $5,000 if necessary. Student must be located 50+ miles away from the physical location of the internship to be eligible for the relocation stipend. How will you get here? Graduate student completing a business degree between December 2026 and June 2027. To qualify, applicants must be legally authorized to work in the United States and should not require sponsorship (current or future) for employment visa status. Thermo Fisher does not offer employment in this position to holders of F-1, J-1, H-1, OPT, and CPT Visas for the purpose of obtaining practical experience.

Job DescriptionDescription:Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements: Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

Solar Energy Solutions (SES) is looking for a highly organized and motivated Project Coordinator to join our team. This role is crucial in supporting the successful execution of solar projects by coordinating various aspects of project planning, implementation, and communication. As a Project Coordinator, you will be multitasking and assisting with everything-from the planning process and inventory management to handling day-to-day office activities. This role is in office at Ashland Virginia Monday to Friday. Responsibilities: Assist in the development and documentation of project plans, schedules, and budgets. Coordinate project activities, monitor progress, and help track deliverables. Facilitate communication among project stakeholders, including clients, subcontractors, and internal teams. Warehouse organization and inventory management. Support the project team in resolving issues and mitigating risks as they arise. Assist with scheduling project meetings and organizing project-related events. Requirements Requirements: 1-2 years of experience in project coordination or administrative support roles, preferably in construction or renewable energy. Experience with permitting and licenses. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills. Inventory, Warehouse and Forklift experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work independently and as part of a team. Detail-oriented with strong problem-solving abilities. Ability to travel for training. Passion for renewable energy and sustainability is a plus. Picking orders and staging, receiving inventory, and ordering inventory. Lifting required Benefits Competitive salary ESOP Health insurance, Dental, Vision, and Life Insurance. Paid Vacation. Company 401K.

Title: Project Coordinator/ Analyst State Role Title: Info Technology Specialist II Hiring Range: Up to $80,000 Pay Band: 5 Recruitment Type: General Public - G Job Duties The Virginia Information Technologies Agency (VITA) is excited to offer a competitive opportunity to serve as Project Coordinator/ Analyst. The Project Coordinator / Analyst will directly support the Enterprise Solutions and Cloud Services Project Office, Manager of the Project Office and Director of Portfolio Management. This role will perform PMO and project support for the Enterprise Solutions and Cloud Services Department. The role will report to the Project Management Office Manager and reside within the Project Office. The Project Coordinator / Analyst will: Directly support the Enterprise Solutions and Cloud Services Projects, Project Office, Manager of the Project Office and Director of Portfolio Management. Analyze data; review status updates, reports, deliverables and other data for consistency and completeness, make recommendations on what actions should be taken. Draft presentations, and support technical writing initiatives. Develop Executive briefings, Secretary briefings, and other high level status updates as required. Responsible for meeting planning, scheduling meetings and taking notes, and distributing notes. Create reports, maintain reports, and disseminate them as required. Responsible for logging action, risks, issues, decision items and notifying owners of action items, and tracking actions to closure. Assist with budget development, resource allocation estimates, action items, etc. Responsible for ensuring data is captured and stored in proper locations. Manage and configure Teams and SharePoint sites. Perform some limited contract analysis. Provide for support of hiring new staff and working with VITA HR in the new employee onboarding process. Assume project coordinator role to support multiple projects. Support Inter Agency Oversite Committee meetings and documentation. Perform project compliance reviews & audits. Administration of project applications (Planview and Project app) and support and testing of new updates. Assist on special projects as needed. At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services. Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating. Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia! Minimum Qualifications Business Analyst experience. Project Coordination experience. Experience providing administrative support to senior leadership. Results oriented with a strong work ethic and the ability to manage multiple tasks efficiently. Ability to work with multiple stakeholders, facilitating collaboration, and consensus. Exceptional organization, interpersonal, and communication skills (both oral and written) Strong oral and written communication skills, with the ability to convey technical information and interpret complex data clearly and effectively. Considerable working experience in Information Technology (IT). Experience using MS Office applications; PowerPoint, Excel, Word, Outlook. Project management training or certifications are a plus Additional Considerations IT project experience as either a project team member or a project coordinator. Experience working in a state agency IT Group. Experience creating Teams and SharePoint sites. Knowledge of BI Reporting. Knowledge of SEC 501, SEC 525 and SEC 520. Project Management or IT certification; PMP, Certified Associate of Project Management (CAPM), Certified Scrum Master (CSM), ITIL. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. This position is eligible for one (1) day of telework. Applicants must consent to a fingerprint background check. State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume. Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Contact Information Name: VITA Human Resources Email: ************************ In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Job Description Project Coordinator - Organized, Tech-Savvy, and Client-Focused Premier Talent Advisors is assisting our client in hiring a highly organized and proactive Project Coordinator to support cross-functional initiatives and ensure smooth execution of internal and client-facing projects. This is an excellent opportunity for someone who thrives on structure, enjoys working with data and systems, and brings a customer-first mindset to everything they do. Position Summary The Project Coordinator will play a central role in managing project schedules, tracking deliverables, and facilitating communication across teams. This role blends operational support with light technical troubleshooting, financial reporting, and process documentation. The ideal candidate is detail-oriented, tech-savvy, and comfortable juggling multiple priorities in a fast-paced environment. Key Responsibilities Coordinate project timelines, checklists, and status updates across departments Support quoting, reporting, and data accuracy for finance-related tasks Communicate professionally with clients via email and phone, ensuring timely follow-up and issue resolution Document and maintain standard operating procedures (SOPs) for repeatable processes Analyze data to provide insights to support decision-making Qualifications 2+ years of experience in project coordination, project management, operations, or administrative support Strong proficiency in Excel and working with data Excellent written and verbal communication skills Ability to work independently and manage multiple priorities with precision High attention to detail and commitment to process improvement This is a fantastic opportunity to join a collaborative team and contribute to meaningful initiatives in a fast-moving environment. Interested candidates should apply today or contact Premier Talent Advisors for more information.

