Administrative assistant jobs in Moody, AL - 200 jobs

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Job DescriptionSnelling is recruiting a qualified professional for a Reception/Administrative Support role in the Birmingham area. The Receptionist is the first point of contact for clients, visitors, and staff in a professional accounting firm. This role is essential for managing front desk operations, supporting administrative functions, and ensuring a smooth, organized office environment that enables our accountants to focus on client service and technical work. Salary: $50,000, 1st shift schedule Front Desk Operations Welcome and direct clients, visitors, and staff in a courteous and professional manner. Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit, and consulting services. Maintain a clean and organized reception area, reflecting the firm's commitment to professionalism. Administrative Assistance Schedule meetings, manage calendars, and coordinate appointments for accountants, auditors, and firm leadership. Prepare and distribute internal communications, client correspondence, and appointment reminders. Assist with document management, filing, scanning, and basic reporting as needed. Order office supplies and coordinate facility maintenance requests. Client Service Support Assist with client intake, including gathering basic information and directing clients to the appropriate staff member. Support the accounting team with administrative tasks related to client engagements, such as organizing tax documents, audit files, and engagement letters. Always maintain confidentiality of sensitive client and firm information. Communicate effectively with staff at all levels to support office operations and client service. Provide general support to accounting, tax, audit, and administrative teams as needed. Participate in team meetings and contribute to process improvement discussions. Qualifications of Reception/Administrative Support role High school diploma or equivalent required; associate's degree or higher preferred. Previous experience as a receptionist, administrative assistant, or office support role, ideally in a professional service or accounting environment. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting software or document management systems is a plus. Ability to handle confidential information with discretion. Positive attitude, adaptability, and willingness to learn new systems and processes. How to Apply: Qualified candidates should email their resume to ************************* for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview. For more information, contact Whittney Taylor at ************. Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for 75 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients.

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Schedule: Monday-Friday 8a-5p Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. General Responsibilities: Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Position Requirements: Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Full-time Description The role of the Administrative Assistant (Intake Department) is to ensure the timely and accurate processing setting up new referrals in the firm's internal case management system, ordering titles, and entering data from title exams. The ideal candidate for this position will possess foreclosure experience, especially in the area of intake and title. This is a vital role in our company and the ideal candidate will have to be well organized, possess a keen attention to detail, be a self -starter with excellent time management skills, and have excellent communication and follow up skills. This position is in office initially for a training period, converting to hybrid thereafter. DUTIES & RESPONSIBILITIES: Ability to work in a high-volume environment while maintaining accuracy. Proficient use of the firm's internal case management system to effectively and efficiently set-up new foreclosure files. Ordering and tracking of all title orders, new and updated titles. Intake incoming referrals, request documents, update client systems, and enter data necessary to begin processing files. Ensure all firm, client and court mandated deadlines are met. Appropriately maintain and process sensitive and confidential information. Will perform other duties and responsibilities as needed. SUPERVISORY RESPONSIBILITIES: This job does not require the exercise of supervisory responsibilities. EDUCATION & WORK EXPERIENCE: Associate or Bachelor's Degree preferred but not required At least one year of work experience in a law firm environment Knowledge of complaint process is a plus KNOWLEDGE, SKILLS, & ABILITIES: Must possess strong written and verbal communication skills; Experience in a law firm is preferred; Proficiency with excel and other Microsoft products; BKFS, Vendorscape, Claifire, and TEMPO experience preferred, but not required; Knowledge of the nonjudicial foreclosure process; Ability to manage and prioritize multiple projects; Overall good attitude and willingness to adapt to change; Must possess good organizational skills; Identifies and resolves problems in a timely manner; Balances team and individual responsibilities; Contributes to building a positive team spirit; Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Must be analytical and have good problem solving skills; PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States. If you are interested in applying, please send your resume in Word or PDF to: *******************. Because of the high volume of calls received, only qualified candidates will be contacted for consideration. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization. Salary Description $19.00-$22.00/Hour

