Administrative assistant jobs in Aurora, NY - 155 jobs

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs Salary Description $18-$19

As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do * Enter, verify, maintain and correct data on a computer or handheld scanning device * Create work assignments for warehouse personnel * Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams * Process records, document data and prepare reports for various control areas of the center * Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries * Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications * Able to stand and sit for long periods of time. * Able to work in a non-climate-controlled environment. * Able to lift up to 50 pounds with or without accommodation. * Proficient with Microsoft Office * Ability to learn new software programs and work with multiple operating systems Preferred qualifications * 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: * Competitive pay * Generous employee discount * Financial savings and retirement resources * Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here. Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page. Auto Req. ID1013312BR Location Number 001262 DPAD-BUFFALO Address 60 Northpointe Pkwy$16 - $24.12 /hr Pay Range $16 - $24.12 /hr

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary Serves to support the daily operations of the UMass Center for Agriculture, Food, and the Environment (CAFE) Farm Facilities, primarily at the Crop and Animal Research and Education Farm. Performs a variety of functions including but not limited to maintenance and repair of facilities, grounds, and equipment. Essential Functions Equipment Operation, Maintenance, and Repair: Operates motor vehicles and equipment necessary to support farm operations and maintenance. Equipment includes but is not limited to tractors equipped with front end loaders, plows, harrows, seeders, cultivators, mowers, snowplows, and trucks with attached trailers. Operates manual, electric, air, and motorized power tools. Provides general labor for routine equipment maintenance / annual servicing of equipment. Assists in fabrication and more advanced equipment repairs. Facility and Grounds Maintenance and Repair: Participates in the daily inspection of facilities to ensure safety and security - notifies supervisor of any potential issues immediately. Maintains grounds as directed - mows and trims lawns, maintains and repairs fences, assists with road maintenance. Maintains a high standard of organization of cleanliness of shops, barns, and related facilities as directed. Support of Field Research and Animal Care : Assists with the establishment and maintenance of field research projects at CAFE farm facilities as directed. Ensures proper research protocols are followed - maintaining research integrity and learning objectives related to crops and animals. Participates in the care of farm animals (primarily cattle) as needed including feeding, watering, transport, cleaning of pens, etc. Other Functions Work collaboratively and effectively to promote teamwork, equality, and inclusiveness. Work in partnership with colleagues within the CNS community and across the campus to support the Dean's strategic priorities. Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High School Diploma. One (1) year of agricultural work experience in an agronomic, vegetable, turf, livestock, or similar field. One (1) year of experience in the operation of farm equipment including tractors, loaders, tillage equipment, general landscape equipment, etc. Valid Driver's License. Ability to operate farm equipment and machinery. Ability to work independently to organize multiple tasks and set priorities for action, take initiative, be creative, and operate with self-direction in a fast-paced agricultural environment. Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of faculty, staff, and students. Ability to organize and prioritize goals; ability to collaborate well to formulate plans and objectives in accordance with overall college goals; ability to identify and implement process improvements. Ability to manage multiple projects simultaneously and to set and meet deadlines while maintaining high standards of accuracy and quality. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Three (3) or more years of experience in an agronomic, vegetable, turf, livestock, or similar field. Three (3) or more years of experience in the operation of farm equipment including tractors, loaders, tillage equipment, general landscape equipment, etc. Basic automotive and/or agricultural equipment maintenance and repair experience. Basic carpentry skills. Experience in the installation of agricultural fence (woven, barbed, and/or electric wire). Experience with ARC and/or MIG welding. Experience with operating a truck-mounted snowplow and/or the use of front-end loader to remove snow. Experience with driving a truck with attached trailer. Physical Demands/Working Conditions This position involves an outdoor working environment - applicants must be able to work for an extended period in adverse environmental including but not limited to extreme heat and/or cold, rain, snow, etc. Must be able to work with standard automotive fluids, solvents, etc. Must be able to lift a minimum of 50 pounds repetitively. Additional Details This Position will report directly to the Farm Superintendent of the UMass Crop and Animal Research and Education Center (“Agronomy Farm”). This Position will receive functional supervision from FTE Farm Staff and Farm Faculty as needed and assigned. This is a temporary, non-benefitted position with a scheduled termination date of 5-30-2026. Work Schedule Monday - Friday; 7AM - 3PM (37.50 hours per week). Salary Information $18.00 - $22.00 / Hour Commensurate with Experience. This is a temporary, non-benefited position. Special Instructions to Applicants Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. Search may remain open until a suitable candidate pool has been identified. At UMass Amherst and in CNS, we strive to be a community where every individual feels a sense of belonging, where every individual is included, and where every individual is valued. You can find these values and goals at: Inclusive Excellence : College of Natural Sciences : UMass Amherst, and For the Common Good - 2024-2034 : Strategic Plan : UMass Amherst The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Line Server (Departmental Assistant) assists in the preparation of simple hot and cold foods using food service equipment and standard recipes; serves food to diners; cleans equipment, production areas, serving and dining areas in a food service operation; washes dishes, pots and pans; operates a cash register to make cash sales transactions. Essential Functions Moves food from storage place, makes coffee; loads food carts; transports food to serving areas. Serves food to diners. Assists in preparation of simple hot and cold foods and beverages using standard recipes and established procedures. Assists cooks and other full time staff by using manual or mechanical food service equipment in accordance with department procedures and using all available safety equipment. Cleans food preparation areas, serving areas and dining areas using standard methods to maintain department cleanliness and sanitation standards. Operates a cash register in accordance with department policies and procedures to make cash sale transactions. Washes dishes, trays, utensils, and pots and pans, using available equipment and established methods to maintain department cleanliness and sanitation standards. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Working knowledge of methods, materials, tools and equipment normally used in a food service operation. Working knowledge of food service sanitation procedures. Ability to perform physical tasks normal to food service operation. Ability to follow simple oral and written instructions. Physical Demands/Working Conditions Must be able to balance, carry, pull, push, stand, bend, reach, twist, lift, and perform repetitive movements. Additional Details This position will be within any of the Auxiliary Enterprises locations such as Berkshire Dining Hall, Hampshire Dining Hall, Franklin Dining Hall, Worcester Dining Hall, Blue Wall Café, and other Auxiliary Enterprises Cafés. Work Schedule Shift will vary based on location and department needs; may include weekends and holidays. This is a temporary, non-benefited position. Salary Information $15.00 - $19.00 per hour. Special Instructions to Applicants In addition to completing the application, applicants should provide three professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws .

