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  • Administrative Specialist

    Calculated Hire

    Project assistant job in Charlotte, NC

    Administrative Specialist II Charlotte, NC Provide high-level administrative support to multiple executives across corporate locations. Manage complex calendars, office operations, and executive requests with discretion, efficiency, and professionalism. Serve as a proactive and reliable resource, anticipating needs and supporting leadership in a fast-paced, dynamic environment. Key Responsibilities: Manage executive calendars, meetings, and office seating arrangements, including private conference room scheduling and logistics. Prepare, edit, and format documents, reports, presentations, and corporate calendars. Submit and track purchase requisitions, process vendor invoices, and support budget tracking and reconciliation. Coordinate team meetings, events, and large-scale operational projects such as office moves and asset disposition. Maintain physical and digital filing systems, ensuring easy retrieval, confidentiality, and organization. Assist with onboarding and offboarding processes, including system access, tools, and workspace setup. Provide hands-on support during technology transitions, troubleshooting, and equipment delivery. Communicate effectively with internal teams, peers, and external contacts. Support cross-functional administrative needs, responding to complex inquiries and managing ad hoc requests. Required Skills & Qualifications: 8+ years of administrative experience, with at least 3 supporting executive leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Strong written and verbal communication skills. Ability to prioritize, multitask, and meet deadlines in a dynamic environment. Professionalism, discretion, and attention to detail. Self-starter with ability to work independently. Preferred Skills & Qualifications: Experience in corporate or regulated environments. Familiarity with procurement, invoicing, and budget management systems. Bachelor's degree in Business Administration or related field preferred. Proven ability to handle confidential information with integrity.
    $25k-43k yearly est. 2d ago
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  • Project Prequalification Coordinator

    ASSA Abloy Group 4.2company rating

    Project assistant job in Monroe, NC

    ASSA ABLOY Entrance Systems, Pedestrian Door Solutions Join the industry leader in automated door solutions! ASSA ABLOY Entrance Systems is a global manufacturer committed to creating safe, secure, and efficient entrance systems for people worldwide. We specialize in automated pedestrian, industrial, and high-performance door solutions, operating in over 100 countries. Why Join ASSA ABLOY Entrance Systems? At ASSA ABLOY, we offer more than a job - we provide an environment for growth, innovation, and meaningful contributions. Here's why our team loves being part of ASSA ABLOY: 1. Comprehensive Benefits Enjoy competitive pay, robust health insurance options, and retirement plans. Your well-being matters to us, which is why we also offer PTO, holidays, and additional perks like tuition reimbursement and service awards. 2. Meaningful Impact Your work will directly impact customers in industries such as healthcare, transportation, and retail by delivering sustainable, customized door solutions. Whether you're solving complex technical challenges or collaborating with contractors, every task helps build safer, more efficient spaces. 3. Career Growth & Development We invest in you from day one. We provide well-defined career paths with regular performance reviews and opportunities for promotion. Participate in programs designed to develop your leadership skills and prepare you for management roles. Explore different roles within the company to find the best fit for your skills and interests. ------------------------------------------------------------------------------------------------------------ The Role: The Project Compliance & Enrollment Coordinator plays a key role in supporting the company's national construction and installation projects by managing all OCIP/CCIP enrollments, subcontractor and customer prequalification documentation, and certified payroll compliance. This role ensures that all project documentation, insurance requirements, and labor reporting are accurate, complete, and compliant with contract and regulatory standards. The position is critical to maintaining the company's reputation for professionalism, risk management, and operational excellence. Key Responsibilities: OCIP / CCIP Administration Coordinate and manage subcontractor and internal project team enrollment in Owner- and Contractor-Controlled Insurance Programs (OCIP/CCIP). Review and verify insurance documentation, coverage levels, and compliance with program requirements. Serve as liaison between project managers, insurance administrators, and customers for all program-related questions and submissions. Maintain logs and tracking systems for OCIP/CCIP compliance across all active projects. Prequalification & Contract Documentation Complete and maintain pre-qualification packages for customer projects, including safety documentation, financials, experience records, bonding, and insurance certificates. Support timely submission of vendor prequalification forms and contract compliance documentation to general contractors and project owners. Track renewal dates and maintain accurate records in centralized databases or portals. Communicate with sales, project management, and estimating teams to ensure prequalification documentation aligns with bid and contract requirements. Certified Payroll & Labor Compliance Assist in the collection, review, and submission of certified payroll reports for public and prevailing wage projects. Verify subcontractor compliance with wage reporting, classifications, and fringe benefits where applicable. Coordinate with accounting and field operations teams to correct discrepancies and ensure timely reporting. Process Control & Continuous Improvement Develop and maintain standardized workflows for document control, insurance submissions, and compliance tracking. Identify opportunities to streamline repetitive administrative processes. Support internal audits and contribute to process improvement initiatives within the Risk, Project Management, and Service departments. What You Will Need: Associate's or Bachelor's degree in Business Administration, Construction Management, or Risk Management, or equivalent experience. 3-5 years of experience in construction administration, insurance compliance, or project documentation coordination. Knowledge of OCIP/CCIP programs, prequalification systems, and certified payroll processes preferred. Strong working knowledge of Microsoft Office Suite and familiarity with project management or compliance software (e.g., Procore, Textura, LCPtracker, CMiC, etc.). Excellent organizational, follow-up, and communication skills. Ability to manage multiple projects and deadlines in a fast-paced, team-oriented environment. Core Competencies Detail-oriented with strong compliance mindset Skilled at documentation and data tracking Confident communicator with internal and external partners Proactive problem solver who ensures deadlines are met Team player who supports continuous improvement initiatives ------------------------------------------------------------------------------------------------------------ What We Offer: Comprehensive Benefits Health, dental, and vision plans 401(k) with company matching Short- and long-term disability, life, and accidental insurance 15 PTO days and 11 paid holidays Work-Life Balance Flexible scheduling for when life happens. Ongoing Training & Recognition Get up to speed quickly with our structured onboarding process. Access to online courses to keep your skills sharp and up to date. Learn from experienced colleagues and industry experts. Length of Service awards to celebrate your milestones. Our Commitment to Diversity & Inclusion: ASSA ABLOY fosters a workplace where everyone feels valued, respected, and included. We celebrate diversity and strive for equity in all aspects of our organization. Together, we innovate and create solutions that serve our global community.
    $38k-57k yearly est. 2d ago
  • Project Engineer Intern