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

1st. Shift Administrative Assistant Some weekends Proper handling and processing of paperwork Efficiently provide administrative support in the way of Data Entry and working with spreadsheets to meet the deadlines associated with corporate paperwork Experience Requirements: 1 year of administrative experience is preferable Must have at least 1 year of customer service experience Must be proficient in Excel spreadsheets Experience with Microsoft Office Suite is a plus Must be able to type at least 30 WPM with minimal errors Responsibilities: Comply with all industry, customer, and company safety regulations and operating procedures. Drive vehicles, at all times, in accordance with company and customer instructions/procedures. Must maintain regular and acceptable attendance at such level as is determined in the company's sole discretion. Must be regularly available and willing to work at least 8 hours per day, 40 hours per week or other such hours per day or hours per week as the company determines are necessary or desirable to meet its business needs Must be available to work overtime per day or per week, weekends and holidays as the company determines are necessary or desirable to meet its business needs Skills, Licenses, Certification, and/or Special Training: Must maintain a valid state driver's license is required to operate company equipment Meet and maintain all requirements contained in the Conditions of Employment policy Physical, Mental, & Sensory Requirements: Must be able to hear and communicate work or safety instructions spoken in a normal voice Must be able to hear work or safety instructions verbally communicated in a normal speaking voice Must possess normal depth perception and have a normal peripheral vision in both eyes Ability to communicate telephonically and with two-way radios Ability to view and change data on a standard computer Ability to simultaneously handle multiple tasks Must be able to work independently Must be able to properly wear all required Personal Protective Equipment. Company Profile: Established in 1987, Road & Rail Services has grown and diversified to become a leading provider of rail-related services in North America. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.

Administrative Assistant Contract- 2 Years The Administrative Assistant provides comprehensive administrative support to departments including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental. This role involves managing a wide range of administrative functions, ensuring smooth departmental operations, and delivering high-quality service to internal and external stakeholders. Key Responsibilities Administrative Support Provide general administrative support to multiple departments within the plant. Perform timekeeping and attendance reporting for plant personnel. Process employee expense reports for both covered and non-covered personnel using PaySource and Oracle Expenses. Manage filing systems and order office supplies as needed. Coordinate travel arrangements for employees. Schedule and manage logistics for meetings and department events. Gather data, compile information, and prepare various reports and summaries. Maintain departmental record retention and documentation. Specialized Tasks Support and participate in plant and departmental safety initiatives. Manage Southern Linc phone inventory, repairs, and replacements. Serve as vendor point of contact for copier/printer repairs. Process tool reimbursement and boot allowance expense statements. Update ARCOS system for vacation tracking, weekly call-out lists, and generate quarterly/yearly reports. Enter Limestone receipts in COMTRAC and perform monthly closeouts. Order flowers for employee sick leave or bereavement events. Act as FMLA contact for departmental time groups. Verify contractor timesheets using Tableau and cross-reference with backup documentation. Provide backup support to Administrative Assistants across other departments. Job Experience & Education High school diploma or equivalent required. Two-year degree or vocational certification preferred. 3-5 years of experience in an administrative support role required. Experience with SHIPS, PeopleSoft, or similar people management software preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required. Experience with accounts payable, timekeeping systems, and working with union employees in a plant environment is preferred. Demonstrated experience in report preparation, travel/meeting arrangements, and calendar management is required. Knowledge, Skills & Abilities Strong ethical behavior and positive attitude. Ability to maintain confidentiality and handle sensitive information appropriately. Capable of making informed administrative decisions and procedural judgments. Highly detail-oriented, organized, and adept at multi-tasking. Skilled in composing and editing written communications. Proven ability to interact effectively with all levels of employees and leadership. Strong verbal and written communication skills. Behavioral Attributes Provide exceptional customer service to both internal and external stakeholders. Exhibit strong interpersonal skills, flexibility, and professionalism. Demonstrate ownership and accountability for all assignments. Be a team player with a commitment to safety and compliance. Foster and maintain positive working relationships across the organization.

