Administrative assistant jobs in Dix Hills, NY - 570 jobs

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

👩🏻 💻 Job Title : Administrative Assistant (Accounting & HR) 💼 Type: On-site (Monday to Friday) /Full time We are seeking an Administrative Assistant, where you'll play a pivotal role in maintaining financial accuracy, ensuring payroll integrity, and upholding administrative discipline. Based in Holbrook, New York, this on-site position demands a proactive individual who is committed to executing tasks with precision and reliability, allowing the leadership and operational teams to perform without distractions or risks. This role is critical in ensuring that the company operates efficiently and effectively. As the anchor of reliability, your work will directly contribute to the operational excellence and smooth functioning of the company. If you are detail-oriented, proactive, and have a strong sense of ownership, we invite you to apply and become a trusted partner in our journey. Key Responsibilities: Track and manage financial transactions accurately, ensuring timely processing of Accounts Payable and Receivable. Execute weekly payment runs and reconcile bank accounts, credit cards, and expense reports monthly. Maintain complete, organized, and current financial documentation in SAP. Ensure payroll is processed accurately and on time, and manage employee files to be audit-ready. Oversee benefits, workers' compensation, and insurance administration. Handle administrative logistics for trade shows, including registrations, logistics, and payments. Prevent administrative bottlenecks by managing office supplies and needs efficiently. Protect leadership time by managing routine administrative tasks. Requirements: Proven experience in bookkeeping and general accounting. Proficiency in payroll and benefits administration, preferably using ADP. Experience with ERP systems, with SAP being preferred. Strong skills in Excel and Outlook. Excellent documentation, filing, and process management capabilities. Effective written and verbal communication skills. Must be a U.S. Citizen. Nice to Haves: Educational background in Administration, Accounting, or Human Resources. 5 or more years of work experience. Experience in a manufacturing environment.

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

Executive Assistant - Private Equity A respected alternative investment firm is looking to add a polished, detail-oriented Executive Assistant to support a team of senior and mid-level professionals. This position operates within a high-energy, professional environment where discretion, organization, and sound judgment are critical. The Opportunity: The ideal candidate is proactive, adaptable, and comfortable managing multiple workstreams simultaneously. Acting as a trusted administrative partner, this individual will help keep day-to-day operations running smoothly by overseeing scheduling, coordinating travel, and ensuring meetings and communications are executed seamlessly. Core Responsibilities: • Oversee and manage intricate calendars, meetings, and last-minute changes • Handle phone calls, emails, and correspondence with professionalism and tact • Coordinate domestic and international travel, producing detailed itineraries • Compile and submit accurate monthly expense reports • Manage meeting logistics including room reservations, catering, materials, and agendas • Provide support with presentations and related materials for internal and external use • Maintain organized contact databases, files, and shared resources • Exercise discretion when handling sensitive and confidential information • Effectively prioritize and manage multiple deadlines in a fast-paced setting Qualifications: • Bachelor's degree preferred • Minimum of 2 years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong working knowledge of Microsoft Office (Outlook, Word, Excel) • Exceptional organizational skills with a sharp eye for detail • Clear, professional written and verbal communication skills • Reliable, composed, and capable of performing under pressure • Team-oriented, positive, and accountable • Comfortable operating in a high-performance, fast-moving environment Compensation & Benefits: The firm provides a competitive compensation package along with a comprehensive benefits offering focused on employee well-being and work-life balance. Benefits include modern office facilities, health and retirement plans, generous time off, curated meal and wellness programs, and limited seasonal flexibility.

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. 3 - 4 days per week clinic plus one 24 hour in-house call shift weekly 20 - 25 patients per day in clinic Community health center 1:4 call schedule Full scope obstetrics and gynecology including deliveries and c-sections When taking in-house call doctor has next day off 1 surgical day per month Clinic hours 8 am - 5 pm Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $150.00 to $225.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Job Description Job Title: Administrative Clerk ???? Schedule: Full-Time ???? Pay: $25.00/hr - $29.00/hr Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: ???? Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s ???? Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls ???? Payments & Onboarding Oversee payments and review billing for onboarding clients ???? Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications ???? Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: ???? SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit ************* and search “E-Verify.” ???? Apply Today! Take the next step in your career with SMG ABA LLC-where teamwork, growth, and opportunity come together.