    Steelfab, Inc. 4.4company rating

    Project assistant job in Charlotte, NC

    *This is an office-based position with a heavy focus on preconstruction and estimating. Primary job duties will not be on project sites or manufacturing environments.* Internship Locations: Charlotte, NC Raleigh, NC Rock Hill, SC Norcross, GA Baltimore, MD Allen, TX Phoenix, AZ Austin, TX York, PA Job Summary: As a Project Engineer Intern at SteelFab, you'll work closely with our Preconstruction and Project Management teams. You'll take on responsibilities that will enhance your skills and prepare you for a successful career in the steel construction industry. Key Responsibilities: Preconstruction Gather subcontractor pricing for new project estimates. Review and analyze subcontractor bids to ensure alignment with project specifications. Perform detailed material and labor take-offs. Prepare pricing recaps for senior leadership. Visit job sites to see job progress and build relationships with clients and vendors Fabrication Shop Week: Gain hands-on experience with SteelFab's fabrication flow and production processes to deepen your understanding of the steel construction lifecycle. Project Management Project Management duties will be based on project schedules. Example duties: Draft and issue purchase orders and subcontracts to vendors. Evaluate design drawing revisions to identify and manage scope changes effectively. Manage the coordination of construction drawings and models and review submittals. Collaborate with onsite subcontractors to identify and resolve field issues. Why SteelFab? SteelFab is the nation's largest structural steel fabricator and a proud third-generation family-owned business. When you join us, you become part of a tradition of excellence and innovation in the construction industry. Our interns benefit from: Hands-on experience and mentorship from industry professionals. Clear paths for advancement within SteelFab and opportunities to shape your career. Building relationships with teammates, vendors, and industry leaders. SteelFab's commitment to fairness, reliability, and ethical practices. Desired Candidate Attributes We are looking for Project Engineer Interns who embody the values and qualities that drive SteelFab's success. Ideal candidates will demonstrate: A passionate and energetic approach to problem-solving and customer satisfaction. The ability to multitask in a fast-paced environment. An eagerness to learn, enthusiasm for the industry, and a desire for personal and professional growth. A team-first mentality, prioritizing collective success over individual achievement. Reliability and dependability Career Progression: Project Engineer Intern Project Engineer Assistant Project Manager or Estimator Project Manager (if previously APM) Senior PM or Senior Estimator Qualifications and Requirements Major: Engineering, Construction Management, or related fields Required: Microsoft Office experience, common computer skills. Valid driver's license Preferred: Some experience in the construction or engineering industry through work, internships, or part-time employment.
    $33k-40k yearly est. 2d ago
  • Administrative Support

    Masis Staffing Solutions 3.7company rating

    Project assistant job in Cowpens, SC

    Join Our Team at Masis Staffing! Administrative Support Salary: $18.00+, based on experience, weekly pay Masis Staffing is seeking a dedicated and skilled Administrative Support to join our team in Cowpens, SC. The Administrative Support will be responsible for converting engineering data into shop fabrication data, ensuring that production knows exactly what needs to be manufactured. This role involves performing all clerical tasks associated with releasing jobs into the shop, creating various documentation necessary for shop floor operations, and coordinating job releases with the production team. The ideal candidate will be meticulous, organized, and capable of handling multiple tasks simultaneously. If you have a strong background in administrative tasks and a keen eye for detail, we want to meet you! Responsibilities: As an Administrative Support you must be able to convert engineering data into shop fabrication data to guide production on what needs to be manufactured. Administrative Support must be able to perform all clerical tasks associated with releasing a job into the shop. The administrative Support must be able to create applicable cut lists, bunking lists, fabrication drawings, and electronic files necessary for shop floor operation and computerized manufacturing equipment. Administrative Support is responsible for generating job folders and shop drawings by work center. Batch jobs and create cutting reports. Simultaneously create automated saw files and projection fabrication files. Release jobs to the production team and update scheduling status. Qualifications: High school diploma or general education degree (GED) required. 18 months of truss fabrication experience preferred. Key Skills: Strong attention to detail and organizational skills. Ability to manage multiple tasks and deadlines. Proficiency in creating and managing documentation. Good communication skills to effectively coordinate with the production team. Familiarity with computerized manufacturing equipment is a plus. If you meet these requirements and are ready to join a dynamic and professional team, submit your application today. @ Masisjobs.com We look forward to meeting you soon at Masis Staffing!
    $18 hourly 4d ago
  • Junior Project Manager (onsite)

    L R S 4.3company rating

    Project assistant job in Charlotte, NC

    Job Description LRS Consulting Services is seeking a Junior Project Manager for a long term contract with our client in Charlotte, NC. LRS Consulting Services has been delivering the highest quality consultants to our clients since 1979. We've built a solid reputation for dealing with our clients and our consultants with honesty, integrity, and respect. We work hard every day to maintain that reputation, and we're very interested in candidates who can help us. If you're that candidate, this opportunity is made for you! Responsibilities: -Manage scope and schedule in coordination with IT delivery teams, full budget and fiscal responsibility, project and executive status and reporting, maintaining high quality and timely delivery of projects. -Be a self-starter and who can think like an owner and can learn and understand what makes the business customer tick so that they can anticipate needs and issues. -Manage and control aspects of project delivery (triple constraint). -Create detailed project plans, with all tasks, dependencies, and timelines identified, and keeps those project plans continuously updated. -Ensure scope, schedule, and budget data are communicated to stakeholders as they may evolve throughout a project. -Report relevant status to managers and key stakeholders in a timely and consistent manner. -Establish and maintain schedules, drive activities, identify risks and dependencies and develop mitigation strategies; works with internal teams and external partners. -Meet with product owner on a regular basis. -Effectively coordinate groups of technical and non-technical resources to deliver project work in a timely and cost-effective manner. Requirements: - Must have a minimum of 2+ years of experience as a Project Manager - Experience working in an Agile environment -Must be willing to work at least 4 days per week in office - Ability to manage triple constraint and PM fundamentals - Corp to corp candidates will not be considered - Candidate must be able to effectively communicate in English (written & verbal) LRS is an equal opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status. #LI-MJ1
    $52k-84k yearly est. 10d ago
  • Part Time Project Assistant - South Charlotte, NC (55048)