Ask ITC Inc. is a software development Company. Our passion is delivering technology strategies & digital solutions that assist our clients with building competitive , innovative and successful companies. Job Description Complete Description: Individual will perform program/project coordination activities as well as day to activities related to delivering the objectives of the IT Infrastructure Services Program in the areas of program/project standards and best practices, auditability and accountability and program knowledge management. Individual will also handle miscellaneous tasks and special projects assigned by the IT Infrastructure Services Program Manager. Individual will also help to coordinate communications, risk and issue, PMD planning and schedule management activities between the program and the transition project. This resource will be responsible for ensuring that VITA PMD tool of record is consistently updated with accurate and updated information. What knowledge, skills, abilities, experiences, certifications are needed for this position? Additional Information Knowledge of Ghost Imaging software will be a plus

Summary/Objective: Commercial Construction Project Coordinator personnel are responsible for supporting the activities of the Commercial Estimating Team and will take a lead role in project managing small-to-medium sized commercial construction projects that the CE team has been awarded. Project coordination is critical to ensuring that awarded contracts are submitted in a timely fashion, order and submittal packages are detailed and organized, and project tasks are completed promptly and tracked. Flexibility and willingness to 'get the job done' for the good of the team (and the customer) will result in maximum financial reward for each team member. Essential Functions: Work with commercial estimating team and installation department in all aspects of commercial construction project coordination (see responsibilities below). Ability to work in a fast-paced environment where meeting deadlines is commonplace. Proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.) Ability to effectively manage several projects at a time. Position Responsibilities: Support the estimator with certain tasks related to quoting a project including: On public bids, calling contractors listed as bidding to confirm their bid status. Post bid follow-up (day of) to confirm contractor received our bid. Daily upkeep of the Commercial Estimating Project Tracking sheet. Contract collateral information generation and transmittal including but not limited to: Reviewing Subcontracts Requesting COI's when contracts are received Putting together Schedule of Values (SOV) from bid documents Transmitting various documents to install and safety managers for signature as needed. Project coordination through the awarded sales cycle including but not limited to: Submittal package generation and transmittal. Sample ordering from vendors. Pay Application processing for monthly billing. Preparing documentation to hand-off project to installation team. Ordering materials for job. Close-out document processing. Developing and maintaining relationships with contract customers.

