Administrative assistant jobs in Annandale, VA

Announcement EXECUTIVE ASSISTANT & BOARD LIAISON Reports to Ross Mugler, Interim President and CEO *Pay Grade: 5 / Professional 3 Grade Minimum ($86,000) Grade Midpoint ($108,000) Grade Maximum ($130,000) *Compensation will be determined based on relevant experience, the annual compensation budget, and the overall pay philosophy and practices of AGB. Experience working directly with boards is required for applications to be considered. The Association of Governing Boards of Universities and Colleges (AGB) has a career opportunity for an Executive Assistant and Board Liaison . The Scope The Executive Assistant and Board Liaison will support the President/CEO, executive office and AGB Board of Directors. This position is a high-energy, make-it-happen, proactive bridge building role that seamlessly works with all cross-functional team members and empowers the president and CEO to maximize efficiency and effectiveness with all stakeholders. Further, this position is responsible for managing all Board-related activities including but not limited to board meeting logistics and materials management, committee meetings, board communications, board web portal, minutes, as well as administrative support to individual Board members as appropriate and necessary. The Duties (The duties and responsibilities listed are only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Employees must be able to perform the essential duties of the position with or without reasonable accommodations). President/CEO & Executive Office Support: Serve as a point of contact for the President's office for both external and internal stakeholders. Develop and maintain highly effective and efficient relationships with all relevant stakeholders to support the President's agenda and priorities. Use a high degree of judgment and independent decision-making in responding to requests. Make logistical arrangements for meetings when necessary. Ensure that the President has required background materials for all scheduled meetings. Assist in developing materials for the President's presentations to internal and external audiences. Prepare routine correspondence, including annual appointment and contract letters, on behalf of the President for signature. Draft follow up communications after each staff meeting. Maintain an efficient document management system. Manage travel and accommodation arrangements, event registrations, and prepare a travel itinerary - if needed. Provide assistance as needed to reconcile expense reports. AGB Board of Directors Support Provide administrative support to the Board chair and members in preparation for AGB Board meetings. Research/provide meeting dates for two-year periods, as needed. Work with members of the leadership team and committee chairs to schedule committee meetings. Coordinate with appropriate staff members to prepare agendas, materials, program, and logistics for board and committee meetings. Secure venue and contracts for meals, meeting rooms, AV, set up and accommodations. Upload reference and meeting materials to web portal. Prepare minutes for all board meetings and secure board secretary acceptance of the minutes. Distribute Conflict of Interest Statement annually and collect required signatures. Distribute AGB Statement of Director Commitments annually and collect required signatures. Maintain up-to-date profile of board members, including committee composition. Maintain AGB Board member policy files. Work with the Governance Committee chair to create and maintain tools to assist their work, including an annual committee calendar, a Governance Policy manual, talent and term service matrix of current board members, and roster of suggested new members. Coordinate and prepare materials for New Director Orientation. Work with AGB Registrar and contracted conference planner to assist with registrations and hotel reservations when attending AGB events such as AGB's Foundation Leadership Forum, Board Professionals Conference, and National Conference on Trusteeship. Ensure board members receive new AGB publications and relevant AGB digital messages. The Requirements Bachelor's degree in a related discipline. A minimum of 7 years' experience supporting an organizational president, or senior leader, preferably in an association or not-for-profit organization. The ideal candidate will have experience supporting a senior leadership team as directed by the President/CEO. Experience must include supporting a Board of Directors and related committees and groups. Experience and/or knowledge of associations and nonprofit organization is highly preferred. Expert-level mastery of Microsoft Office Suite (e.g., Word, Excel, PowerPoint), and virtual meeting tools (e.g., Zoom, Teams). Reliably maintain confidential and proprietary information. Must be highly organized with a keen eye for detail. Excellent written, oral, and presentation skills Appreciation and comfort in working in a collaborative and team-centric environment. Effectiveness in working with volunteers. Strong customer service acumen. Ability to consistently produce attractive, error-free, and quality documents and presentations. Strong ability to thrive in a fast-paced multi-priority environment. Serve as a consultant to other administrative professionals. Availability for minimal travel to destinations within the continental US. Other duties as appropriate and assigned. The Organization At the Association of Governing Boards of Universities and Colleges (AGB), we believe in the power of higher education to transform lives, strengthen inclusive democracy, and support a thriving society. We believe that strong higher education starts with great governing boards. AGB provides advocacy, leading practices, educational resources, expert support, and renowned programs that advance board excellence for 40,000 AGB members from more than 2,000 institutions and foundations. For more than 100 years, AGB has been the trusted authority for board members, chief executives, board professionals, and key administrators on higher education governance and leadership. Learn more at AGB.org. AGB is a hybrid workplace. Employees are expected to spend a minimum of two (2) days per week in our headquarter office in downtown Washington D.C. Applicants should reside in the District of Columbia, Virginia, or Maryland and within a reasonable commuting distance to downtown Washington D.C. Equal Opportunity Employer AGB is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation (e.g., airplane, car).