    Ats Family

    Project assistant job in Charlotte, NC

    Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. ATS is seeking a dedicated Project Assistant to provide support with project documentation and administrative tasks. In this role, you will help maintain records and assist with report preparation. This role is ideal for someone who thrives in a fast-paced environment, pays attention to detail, and delivers accurate and efficient results. This is a Part-time position working full days on Mon, Wed and Fri. The office is located south of Charlotte, near the I-485 outer loop and Hwy 521 on Ballantyne Business Park. Responsibilities: Organize and file emails into project folders. Conduct thorough final reviews of summary cover letters and ensure accuracy in finalized reports. Upload completed reports to ATS Squared. Scan and digitize field notes, maintaining proper organization within project folders. Update and maintain the report tracker and proposal log to reflect current project status. Manage filing of project information in both electronic and physical files for easy retrieval. Provide backup support to the Office Administrator as needed to ensure smooth office operations. Qualifications Minimum Requirements/Qualifications: High school diploma/GED required, associate or bachelor's degree preferred. 1-2 years of relevant administrative or office support experience, preferably in a project-based environment. Skills & Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) with technical skills for document management and reporting. Skilled in building collaborative relationships with managers and team members to drive project success. Ability to accurately maintain and manage electronic filing system. Demonstrated ability to review, edit, and finalize documents with accuracy. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
    $25k-38k yearly est. 7d ago
  • Project Assistant - Civil

    Fessler & Bowman

    Project assistant job in Charlotte, NC

    Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades. Our Culture & Philosophy: Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers. * Open & Constructive * Take Pride in Our Product * Relentless Commitment * Care About Our Customers * Team Success Summary: The Project Engineer will support Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. PEs are responsible for assisting with the overall project planning and scheduling, reporting, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations. Five Key Roles of the Project Engineer: * Assisting and collaborating with the Project Manager and Field Teams through frequent job site visits to ensure job progress and participate in job meetings * Maintain document control for all core tools in Procore and other internal/external software; including but not limited to RFI's, submittals, drawings, and specs * Tracking production quantities for projects and elevating concerns to Project Manager in an expedited manner * Manage all aspects of bulletin revisions- uploading and communicating to the PM Team, review, comment, and address revisions and other document revisions timely * Assist PM Team with project start up and close out processes Essential Duties & Responsibilities: * Handle correspondences with customers or vendors in a professional manner * Staying up to date with regulations that can affect the permitting and safety aspects of a project * Collaborate on estimating extra work when necessary * Collaborating with Safety and Project Management Teams to complete visual job site safety inspections * Assist in department projects as needed * Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team * Other relevant tasks as assigned Education, Experience & Qualifications: * A Bachelor's degree in Construction Management, Engineering, or other relevant discipline * Ability to read, interpret, and understand drawings * Ability to manage several projects at once * Creative and results-oriented, with a strong sense of urgency and self-motivation * Proficient in word processing, spreadsheets, and scheduling * Excellent communication and organizational skills * Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals Travel: Travel to and from job sites and office locations is required for this position. Fessler & Bowman will compensate for travel when applicable. Work Environment: As a Project Engineer, you will be subject to various work environments. These environments include office and field settings. Employee must be comfortable with sitting for an extended period. Benefits: Fessler & Bowman is proud to provide eligible Team Members with the following benefits: * Medical, dental and vision insurance * 401k with company contributions * Paid Holidays and Paid Time Off Recruitment Process: The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test. Fessler & Bowman is an Equal Opportunity Employer I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I am able to perform the essential job functions as outlined with or without any reasonable accommodations.
    $25k-38k yearly est. 12d ago
  • Project Coordinator - Mechanical

    MSS Solutions, LLC 3.3company rating

    Project assistant job in Charlotte, NC

    Job Description As a result of our phenomenal growth, MSS Solutions, LLC has an opening for a Project Coordinator - Mechanical. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore! A career at MSS is not just a job -- it's collaborating with the business's best talent. It's having a part in building a better future. It's making a difference in people's lives. The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect, collaboration, and empowerment. Roles and Responsibilities Responsible for managing and publishing daily labor reports at appropriate levels, including short-term and long-term manning profile trackers. (Maintain Master Schedule to forecast/communicate scheduling conflicts) Manage/execute the essential truck-based team support functions - recording activity, scheduling. Works closely with the Administrative Contract Management team to establish accurate customer database, contract set-up, scheduling, job set-up procedures. Works closely with Service Administration to assist in job reporting activities, as necessary. Assist in setting up and maintaining the job files utilizing Vista Viewpoint/ACC. Assist in maintaining reporting tools such as insurance requirements for subcontractors. Assist in preparing material and equipment inventory and delivery schedules. Assist in preparing presentations for customers. Assist in managing contract and change order execution, updating job files with information, and entering subcontractor contracts and change orders. Assist in maintaining monthly reports such as billing, WIP, Certified Payroll, and distribute them to project staff and accounting office. Assist in reviewing ledgers and assist in correcting mis-postings through Job Cost Adjustments or Accounts Payable. Assist in maintaining forecasted cost projections, processing forecast revisions monthly. Assist Accounts Receivable Department with account collections Attend project meetings as needed. Manage requests for permits and inspections. Manage requests for rental equipment. Establish solid communication with all staff, both project, and corporate, customers and vendors Occasionally travel to assist regional offices Other such duties and responsibilities as assigned by the company from time to time. Qualifications and Requirements Demonstrated proficiency in MS Office products Must have excellent communication and organizational skills. Knowledge of mechanical systems and/construction is preferred Knowledge of basic accounting and business principles required Ability to work independently, prioritize and multi-task. Ability to accurately work under pressure in meeting deadlines. Ability to lead and direct diverse teams Ability to occasionally travel to regional offices Knowledge of Vista is a plus Must successfully pass a background check & drug test. Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents. Work Environment: Work is performed in an office environment with air conditioning and bright lights. Benefit Highlights At MSS, we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our business's growth and our employees' needs. Currently, our benefits include: Medical/Dental/Vision Insurance 401k with Employer Contributions PTO Paid Holidays Employee Assistance Program Long-term Disability Short-term Disability Flexible Spending Plan Health Savings Plan Additional Notes If you are unable to apply electronically and require an accommodation, please contact ************************ MSS Solutions, LLC is an equal opportunity employer and a drug-free environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. MSS Employees, please visit the MSS Career Center or contact HR to apply.
    $40k-58k yearly est. 8d ago
  • Project Controls Coordinator