Job Title: Administrative Clerk 🕒 Schedule: Full-Time 💰 Pay: $25.00/hr - $29.00/hr Onsite Why Join SMG ABA LLC? At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer: ✅ Almost 100% employer-paid Medical Insurance premiums ✅ Dental and Vision insurance coverage ✅ 401(k) with company match ✅ Ancillary insurance options available ✅ Paid Time Off to recharge and balance life ✅ Employee Volunteer Program with extra PTO for community service ✅ Professional development with a mentor program and onsite paid continuing education ✅ Engaging team-building events and outings Your Role as an Administrative Clerk: As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: 🔹 Billing Ensure time is posted and invoices are processed in QBO and Axcess True-up time and billing; progress bill initial retainers Handle bookkeeping billing and review unbilled WIP Reconcile software bill backs and oversee renewals Manage PTET estimates, postage, and 1099s 🔹 Accounts Receivable (AR) Run AR reports and monitor client accounts Track ACH payments and send payment reminders Provide client lists for collection calls 🔹 Payments & Onboarding Oversee payments and review billing for onboarding clients 🔹 Workflow Run project setup lists and verify accuracy Create and update templates, roles, and notifications 🔹 Other Duties as Assigned What You Need to Succeed: ✔ Key Competencies: Strong communication skills, both written and verbal Excellent organizational skills and high attention to detail Ability to manage multiple tasks in a deadline-driven environment Proficiency in Microsoft Office Suite and QuickBooks Online ✔ Qualifications: High school diploma or equivalent required; Associate's or Bachelor's in Business, Accounting, or related field preferred Previous experience in an administrative role, ideally in accounting or financial services Familiarity with bookkeeping and accounting principles is a plus Important Information: 🚨 SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit ************* and search “E-Verify.” 📢 Apply Today! Take the next step in your career with SMG ABA LLC-where teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr.

Job DescriptionBenefits: Company parties Competitive salary Flexible schedule Free uniforms Opportunity for advancement We are seeking a Marketing Assistant to join our team! As our Marketing Assistant, you will be following up on leads, updating CRM data, and working towards overall marketing goals. You will also be creating social media advertisements and posts, creating video content, maintaining ads, and designing promotional material. The ideal candidate is creative, is familiar with both social media platforms and design concepts, and has experience working with editing platforms for content creation. You will also be responsible for basic general office tasks such as answering calls, entering data into the CRM, keepong track of payments and scheduling jobs. Responsibilities Create, edit, and post social media marketing of all kinds, including text posts, pictures, informative long-form articles, and video content Maintain a strong online presence that represents the company Follow up on potential leads, both via phone and email as needed Qualifications Strong written and verbal communication skills Familiarity with video and photo editing Strong organizational skills Strong attention to detail Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Pay Pay is $17-$25 an hour Pay is based on experience and knowledge 5 sick days per year

Job Description Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

Acadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual - core and investment management - platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation's most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is currently seeking a qualified intern to join its Lease Administration team, who can participate in the full cycle of tenant interaction, from lease negotiations and tenant on-boarding to tenant vacating the premises at the end of its term. This is an onsite paid internship based in Rye, New York. This 10-week program will commence on May 26, 2026 and conclude on August 6, 2026. Interns are assigned a mentor who will provide guidance throughout the duration of their internship. Interns will be encouraged to learn as much as possible about Acadia and how all of the various departments inter-relate during their experience with us. The intern should be prepared to work in a fast-paced team environment and will finish the internship having gained broad experience in Leasing matters from the landlord side of commercial real estate. INTERNS WILL BE EXPOSED TO & PROVIDE SUPPORT IN THE FOLLOWING AREAS: Assist in all phases of tenant accounts, billing and collections. Preparation and billing of periodic Common Area Maintenance (CAM), Real Estate Tax (RET) and Insurance (INS) reconciliations. Regular monitoring of tenant accounts, including tenant contact information and account status. Communicating between departments in regards to possible resolution of tenant disputes. Daily application of payments from the tenant Lock Box, bank deposits and wire transfers. Process rent increase letters and monthly statements. Assist in creating, renewing, vacating and expiring leases in our financial database (MRI). Be a liaison between tenant and landlord as well as an inter-departmental conduit between acquisition, development, legal, leasing, construction, accounting and property management teams. Assist in handling all building and tenant improvements and the required lease documentation. Assist with various tasks related to managing the Acadia annual real estate tax expenses and tax appeals process including annual NYC filings. Requirements: Must be enrolled in a college degree program at an Accredited Institution, business or communication a plus Must have completed junior year of college Must be able to work onsite in Rye, NY Ability to work 40 hours per week Must have a GPA of 3.0 or above Must have unrestricted work authorization in the US without a visa or sponsorship Desired Characteristics: Highly Self-motivated Ability to prioritize challenging work schedule/multi-task Strong written and verbal communications skills Proficient in Microsoft Office, particularly Excel Internship Benefits Overview Acadia's internship program offers a unique opportunity to gain hands-on experience in the dynamic field of commercial real estate, supported by a robust structure designed to foster both professional and personal growth. Key benefits include: 401(k) Retirement Savings Plan Eligibility Interns are eligible to participate in our 401(k) retirement savings plan, offering a head start on long-term financial planning. Daily Stipend for Lunch Pre-Tax Commuter Savings Convenient Commute from NYC with Shuttle Service to/from Harrison Metro North Station to Rye Office Campus Dedicated Mentorship Each intern is paired with a dedicated mentor who provides guidance, feedback, and career development support throughout the program. Immersive Industry Experience Interns gain comprehensive exposure to the commercial real estate industry through: Cross-functional team engagement Onsite property tours for real-world context A collaborative, hands-on group project Direct access to CEO and senior leadership team This immersive program is designed to provide meaningful insights into our business and culture, equipping interns with valuable skills and connections for their future careers. An estimate of the current compensation for this position is $20.00 - 23.00 an hour. Apply online at ************************************************** Acadia Realty is an Equal Opportunity Employer - Veteran/Disability

