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Cardiac Sonographer - Perm Weekend Shift - Relocation Assistance Available
Presbyterian Healthcare Services 4.8
Administrative assistant job in Provo, UT
Cardiac Sonographer - Perm Weekend Shift - Relocation Assistance Available at Presbyterian Healthcare Services summary: The Cardiac Sonographer performs comprehensive echocardiography imaging to evaluate heart structure and function in both inpatient and outpatient settings. This role involves patient care, preliminary reporting, equipment maintenance, and participating in outreach clinics. The position offers weekend shifts, relocation assistance, professional growth opportunities, and a supportive healthcare environment within a large not-for-profit health system in New Mexico. Overview: How we work matters here. As a locally owned, not-for-profit health system, Presbyterian's purpose is to improve the health of the patients, members and communities we serve. We're the largest provider of healthcare services in New Mexico - with a delivery system comprised of nine hospitals, a growing multi-specialty medical group, and a statewide health plan. We're currently offering: Sign-on bonus of $20,000 Relocation assistance of up to $6,000 for qualifying candidates. Perm Weekend Differential for all hours worked What you'll do As an echocardiographer (cardiac sonographer) with our adult heart program, you'll work within a supportive and collaborative work culture that encourages personal and professional growth. Echo Techs work within a sonography-led lab, under the guidance of a supervisor, manager, and director - all with extensive backgrounds in echocardiography. Love where you work and where you live. Cardiac Sonographers at PHS have the opportunity to work within varying environments across inpatient and outpatient settings. Presbyterian Hospital is the flagship hospital of PHS, located within the heart of Albuquerque. Once remodels to existing buildings are complete, Presbyterian Hospital will have a 600 private room capacity - the largest in New Mexico. Enjoy a healthy work-life balance while exploring all the wonders of the beautiful Southwest! New Mexico offers 310+ days of sunshine each year, unlimited outdoor activities to enjoy an active lifestyle, and a favorable cost of living. How you learn, grow, and thrive matters here. The Presbyterian Echocardiography team offers a tier-based compensation system and natural progressions for advancement. Opportunities to rotate within inpatient and outpatient settings. An autonomous workflow. Shift differentials for nights and weekends. Competitive benefits. A supportive, collaborative work culture that encourages personal and professional growth. An enhanced sign-on bonus of $20,000 for qualifying candidates - plus additional relocation bonus of up to $6,000 for qualifying candidates. Work Schedule: This is a full time weekend position, non-exempt (hourly) position. This department offers a 4-10 work schedule (Saturday, Sunday, Monday and flex 4th day) Text a recruiter and schedule a time to chat at. Responsibilities: Echocardiography imaging: Perform comprehensive, diagnostic images using 2D, 3D, color imaging to evaluate the structure and function of the heart. Patient care: Ensure each echo is done in a patient-centered, comfortable and safe environment. Sonographers explain the process to patients and alert physicians of critical findings or changes in patient condition that require further evaluation. Reporting: Prepare preliminary echo reports including relevant measurements. Outreach: Willingness to participate in outreach clinics up to once a month, including potential overnight stays at clinics that serve rural locations in NM with no other access to congenital cardiac care. Call: Participate in weeknight and weekend call. Sonographers take "Home Call" with call pay. On average, sonographers are called in overnight approximately once a month. Weekend call is typically 2-6 echoes on Saturdays and Sundays, and triaged by the on call pediatric cardiologist. Collaboration: Work as a team with fellow sonographers and physicians to ensure smooth patient flow and optimal imaging for every patient. Equipment maintenance: Assist echo lab managers with maintaining equipment and performing quality control. Continuing Education: Participate in educational sessions to ensure we provide the most up-to-date care to our patients. Qualifications: Level I Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 0-4 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) - New graduates must obtain within 90 days Level II Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 6 years of relevant experience may be substituted in lieu of degree. 4-8 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) Level III Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 8 or more years or more experience inpatient/outpatient cardiac ultrasound. Degree required or in lieu of degree 10 years of relevant experience. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) *or have promoted up with years of experience and assigned a Lead OR resource sonographer. Benefits: We offer more than the standard benefits! Presbyterian employees gain access to a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more! Learn more about our employee benefits: Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more. Presbyterian's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans. About New Mexico New Mexico continues to grow steadily in population and features a low cost-of living. Varied landscapes bring filmmakers here from around the world to capture a slice of the natural beauty New Mexicans enjoy every day. Our landscapes are as diverse as our culture - from mountains, forests, canyons, and lakes, to caverns, hot springs and sand dunes. New Mexico offers endless recreational opportunities to explore and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west. #CC123 AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses. Maximum Offer for this position is up to: USD $56.92/Hr. Compensation Disclaimer: The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs. Keywords: cardiac sonography, echocardiography, patient care, diagnostic imaging, ultrasound technology, heart evaluation, healthcare services, medical imaging, outpatient care, clinical reporting
$154k-243k yearly est. 1d ago