Temporary Administrative Assistant/Project Coordinator Location: Richmond, VA Department: Information Technology OVERVIEW We are seeking a Temporary Administrative Assistant/Project Coordinator for a six-month period to assist in planning, executing, and finalizing projects according to strict deadlines and within budget. This role involves coordinating team members, managing resources, and supporting the project lifecycle from initiation to completion in addition to performing other administrative functions. RESPONSIBILITIES Assist in defining project scope, goals, and deliverables Develop and maintain project documentation including schedules, status reports, and risk logs Coordinate internal resources and third parties/vendors for the flawless execution of projects Monitor project progress and handle issues that arise Support communication between stakeholders and project teams Track project performance, specifically to analyze the successful completion of short and long-term goals Help prepare project proposals, presentations, and reports Ensure that all projects are delivered on time, within scope, and within budget Coordinate project work reviews Schedule meetings and coordinate vendors and employee meetings Assist Chief Technology Officer with administrative tasks as necessary DAVENPORT IS AN EQUAL OPPORTUNITY EMPLOYER Davenport & Company LLC provides equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

Job Description Wylander, a recruiting company specializing in the disaster restoration industry, is seeking a passionate, strong Project Coordinator for a full-service restoration company in Richmond, VA. Project Coordinator Compensation and Benefits: $24.00/ hr. Plus, DOE Health Insurance Life Insurance 401(k) PTO & Holidays ______________________________________________________________________ The Project Coordinator must be very self-motivated, organized, have great oral and written communication, and excellent customer service skills. The Project Coordinator will support the Project Manager and their teams in creating a high level of customer satisfaction. They will assist in the coordination, documentation, and facilitation of the timely completion of projects. The Project Coordinator ensures that all company processes are operating at the highest standards. Project Coordinator Duties & Responsibilities: Work with collections for collecting deductibles, progress payments, and final payments. This will include communicating with mortgage companies and insurance carriers directly Coordination with other departments and office staff to complete projects, paperwork, and keep the processes timely for each project Create Work in Progress reports for weekly meetings Prepare change orders and supplements Assist with insurance claim handling Handle office duties such as preparing and sending job-related forms, daily work orders, and daily communication with the Project Manager about ongoing projects Providing quick and accurate responses to vendors, agents, and customers Work and communicate with insurance companies, agents, and customers regarding their claims from beginning to end Answer the phones, direct calls, and assist clients, along with the Administrative Manager Assist with Insurance Claim handling Enter data and ensure records are accurate and complete throughout the duration of the job Communicate a positive image of the company to the entire staff and customers Implement the company vision and mission, and achieve goals Project Coordinator Requirements: 2 or more years' experience in restoration/construction Project Coordination Must have High School Diploma Tech Savvy with a solid understanding of Microsoft Office Products Excellent written/oral communication skills. High level of organization. Strong ability to multitask Keywords: Administration, restoration/construction, Production Coordinator #P1IND