Job DescriptionDescription: At Atlantic Testing Laboratories (ATL), we offer a dynamic career that blends fieldwork with office assignments. With 55 years of experience, ATL is a full-service engineering support firm operating from 11 offices throughout New York State. Our commitment to employee satisfaction and client service results in a culture of opportunity and inclusion. ATL is seeking qualified Administrative Assistant candidates for our Buffalo (Hamburg), New York office. This position provides an opportunity to work in a diverse marketplace and offers a challenging and rewarding career. Administrative Assistant Qualifications: Degree in Business or related field, or 2+ years of experience in an administrative role, preferably in the construction and/or architecture/engineering field Time management skills and the ability to prioritize work Attention to detail and strong organizational skills Proficient in the use of MS Office (Word, Excel, and Outlook) Strong written and verbal communication skills Ability to effectively multitask in a fast-paced, dynamic work environment Ability to work both independently and in a team environment Administrative Assistant Responsibilities: Provide direct administrative support to division management and technical staff Prepare proposals and invoices Answer and direct telephone calls Assist with scheduling and dispatching of field staff Process timesheets and expense reports for divisional staff Process purchase requisitions Assist with onboarding of new hires Competitive Benefits Package: Medical Dental Vision Life Flexible Spending 401(k) Paid time off ATL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sex, sexual orientation, gender identity, genetic characteristics, disability, military status, protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders. Requirements:

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Local distribution warehouse in Cheektowaga, NY is looking for an office admin to join their team!! 1st shift hours - 8am-4:30pm + OT Pay varies based on experience - $18/hr+ Please reply with resume for immediate consideration!! JOB DUTIES: -Perform over the phone and email customer service to warehousing brokerage and distribution vendors and customers -Dispatch and schedule trucks -Assist with and process inventory -Prepare invoices and freight quotes -May include some small testing procedures of products and packaging as needed -All other basic office tasks as needed