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Administrative Assistant
Russell Tobin 4.1
Administrative assistant job in Salt Lake City, UT
Title : Administrative Assistant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expense management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
$29 hourly 1d ago
Executive Assistant
AEG 4.6
Administrative assistant job in Salt Lake City, UT
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Executive Assistant will provide high-level administrative support to two C-suite executives, ensuring efficient operation and handling of their day-to-day activities. The role requires an experienced, proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. DUTIES & RESPONSIBILITIES: Provide sophisticated calendar management for C-suite executives: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Complete a broad variety of administrative tasks that facilitate the executive's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings for both executives as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact both internally and externally on all matters pertaining to the executives, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the respective executive's style and organization policy. Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated; anticipate executive's needs in advance of meetings, conferences, etc. Provide a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Coordinate strategic business initiatives and guide them to completion. Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard. Protect the reputation of the company Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy Accept other duties, as assigned COMPETENCIES: Communicates Effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Interpersonal Savvy - Relates openly and comfortably with diverse groups of people. Organizational Savvy - Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Customer Focus - Builds strong customer relationships and delivers customer-centric solutions. Decision Quality - Makes good and timely decisions that keep the organization moving forward. Manages Complexity - Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Demonstrates Self-awareness - Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. QUALIFICATIONS: Significant executive support experience, including supporting C-level executives. Bachelor's degree in Business Administration or related field preferred. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment's notice. PHYSICAL DEMANDS: This person must be able to communicate and express themselves both written and verbally. This person must be able to observe, inspect, estimate, and assess. This person must be able to sit, stand, bend, and walk for extended periods of time. The Utah Jazz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us at *********************** to request accommodation. Note: The need may arise to revise, supplement, or rescind portions of this , and the Utah Jazz reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.
$37k-49k yearly est. 1d ago
Executive Assistant
Nutrastrips
Administrative assistant job in Draper, UT
Nutrastrips has been manufacturing high-quality oral dissolving strips since 2020. The company specializes in developing functional dietary supplement strips that provide consumers with an innovative, effective, and convenient way to support their wellness. Nutrastrips is dedicated to delivering products that are easy-to-use and enhance healthy lifestyles. Located in Draper, UT, the company is focused on advancing the future of dietary supplements with unique delivery systems. Role Description This is a full-time, on-site role for an Executive Assistant based in Draper, UT. The Executive Assistant will provide dedicated support to top-level executives, manage administrative tasks, and ensure the seamless execution of daily operations. Responsibilities include assisting executives and management in various tasks, sourcing/procurement, documentation, AP/AR, payroll, answering phones, assisting in other various tasks as needed. Qualifications Proven experience in Executive Administrative Assistance and Administrative Assistance Strong abilities in managing providing Executive Support Exceptional Communication skills, both verbal and written Proficiency in organizational and time-management skills with strong attention to detail Proficiency in using office productivity tools and software Ability to maintain confidentiality and handle sensitive information
$35k-51k yearly est. 4d ago
Administrative Assistant - Data Center
Cupertino Electric 4.9
Administrative assistant job in Eagle Mountain, UT
**Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
$20-30 hourly 60d+ ago
Sr. Administrative Assistant (Executive Level)
The Church of Jesus Christ of Latter-Day Saints 4.1
Administrative assistant job in Salt Lake City, UT
The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
$32k-46k yearly est. Auto-Apply 1d ago
Administrative Assistant / Training Support Specialist (Entry-Level) - Defense Training (Draper, UT)
Education Services LLC 4.0
Administrative assistant job in Draper, UT
Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$35k-50k yearly 20d ago
Personal Executive Assistant
CSC Generation 3.9
Administrative assistant job in Salt Lake City, UT