    Sundt Construction 4.8company rating

    Project assistant job in Charlotte, NC

    As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do. At Sundt we focus on building long-term prosperity for our clients, communities, and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America. Job Summary The Project Controls Coordinator supports the project team by ensuring accurate and consistent project data is established and maintained throughout the life of the project. This role is responsible for setting up initial project information, supporting the administration of key project documentation, and helping ensure seamless integration between project teams and internal systems. Key Responsibilities 1. Assists in tracking and reporting key project data and supports change management processes by documenting and processing updates in real time. 2. Assists with the initial setup of project data, including project tracking components, work packages, budgets, and document templates across enterprise systems. 3. Coordinates with project teams to ensure the right tools and platforms are configured and accessible. 4. Maintains and updates project documentation and system records such as submittals, RFls, change orders, and meeting minutes throughout the project lifecycle. 5. Maintains positive and professional working relationships with internal teams, subcontractors, vendors, and clients. 6. May assist with project modeling coordination, digital record drawing updates, and project closeout documentation. 7. Participates in periodic data reviews to ensure alignment with the cost control manual and project objectives. 8. Supports clear and timely communication of project data and contributes to meeting documentation and administrative follow-up. 9. Supports project teams with data needed for budgeting, forecasting, and schedule tracking by maintaining accurate logs and assisting with reporting. 10. Supports the execution of project management plans (PMPs) by ensuring data is accurately captured and organized. Minimum Job Requirements 1. Ability to assume responsibility, interface and communicate with others is essential. 2. Entry level role that will require a strong data management skillset. Import/Export of Data, Advanced Excel Functions, (VLOOKUP, Pivot Tables, If Then statements etc...) Advanced Excel Charts & Graphs, Power Point. 3. Four-year degree in engineering, construction, finance/accounting or related area preferred. 4. Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) proficiency. 5. Motivated self-starter who relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. A wide degree of creativity and latitude is to be expected. Note: Job Description is subject to change at any time and may include other duties as assigned. Physical Requirements 1. May stoop, kneel, or bend, on an occasional basis 2. Must be able to comply with all safety standards and procedures 3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis 4. Will interact with people and technology frequently during a shift/work day 5. Will lift, push or pull objects up to 50Ibs on an occasional basis. 6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day. 7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors Safety Level Non-Safety Sensitive Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials. Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws. Benefit list: Market Competitive Salary (paid weekly) Bonus Eligibility based on company, group, and individual performance Employee Stock Ownership Plan & 401K Industry Leading Health Coverage Starting Your First Day Flexible Time Off (FTO) Medical, Health Savings, and Wellness credits Flexible Spending Accounts Employee Assistance Program Workplace Wellness Programs Mental Health Program Life and Disability Insurance Employee-Owner Perks Educational Assistance Sundt Foundation - Charitable Employee-Owner's program
    $47k-60k yearly est. Auto-Apply 10d ago
  • Project Coordinator

    Actalent

    Project assistant job in Charlotte, NC

    Job Title: Project CoordinatorJob Description A Field Coordinator is essential in overseeing daily job-site operations. The coordinator supports the superintendent by managing crews, tracking materials and equipment, ensuring work quality, and maintaining safety compliance. They play a crucial role in resolving on-site issues swiftly to keep the field operations running smoothly. Responsibilities + Oversee field operations to ensure that day-to-day site activities run smoothly and align with project plans. + Inspect construction progress by checking stability, quality, and adherence to specifications on site. + Coordinate field staff by assigning tasks, monitoring staffing levels, and ensuring crews have the necessary resources for efficient work. + Manage tools, equipment, and materials by tracking inventory, requesting purchase orders, and working with suppliers to secure cost-effective materials. + Facilitate communication by acting as the link between field teams and office/project management, ensuring seamless information flow. + Organize field activities by planning site visits, coordinating logistics, and aligning operations with project timelines. + Monitor safety and compliance to ensure crews follow safety standards and project requirements. + Problem-solve in real-time by addressing field issues quickly to prevent delays and maintain project momentum. Essential Skills + Leadership skills + Real-time problem solving + Field awareness + Logistics coordination + Project coordination + Construction management + Scheduling coordination + Construction project management Additional Skills & Qualifications + Hands-on field experience, sometimes supplemented by construction coursework or certifications + Strong communication skills + Experience with field management tools and inventory systems + Proficiency in maintaining daily logs and managing staff Work Environment The organization boasts a long-standing reputation for excellence, with a focus on superior workmanship, meticulous time and cost management, and unwavering integrity. Employees enjoy a small, close-knit team culture, where each member's contribution is visible and meaningful. The company values diversity and is minority-owned with a strong presence in the Carolinas. The work environment is supportive, with leadership that values craftsmanship, loyalty, and long-term relationships. Employees have the opportunity to work on diverse projects, including VA clinics, educational facilities, churches, and industrial buildings, all delivered on time and within budget. Job Type & Location This is a Contract position based out of Charlotte, NC. Pay and Benefits The pay range for this position is $28.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Charlotte,NC. Application Deadline This position is anticipated to close on Jan 16, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.
    $28-35 hourly 10d ago
  • Administrative Project Coordinator