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

The Arc Erie County NY The Arc Erie County NY is currently seeking a Administrative Assistant to perform general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment Key Responsibilities: Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Qualifications: Associate's degree PLUS 6 months administrative office experience OR High school diploma or equivalent PLUS 1 yr administrative office experience Strong organizational and communication skills Proficiency with Microsoft Office and general office software Ability to multitask and manage priorities in a fast-paced environment Previous administrative experience preferred, especially in facilities in maintenance settings Pay & Benefits: $17 - $23 per hour Affordable health, dental, vision and life insurance Automatic Paid Time Off (PTO) 10 Paid Holidays Off Excellent Work-Life Balance 403b Retirement Plan w/ Employer Matching Contribution Paid Training w/ Experienced Supervisors Opportunity for Advancement See our full listed below: Job Title: Administrative Assistant Department: Administration Job Grade: 2 Position Summary: The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned. Gains and maintains knowledge of agency services and programs. Reporting Relationship: Reporting structure will be based on department/location of the position. For Administrative Assistants within the Education Program, they will report to the Associate Director of Educational Operations. For general agency Administrative Assistants, they will report to the Employment Relations Coordinator. Job Duties and Responsibilities: Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner. Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same. Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned. Compiles data for informational reports and disseminates same on a routine basis. Maintains inventory of office and copy machine supplies and requisitions needed items. Maintains various office records and updates routine lists. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains updated list of all building staff and maintains in/out status and time of return. Monitors doors and hallways via internal security systems based on assigned location. Follows site-based policies to ensure that visitor's sign-in, show ID, receive badge and are escorted by a staff member to their destination. Utilizes internal security system to ensure that all visitors enter the building through the appropriate door. Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork and positive attitude. Learning and honesty in working with students, individuals, families, colleagues and members of our community. May be transferred to non-primary location/site when coverage is needed/required. Other duties as assigned. Qualifications and Education Requirements: Associate's Degree PLUS less than one year of administrative office experience. OR High School or equivalent diploma PLUS one year administrative office experience. PLUS Proficient knowledge of Microsoft Word, Excel and Outlook email. Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Must be able to meet job-related deadlines accordingly. Human Relations Skills: The ability to communicate with individuals in a positive manner. Receive supervision instruction in a positive manner. Adhere to and administer Agency's policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times. Equipment Operation: Proficient in the operation of the computer, copier and facsimile machine. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time. “The Arc Erie County New York is an Equal Opportunity Employer”

Job DescriptionDescription: The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements: Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Utility Operations Intern (Departmental Assistant) will assist our team in the completion of preventive maintenance sheets, understanding the operation of the CHP, and supporting the crew with steam system startups and shutdowns. Responsibilities include working with the operations team in the safe, reliable and efficient operation of the CHP. Essential Functions Assist in completing preventive maintaining task and closing them in TMA. Correct and update drawings of systems in the CHP. Support crew members during steam system startups and shutdowns. Help with the maintenance of steam systems in the CHP. Participate in annual boiler cleaning and testing. Work alongside the CHP staff on various tasks. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High School Diploma or equivalent. Basic computer skills. Willingness to learn and follow safety procedures. Ability to work collaboratively in a team environment. Reliable and able to follow instructions. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Familiarity with Power Plant Operations. Enrollment in a technical, engineering, or related program. Interest in utilities, engineering, or construction fields. Physical Demands/Working Conditions Ability to perform physical tasks as needed (lifting, standing, walking outdoors). Requires the ability to balance, carry, pull, push, reach, sit, twist, and perform repetitive movements. Work Schedule 7:00am - 3:00pm, Winter 2026 This is a temporary, non-benefited position. Salary Information $20 per hour. Special Instructions to Applicants Along with the application, please submit a resume. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