Job Description The Administrative Specialist serves as the primary support for the front desk, providing exceptional customer service to residents and visitors, managing community amenities rentals and registrations, and supporting the management team. This role involves welcoming new residents, handling community rentals, and assisting with various administrative tasks to ensure smooth operations. If you are a proactive individual who thrives in a fast-paced environment and is committed to providing high-quality customer service and administrative support, we encourage you to apply for this exciting opportunity as an Administrative Specialist. Supervisory Responsibilities: •None Duties/Responsibilities: • Provide above and beyond customer service to homeowners, board members, potential residents and visitors to the clubhouse with prompt, professional and friendly demeanor • Meet with new residents to review community amenities, registration processes and gate access; provide tours of clubhouse areas as needed/requested • Respond promptly to customer needs; meet requests for service and assistance; fulfill commitments. • Provide administrative assistance for Fawn Lake community association; coordinate with maintenance team for rental setup/breakdown to support event planning and coordination event planning and coordination • Answer and screen telephone calls professionally and timely, transfer calls as appropriate, and take accurate messages. • Exercise considerable judgment and discretion in handling requests for appointments and telephone calls. • Compose, type, and distribute professional correspondence and memoranda, e-mails, and faxes. • Coordinate calendars and schedule appointments. • Conduct research; compile and type statistical reports. • Prepare agendas, meeting materials, reserve and prepare facilities, and record and transcribe meeting minutes as requested • Input service requests in Vantaca as needed to support ongoing responsiveness from Maintenance team • Assist in the development and implementation of departmental systems and procedures as needed. • Perform general clerical duties such as filing, photocopying, faxing, mailing, and binding of packages. • Assist in the preparation of the board packet, process violation letters, prepare mass mailings and meeting notices, and perform any other required administrative tasks. • Collect and process registrations for vehicles, golf carts, boats, dry storage, and/or kayaks. • Administer the boat safety test in accordance with Association requirements. • Accept and process payments through Vantaca in compliance with established organizational financial procedures. • Provide security staff with updated event schedules to support operational readiness. • Coordinate the ordering of resale signs and ensures timely delivery. • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues. • Assist with community projects as assigned. • Create and maintain a professional and courteous relationship with coworkers, vendors, contractors, homeowners, and board members. • Performs other related duties as assigned Required Skills/Abilities: • Strong attention to detail and accuracy • Ability to multi-task and provide exceptional customer service • Advanced computer skills and the ability to quickly grasp new software • Valid driver's license, clean driving record, and reliable vehicle • Excellent time management skills with a proven ability to meet deadlines • Ability to function well in a high-paced and at times stressful environment. • Intermediate to advanced computer skills and the ability to learn new software as needed. Education and Experience: • High school diploma or equivalent required. Associate or bachelor's degree in business administration or other related field preferred • At least one to three months related ore relevant work experience in administrative function required. Physical Requirements: • Sitting for 6-8 hours per day performing computer and phone tasks • Standing and walking intermittently for 2-3 hours per day to access files, common areas, and community offices • Occasionally lifting, carrying, pushing, or pulling items up to 30 pounds (e.g., file boxes, office supplies) • Bending, stooping, kneeling, and reaching overhead to retrieve files and supplies from shelves or cabinets • Performing repetitive hand and wrist movements for keyboarding, filing, and operating standard office equipment • Using fine motor skills for document handling, data entry, and mail processing • Navigating curb cuts, ramps, gravel lots, and building entrances at community offices • Climbing one- to two-step elevations (e.g., loading dock steps, low staircases) as needed • Visual ability to read computer screens, printed documents, labels, and mail • Mental acuity to concentrate on detailed tasks (data entry, report review) while managing interruptions of walk-in residents or phone calls to the office • Working in a standard office environment (indoor temperature control, fluorescent lighting) and occasionally outdoors for site visits (exposed to weather variations) Benefits offered for full-time employees: Group health, dental, and vision coverage Short Term and Long-Term Disability Company-paid term life insurance Cafeteria 125 flex spending plan (Medical Reimbursement Account & Dependent Care Reimbursement Account) Paid twice per month Ten paid holidays Generous paid time-off (accrual begins 90 days from initial hire date) Employee Assistance Program Company-sponsored industry training and development Growth opportunities Monday - Friday; 8:30am - 5:00pm