    Garney Construction 4.0company rating

    Project assistant job in Charlotte, NC

    GARNEY CONSTRUCTION An Administrative Project Coordinator position is available in Charlotte, NC. This position will handle administrative tasks for multiple construction job sites. The project administrator/coordinator will support an ambitious operations team that thrives on collaboration and innovation. WHAT YOU WILL BE DOING You will work closely with project management teams and various corporate departments to ensure administrative functions are executed with quality, efficiency, and timeline in mind. Examples of daily tasks: Ensure accuracy of construction project costs and documentation including materials, equipment, rentals, and subcontracts Manage subcontractor and vendor compliance Collect, review, and process employee timekeeping data, including hours worked, overtime, leave balances, and other relevant information in strict accordance with company and Owner requirements WHAT WE ARE LOOKING FOR The ideal candidate will have administrative experience and an emphasis on customer service and attention to detail. A self-motivated, goal-oriented individual will thrive in this position. Familiarity with construction terminology and processes is advantageous Strong proficiency in MS Office Suite (Word, Excel, Outlook) and basic computer skills Excellent communication and interpersonal abilities, with a friendly and approachable demeanor Exceptional organizational and time-management skills, capable of handling multiple tasks simultaneously Analytical mindset with the ability to interpret financial data and provide insights LET'S TALK THE PERKS! Employee Stock Ownership Plan (ESOP) & 401K Retirement Plan. Health, Dental, Vision, and Life Insurance. Health Savings Account (HSA) / Flexible Spending Account (FSA). Long-term Disability, Wellness Program & Employee Assistance Plans. Holidays and PTO CONTACT US If you are interested in this Project Administrator position in Charlotte, NC then please APPLY NOW. For other opportunities available at Garney Construction go to careers.garney.com. If you have questions about the position or would like more information, please email Christina Lopez at *****************. Garney Construction and its subsidiaries are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Garney Construction is a background screening, drug-free workplace. Agency Disclaimer: All vendors must have a signed Garney Construction Agreement, authorized by the Executive Team, to receive payment for any placement. Verbal or written commitments made by anyone other than a member of the Executive Team will not be considered binding. Any unsolicited resumes sent to Garney Construction or submitted to employees outside of the Recruiting Team will be deemed the property of Garney Construction. In such cases, Garney Construction will not be obligated to pay any placement fees.
    $43k-59k yearly est. Easy Apply 28d ago
  • Project Coordinator, Federal

    Aecon

    Project assistant job in Charlotte, NC

    Come Build Your Career at Aecon! As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we can't do it safely, we don't do it at all. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide equitable opportunities for everyone. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community! What is the Opportunity? The Project Coordinator is a highly motivated self-starter who supports various aspects of project execution based on business needs. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively across multiple teams. What You'll Do Here: Communicate with project team members and the Project Manager to maintain the project scope and work breakdown structure. Share updates and changes from the project team with other project groups (e.g., scheduling, project controls, construction). Organize internal and client meetings as required by the project team and prepare meeting minutes. Track and report on action items from engineering meetings for inclusion in the Action Items register. Coordinate requests for information to vendors and clients as identified by the project team. Provide project management and construction management support as needed. Assist weld engineering, quality control, and logistics with site field activities. Act as the site interface between the client and Aecon site management. What You Bring To The Team: Bachelor's degree in Mechanical or Electrical or Civil Engineering. Excellent interpersonal and communication skills (oral and written). Strong ability to collaborate and communicate with large, diverse teams. Exceptional organizational and time management skills; ability to prioritize and multitask in a fast-paced environment. Service-oriented mindset and adaptability to changing project needs. Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.
    $35k-55k yearly est. 19d ago
  • Project Coordinator Intralogistics Solutions

    Carolinahandlingexternalcareercenter

    Project assistant job in Charlotte, NC

    This position will work within our Intralogistics Solutions Group to promote Carolina Handling internally and externally working closely with Sales and Operations functions. The Intralogistics Solutions Project Coordinator (IPC) supports the sale of warehouse systems including racking, systems, catalogue products and allied through coordination and support of technical activities that may impact multiple departments, systems, or workflows. The IPC may coordinate straightforward technical requirements independently, or seek assistance from other resources internal to Carolina Handling, Raymond, the Service Center Network or other partners as required, to support the discovery and development of all necessary technical requirements for each project. PRINCIPAL DUTIES AND RESPONSIBILITIES Support Site Surveys for projects, complete and review all related administrative requirements and bills of materials to ensure all necessary project components are included in submittals. Assist in project management and implementation by working with the sales representatives, vendors and external customers to ensure the projects are ordered accurately, installed/shipped timely and completed on budget. Analyze and process all phases of the sale, from receipt of order to delivery and installation of product, (incl. Billing, freight, etc.) Execute Irium system policies and procedures Calculate and record Sales Representatives' commission Act as a liaison for sales force between all Carolina Handling departments, Raymond, and other vendors Prepare and distribute regular monthly management reports Ensure department is up to date with all required documentation for regularly scheduled audits Ensure all vendor invoices are correct and paid on time, liaising with the vendors if any discrepancies occur Ensure all project invoices are created correctly to ensure prompt payment Provide vendor recommendations to Sales and source quotes on catalog items Liaise with other departments and external sources as needed to address project technical issues, assist Sales and Project Management with impact of technical requirements on the overall implementation schedule. Research and recommend emerging technical solutions. OTHER DUTIES AND RESPONSIBILITIES Proficient with sales, basic pricing, and bill of materials preparation for quoting purposes. Develop and maintain a strong working knowledge of the ISG systems, related components and sales/commercial acumen. Network with other dealer resources; establish a support group. Attend workshops, trade shows, and seminars to keep up to date on changes in the system. Distribute shipping schedules and products pricing updates All other duties as required or assigned. KNOWLEDGE, SKILLS AND ABILITIES Adopt a team approach - work with others in pursuing common goals. Ability to accurately and effectively manage large volumes of information. Adept with assimilating and disseminating information in a professional manner. Ability to work independently (with minimal supervision) and in a team environment. Demonstrate analytical and problem-solving skills with a high urgency. Demonstrate resourcefulness and judgment to resolve routine problems relating to assigned projects. Good organizational skills, and high-level of self-structure producing accurate work with a strong attention to detail Must be able to prioritize tasks and responsibilities to parallel the mission of the department Excellent written and verbal communication skills Excellent organizational skills College degree or equivalent experience preferred; One to three years of experience working in a professional office environment Must be proficient in Microsoft Office products including MS Project, Word, Excel, PowerPoint and Outlook. Visio or other related flow diagram software preferred. WORKING CONDITIONS While performing the duties of this job, the Associate is regularly required to work in a fast-paced working environment with a high volume of information flow and frequent customer interface. The Associate is exposed to sensitive and confidential information. Must be able to adapt to a busy office environment with rapidly changing priorities and remain professional at all times. The Associate is occasionally exposed to a machine shop environment and hazards from equipment movement, and may be required to travel on day trips or occasionally overnight. PHYSICAL REQUIREMENTS While performing the duties of this job, the Associate is regularly required to sit, talk, hear and speak with good articulation and voice control. The Associate is frequently required to walk; use hands to finger, handle or feel; and reach with hands and arms. The Associate is occasionally required to stand for moderate amounts of time. The Associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
    $35k-55k yearly est. 1d ago
  • Project Coordinator Intralogistics Solutions

    Pengate Handling Systems, Inc.