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Part-Time Secretary, Grade B Position Number 897611 Position Category Staff School/Division Hofstra College of Liberal Arts and Sciences-Natural Science Department Full-Time or Part-Time Part-Time Description Reporting to the Department Chair of Biology, the Part-Time Secretary provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations in collaboration with the Senior Executive Secretary. Responsibilities include, but are not limited to: * Provides day-to-day clerical and receptionist support for the Biology department. * Maintains and updates departmental files and student records. * Processes workflows and overrides as directed by the Chair. * Prepares and posts departmental schedule as well as departmental calendars each semester. * Assists faculty in ordering textbooks and other forms as needed. * Assists students with the registration process as needed. * Orders office equipment and supplies, while maintaining general office supply inventory. * May assist with the coordination of applications for prospective faculty. * Submits work orders and key requests to Plant Department as needed. * Distributes incoming mail and packages. * Assists with the supervision of student aides. * Assists with the coordination of events. * May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title. Hours: Monday through Friday from 10am to 2pm. Subject to bumping Qualifications * Prior office experience required. * Must possess excellent interpersonal and communication skills. * Proficiency in Microsoft Word, Excel, and Outlook. Preferred Qualifications * Proficiency with Zoom or Microsoft Teams, preferred. * Proficiency with Google Docs and Google Sheets. Special Instructions Deadline Open Until Filled Date Posted 01/12/2026 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $17.49 per hour Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Job Title: Business Administration Associate Employment Type: Full -Time Industry: Property Management / Real Estate Compensation: $65,000 About Us We are a collaborative, people -focused property management organization committed to delivering exceptional service to our residents, employees, and partners. As we grow, we're looking for a detail -oriented and motivated Business Administration Associate to join our team. This role is perfect for someone who enjoys supporting operations, working closely with multiple departments, and playing a vital part in keeping our business running smoothly. If you love organization, communication, and being the person others rely on-this may be your next great opportunity. What You'll Do As our Business Administration Associate, you will play an important role in supporting our internal teams and property operations. Key responsibilities include: Financial & System Support Enter NSF transactions into the system and communicate updates to managers. Ensure utilities are paid and accurately posted in Avid and Rent Manager. Verify that GL codes are correct on invoices within Avid. People & Onboarding Coordination Set up all new hires in ADP and ensure all onboarding paperwork is completed. Vendor & Property Coordination Communicate with vendors regarding outstanding invoices while keeping property managers informed. Assist with sending packages, documents, and materials to properties as needed. Support property teams with Rent Manager issues by coordinating calls between the property manager and the RM support team. Knowledge of Zego Payment Systems - Preferred What We're Looking For Strong attention to detail and accuracy Excellent communication skills Comfort working in accounting and operational systems (Avid, Rent Manager, ADP, Zego preferred but not required) Ability to work collaboratively with multiple departments A proactive mindset-you enjoy solving problems before they escalate Dependable, organized, and committed to professional growth Why You'll Love Working Here Supportive, team -centered culture Opportunities to learn and grow within the organization Meaningful work that helps our properties, residents, and teams thrive A stable and respected employer in the property management space How to Apply If this role sounds like a great fit for your skills and career goals, we'd love to hear from you. Please submit your resume directly through Indeed. We look forward to connecting with you!

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Make us your new Home. Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success. RESPONSIBILITIES: Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc. May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc. Provides general administrative support. Makes administrative decisions and takes action in CEO's absence. Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories. Arrange travel including flights, ground transportation, lodging, dining and other activities. Help to coordinate functions, events and other activities. Purchasing of household supplies and groceries. Maintain a digital rolodex, update when necessary. Coordinate and effectuate mailings such as cards, invitations. Planning/executing events and parties. Research and execute special projects. Be responsible for “gifting” and delivery of gifts. Create files, spreadsheets and other documentation of certain matters, as necessary. Prepare reports and other materials. Manage healthcare reimbursement, if necessary. Run errands. Keep CEO's home organized and neat. Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls. Take care of household upkeep and maintenance Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc. Overseeing any repairs, new projects Managing daily/weekly upkeep of the home and its various components Handle bills. Light Housekeeping. Pet (Dog) care. Other related types of duties as assigned/requested by employer. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: High school diploma, GED, or equivalent required. Bachelor's degree preferred. Client services experience a plus. SKILLS, KNOWLEDGE, AND ABILITIES: Proven ability to manage a flexible schedule. Always available, mobile, and open to travel. Exemplary planning and time management skills. Outstanding verbal and written communications skills. Ability to interact with high profile clients and executives. Adaptable. Organized. Detail-oriented. Friendly/personable. Discreet. Problem solver/resourceful. Excellent interpersonal skills. Multitasker. Self-starter/takes initiative. Works well under pressure. SOFT SKILLS: Possess positive attitude and highly communicative interpersonal skills. Always exhibit polite and professional communication. Team-oriented. Excellent customer service. PAY: Commensurate dependent upon experience, competencies, and qualifications. Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.