At Brinkmann Constructors, we don't just build buildings - we build careers. It's unique perspectives, eagerness to learn, and passion for construction that we look for in our interns. By joining our Build program, you can push the boundaries of your career while gaining hands-on experience. Together, let's build a future we can be proud of and make a difference, one construction project at a time. Our purpose is people. Our passion is building. Responsibilities Brinkmann Project Engineer Interns are responsible for assisting the Project Engineer, Project Manager, and Superintendent in all aspects of the day-to-day management of a construction project. Collaborate with project team to support assigned construction project. Complete assigned day-to-day work independently, seeking guidance and support when necessary. Execute and enforce safety standards, processes, and procedures. Maintain professional and positive relationships with project team, subcontractors, and clients. Work effectively as part of a team. Participate in Brinkmann BUILD program events, trainings, jobsite visits and mock bid. Other duties and responsibilities as assigned. Qualifications Required Qualifications: Working toward a bachelor's degree in engineering (civil, architectural or construction) or construction management. General knowledge of construction principles/practices. Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work and project schedule. Ability to understand and solve complex challenges in order to present alternative solution(s). Demonstrated leadership and interpersonal skills. Excellent communication skills - both written and verbal. Proficiency with computer applications including Microsoft Office suite. Key success factors include passion for the construction industry, self-motivated, strong work ethic, time-management, organized, detail-oriented and creative. Preferred Qualifications: Prior internship or work experience in the construction industry. Working Conditions: The project engineer intern's work is primarily performed indoors out of a main office or field office at the construction site; occasionally outdoors in various weather conditions. Light physical effort is required, including the handling of objects up to 25 pounds and some standing, walking, sitting, talking and/or hearing. We can recommend jobs specifically for you! Click here to get started.

Come Build Your Career at Aecon! As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: * Safety Always. Our number one core value. If we can't do it safely, we don't do it at all. * Integrity. We lead by example, with humility and courage. * Accountability. We're passionate about delivering on our commitments. * Inclusion. We provide equitable opportunities for everyone. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: * Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. * Believe in helping you build your career through our Aecon University and Leadership Programs. * Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. * Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community! What is the Opportunity? Aecon is a North American construction and infrastructure development company with global experience - transforming vision into reality. We offer a full spectrum of nuclear services for refurbishment, maintenance, new build, decommissioning, modularization, and fabrication to power a sustainable future. Our nuclear sector plays an important role in extending the life of existing nuclear stations and executing the next generation of nuclear new builds leveraging a similar fleet execution strategy. From our work delivering the two largest refurbishment projects (Savannah River nuclear station and North Anna Power Station) in North America to deploying the first grid-scale SMR in the western world. We continue moving forward with a strategic focus on decarbonizing energy systems in support of a net zero future. Citizenship: Must be a US Citizen to apply for this position. What You'll Do Here: * Collect, and verify daily labour timesheets for payroll entry and processing * Perform payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms * Accurately report/audit employees time worked / not worked during project * Perform internal and external, verbal, and written status/turnover reports. * Perform all administrative and clerical duties for the site team * Ensure communications to onboard staff is delivered and received * Accurately track manual and non-manual schedules (days worked/days off) * Aid in communications between home office and site management * Help coordinate site procurement and deliveries as required * Maintain accurate project records/files What You Bring To The Team: * Prior Nuclear experience preferred but not required * Good communication, organizational and administrative skills are essential * Maintain a professional demeaner in all aspects of the project as an Aecon employee * Proficiency in computer skills (Outlook, MS Word, Excel, & records management) Physical Requirements: * Work outage shift schedules - ex. 12hr shifts 6-7 days a week as needed * Report to work Fit for Duty (FFD) Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Salary: $90,000 - $130,000 (DOE) + bonuses We are looking for a Sr Project Coordinator to join our company to help assist with our operations and project management team. Key Responsibilities: Manage multiple projects simultaneously, ensuring materials, crews, and timelines are aligned Oversee day-to-day operations on job sites within a 150-mile radius Coordinate logistics and field operations to ensure project completion on time and within budget Lead and mentor team members, including on-site crews Collaborate with leadership to integrate company processes and client expectations Requirements: Experience in petroleum equipment or mechanical contracting (tank installations, piping, civil projects etc..) REQUIRED Proven experience supporting field operations, project tracking, logistics, and scheduling Strong organizational and communication skills Comfortable coordinating multiple projects and managing teams Experience with CF Data (Procore spinoff) and Microsoft Project preferred Benefits: Health, dental, and vision insurance Life insurance and disability coverage 401(k) with company match Paid time off: 3 weeks vacation, 5 sick days Major holidays off Company vehicle or vehicle allowance Why Join Us: This is a direct hire opportunity to work with a growing, client-focused company where you can take on responsibility, grow your career, and make a real impact on projects from start to finish. Application Instructions: Qualified candidates are encouraged to apply directly. Interviews are being scheduled immediately.

