Administrative assistant jobs in Channelview, TX

Job Title: Executive Assistant Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role-no remote or hybrid work options. Key Responsibilities Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments. Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule. Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure. Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor. Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate. Demonstrated stable work history with at least two years in each prior role. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

Job Description Real Estate Legal Administrative Assistant FLSA Status: Non-Exempt Department: Real Estate Reports To: Office Administrator Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our Houston office. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys in our Real Estate Practice Group. The Real Estate Legal Administrative Assistant will be performing complex and specialized secretarial and clerical tasks while working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e., regular mail, certified mail, or overnight mail. Assists in drafting, managing, and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements, and due diligence. Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Possesses strong clerical skills including typing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares legal documents). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings. Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Regularly and consistently updates client files and notebooks. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. QUALIFICATIONS: Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Real Estate Department. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Education: Bachelor's degree from an accredited college or university preferred; high school diploma or GED required. Years of Experience: 5+ years' prior experience in a law firm or professional services office preferred, with 3 to 5 years' experience providing legal administrative support to Real Estate attorneys required. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR's steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI's, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR's safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are: Community “We care for our communities” Integrity “We act with integrity” Passion “We infuse passion into everything we do” Quality “We believe quality comes from a culture of innovation and continuous improvement” Growth “We dedicate ourselves to personal and business growth” Raba Kistner is seeking a detailed-oriented, dependable Administrative Assistant to join our team in the Conroe, TX area. The Administrative Assistant provides professional administrative and clerical support to office staff to ensure smooth daily operations. This role involves managing communications, scheduling and calendars, preparing and formatting reports and proposals, maintaining files and office supplies, and assisting with project setup and office events. The position requires strong organization, discretion, attention to detail, and a commitment to quality and safety standards. Other responsibilities include: Demonstrate the highest degree of professionalism, initiative and discretion in performing duties. Screen and direct incoming calls for office/P&L in a professional and courteous manner. Assist with scheduling of activities for office/P&L and maintenance of electronic calendars, schedule appointments, and make travel arrangements as needed. Assist in preparation of reports and/or correspondence and support quality control review and formatting of client proposals and deliverables (review for style, grammar, punctuation, spelling, etc.). Assist with file maintenance including file set-up, storage, retrieval and destruction. Assist and substitute for other administrative staff as needed. Assist with coordination of company-sponsored employee functions (i.e., picnic, holiday party). Assist with purchasing of office supplies, computers and other office equipment and maintenance as required. Maintain a current schedule and location of office staff. Assist with proper set up of and management of proposals and projects. Understand, adhere and participate in the Raba Kistner Health and Safety and Quality Management System Programs and set a good safety and quality example. Perform other duties as assigned. Qualifications High School Diploma or General Education Development (G.E.D.). Associates or higher level degree preferred Minimum of one year of clerical or administrative experience required Possess a valid driver's license within the applicable jurisdiction and meet company's auto insurability requirements. Good oral and written communications skills and working knowledge of database administration. Advanced skill in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint, etc.). Minimum typing speed 50 wpm. Ability to maintain positive relationships with all clients and to effectively and positively interact with staff at all levels of the organization. Ability to efficiently handle multiple tasks. Ability to operate standard office equipment in a manner to produce quality documents. Ability to produce reports in an accurate, efficient and timely manner meeting quality standards. Must be self-motivated and have ability to work independently. Good time management skills and ability to balance short-term deadlines against long-term goals. The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is occasionally required to stand and walk, stoop, kneel, crouch, or crawl, drive vehicle short and/or long distances. Regularly required to sit, use hand to finger, handle, or feel, reach with hands and arms, talk or hear. Occasionally required to lift and/or move up to 25 pounds. Vision requirements for this position are close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Noise level for this position is moderate. This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs. EOE/Disabled/VeteranDrug Free Workplace #LI-ONSITE