    Project assistant job in Charlotte, NC

    This position will work within our Intralogistics Solutions Group to promote Carolina Handling internally and externally working closely with Sales and Operations functions. The Intralogistics Solutions Project Coordinator (IPC) supports the sale of warehouse systems including racking, systems, catalogue products and allied through coordination and support of technical activities that may impact multiple departments, systems, or workflows. The IPC may coordinate straightforward technical requirements independently, or seek assistance from other resources internal to Carolina Handling, Raymond, the Service Center Network or other partners as required, to support the discovery and development of all necessary technical requirements for each project. PRINCIPAL DUTIES AND RESPONSIBILITIES Support Site Surveys for projects, complete and review all related administrative requirements and bills of materials to ensure all necessary project components are included in submittals. Assist in project management and implementation by working with the sales representatives, vendors and external customers to ensure the projects are ordered accurately, installed/shipped timely and completed on budget. Analyze and process all phases of the sale, from receipt of order to delivery and installation of product, (incl. Billing, freight, etc.) Execute Irium system policies and procedures Calculate and record Sales Representatives' commission Act as a liaison for sales force between all Carolina Handling departments, Raymond, and other vendors Prepare and distribute regular monthly management reports Ensure department is up to date with all required documentation for regularly scheduled audits Ensure all vendor invoices are correct and paid on time, liaising with the vendors if any discrepancies occur Ensure all project invoices are created correctly to ensure prompt payment Provide vendor recommendations to Sales and source quotes on catalog items Liaise with other departments and external sources as needed to address project technical issues, assist Sales and Project Management with impact of technical requirements on the overall implementation schedule. Research and recommend emerging technical solutions. OTHER DUTIES AND RESPONSIBILITIES Proficient with sales, basic pricing, and bill of materials preparation for quoting purposes. Develop and maintain a strong working knowledge of the ISG systems, related components and sales/commercial acumen. Network with other dealer resources; establish a support group. Attend workshops, trade shows, and seminars to keep up to date on changes in the system. Distribute shipping schedules and products pricing updates All other duties as required or assigned. KNOWLEDGE, SKILLS AND ABILITIES Adopt a team approach - work with others in pursuing common goals. Ability to accurately and effectively manage large volumes of information. Adept with assimilating and disseminating information in a professional manner. Ability to work independently (with minimal supervision) and in a team environment. Demonstrate analytical and problem-solving skills with a high urgency. Demonstrate resourcefulness and judgment to resolve routine problems relating to assigned projects. Good organizational skills, and high-level of self-structure producing accurate work with a strong attention to detail Must be able to prioritize tasks and responsibilities to parallel the mission of the department Excellent written and verbal communication skills Excellent organizational skills College degree or equivalent experience preferred; One to three years of experience working in a professional office environment Must be proficient in Microsoft Office products including MS Project, Word, Excel, PowerPoint and Outlook. Visio or other related flow diagram software preferred. WORKING CONDITIONS While performing the duties of this job, the Associate is regularly required to work in a fast-paced working environment with a high volume of information flow and frequent customer interface. The Associate is exposed to sensitive and confidential information. Must be able to adapt to a busy office environment with rapidly changing priorities and remain professional at all times. The Associate is occasionally exposed to a machine shop environment and hazards from equipment movement, and may be required to travel on day trips or occasionally overnight. PHYSICAL REQUIREMENTS While performing the duties of this job, the Associate is regularly required to sit, talk, hear and speak with good articulation and voice control. The Associate is frequently required to walk; use hands to finger, handle or feel; and reach with hands and arms. The Associate is occasionally required to stand for moderate amounts of time. The Associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
    $35k-55k yearly est. 1d ago
  • Project Coordinator Intralogistics Solutions