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role. As an Executive Assistant supporting multiple litigators, you will play a key role in managing the operations of a dynamic and fast-paced team. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the Litigation team. Responsibilities and Duties: Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency. Manages and coordinates schedules, arranges travel logistics, and updates calendars. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation. Prepares presentations for speaking engagements and events. Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel. Coordinates client matters, engagement letters, billing rates, statements, etc. Prepares and edits client correspondence. Maintains filing systems and projects, manage action items. Other Duties Handles e-filing in district and state court systems. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors. Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records. Participate in other activities as needed. Knowledge, Skills and Abilities: A four-year college degree is preferred but not required. Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization. Litigation experience is required. Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals. Strong proofreading skills, organizational skills, grammar and attention to detail are essential. Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients. Able to work with limited direction and supervision. Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors. Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters. Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables. High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required. Knowledge of Aderant and iTimekeep desired but not required. This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

(Washington DC) RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client's office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use. Manage room bookings, meeting and events requests, and set up rooms as needed. Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc. Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment. Operate duplicating and binding equipment, which may have tight deadlines. You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware. In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment. Qualifications 4-year degree preferred; hospitality background strongly encouraged 1-2 years general office experience preferred, ideally in a professional services environment Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset) Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently Excellent judgment/decision-making skills; high tolerance for ambiguity Strong communication skills, both oral and written Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications Flexibility to work overtime occasionally, particularly for events Ability to lift 40 pounds is required

Responsibilities Manage complex calendars and scheduling for multiple executives. Coordinate executive travel arrangements, including flights, accommodations, itineraries, and any related logistics. Manage and organize incoming communications, ensuring priority items are addressed, and assist with drafting and refining messages.. Prepare materials for meetings such as outlines, slide decks, summaries, and follow-up notes. Manage confidential files and expense submissions with discretion and attention to detail. Serve as a primary point of contact for internal and external stakeholders. Support additional special projects and initiatives as needed. Qualifications 5+ years of executive assistant experience supporting multiple senior leaders Strong organizational, communication, and interpersonal skills with a polished and professional demeanor. Strong problem-solving skills with a proactive, solutions-oriented mindset. Advanced proficiency in calendar management & travel tools, and productivity software. Bachelor's degree preferred

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Beacon Hill Legal is seeking a Practice Assistant for a contract role with an Am Law ranked firm in Washington, DC. Requirements: Minimum 1+ years of law firm experience Key Responsibilities: Maintain team calendars and tracking charts Prepare internal communications and presentations Update internal website content and databases Assist with onboarding/offboarding and internal events Provide general administrative and reporting support to the practice group Schedule: 9:00 AM to 5:30 PM, with additional hours as needed. Hybrid schedule: 3 days in-office, 2 days remote. Please apply with a resume in Word or PDF format. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking an experienced and highly organized Executive Assistant to provide strategic administrative support to the President and Executive Director of a Washington, DC based nonprofit organization. This role is fully onsite, requiring presence in the organization's headquarters five days per week. The ideal candidate is proactive, detail-oriented, professional, and comfortable managing competing priorities in a fast-paced, mission-driven environment. Responsibilities Provide comprehensive calendar management, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries Prepare executives for meetings by gathering materials, drafting agendas, compiling briefings, and ensuring follow-up actions are documented Manage email communications and respond to correspondence on behalf of executives when appropriate Draft, edit, and format presentations, reports, talking points, and meeting materials Serve as the primary point of contact between executives and internal/external stakeholders, ensuring timely communication and professional representation Maintain confidential information with discretion and professionalism Assist with Board coordination, including scheduling meetings, preparing packets, and supporting logistics as needed Track key deadlines, initiate reminders, and support project follow-through to ensure initiatives stay on schedule Support event logistics, special projects, and organizational initiatives as assigned Qualifications 6+ years of experience as an Executive Assistant Non-Profit experience Proven experience supporting senior leadership in an administrative or executive support capacity Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Teams, Asana, SharePoint, Zoom) Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication abilities High level of professionalism, discretion, and judgment Strong follow-through, attention to detail, and ability to anticipate needs