We are seeking an experienced Administrative Professional (6-10 years) to provide high‑level support to our team and ensure smooth, efficient daily operations. This role requires exceptional organizational skills, strong attention to detail, and the ability to work independently in a fast‑paced environment. Key Responsibilities: * Manage calendars, schedules, and appointments for team members, ensuring effective time management and prioritization of critical tasks. * Coordinate and organize meetings, conferences, and events, including logistics, agendas, materials, and follow‑up actions. * Prepare, edit, and format documents, reports, presentations, and correspondence using Microsoft Office Suite and other relevant tools. * Conduct research, gather information, and compile reports to support decision‑making and strategic initiatives. * Handle sensitive and confidential information with professionalism and discretion. * Assist with budget management, expense tracking, and financial reporting while ensuring accuracy and compliance with company policies. * Serve as a primary point of contact for internal and external stakeholders, providing excellent communication and customer service. Experience Required: * 6-10 years of administrative support experience, ideally in a fast‑paced or team‑oriented environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills. * Strong organizational skills with the ability to multitask and prioritize effectively. * High level of professionalism, discretion, and attention to detail. * Ability to work independently and proactively anticipate team needs. Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide. Employee Type: Contract Location: Birmingham, AL, US Job Type: Date Posted: January 7, 2026 Similar Jobs * Administrative Assistant * Administrative Assistant * Sr Administrative Assistant * Executive Assistant * Laboratory Assistant

Department: Social Work Program A Graduate Administrative Assistant (GAA) assists administrative staff with collecting, organizing, and analyzing various types of data or information, assist with special projects and other duties assigned by the unit's supervisor and/or appropriate faculty and/or staff. Stipend: $12.00 per hour with a max of 20 hours per week for a total of three semesters. Student compensation is based on the number of hours worked, and students must clock in and clock out for each shift. Biweekly payroll over the course of the term. In addition to a stipend, graduate assistantships carry a scholarship of 9 semester hours of graduate tuition and the general university fee. Duties and Responsibilities: Assists in logging and processing conference, grant, and internship materials. Attend recruitment events as a representative of the Graduate School. Assists in research related tasks including use of the library and internet to find and/or update sources. Performs a combination of duties under the supervision of the grant personnel. Performs clerical and other related duties as assigned. Graduate Assistantship Qualifications: Must be classified as a degree-seeking graduate student at JSU. Must be actively enrolled in a graduate degree program at JSU during the assistantship semester. If a new student, must be admitted to a degree program. Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist. Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.), the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student's advisor to the Director of Graduate Studies. Must hold the minimum required GPA for the student's enrolled degree program. During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances: If a student is classified as a graduate student and is required to take undergraduate courses for a graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student's advisor to the Director of Graduate Studies. If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship. If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship, as long as the courses are required for the degree. Must not be holding another campus job. A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted. If the student has previously held a Graduate Assistantship position at JSU, the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship. It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail. It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs. Must complete FERPA training, Sexual Harassment training, and other training as required through JSU. International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation. Notice Regarding International Students: All International Students must be in a valid immigration status. Please visit the International Programs website for additional information: ******************************************* Due to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following: Passport from their respective country. F-1 Student Visa or J-1 Exchange Student Visa. U.S. Customs Form I-94. Official photo identification. Official Social Security Card imprinted with “Valid for Work Only” or similar statement. Required Documents: Cover Letter Resume Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, ******************************************************* the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: ***************************************************** Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Schedule: Monday-Friday 8am-5pm Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties and Responsibilities: * Makes arrangements for meeting and trainings, as needed * Provide quality customer service * Serves as the contact person for the Behavioral Health Department/SUD Program * Screen calls, emails, and other correspondence sent from reception * Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator * Functions as administrative support for Director of Behavioral Health and SUD Coordinator * Organize, maintain, and file digital files and records * Prepare and edit correspondence, reports, spreadsheets, and presentations * Complete special projects as assigned * Assisting with other overflow work as directed by the Director of Behavioral Health * Prompt, Regular attendance at the office * Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. * Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information * Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) * Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed * Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health * Receives and processes referrals for the Behavioral Health Department * Completes monthly medicaid verifications for patients enrolled in the Ryan White Program * Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed * Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments * Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: * Knowledge of behavioral health and social work concepts * Excellent organizational, interpersonal and communication skills * Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) * Project coordination experience * Ability to work well with various levels of internal management and staff as well as outside vendors and clients * High level of flexibility and willingness to help with the daily tasks