    Theraymondcorporation

    Project assistant job in Charlotte, NC

    This position will work within our Intralogistics Solutions Group to promote Carolina Handling internally and externally working closely with Sales and Operations functions. The Intralogistics Solutions Project Coordinator (IPC) supports the sale of warehouse systems including racking, systems, catalogue products and allied through coordination and support of technical activities that may impact multiple departments, systems, or workflows. The IPC may coordinate straightforward technical requirements independently, or seek assistance from other resources internal to Carolina Handling, Raymond, the Service Center Network or other partners as required, to support the discovery and development of all necessary technical requirements for each project. PRINCIPAL DUTIES AND RESPONSIBILITIES Support Site Surveys for projects, complete and review all related administrative requirements and bills of materials to ensure all necessary project components are included in submittals. Assist in project management and implementation by working with the sales representatives, vendors and external customers to ensure the projects are ordered accurately, installed/shipped timely and completed on budget. Analyze and process all phases of the sale, from receipt of order to delivery and installation of product, (incl. Billing, freight, etc.) Execute Irium system policies and procedures Calculate and record Sales Representatives' commission Act as a liaison for sales force between all Carolina Handling departments, Raymond, and other vendors Prepare and distribute regular monthly management reports Ensure department is up to date with all required documentation for regularly scheduled audits Ensure all vendor invoices are correct and paid on time, liaising with the vendors if any discrepancies occur Ensure all project invoices are created correctly to ensure prompt payment Provide vendor recommendations to Sales and source quotes on catalog items Liaise with other departments and external sources as needed to address project technical issues, assist Sales and Project Management with impact of technical requirements on the overall implementation schedule. Research and recommend emerging technical solutions. OTHER DUTIES AND RESPONSIBILITIES Proficient with sales, basic pricing, and bill of materials preparation for quoting purposes. Develop and maintain a strong working knowledge of the ISG systems, related components and sales/commercial acumen. Network with other dealer resources; establish a support group. Attend workshops, trade shows, and seminars to keep up to date on changes in the system. Distribute shipping schedules and products pricing updates All other duties as required or assigned. KNOWLEDGE, SKILLS AND ABILITIES Adopt a team approach - work with others in pursuing common goals. Ability to accurately and effectively manage large volumes of information. Adept with assimilating and disseminating information in a professional manner. Ability to work independently (with minimal supervision) and in a team environment. Demonstrate analytical and problem-solving skills with a high urgency. Demonstrate resourcefulness and judgment to resolve routine problems relating to assigned projects. Good organizational skills, and high-level of self-structure producing accurate work with a strong attention to detail Must be able to prioritize tasks and responsibilities to parallel the mission of the department Excellent written and verbal communication skills Excellent organizational skills College degree or equivalent experience preferred; One to three years of experience working in a professional office environment Must be proficient in Microsoft Office products including MS Project, Word, Excel, PowerPoint and Outlook. Visio or other related flow diagram software preferred. WORKING CONDITIONS While performing the duties of this job, the Associate is regularly required to work in a fast-paced working environment with a high volume of information flow and frequent customer interface. The Associate is exposed to sensitive and confidential information. Must be able to adapt to a busy office environment with rapidly changing priorities and remain professional at all times. The Associate is occasionally exposed to a machine shop environment and hazards from equipment movement, and may be required to travel on day trips or occasionally overnight. PHYSICAL REQUIREMENTS While performing the duties of this job, the Associate is regularly required to sit, talk, hear and speak with good articulation and voice control. The Associate is frequently required to walk; use hands to finger, handle or feel; and reach with hands and arms. The Associate is occasionally required to stand for moderate amounts of time. The Associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
    $35k-55k yearly est. 1d ago
  • Project Coordinator - Mechanical

    Climate Systems, LLC

    Project assistant job in Charlotte, NC

    Job Description Climate Systems, LLC is seeking a highly organized and detail-oriented Project Coordinator to join our team. In this role, you'll play a critical part in supporting our project management team through all phases of Construction and Turnkey projects. From pre-construction through closeout, you'll ensure documentation is accurate, communication is timely, and all supporting processes run smoothly. Key Responsibilities: Maintain thorough and organized project documentation throughout all phases of execution. Schedule, attend, and document project turnover meetings from Pre-Construction to Construction and Turnkey. Support the protection of the company's legal and contractual interests through effective communication with customers, subcontractors, vendors, and internal stakeholders. Assist in developing detailed scopes of work for subcontractor agreements in collaboration with Project Managers. Review customer billing requirements when drafting contracts for subcontractors and suppliers. Issue Master Subcontract Agreements and Subcontracts to lower-tier subcontractors. Generate and manage Purchase Orders in accordance with company purchasing policies and approval authority. Assist Project Managers with the preparation of Change Orders, ensuring compliance with contract terms and project standards to protect profitability. Prepare and submit all required project closeout documents. Produce additional project-related documentation as needed. Provide ongoing support to Project Managers and Project Executives throughout the project lifecycle. Assist Project Managers with permit applications, when required. Other such duties and responsibilities as assigned. Assist with Time and Material Service Tickets. Qualifications: At least 2-5 years previous experience in a project coordination or construction administration role required. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Familiarity with construction documents and processes is a plus. Proficiency in Microsoft Office Suite; experience with project management or construction software is a plus. Ability to work both independently and collaboratively in a fast-paced environment. Benefits Competitive salary and performance incentives Health, dental, and vision insurance Company paid Life Insurance and Long-Term Disability 401(k) with company match Paid time off and holidays
    $35k-55k yearly est. 28d ago
  • Project Coordinator Repairs

    Emergency Restoration Experts LLC

    Project assistant job in Charlotte, NC

    Job DescriptionDescription: EARTH. FIRE. WATER. AIR. If you wield the power to harness these elements, keep reading… Emergency Restoration Experts (ERX) has been in business since 2013. We are a growing company providing superior emergency property restoration services restoring structural and personal property caused by water, fire, mold, storm, biohazard, and other conditions. We serve customers with our mission in mind, “Every time we interact with others, we do so to improve their lives.” With over 10 years of experience, ERX is an industry leader that demonstrates a commitment to and customer satisfaction by following the best practices and industry standards to meet the needs, wants, and desires of our customers. We have a vision that one day we will become the “Titans” of the Restoration Industry. So, what does it mean to be a TITAN? To be a TITAN for ERX means you not only know the industry but that you truly believe in our core values. Having said that… OUR CORE VALUES WORK HARD & HAVE FUN DOING IT OWN IT FAITH FAMILIES FIRST GROWTH-DRIVEN MINDSET Summary of Responsibilities Under general supervision, assists the Manager(s) with the administrative and accounting functions of managing jobs. Essential Duties and Responsibilities Create and maintain a Central Job File for each job and ancillary files where needed Ensure the project managers maintain complete and accurate data to enable efficient and effective production management Professionally and effectively address customer concerns and follow through to resolution Project tracking and reporting, including adjusting the project database, updating production boards, recurring reports, and creating new reports when needed Act as secondary representative to client. Provide metrics on revenue, costs, collections and work load Assist with other office and mitigation functions as needed. Performance Expectations The following project tasks must be consistently performed to ensure project managers stay on target with each job Accurate invoicing and progress billing Ensure project managers collect on every job to maintain minimal AR 30-60 and 0 AR over 60 days Create profit margins for each job prior to job commencing. Track status through each phase of job Assist with the creation of work orders Maintain contact with all current Repairs customers to evaluate job satisfaction and progress Requirements: Required Skills and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Previous experience working in the Construction and/or Insurance industry is preferred Strong customer service skills. Must be able to effectively demonstrate a positive brand awareness through all interactions with customers for mitigation Ability to communicate effectively with all departments Must be able to effectively operate and navigate Dash. All notes, documents and interactions will be tracked through Dash Must possess computer and internet skills Required Education High School Diploma or GED Employment At-Will Employment is voluntarily entered into, and employees are free to resign at will at any time - with or without cause. Similarly, the company may terminate the employment relationship at will at any time - with or without notice or cause, so long as there is no violation of applicable federal or state law. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job while in the office. The noise level in the office work environment is usually quiet. The office work environment generally consists of indoor heated and cooled office space.
    $35k-55k yearly est. 26d ago
  • Client Project Coordinator 1