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$37k-55k yearly est. 28d ago
Production Administrative Assistant
Groundworks 4.2
Administrative assistant job in Bluffdale, UT
Groundworks, is seeking a talented Production Administrative Assistant to join their team in Salt Lake City, UT! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.
$38k-49k yearly est. Auto-Apply 60d+ ago
Sr. Administrative Assistant (Executive Level)
Iglesia Episcopal Pr 4.1
Administrative assistant job in Salt Lake City, UT
The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
$32k-47k yearly est. Auto-Apply 1d ago
Administrative Assistant
A To Z Building Blocks 3.1
Administrative assistant job in Eagle Mountain, UT
Job DescriptionSalary: 16.25 Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.
$28k-36k yearly est. 7d ago
Secretary
Challenger School 4.2
Administrative assistant job in Lehi, UT
Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary at our Farmington and Traverse Mountain campuses. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSUT
$30k-35k yearly est. Easy Apply 16d ago
Secretary | Position Currently Filled
Trurinse Carpet Cleaning
Administrative assistant job in Lindon, UT
We are looking for experienced, reliable, and detail-oriented individuals with great customer service skills. In this position you will be answering phones, text messages, reviewing, and responding to emails. You will speak with customers to answer questions, quote pricing, and schedule appointments. You will be trained to use our scheduling software program to organize client information, make appointments, and bill customers. You will be responsible for multiple technicians and making sure they have full work schedules each day; and act as the liaison between the customer and the technician to ensure good communication for team collaboration and support. We offer paid time off, company-paid dental, vision, and life insurance, as well as a few other optional benefits.
$26k-38k yearly est. 60d+ ago
Administrative Assistant
Bank of Montreal
Administrative assistant job in Salt Lake City, UT
Application Deadline: 01/30/2026 Address: 142 E. 200 South Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary: $41,714.00 - $65,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
$41.7k-65k yearly Auto-Apply 17d ago
Sr. Administrative Assistant (Executive Level)
Presbyterian Church 4.4
Administrative assistant job in Salt Lake City, UT
The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
$27k-38k yearly est. Auto-Apply 1d ago
Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Millenniumsoft 3.8
Administrative assistant job in Sandy, UT
Position : Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Duration : 3 Months Total Hours/week : 15.00 1st Shift Client: Medical Device Company Job Category: Admin/Clerical Level of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders Only). Hours 5am - 9am, rotating shift 2-2-3. Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Job Description: Shift scheduler is responsible for staffing medical device manufacturing operation. Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts. Job Responsibilities: Manage time-off requests and scheduling Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans Builds staffing plans to run all production lines every shift and support preventive maintenance activities Responsible for posting overtime sign-ups for opposing shifts Ensures each spot is filled by a qualified associate Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs Manages shift-swapping between associates in each pay-period Learn new software to help improve efficiency of scheduling Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner Maintains records and documents, as required Ensures employee scheduling is aligned with the training matrix. Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations. Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles. Other duties as assigned. Education and Experience: High School Diploma/GED or 1-year consecutive work experience. Experience supporting the scheduling for a production operation preferred. Knowledge and Skills: Experience working with ADP is a plus, but not required. Workday experience is a plus, but not required. Proficient in Microsoft Office Applications (Word, Excel and Teams). Physical Demands: The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping and reaching may occasionally be required. Work Environment: Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
$34k-48k yearly est. 60d+ ago
Administrative Assistant - Tax
Tanner 3.9
Administrative assistant job in Lehi, UT