Administrative Support Specialist (Advanced) Work Hours- 6Am to 2:30 PM. We are seeking an experienced Administrative Support Specialist to provide high-level, proactive support to our team. This role requires exceptional organizational, communication, and multitasking skills to independently manage calendars, coordinate meetings, maintain accurate records, and streamline administrative operations. The ideal candidate will possess a strong understanding of office management practices, high proficiency in Microsoft Office Suite, and the ability to maintain discretion and professionalism while handling confidential matters. Key Responsibilities: Administrative Coordination Independently manage executive and team calendars, meetings, and appointments, ensuring optimal time management. Organize logistics for meetings, conferences, and events, including room bookings, catering, AV setup, agendas, and documentation. Coordinate travel arrangements, itineraries, and expense reimbursements. Documentation & Communication Draft, edit, proofread, and format internal and external correspondence, reports, and presentations. Create and maintain filing systems for digital and physical documents ensuring accessibility and security. Serve as a liaison and point of contact for internal teams and external partners, demonstrating professionalism and strong interpersonal communication. Data & Research Support Conduct research, compile data, and generate reports to support planning, analysis, and strategic initiatives. Monitor and manage task deadlines, follow-ups, and deliverables to ensure timely project execution. Finance & Budget Assistance Support budget preparation and expense reporting processes. Track and reconcile team expenses, invoices, and procurement requests for accuracy and policy compliance. Confidentiality & Compliance Manage confidential information with integrity and discretion. Ensure all administrative tasks align with company policies and regulatory standards. Qualifications: Education: High school diploma required; associate's or bachelor's degree preferred. Experience: 6-10 years in a senior administrative, executive assistant, or office management role. Skills & Competencies: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational, time management, and problem-solving abilities. Strong verbal and written communication skills. High level of accuracy and attention to detail. Ability to manage multiple priorities and work independently. Proven track record of managing confidential information with discretion.