    Pace Analytical Services 4.5company rating

    Project assistant job in Huntersville, NC

    Shift: Monday through Friday, 9:00 AM - 6:00 PM Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives. Client Project Coordinator 1 SUMMARY: Responsible for administrative support for the Project Management Team by being a liaison between project management and sample receiving/log-in to successfully intake and manage the clients' work. ESSENTIAL FUNCTIONS: Oversees, reviews, completes, and processes various project management forms, documents, databases, and related materials and information. Acts as a liaison regarding client project needs and provides guidance and suggested actions to the rest of the Pace team to ensure a successful project set up. Directs client calls and requests to the appropriate project manager for follow-up. Schedules and enters bottle orders into the container order system based on the client's sample needs. Reviews login dashboard and updates information and confirmations as necessary. Assists with developing or participating in project management or cross-functional project or program objectives, which include proposed budgets, timelines, materials, personnel, and other project requirements; receives direction and presents information to management. Interprets and applies department policies and procedures, and assists with applicable laws, rules, and regulations; receives guidance with these areas as needed. Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team. Promotes and supports the overall mission of Pace by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment. QUALIFICATIONS: Education and Experience: Bachelor's degree in business administration, chemistry, biology, or a closely related field; AND one (1) year of customer service experience; OR an equivalent combination of education, training, and experience. Required Knowledge and Skills Required Knowledge: Principles, practices, and techniques of customer service. Computer applications and systems related to the work. Understanding of dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, occasionally where relations may be confrontational or strained. Correct business English, including spelling, grammar, and punctuation. Required Skills: Performing and providing professional-level customer service in a variety of markets. Training others in policies and procedures related to the work. Preparing functionals reports, correspondence, and other written materials. Using initiative and independent judgment within established organizational and department guidelines. Using tact, discretion, and prudence in working with those contacted in the course of the work. Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities. Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work. WORKING ENVIRONMENT: Work is performed in an office setting. Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work. Benefits When you join Pace , you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft. Equal Opportunity Employer Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    $38k-57k yearly est. Auto-Apply 10d ago
  • Project Engineer Intern - Water

    Wharton Smith Inc. 4.2company rating

    Project assistant job in Charlotte, NC

    Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Engineer - Intern position. This position is located at our regional office in Charlotte, NC. About this Job Coordinates and assists the Project Engineer & Project Manager with planning, organization, and completion of project within an area of assigned responsibility. Some duties may be: Reviewing project plans and conferring with management. Reviewing bids from contractors. Maintaining a safe and clean working environment by enforcing procedures, rules, and regulations. Contributing to team effort by accomplishing related results as needed. Data entry Assisting the Project Manager or Project Engineer with daily tasks/duties. About Wharton-Smith, Inc. Wharton-Smith helps build communities - from delivering clean water, state-of-the-art schools, fire and police stations, to recreational parks, sports arenas, themed attractions, and more.A company's character is revealed in what it does. Improving the quality of life wherever we do business is part of our heritage and culture and is an indispensable part of achieving our vision - to be the construction group of choice. A Building Construction Manager and General Contractor, Wharton-Smith specializes in water treatment, municipal, education, entertainment, and hospitality projects - all the things a community needs to thrive. Founded in 1984 by Bill Wharton and George Smith, today, our employees are proud to be a part of a company that makes a positive difference in the lives of our clients, our employees and those in the communities where we live and work. At the heart of our success throughout the years has been our ability to identify and respond to industry opportunities and challenges ahead of the competition. We have ambitious plans. We've been laying a dynamic growth path for our company. We want, and expect, to play a larger role in the $3.6 billion building construction industry. We see an opportunity not just to lead in our markets, but to re-imagine and transform them. Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.
    $45k-55k yearly est. 3d ago
  • Project Engineer Intern

    Em Structural LLC

    Project assistant job in Charlotte, NC

    Job Description Job Overview: EM Structural is looking for a Project Engineer I who wants to be part of a growing team of engineers, works well on a team, and is self-motivated. As a Project Engineer Intern, you will have the opportunity to gain hands-on experience and practical skills in engineering project management and execution. You will work closely with experienced project managers and engineers on ongoing projects, assisting in various project-related tasks and gaining valuable insight into the engineering profession. Key responsibilities include: Project Support: Provide support to project managers and engineers in the planning, execution, and delivery of engineering projects. Documentation: Assist in the preparation and maintenance of project documentation, including drawings, specifications, reports, and other project deliverables. Technical Tasks: Conduct technical tasks such as research, data collection, analysis, and calculations under the guidance of senior engineers. Coordination: Coordinate project activities, resources, and stakeholders to ensure alignment with project goals and objectives. Field Work: Participate in site visits, inspections, and surveys to gain practical experience and exposure to project implementation. Client Interaction: Interact with clients, contractors, and other project stakeholders to provide updates, address inquiries, and support project communication efforts. Learning and Development: Take advantage of learning opportunities to expand your knowledge and skills in engineering concepts, project management practices, and industry standards. Qualifications: Currently pursuing a bachelor's degree in engineering or related field. Strong academic background with coursework in civil, mechanical, electrical, or related engineering disciplines. Excellent communication and interpersonal skills, with the ability to work effectively in a team environment. Detail-oriented with strong organizational and time management skills. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint). Prior internship or work experience in engineering or construction-related fields is a plus but not required. Enthusiasm for learning and a desire to gain practical experience in engineering project management. Benefit: Hands-on experience and exposure to real-world engineering projects. Mentorship and guidance from experienced professionals in the field. Opportunity to apply classroom knowledge to practical engineering tasks. Networking opportunities with industry professionals and peers. Potential for future employment opportunities within the company based on performance and availability. EM Structural is an equal opportunity employer and values diversity in the workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable laws.
    $33k-42k yearly est. 17d ago

Learn more about project assistant jobs

How much does a project assistant earn in Rock Hill, SC?

The average project assistant in Rock Hill, SC earns between $21,000 and $48,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.

Average project assistant salary in Rock Hill, SC

$32,000
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