JOB STATUS: OPEN POSTING DATE: 12/10/2025 CLOSING DATE: 01/06/2026 04:00 PM POSTING NUMBER: 051665 LOCATION: Stockton Junior High - 055 POSITION TITLE: Secretary/Counselor Anticipated JOB DESCRIPTION: Ensure efficient operation of school counseling offices and provide clerical services for school's counseling staff. DUTIES and RESPONSIBILITIES: * Prepare written correspondence, forms, schedules, or reports using typewriter or personal computer. * Prepare meeting agendas and communication as requested using typewriter or personal computer. * Schedule meetings and appointments and maintain calendar for counselor. * Schedule parent conferences with teachers. * Assist students, teachers, community, and parents as needed. * Receive incoming calls, take reliable messages, and route to appropriate staff. * Maintain physical and computerized files, including inventory of office supplies, mailing lists, student records, visitor logs, and office communications. * Update handbooks, policy manuals, and other documents as assigned. * Receive, store, and issue supplies and equipment. * Sort, distribute, or deliver mail and other documents. * Maintain confidentiality * Regular attendance * Other duties as assigned. EXPERIENCE: * One to three years secretarial experience QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient typing, word processing, and file maintenance skills * Effective organizational, communication, and interpersonal skills * Ability to use personal computer and software to develop spreadsheets, databases, and do word processing CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, bending, and stooping. Frequent sitting, typing, and clerical work. Repetitive hand motions; prolonged used of computer. APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals have requested no telephone calls, please. SALARY: Pay Plan AS-3- Minimum hourly rate - $16.00 DAYS: 183 START DATE: 2025-2026 School Year

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, inputing customers information into our CRM, retreiving documents, printing of documents for signing, putting a deal together. Posting of expenses. Answering phones, waiting on customers, taking payments, giving out cutomers plates, keeping your desk tidy. focusing on your work and not others.planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and has friendly customer demeanor and is good about following the rules We are looking for a bilingual person to help be able to communicate with our clientele and one that is reliable. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines and can type. Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Apply District Wide - Accepting Applications Year Round

The hourly Data & System Specialist will play an integral role supporting the DPEP segment-wide efforts related to implementation of Workday as the new HR System of Record for the enterprise. This project-driven position will be responsible for detailed data entry functions across multiple sources to support cutover between systems. This role is a vital role in ensuring continuity of business processes during the complex system implementation. Responsibilities Access personnel data from systems via user interface or bulk/reporting methods Transform data into required formats with precision Input/key data into various systems via user interface or other methods Implement quality assurance and validation across systems Identify and report out on errors requiring resolution Communication among team and with partnering areas Required Qualifications: Strong partnering skills with an ability to effectively engage others and work as team to complete tasks Ability to maintain a positive attitude through the project even when situation may arise Experience with Microsoft Excel Detail oriented and ability to maintain focus on the task at hand Ability to thrive in dynamic business environment that requires rapid learning, multi-tasking and the ability to handle multiple deliverables with competing priorities Flexibility in work schedule Desired Qualifications: Previous experience with data entry or data management Demonstrated strategic and creative thinking skills High proficiency with Microsoft Excel (functions/pivot tables) Analytical abilities, including understanding data relationships APPLY FOR THIS EXCEL DATA ENTRY ROLE TODAY! Arsenault is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

TempToFT Region Sales Director - Job Description. * Determines gross-profit plans by implementing marketing strategies; analyzing trends and results. * Establishes sales objectives for all LOB's by forecasting and developing annual sales quotas for regions and territories; projecting expected sales volume and profit for existing and new products. * Implements regional sales programs by developing LOB sales business/action plans. * Maintains sales volume, product mix, and selling price by keeping current with supply and demand, changing trends, economic indicators, and competitors. * Establishes and adjusts selling prices by monitoring costs, competition, and supply and demand. * Maintains regional sales staff by recruiting, selecting, orienting, and training employees. * Maintains regional sales staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Contributes to team effort by accomplishing related results as needed. 1330 Post Oak Blvd, 30th Floor, Houston, TX 77056, United States of America

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

Job Description Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant! Job Posted by ApplicantPro

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree

High School Diploma or equivalent and 2 years of relevant work experience. Preferred Education/Training/Experience Associate degree and experience working in a community college setting. Minimum Knowledge & Skills * Proficient in Microsoft Office Suite and related software programs including the ability to operate standard office equipment. * Provide direction and support to students seeking services. * Ability to reconcile, track multiple budgets, and make accurate arithmetic calculations. * Performing technical, specialized, complex, difficult, or basic technical office support work. * Ability to understand and apply regulations, policies, and statutes. * Compiling and summarizing information and preparing periodic or special report. * Strong written and oral communication skills, strong organization skills, and attention to detail with a strong sense of urgency and time management. * Strong interpersonal skills and ability to foster a cooperative work environment. * Maintain regular, prompt, and reliable attendance. Preferred Knowledge & Skills * Experience working with underserved populations. * Candidates who are bilingual in English and Spanish. * Experience working in Higher Education. Licensing/Certification Requirements None Job Duties * Performs specialized administrative support to the program director related to the planning, organizing, and coordinating of program activities. * Maintains student database. Enters, reviews, and retrieves data and prepares periodic or for special reports, using computer software. Handles confidential information appropriately and exercises care in safeguarding information. * Serves as liaison between students, staff, the community, and the College in relation to the program and its activities. Ability to identify each student's needs prior to directing them to the appropriate program member. Willingness to help students enjoy their interactions with COM and its employees. * Schedules meetings and appointments by notifying attendees/program staff and assists program director with event logistics. * Assists Program Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support as distributing mail and processing outgoing mail. * Attend various priority trainings/webinars (in house and outside of COM) regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements. As well any Student Services sponsored trainings and customer service trainings. Physical Requirements * Positions in this class typically require stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. * No or very limited exposure to physical risk. * Work is normally performed in a typical interior/office work environment. Minimum Salary Range $36,437 Mid Point Salary Range . Maximum Salary Range $45,546 Posting Open Date 09/05/2025 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application. EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Quick Link to Share for Direct Access to Posting **********************************