About UMass Amherst The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Kitchen Assistant (Departmental Assistant) performs routine manual and domestic job duties in a food service operation including cooking, cleaning and serving food. The basic purpose of this work is to perform cooking tasks and assist with cleaning and food service work as needed. May be required to operate a cash register to make cash sales transactions. Essential Functions Cooks food in large quantities by following recipes and standard operating procedures. May be required to perform display cooking as assigned. Reads computer generated recipes and menus for the preparation of simple meals. Cleans cooking equipment, work areas, food areas, counters, floors, food carts, trays, furniture, utensils, dishes, pots and pans by scraping, hand washing and machine washing. Peels, chops, washes and cooks foods for simple dishes. Transports food to and from storage areas, loads food carts, transports food to serving areas and serves food to diners. Assists other food services staff with the preparation of more complex dishes. Roasts, fries, boils, broils and seasons meats, fish, poultry, vegetables and other foods required for daily meals. Measures and mixes ingredients according to recipes. Uses kitchen utensils and equipment to prepare soups, salads, desserts, dressings, gravies, sauces, and stews. Operates cutlery, grinders and slicers to prepare and portion food for cooking. Evaluates food for quality, quantity, appearance, temperature and taste by tasting and observing to determine proper freshness, preparation and portioning. Stores foods in sanitary storage areas and at proper temperature to prevent spoilage. Communicate with Cook I, Cook II and Cook III employees to report food and menu problems. Makes coffee. Separates and removes trash and garbage, and places them in designated containers. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) One year of cooking experience. Ability to cook a variety of simple meals and to assist in the preparation of more complex dishes. Knowledge of approved sanitary methods and procedures for the handling and serving of food. Knowledge of approved sanitary methods and procedures for the care and use of kitchen, dining room and food service equipment. Ability to use kitchen, dining room and food service equipment. Ability to follow simple oral and written instructions. Ability to provide training, work assignments and functional supervision to student employees. Ability to give oral and/or written instructions in precise and understandable manner. Willingness to work varied shifts and irregular hours including weekends, holidays and nights. Ability to read and understand recipes. Incumbents must be certified as food handlers within six months of the appointment start date through a recognized program approved by the University of Massachusetts (i.e. ServSafe). Physical Demands/Working Conditions Requires the ability to balance, carry, pull, push, stand, bend, reach, twist, lift, and perform repetitive movements. Additional Details This position will be within any of the Auxiliary Enterprises locations such as Berkshire Dining Hall, Hampshire Dining Hall, Franklin Dining Hall, Worcester Dining Hall, Blue Wall Café, and other Auxiliary Enterprises Café. Work Schedule Shift will vary based on location and department needs. May include weekends and holidays. This is a temporary, non-benefited position. Salary Information $15.00 - $19.00 per hour. Special Instructions to Applicants In addition to completing the application, applicants should provide a resume and three professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

The Arc Erie County NY The Arc Erie County NY is currently seeking a Administrative Assistant to perform general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment Key Responsibilities: Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Qualifications: Associate's degree PLUS 6 months administrative office experience OR High school diploma or equivalent PLUS 1 yr administrative office experience Strong organizational and communication skills Proficiency with Microsoft Office and general office software Ability to multitask and manage priorities in a fast-paced environment Previous administrative experience preferred, especially in facilities in maintenance settings Pay & Benefits: $17 - $23 per hour Affordable health, dental, vision and life insurance Automatic Paid Time Off (PTO) 10 Paid Holidays Off Excellent Work-Life Balance 403b Retirement Plan w/ Employer Matching Contribution Paid Training w/ Experienced Supervisors Opportunity for Advancement See our full listed below: Job Title: Administrative Assistant Department: Administration Job Grade: 2 Position Summary: The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned. Gains and maintains knowledge of agency services and programs. Reporting Relationship: Reporting structure will be based on department/location of the position. For Administrative Assistants within the Education Program, they will report to the Associate Director of Educational Operations. For general agency Administrative Assistants, they will report to the Employment Relations Coordinator. Job Duties and Responsibilities: Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner. Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same. Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned. Compiles data for informational reports and disseminates same on a routine basis. Maintains inventory of office and copy machine supplies and requisitions needed items. Maintains various office records and updates routine lists. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains updated list of all building staff and maintains in/out status and time of return. Monitors doors and hallways via internal security systems based on assigned location. Follows site-based policies to ensure that visitor's sign-in, show ID, receive badge and are escorted by a staff member to their destination. Utilizes internal security system to ensure that all visitors enter the building through the appropriate door. Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork and positive attitude. Learning and honesty in working with students, individuals, families, colleagues and members of our community. May be transferred to non-primary location/site when coverage is needed/required. Other duties as assigned. Qualifications and Education Requirements: Associate's Degree PLUS less than one year of administrative office experience. OR High School or equivalent diploma PLUS one year administrative office experience. PLUS Proficient knowledge of Microsoft Word, Excel and Outlook email. Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Must be able to meet job-related deadlines accordingly. Human Relations Skills: The ability to communicate with individuals in a positive manner. Receive supervision instruction in a positive manner. Adhere to and administer Agency's policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times. Equipment Operation: Proficient in the operation of the computer, copier and facsimile machine. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time. “The Arc Erie County New York is an Equal Opportunity Employer”