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director. This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission. Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future. In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely) Salary: this is an hourly role, $38 an hour Qualifications At least 5-7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment. Experienced in Google Suite highly preferred Strong scheduling skills are a must Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes. While not required, an interest and excitement to support the mission is highly preferred Key Responsibilities Manage the Executive's calendar, schedule, and local meeting travel, ensuring smooth daily operations. Screen, prioritize, and manage email correspondence on behalf of the Executive. Anticipate needs, draft responses, and ensure timely follow-up. Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements. Prepare briefing materials, agendas, and talking points. Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions. Coordinate logistics for quarterly Board meetings and committee calls. Prepare and distribute board packets and materials in collaboration with senior leadership. Record and maintain official board minutes.

RPStaffing is conducting an immediate search for the temporary Office Assistant with a major conservative nonprofit based in Arlington, VA. This is a highly interactive position in a really fun office atmosphere. ***Candidates must currently be living in the Washington, D.C. area*** Job Title: Temporary Office Assistant Status: Temporary Assignment Start: January 5th Office Status: Onsite Hours: 8:30 to 5:30 Office Location: Arlington, VA SUMMARY OF OPPORTUNITY Get a foot in the door of one of the top conservative nonprofits in the US as an immediate temporary Office Assistant. The organization has a long history and a wide reach into many areas of the US political arena. Work with highly intelligent and passionate professionals with extensive experience in the fields of nonprofits, education, trade associations, and policy. DUTIES Manage the front office including the reception station Serve as the first point of contact for the organization over the phone and in person; answer and transfer callers, answer questions and relay information in a highly polished and timely manner Interact with guests visiting the office; guests can and will be famous political, business, and social leaders; maintain the utmost professionalism at all times Assist with any projects and assignments assigned by team members Additional duties as assigned QUALIFICATIONS BA/ BS Able to work fully onsite in Arlington VA Outstanding written and verbal communication skills Strong computer literacy in MS Office Flexible team player Equal Opportunity Employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Positions listed as “remote” often require occasional office days. Benefits, hours, duties, and locations are subject to change. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Exciting Opportunity: Executive Assistant CORY is hiring an Executive Assistant to serve as the central liaison between departments, manage ad hoc projects from leadership, and ensure meetings turn into clear actions through structured notes and follow-through. This is a fantastic opportunity for a highly organized professional who enjoys being the connective tissue of an organization and thrives on keeping people, projects, and information aligned. About Our Client: Our client is an innovative real estate owner-operator with a national presence that provides tenant-based spaces to support small and mid-sized businesses. They are expanding nationwide and looking for talented industry leaders to join their team! Your Responsibilities as a Leader: Serve as the primary liaison between departments, ensuring information flows clearly and efficiently across the organization. Coordinate cross-functional communication, follow up on open items, and help eliminate bottlenecks between teams. Support leadership with ad hoc projects, including research, process improvements, special initiatives, and operational problem-solving. Organize, schedule, and help facilitate internal meetings across departments. Attend key meetings, take detailed notes, and clearly document decisions, action items, and responsible owners. Distribute meeting notes promptly and track follow-up items to ensure timely completion. Maintain organized digital records, trackers, and shared documents that support transparency and accountability. Prepare summary reports, basic dashboards, and status updates for leadership to support informed decision-making. The Skills & Experience You Possess: 3+ years of experience in operations, project coordination, executive support, or a similar role. Exceptionally organized, with strong time-management skills and the ability to juggle multiple tasks and deadlines. Comfortable handling ad hoc, unstructured requests and bringing order to ambiguity. Proficiency with tools such as Microsoft Office or Google Workspace; experience with shared drives and basic spreadsheets. Able and willing to work onsite in the Columbia, MD office on a full-time basis. Preference for candidates with real estate experience, but open to other backgrounds if you bring outstanding organization and coordination skills. Perks and Benefits You'll Receive: Base salary range: $100,000 - $120,000, commensurate with experience. Competitive Full Benefits Package How to Apply & Be Selected: Send your resume to *************************, and our team will reach out with the next if selected. Want to join The CORY Network? Check out CORY job listings and join our newsletter for upcoming opportunities that align with your professional goals.