The MEB Summer 2026 Internship Program is designed to acquaint future construction professionals with some of the typical assignments and challenges faced in the industry today. We will give you an opportunity to learn firsthand how field and office operations work, including how to coordinate MEB crews and manage subcontractors, material procurement process best practices, and ultimately how to meet the rigorous project requirements and Owner expectations in today's construction market. Our internship program aims to introduce you to MEB's construction philosophy while observing your independent ability to apply your educational studies to the everyday world of construction. Throughout the Summer Internship Program, you will be responsible for successfully executing a combination of processes and procedures. The specific duties will vary based on the project you are assigned to, the project phase, and the project personnel to whom you will report. These duties encompass a wide range of responsibilities, including: * Project Management * Estimating * Project Engineering and Site Supervision As the internship draws to a close, you will be expected to complete a capstone project that will allow you to showcase your understanding of the project you supported. Core Areas of Responsibility * Spend time in the field including engaging or working with crews to better understand the work, standards of quality, safety requirements, and the construction delivery process. * Gain an understanding of standard construction processes and procedures utilized to deliver construction projects (i.e. subcontract award, material purchasing and tracking, submittal review, and processing, RFI's, change orders, quality control inspections, progress documentation, closeout, etc.) Participate in the review and evaluation of prime, subcontractor, and supplier project submittals. * Monitor job progress with the Project Manager and Superintendent for schedule updating. * Participate in the weekly job status meetings. Review and be prepared to discuss agenda items as assigned. * Contact subcontractors and suppliers. This may include scheduling deliveries, scheduling field activities, submittals, RFIs, change orders, billing, etc). * Assist in the development, submission, and tracking of project change orders for both the owner, subcontractors, and suppliers * Review and prepare documents for permits, special inspections, utility scoping, Miss Utility, etc. Requirements. * Currently pursuing a 4-year Bachelor of Science degree in Engineering, Building Construction, Construction Management, Mechanical Engineering, or other relevant field * Detail and deadline-oriented with strong computer, interpersonal skills, and the ability to work independently and in a team environment * Strong desire to learn and advance in the construction field Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

ColonialWebb is seeking interns to join our teams for Summer 2025. If you want to gain valuable industry experience and be on a fast-track to advance your engineering career, this is a great opportunity! This paid internship will give you the opportunity to learn our business and develop professional skills necessary to succeed after graduation. Position details: Location: 1920 E. Parham Rd. Richmond, VA 23228 and Richmond area job sites Hours: Full time; hours will be discussed during interview Who we are: At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry. Perks of working at ColonialWebb: * Market, competitive wages based on experience * Opportunities for career growth, training, and development * 401(k) plan with a generous company match * Excellent Medical, vision, and Rx drug insurance * Company sponsored wellness program * Employee Assistance Program * Employee referral incentives * Discounts at major automotive, computer, and cell phone companies A day in the life: As an intern you will have the opportunity to learn and work with a team of engineers and experienced construction trade professionals - duties could include the following: * Assist with developing designs for HVAC and plumbing systems for commercial buildings (i.e., data centers, hospitals, laboratories, offices, hotels, dormitories) * Assist with creating budgets and technical proposals * Plan construction activities (i.e., construction schedules, labor forecasts, procurement lead time) * Gain knowledge of construction equipment and techniques, drawings, and specifications * Participate on job walks and hands-on jobsite experiences What we are looking for: * Student who is pursuing a bachelor's degree in Mechanical Engineering * Junior and Seniors (3rd and 4th year students are preferred) * Willingness to work hard within a team, learn a ton, and have fun * With the help of our team, ability to demonstrate analysis and problem-solving skills to resolve technical design challenges in a cost-effective manner * Strong written and verbal communication skills * Ability to think creatively and pay attention to details * Demonstrate proficiency with Microsoft Office * Capable of maintaining a high energy level to handle our dynamic, fast-paced workload * Possess a valid driver's license Apply online: Employment applications are accepted online at