Days Per Year: 226 MIN: $34,804 MID: $40,969 JOB TITLE: Secretary Building Operations Department REPORT TO: Director of Building Operations WAGE/HOUR STATUS: Nonexempt PAY GRADE: Para 6 PRIMARY PURPOSE: Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and, other office duties as assigned. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement. QUALIFICATIONS: Required: * High School graduate or GED * Must be able to communicate effectively in English * 2 yrs job related experience Preferred: * Three+ years job-related experience preferred SPECIAL NOWLEDGE/SKILLS: * Knowledge of payroll procedures * Ability to work well under pressure to meet payroll deadlines * Effective communication and interpersonal skills * Strong organizational and people skills * Proficient in written and verbal use of the English language * Ability to operate standard office equipment * Working knowledge of Google, Kronos, eFinance and Microsoft Office Software * Ability to perform multiple tasks * Bilingual preferred MAJOR RESPONSIBILITIES AND DUTIES: Duties: * Assist with the processing of payroll for over 280 custodial staff members * Place purchase orders and order custodial supplies through eFinance * Prepare correspondence, documents, forms, and reports to communicate information to custodial staff * Answer incoming telephone calls/screening calls for Director of Operations * Maintain confidentiality of information * Process invoices for custodial services for school fund raiser events * Maintain individual personnel files on all custodial staff members * Monitor and maintain department budget records * Coordinate Workers' Compensation paperwork for Operations Department * Prepare occasional travel requests for Director of Operations * Perform all other duties as assigned WORKING CONDITIONS: The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to three years secretarial experience, preferably in public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare written correspondence, forms, schedules, or reports using personal computer. * Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. * Maintain a daily teacher attendance log and records for substitute teachers. * Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines. * Maintain school calendar of events. Reception and Phones * Schedule meetings and appointments and maintain calendar for principal. * Assist students, teachers, and parents as needed. * Receive incoming calls, take reliable messages, and route to appropriate staff. Files * Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. * Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory * Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. * Prepare and process purchase orders. * Receive, store, and issue supplies and equipment. * Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s). * Assist with coordination of faculty meetings and campus activities. * Assist with campus budget preparation. * Maintain inventory of fixed assets, equipment, and supplies. Other * Sort, distribute, or deliver mail and other documents. * Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. * Maintain confidentiality. Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides. Equipment Used: Personal computer and peripherals, copier, fax machine, and calculator. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Days Employed: Salary: Commensurate with TCISD hiring salary guide