Leading-edge Managed Services Provider is looking for an IT Services Support Assistant for a supporting role to a highly functional IT Services team who is passionate about great client outcomes. This position initially involves a variety of tasks including basic dispatching and help desk support, inventory support, and assisting the Service Manager and Financial and Procurement Administrator in carrying out their roles. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving in addition to an interest in working as part of a close-knit team. Key Responsibilities Basic Dispatch Support (Training will be provided) Coordinate and assist with the management of dispatch of IT service requests to appropriate team members. Learn to manage and handle Help Desk requests Monitor and track the status of service requests to ensure timely resolution. Communicate effectively with clients and team members to provide updates on service requests. Inventory Support Maintain accurate records of IT equipment and supplies. Assist in the procurement of necessary IT hardware and software. Conduct regular inventory audits to ensure all assets are accounted for. Assistant to the Service Manager Provide occasional administrative support to the Service Manager, including providing requested service metrics or specific service updates Assist in the preparation of reports and documentation for management review. Coordinate team activities and events as directed by the Service Manager. Assistant to the Finance and Procurement Administrator Support the Financial and Procurement Administrator in managing equipment receipt Assist with invoicing by verifying licensing and services consumption volumes Provide general office supply support (minimal) Qualifications Associate's degree or equivalent; additional certifications in IT or administration are a plus. Previous experience in a support role within an IT environment is desirable. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Basic proficiency in Microsoft Office Suite and basic knowledge of IT systems. Ability to work independently and as part of a team. Working Conditions The IT Services Support Assistant will work in a dynamic, fast-paced and supportive environment. The position may require occasional lifting of light IT equipment and supplies. IT Team is generally remote every Thursday.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