Department: English Writing consultants have the opportunity to hold interactive writing appointments with student writers from all disciplines on various writing projects such as essays, speeches, proposals, multimodal projects, etc. Consultants must understand the structure of topic sentences, thesis statements, paragraphs, and essays along with essay knowledge. Writing consultants should have a good understanding of grammar and mechanics as well. Knowledge in various rhetorical modes and types (e.g. literary reviews, analyses, blogs, websites, presentations, etc....) is beneficial. Consultants will develop key skills such as communication, cooperation, and leadership. Consultants will also have the opportunity to specialize in types of writing and citation styles. A Graduate Administrative Assistant (GAA) under the supervision of the faculty and/or staff, may include assisting faculty and/or staff, as well as other academic support duties, and departmental operational needs, and other associated and clerical duties as assigned. Positions will be filled based on individual applicant's skills, qualification, and departmental needs. If you choose to apply for employment as a graduate student at JSU, your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position. Compensation: Graduate Administrative Assistants are expected to work 20 hours per week during a fall or spring semester, or a full summer term (May, June, and July). $8.25 per hour with a max of 20 hours per week for a total of 16 weeks. Student pay is disbursed biweekly and is based on the number of hours worked, students must clock in and clock out for each shift. Biweekly payroll over the course of the term. In addition to an hourly rate, Graduate Assistantships carry a scholarship each semester up to the max award of $4,386.00. The scholarship award covers the general university fee and tuition. Students are responsible for additional fees such as international, program, and course fees. Students enrolled in specialty priced programs may owe a remaining balance after scholarship award. Duties & Responsibilities: Complete up to 20 hours of face-to-face/online tutoring per week during the semester/term. Complete assigned training. Work with writers during any step of the writing process: prewriting, drafting, revising, and editing. Work with writers from various departments within the university. Guide writers through sentence-level grammatical revisions when necessary. Guide writers through necessary citation methods. Guide writers through developing various multimodal projects (e.g. posters, infographics, presentations, speeches, blogs, video essays, etc…). Basic proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint). Assist with Writing Center social media. Be positive and encouraging to student writers. Follow guidelines and procedures set-up by the Writing Center Coordinator. Behave in an ethical and professional manner. Maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA). Keep accurate records of student consultations. Assist students in scheduling appointments as needed. Assist in training new consultants as needed. Attending meetings and training sessions as scheduled. Develop materials and resources for the website. Additional duties as required by the department. Graduate Assistantship Qualifications: Must be classified as a degree-seeking graduate student at JSU. Must be actively enrolled in a graduate degree program at JSU during the assistantship semester. If a new student, must be admitted to a degree program. Must be actively enrolled in required coursework towards the degree. The Graduate Assistantship will not pay for courses that are not in the degree program plan of study/checklist. Note: If a student is classified as a graduate student and is required to take undergraduate courses for the graduate degree (foundation courses, undergraduate deficiency courses, etc.), the Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student's advisor to the Director of Graduate Studies. Must hold the minimum required GPA for the student's enrolled degree program. During the assistantship semester, must be enrolled at JSU in six to nine (6-9) graduate semester hours in a fall or spring semester or six to nine (6-9) graduate semester hours in a full summer term. (Full summer term = May, June, and July). An exception to this requirement may be made by the Director of Graduate Studies, under the following circumstances: If a student is classified as a graduate student and is required to take undergraduate courses for a graduate degree (foundation courses, undergraduate deficiency courses, etc.). The Graduate Assistantship will only pay for these courses if they are documented as required courses via memo from the student's advisor to the Director of Graduate Studies. If a student has made satisfactory progress toward obtaining the graduate degree and needs fewer than six (6) graduate semester hours available to complete the degree, the student may be considered for an assistantship. If a student will hold a Graduate Teaching Assistantship during a summer term, the student may be allowed to enroll in fewer than six (6) graduate hours to be considered for the assistantship, as long as the courses are required for the degree. Must not be holding another campus job. A graduate assistant is prohibited from accepting, receiving, or being credited for other forms of tuition scholarships or waivers from the University. Scholarships from sources outside of the University and the JSU employee benefit of tuition assistance will both be permitted. If the student has previously held a Graduate Assistantship position at JSU, the student must have fulfilled all duties and complied with all policies to be considered for another Graduate Assistantship. It is preferred that a Graduate Teaching Assistant not teach and take a class during the same summer term. Any student wanting to teach and take a class in the same summer term must be granted permission by his/her advisor and the Director of Graduate Studies prior to enrolling in the course. Requests should be sent via e-mail. It should be noted that the graduate assistantship tuition scholarship may affect the amount of federal financial aid for which students are eligible. The graduate assistant will be responsible for determining if there is any impact on eligibility of other financial aid programs. Must complete FERPA training, Sexual Harassment training, and other training as required through JSU. International graduate assistantships must be certified by the Director of the International House and Programs to perform duties and receive compensation. Notice Regarding International Students: All International Students must be in a valid immigration status. Due to Visa requirements international students must be enrolled as a full-time JSU student and possess each of the following: a. Passport from their respective country. b. F-1 Student Visa or J-1 Exchange Student Visa. c. U.S. Customs Form I-94. d. Official photo identification. e. Official Social Security Card imprinted with “Valid for Work Only” or similar statement. Required Documents: Cover Letter Resume Unofficial Transcript Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, ***************************************** the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: ************************************************ Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

+ Calendar Management, Travel arrangements, timekeeping, Expense/Invoice Processing, Ordering Suppliers, Coordinating event logistics/catering, other administrative functions. + Maintain confidentiality, integrity and high level of professionalism. + Ability to work with minimal supervision. **Skills:** + Experience with Microsoft office applications: Outlook, PowerPoint, Excel, Word, Etc. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.