Job Description Administrative Assistant / Front Desk RPM Physical Therapy, The Woodlands, TX The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. This role requires someone who excels at managing multiple tasks simultaneously, has an understanding of tracking and maintaining client sessions/packages, and is proficient in Google Sheets or similar spreadsheet tools. MUST HAVE A COVER LETTER TO MOVE FORWARD - Include your top 3 skills. About RPM RPM Physical Therapy - The Woodlands offers a unique work environment providing patients with the utmost attention to care and rehabilitation. We are a close-knit, collaborative team passionate about continually improving our skills and expanding our knowledge to better serve our clients. A great company with future visions of changing the physical therapy space and offering a different and more effective way of getting people out of pain! Responsibilities are but not limited to: Field inbound calls and route them to the appropriate internal parties as needed Check clients in and out with a friendly and professional demeanor Managing and tracking client session packages to ensure accuracy and consistency Utilizing Google Sheets to organize client information and administrative tasks Coordinate with clients to reschedule appointments as needed Collecting and addressing client concerns, and ensure follow-up with team members Maintain and enhance client relationships Assist with new client account setups and other administrative processes Ability to multi-task and handle complex issues with clients with care and understanding **This is a full-time position requiring availability from Monday-Friday** About our Clinic: We are a fast-growing manual therapy clinic in The Woodlands, Tx. We are NOT your typical therapy practice, we get the best results for our clients, and we invest in the growth and development of our team through education and mentorship. We are not running from treatment room to treatment room; all sessions are 1 on 1 with a licensed Physical Therapist. We have a full gym at our disposal and trainers to transition our graduated clients to for the continuum of care. We schedule 1 hour with each patient giving us time to do manual therapy, rehab and strength training. We do this because we believe this is the model for true patient-centered care. RPM Physical Therapy is a one on one, orthopedic, manual therapy-based clinic that has been open for 5 years. Our patient population primarily consists of patients 35 + and up with a history of chronic pain, failed surgeries, and those focused on living an active, mobile lifestyle for the rest of their lives. That being said, we treat patients as young as 11 and as old as 92, athletes and non-athletes with a variety of orthopedic related injuries including post-surgical rehabilitation but primarily focused on avoiding surgery. On top of offering physical therapy and mobility services we are a fully equipped personal training gym as well. Once our clients transition out of physical therapy and are in need of routine, challenging, safe exercises we line them up with one of our personal trainers who are overseen by our own Physical Therapists. Your Role: This is an integral role in our facility, you are the first and last person they see. A positive, problem-solving attitude is needed every day. Client interactions, gathering information to help us address their needs and anticipating the needs of clients is something you must excel at today or see as a valuable skill to develop. We are committed to fostering growth in our team members through education, mentorship, and a high-challenge, high-support environment. If you are passionate about learning new skills, working hard, and making an impact, this is a great fit for you! Powered by JazzHR xyk RC0OUP6

Administrative Associate (Obstetrician Gynecologist Administration - Galveston) - (2506017) Description Minimum Qualifications:Bachelor's degree or equivalent in related field. No experience required. Preferred Qualifications:5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. Job Summary:To coordinate and directly support the administrative and business management activities of a department or large division. Job Duties:Administrative: 50%Manages the ASG IV Administrator's calendar, including scheduling, revising appointments, and coordinating meetings with faculty across the university and external agencies. Prepares meeting agendas and minutes; drafts, edits, and distributes documents, notifications, letters, memos, and email correspondence. Distributes Weekly Relay Meeting summaries and other communications on behalf of the ASG IV Administrator. Provides administrative support to the Assistant of the Chairman of OB/GYN. Serves as a liaison between internal departments and external organizations to facilitate effective communication and collaboration. Oversees timekeeping functions for the Department of OB/GYN. Provides cross-departmental support to OB/GYN, Pediatrics, and ASG IV by executing additional duties as assigned by the Administrator. Processes departmental invoices, including PO and Non-PO transactions; manages supply orders and vendor payments for OB/GYN services. Coordinates travel arrangements including booking webinars, conferences, flights, hotels, and handling cash advances, mileage, per diem, and all pre- and post-travel reimbursements. Manages payment processing for annual faculty membership renewals. Ensures smooth and efficient office operations through proactive administrative oversight. Handles incoming and outgoing mail and overnight shipments via UTMB Global Shipping. Coordinates access management, KCO setup, and onboarding procedures for new employees and faculty. Organizes and facilitates onboarding for new hires and faculty members. Plans and hosts virtual departmental meetings as needed. Manages documentation and compliance for faculty Continuing Medical Education (CME) credits in accordance with institutional and accrediting body standards. Financial: 15%Compiles and analyzes data, statistics, and relevant materials to support departmental meetings and decision-making. Participates in budget planning and financial oversight activities. Serves as the Department Procurement Card Coordinator, ensuring compliance with purchasing policies. Manages faculty parking logistics, including payment processing and coordination. Retrieves and interprets financial data from Hyperion/FMS and other reporting systems as needed. Conducts audits of departmental telephone, fax, and pager usage to identify cost-saving opportunities and reduce budget expenditures. Identifies and resolves budget encumbrances in a timely and efficient manner to ensure accurate financial reporting and resource allocation. Projects: 10%Coordinates and disseminates the Quarterly Medicare Time Study updates to all OB/GYN, Pediatrics, and ASG IV teams. Serves as a key advisor on departmental policies, procedures, and operational matters. Leads the planning and execution of quarterly team-building initiatives for departmental staff. Supports and manages logistics for departmental relocations and space planning. Oversees and ensures the successful completion of special projects within the OB/GYN department. 5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. IT Computer: 25%Reviews and reconciles monthly IT-related expenses for each division within the OB/GYN Department, focusing on controllable computer and technology costs. Coordinates quarterly computer refresh cycles for the OB/GYN Department to ensure hardware remains current and efficient. Procures new computer equipment for incoming faculty and staff within the OB/GYN Department, based on departmental needs and onboarding schedules. Collaborates with Information Services (IS) to facilitate imaging, delivery, and setup of computers for new employees. Conducts regular audits of WebTrax and departmental databases to ensure data accuracy and compliance. Manages IS storage reports by reviewing departmental usage and issuing communications to reduce shared drive space where necessary. Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority. Qualifications EQUAL EMPLOYMENT OPPORTUNITY:UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0587 - John W McCullough Bldg 301 University Blvd. John W McCullough Bldg, rm 3. 120 Galveston 77555-0587Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: SupervisorJob Level: Day ShiftJob Posting: Dec 3, 2025, 6:46:24 PM