The Assistant Ministerial Secretary is responsible for designing and supervising the dissemination of Ministerial projects and programs across a range of media platforms. These platforms include creating newsletters and writing news and feature articles for web and print publications, managing social media, coordinating with television networks, and helping with other communication projects as needed. They work in collaboration with GC and Division leadership to equip and provide resources for them to align their department's work with GC initiatives, such as Global TMI, Back to the Altar, Revival, and Reformation. COMPENSATION Full-time exempt position with benefits Remuneration Range: 89-104% ($85K - $99K annually) BENEFITS Salary employees receive comprehensive benefits packages, including health insurance, paid time off, and retirement savings plans, etc. SUPERVISOR: Ramon Canals ESSENTIAL JOB FUNCTIONS Develops and implements comprehensive communication and marketing strategies which help to promote and increase distribution of department resources and publications through social media and other avenues (I. e. twitter, Facebook, websites, internet channels, etc.) Ministerial liaison for departments and division leadership for aligning their areas with GC initiatives. Identifies ways to effectively disseminate departmental teaching content, resources, Revival and Reformation resources, and Evangelistic resources in different languages and cultures. Includes translation into large numbers of languages, better distribution methods, reduction of shipping costs, etc. Establishes relationships and coordinates the sharing of best practices, resources, successful methods and aids to the world field. Develops and implements marketing strategies for Ministerial Association's three journals (Ministry, Elder's Digest, and Stronger Together, (for Minister's Spouses). Develops, coordinates and implements strategies for videos, spots, internet channels, and other marketing for TV programs such as Ministry in Motion, “It is Written” (Spanish), Hope Sabbath School etc. Gathers, writes, and uses inspirational and testimonial stories on Ministerial Association programs, journals, and initiatives designed to motivate others to use and become involved. Develops strategic relationships with other communicators, social media professionals, video production managers, and marketing specialists in order to better communicate Ministerial Association and GC initiatives such as Back to the Altar Revival and Reformation, Mission to the Cities, Comprehensive Health Evangelism, Global Total Member Involvement, Adventist Mission (Centers of Influence, 10/40 window/church planting etc.). Assists the Ministerial Secretary and Associates in the strategic planning and development of departmental resources. Monitors master advertising calendar for all department produced content. Includes establishing and coordination of teams to run booths at events that help to promote the content of the Ministerial Association and GC initiatives. Leads out in the development process of PR pictures, office wall mission and promotional materials and pictures and wordings etc. Serves as member of departmental executive leadership team and attends meetings as scheduled. Must be a member in regular standing of the Seventh-day Adventist Church Must maintain a regular and reliable work schedule.v EDUCATION AND EXPERIENCE Bachelor's (BA/BS) degree in Theology or Religion. Master's degree or Master of Divinity (MDiv) preferred. Coursework in communications or marketing a plus. Experience in administration at higher levels of church organization, i.e., ministerial association of conferences, unions, divisions, and/or denominational institutions. Relevant recent experience in communications and/or marketing required. Experience and demonstrated skill with social media, networking, building strategic collaborative relationships, writing and creative marketing plans required. Experience in marketing or advertising to young adults preferred. KNOWLEDGE SKILLS AND ABILITIES Knowledge of principles and policies of the General Conference and beliefs of the Church. Knowledge of church structure and organization. Must be able to clearly communicate the vision, mission and priorities of Ministerial Association with spiritual emphasis. Must able to take appropriate initiative and manage all phases of product development. Proven skills in social media, networking, personal relationships to build strategic collaborative relationships, and writing and creative marketing thought processes are more important. Must be able to meet deadlines and prioritize projects. Must possess strong multiple project management and organizational skills, interpersonal skills and be highly adaptable. Must have strong computer skills and working knowledge of InDesign, Illustrator, and Photoshop. Knowledge of principles of photography and videography. Knowledge and skill in appropriate methods of dealing with human behavior in various circumstances. Advanced command of English language skills including proficiency in verbal and written.

Job DescriptionAdministrative Intern This position is responsible for office administrative operations and assisting other team projects. Administrative operations include, but are not limited to, general clerical tasks, office property and supply management, documentation management, and internal system administration. It also serves as a backup role for other team functions. Major Job Duties: Responsible for the daily management of the company office, including material procurement, facility maintenance, environmental sanitation, and property support. Assist in organizing and arranging meetings/trainings, including writing meeting minutes, booking meeting rooms, preparing materials, and testing equipment. Responsible for the company's office expenses, including purchasing, payment, installation, maintenance, and updates, to ensure the office's regular operation. Responsible for supplier management, communication, and relationship maintenance. Handle the company's secretarial work, including document organization, file archiving, seal management, and handling of mail and parcels. Ensure the company's administrative management and support comply with relevant laws, regulations, and compliance requirements. Provide administrative support to company employees, including booking flights and hotels, processing visa applications, and processing reimbursement reports. Maintain, remind, and urge the company's shared task list. Collect and remind the company's departments' weekly reports. Support administrative-related tasks within the Americas region for other national companies. Other responsibilities assigned by supervisor Minimum Qualification Bachelor's degree Strong organizational skills and attention to detail. Outstanding verbal and written communication skills. Multitasking and analytical skills. Complete fluency in English and Mandarin Chinese is required. We negotiate rewards based on experience and relevance and offer a competitive benefits plan. CUA is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Provide assistance to the Program Director and CEP staff Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along Gather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payer Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc. Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals' conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support. Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. What we need from you. High school diploma or GED. Two years of work experience. Safe driving record and reliable transportation. Proficient with Microsoft Office, experience with electronic health record preferred. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $18.50/hr. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives! #LI-HD1