Tanner LLC, Utah's largest public accounting firm and one of INSIDE Public Accounting's Best of the Best Accounting firms, has recently been named as one of Accounting Today's Top Regional Leaders and Firms to watch for 2022 and 2023. Our stellar reputation in the marketplace for being valued add strategic partners to the clients we serve has made us the firm of choice for Utah's premier businesses. Our commitment to excellence, innovation, and client satisfaction has earned us a position of trust and respect within the industry. Our professionals choose to build careers at Tanner because they appreciate our growth mindset and share our values, Gratitude, Excellence in All We Do, and Personal Accountability. Firm leadership is down the hall, not across the country, creating a close-knit and collaborative work environment with curated paths for career advancement and opportunity. Our community of colleagues create an environment that can't be matched. We are a public accounting firm characterized by our investment in our team - Voted #1 in Training multiple years running - and distinctive culture, which sets us apart and defines the experience for our professionals. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This is an excellent opportunity to work for a fast-growing accounting firm and be involved in a great working environment. This position is an in-office job that will require you to be in our Lehi office. Pay : $20- $23 an hour Schedule: Full time 40 hours Monday- Friday 8AM- 5PM In person at Lehi office. Some overtime is expected at various times of the year. We are seeking an organized and proactive individual to join our organization. The Administrative Assistant responsibilities would be:Duties/Responsibilities: Helps process tax returns and file extensions Tracks due dates for the tax department Answers and transfers phone calls, screening when necessary. Welcome and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Put together lunches and other events. Records and distributes of minutes or other records for meetings. Maintains office supplies and orders when necessary. Occasional travel to our Salt Lake location to provide administrative coverage. Ability to handle confidential and sensitive client information with discretion. Performs other related duties as assigned. Required Skills/Abilities: Has integrity, is disciplined, and manages deadlines. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Positive personality with a “WHATEVER IT TAKES” attitude. Benefits: Medical, Dental, and Vision insurance HSA Match Employer paid Life Insurance Employer paid short term and long-term Disability Insurance Employee Assistance Program 401K Retirement Plan with Matching Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All offers are contingent upon successfully passing a background check.
$20-23 hourly Auto-Apply 11d ago
Administrative Assistant/Scheduling Coordinator
Neurobehavioral Center for Growth
Administrative assistant job in Layton, UT
Neurobehavioral Center for Growth (NBCG) is a mental and behavioral health clinic that has grown quickly since we opened our doors in 2012. This position is ideal for anyone interested in helping change lives and help families by supporting our ABA (autism services) team. We are earnestly looking to hire a dedicated, competent and caring individual to assist in administering and growing our ABA program. This position will be scheduled Monday through Friday in our Layton office. We seek someone who is reliable, proactive, efficient and personable. This position requires experience with scheduling various staff and/or clients across different platforms. Scheduling our therapists and technicians is a primary task of this job, though there are many other responsibilities that are part of this position. Problem-solving in a fast-paced environment is crucial to succeeding in this role. Being able to communicate clearly and promptly will be necessary to work efficiently with the rest of our admin team and clinicians. If you are someone who wants to make a difference in the lives of others, we urge you to apply for this position! Requirements: At least 2 years' experience scheduling staff and clients/customers Customer/patient service experience Healthcare-related industry experience preferred including using an EHR, though not required Must be personable, professional and reliable High school diploma Associate or Bachelor's in a related field preferred Full-time availability In-office position Responsibilities: Daily scheduling of clients and staff, including making daily adjustments per client/staff cancellations or changes. Creating set, reoccurring schedules for staff and clients for the summer and fall months. Scheduling sessions for ABA Services for clients and RBTs based on their reported availability. Sessions are scheduled for 2-4 hours a day and can be scheduled 5 days each week depending on the hours authorized by the client's insurance. Notifying the client's family with session times available and confirming sessions with the family before adding the session to the RBTs schedule. Once sessions have been confirmed with the family, sending a copy of the schedule to the RBT so that they can contact the BCBA for session details. Update the sessions scheduled in individual calendar for each RBT's sessions scheduled. Update all sessions on the ABA centers schedules. Reviewing and updating patient and staff information across all program trackers and records systems. Making calls to potential clients regarding ABA services, policies and procedures. Making calls to collect outstanding bills, taking payments over the phone and assisting with basic payment questions. Coordinating and communicating with 3rd-party insurance billers to ensure patient information is correct. Onboarding new clients regarding non-clinical expectations for ABA services at NBCG. Knowing and being able to clearly communicate ABA-specific policies and procedures. Enforcing policies, especially cancellation and other client-focused policies. Collaborating with the rest of ABA administrative team to resolve any problems the program