The Editorial Assistant will serve The Daily Grace Co. by providing essential administrative, editorial, and organizational support to the Editorial Director and the broader editorial team. This role ensures that projects move smoothly through the publishing processfrom proposal to publicationby managing communications, organizing schedules, taking meeting notes, reviewing submissions, and assisting with content development. The Editorial Assistant will play a vital role in maintaining operational excellence, supporting editors and writers, and ensuring that every resource produced reflects TDGCs mission to equip disciples to know and love God and His Word. This position is ideal for a detail-oriented, proactive individual with a passion for books, theology, and Christian publishing who is eager to learn and grow within a fast-paced, collaborative environment. Job Qualifications: Bachelors degree in English, Communications, Theology, or related field required. 12 years of experience in an editorial, publishing, administrative, or related role preferred. Passion for books, Christian publishing, and the mission of The Daily Grace Co. Excellent organizational and administrative skills with a strong attention to detail. Clear written and verbal communication skills with the ability to maintain professionalism across departments. Ability to manage multiple projects and priorities with composure and flexibility. Basic familiarity with publishing or editing standards; knowledge of Chicago Manual of Style preferred. A willingness to learn and grow in editorial craft, project coordination, and theological understanding. Understand how AI integrates into your position Alignment with TDGCs mission, doctrinal statement, and brand voice (Sage archetype: wisdom, clarity, transformation). Job Responsibilities: Administrative Support Provide day-to-day administrative assistance to the Editorial Director and editors, including scheduling, filing, and correspondence. Prepare agendas, record meeting minutes, and track action items for editorial meetings and cross-department check-ins. Maintain editorial calendars, deadlines, and project documents within ClickUp and other systems. Support coordination of product timelines, ensuring all tasks and milestones are current and accurate. Editorial Process Support Assist editors in preparing manuscripts for review, formatting documents, and tracking edits throughout the developmental, theological, and copyediting stages. Proofread and edit materials as assigned to support editorial quality. Support metadata and product setup by gathering and organizing key information for marketing and design teams. Help manage version control for manuscripts, ensuring accuracy across drafts. Content Review & Research Read and evaluate submissions under the guidance of editors and the Editorial Director, providing summaries or recommendations. Conduct basic theological or market research to support new projects or proposals. Maintain awareness of current trends and voices within Christian publishing to support the teams acquisition and development goals. Cross-Department Collaboration Liaise with design, marketing, and supply chain teams to ensure timely movement of manuscripts and materials through each production stage. Assist in preparing and sharing materials for marketing campaigns, launch meetings, and internal briefings. Communicate clearly and proactively across departments to support smooth handoffs and eliminate bottlenecks. Learning & Professional Development Participate in team training, workshops, and theological development sessions to grow in editorial skill and biblical understanding. Learn and apply TDGCs editorial process, brand voice, and standards of excellence. Seek feedback and actively pursue professional growth within the editorial track. Other duties as assigned Benefits: This is a full-time (40-50 weekly hours) job which includes the following benefits! Full insurance package including health, dental, vision, basic life, and disability. Paid time off to volunteer with your favorite organization Annual raises and profit sharing based on company profitability and personal performance Three Weeks of Paid Time Off (PTO/Vacation) Thirteen paid holidays Annual employee celebration PTO for birthday and anniversary milestones 401(K) Retirement Eligibility Free company product + employee discounts! $1,000 annual match to a charity of your choice! *upon approval Up to one week of paid leave for an International Mission Trip