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals. ITAC's purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company's growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family. We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you've come to the right place. At ITAC, you'll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com. This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is part-time and hours can range. Objective We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization processes within a dynamic project environment. This individual will play a critical role in ensuring accurate financial reporting and compliance with company standards. The successful candidate should have experience working in capital projects and possess advanced knowledge of SAP and Microsoft Office Suite. Responsibilities Run spending and purchase order reports in SAP to capture project spending to date and open commitments. Create and manage assets in SAP for capitalization at project completion, including: Asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number. Develop capitalization templates to assist engineers in allocating costs across various assets. Generate SAP capitalization templates for streamlined data entry. Coordinate labor codes and superior work orders for projects requiring PM labor: Request labor codes from PP&E and create superior work orders in SAP. Update Project Builder in SAP with labor codes and work orders. Manage equipment disposal processes: Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP. Distribute Noids via email and route PDRs through DocuSign for approvals. Upload approved PDRs to Finance portals for asset removal from books. Maintain and update Finance's quarterly B&A reports: Ensure engineers provide timely updates and assist with data entry as needed. Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure. Provide creative solutions for locating assets in SAP when disposal documentation is incomplete. Requirements Experience: Minimum of 3-5 years in project cost administration or similar role, preferably in a capital projects environment. Technical Skills: Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email). Strong analytical and organizational skills with exceptional attention to detail. Ability to collaborate effectively with engineers, finance teams, and other stakeholders. Knowledge of asset management and disposal processes. Bachelor's degree in Business, Finance, Engineering, or related field preferred. Benefits From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life's challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as Health, Vision, and Dental Insurance 401k & ESOP Life Insurance Short & Long-Term Disability Sick Time Off Paid Time Off Paid Holidays Employee Assistance Program Tuition Reimbursement Professional Development Wellness Program Mentorship Program Safety Incentive Program 24/7 Chaplain Care

Job Description Solar Energy Solutions (SES) is looking for a highly organized and motivated Project Coordinator to join our team. This role is crucial in supporting the successful execution of solar projects by coordinating various aspects of project planning, implementation, and communication. As a Project Coordinator, you will be multitasking and assisting with everything-from the planning process and inventory management to handling day-to-day office activities. This role is in office at Ashland Virginia Monday to Friday. Responsibilities: Assist in the development and documentation of project plans, schedules, and budgets. Coordinate project activities, monitor progress, and help track deliverables. Facilitate communication among project stakeholders, including clients, subcontractors, and internal teams. Warehouse organization and inventory management. Support the project team in resolving issues and mitigating risks as they arise. Assist with scheduling project meetings and organizing project-related events. Requirements Requirements: 1-2 years of experience in project coordination or administrative support roles, preferably in construction or renewable energy. Experience with permitting and licenses. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills. Inventory, Warehouse and Forklift experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work independently and as part of a team. Detail-oriented with strong problem-solving abilities. Ability to travel for training. Passion for renewable energy and sustainability is a plus. Picking orders and staging, receiving inventory, and ordering inventory. Lifting required Benefits Competitive salary ESOP Health insurance, Dental, Vision, and Life Insurance. Paid Vacation. Company 401K.