faces. Ensuring patient and staff data and records are accurate and up-to-date. Interacting with technicians and therapists on a daily basis to resolve their scheduling and staffing concerns. Attending meetings required for the ABA administrative team. Any and all other tasks that are reasonably related to accomplishing the goals of the ABA program. Benefits and Other Offerings (Dependent on full or part time status): Health Insurance, Employee Assistance Program, Vision Insurance, Dental Insurance, Short Term Disability Insurance Retirement Planning: Before Tax & Roth 401k 3% Match, Vested 100% after 6yrs of employment Life Insurance: $25,000 covered completely by NBCG, with additional optional coverage available. Education: Capella University Discount: 50% off your first 12-week session, 10% tuition discount on all subsequent sessions Continuing Education Stipend; In-house CE opportunities, and a yearly CEU stipend Additional training opportunities through ComfortFit for EMDR/ART training at a discount Supervision hours if needed Monthly Group Trainings and Cross-department Coordination with speech therapists, clinical therapists, and medication management professionals. Paid Time Off & Holiday Pay: 10 paid holidays for full-time employees, 5 paid holidays for part-time employees. Additional PTO increasing yearly starting with 2 weeks. Personal time off: Flexible unpaid time off for personal days. Parental Leave: 2 Weeks Paid Leave for full-time employees after 12 months of service. Professional Liability Insurance: Covered by NBCG 1mil/3mil limits. * At Neurobehavioral Center for Growth (NBCG), we believe that diversity improves our community. We welcome all qualified candidates regardless of gender identity and expression, sexual orientation, ancestry, religion, national origin, age, ethnic identity, and any other status protected by law. From our staff, to our candidates, to our clientele- we are committed to acceptance and equitable treatment.
$32k-44k yearly est. 12d ago
Office Assistant I - Fire Department
Springville City Corporation 3.8
Administrative assistant job in Springville, UT
Job Description Department: Public Safety Assistant Public Safety Director/Fire Chief Pay Grade: 7 Employment Type: Part-time Exempt/Nonexempt: Non-exempt Description: Under the direction of the Assistant Public Safety Director/Fire Chief, this position provides general secretarial support for the Fire Department. Duties: Receptionist for the department with courteous customer service skills. Answer phones, greet public, and answer and/or direct questions to the proper person. Manage schedules, appointments, and meetings for the department. Prepare logistics for meetings, workshops, and other department events. May assist in event planning, preparing specialized reports, or department projects as assigned. Provide basic office support and perform general secretarial work such as filing and typing letters and memos as directed. May perform data entry, track information, create newsletters, pamphlets, and/or flyers, etc. Order supplies and schedule maintenance for office equipment. Maintain records and logs of activities for a variety of services and programs, which may include basic accounting skills. Must be able to process paperwork according to policies and procedures. All other duties as assigned. Qualifications: Must have a High School Diploma or equivalent. Must have a minimum of one (1) year of office experience. Public Safety experience helpful. KNOWLEDGE, SKILLS, AND ABILITIES Must be able to operate a computer and be able to type a minimum of 40 wpm. Must be detail-oriented and able to maintain filing systems and other data storage/retrieval systems. Must have courteous telephone skills and must work well with the public. Must be able to quickly take accurate messages. Physical Demands: While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25lbs. Drug screen and background checks performed
$21k-28k yearly est. 11d ago
Real Estate Administrative Assistant
Experts Real Estate
Administrative assistant job in Sandy, UT
ARE YOU AN EXPERIENCED REAL ESTATE ADMINISTRATIVE ASSISTANT LOOKING FOR AN AMAZING OPPORTUNITY? Due to growth, our top producing Experts Real Estate team is in search of a detailed-oriented, self-starter, keen in technology individual to help automate and systematize processes to take the company to the next level. Also, the team member must be organized, a real estate enthusiast who is super-fast paced and a perfectionist. If your nature in life is "I want it done as it should be done and done it “RIGHT AWAY”, you are the perfect candidate for this opportunity! The selected person will exhibit the highest level of drive and passion to succeed. The potential team member will naturally thrive at being detail-oriented to quality and aesthetics. Looking for people who want to excel at building a career. We want to surround ourselves with people who want to support a team environment, contribute, excel, execute goals, and expect the best. The attitude must be: “How can the best be done?” We thrive within a creative and collaborative culture, where being at the forefront of real estate is our primary goal. As a team player with us, you will have the opportunity to work within an organization looking to grow quickly, an organization which has a very unique competitive advantage in the real estate industry. We're looking for adaptable, flexible, and creative people who want to be a part of a dynamic environment and make an impact on the future of real estate. Constant improvement is intrinsic to our business. Team players need to be by nature hard workers and open to accountability to build a productive and successful team. Important personal traits include kindness, respect, honesty, loyalty, sincerity, authenticity, positivity. The person must enjoy being part of a team, working without supervision, thinking on their own and being VERY proactive. You will be responsible for assisting agents with all aspects of Real Estate. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems. This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. The applicant should be an organizational guru with a passion for the paperless office lifestyle. This person must be a virtual taskmaster, a doer, a checklist maestro. If the above opportunity sounds like it might be a fit, then let's move on to who we are as a company … our Core Values! We Hustle & Work Hard - we are not afraid to do the work it takes to succeed We Embrace Accountability & Discipline - we are not afraid to dream big and crush our goals We Bring a Positive Attitude - we are truly excited about our life and work We Have a Growth Mindset - we are always looking to make ourselves and the company better We Are Team Players - we put the needs of our team and clients ahead of our own We Do The Right Thing - we check our egos every day and focus on team results Now if that doesn't get you excited, this is probably not the opportunity for you ... but if it does, then let's talk. Responsibilities: Develops a plan of action to organize processes and systems for the Company Sets up the plan of action on a quarterly, monthly, weekly and daily basis Creates goals and milestones to develop tasks, such as closing coordination, listing coordination, open houses, client appreciation events, past clients marketing, social media marketing, property management Creates processes based on demonstrations of such processes; must be capable of running with it with minimal supervision and execute at a very high level Helps manage video production Creates extensive written documentation Tracks each step as the processes are created, organized and set up Coordinates marketing events and client appreciation activities to promote and nurture our business Coordinates the creation of materials for marketing and activities Creates and dispenses status reports as requested so the team is informed with progress reports Performance of miscellaneous office responsibilities Performs miscellaneous office responsibilities Works with clients, being effective and efficient, thinking and making decisions independently, being proactive, handling confidential information Uses internal communication systems to keep all Team members informed at all times (Trello, Facebook, Google Drive, etc.) Builds, implements, and manages systems for better efficiency Performs other ad hoc projects as assigned Qualifications: Real estate administrative experience preferred Social media management and implementing marketing materials experience Real estate transaction coordination experience is a plus Experience with real estate CRMs preferred Experience in building, implementing and managing processes and systems for better efficiency, solving problems through technology and design, automating business systems by using technology solutions provided by third-party vendors is a plus Technically savvy with superior typing proficiency Experienced at using ALL Google Apps Suite as well as Word, Excel, PowerPoint, PDF editing software, Trello; must be able to learn to use new software easily A critical thinker, anticipation skills, exhibit advanced decision-making capabilities and ability to exercise judgment in all tasks A high level of integrity, earning the respect and trust of his/her peer groups and management Strong communication skills - must have superior English written and verbal skills Highly motivated and able to adapt to changing priorities Real Estate industry experience or supporting a sales organization is a plus Willing to work some evenings and weekends Must be able to give a priority to creating results and limit the use of personal phone and social media to personal time instead of during clocked-in company time VERY IMPORTANT: Compensation is based on demonstrated experience and a track record of having performed at a high level the building, implementing and managing of processes and systems for better efficiency.
$34k-44k yearly est. Auto-Apply 60d+ ago

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How much does an administrative assistant earn in Cedar Hills, UT?

The average administrative assistant in Cedar Hills, UT earns between $25,000 and $42,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Cedar Hills, UT

$32,000

$25,00010%

$32,000Median

$42,00090%

What are the biggest employers of Administrative Assistants in Cedar Hills, UT?

The biggest employers of Administrative Assistants in Cedar Hills, UT are:

Mountainland Technical College
Peak Living
Tanner Services
Tci
Guild Holdings Company

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Administrative assistant jobs in Cedar Hills, UT - 852 jobs

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