Administrative assistant jobs in Tiverton, RI - 338 jobs

We are partnering with an established and highly respected firm to identify a dedicated Administrative Assistant to provide essential support to their professional team. This position is ideal for an entry-to-mid-level administrative professional who excels at being the operational heartbeat of a high-energy office and thrives in a fast-paced environment. The successful candidate will be an organized problem-solver who manages a variety of reception and office duties with total integrity and a positive, professional demeanor. Company & Position Highlights: Dynamic Work Environment: Join a vibrant office setting that empowers staff with varied responsibilities and autonomy. Key Operational Role: A high-visibility position centered on maintaining the daily functionality and success of the firm. Professional Growth: An excellent opportunity to refine administrative skills within a professional office environment. Competitive Compensation: $50,000-$55,000 per year. Key Responsibilities for the Administrative Assistant: Serve as the primary point of contact by managing a busy reception area and greeting guests. Manage incoming communications, including answering multi-line telephones and directing inquiries to the appropriate staff. Coordinate office logistics by sorting and prioritizing daily mail and managing document profiling systems. Provide administrative support by preparing and proofreading basic correspondence, memos, and office documents. Assist with scheduling meetings, maintaining office calendars, and coordinating appointments for the team. Oversee office functionality by managing inventory, ordering supplies, and maintaining vendor partnerships. Utilize standard office equipment, including computers, photocopiers, and filing systems, to ensure efficient workflows. Assist with data entry and the maintenance of accurate internal records and databases. Ensure the confidentiality of sensitive information and office operations at all times. Qualifications for the Administrative Assistant: Experience: 1-3 years of professional experience in an office administration or reception role. Skill Set: Strong organizational aptitude with the capacity to balance multiple tasks and deadlines. Technical Proficiency: Computer literacy with high proficiency in Microsoft Office applications. Communication: Exceptional verbal and written communication skills and a professional phone presence. Character: A track record of reliability, attention to detail, and absolute confidentiality. Education: High school diploma or GED required; an Associate degree or administrative certification is a plus. Submit your resume today for immediate, confidential consideration! Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request. Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, and Weekly Pay. City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 815a-445p Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1620 Southbridge Orthopedics This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

Human Services Management Corporation (HSMC) provides shared business and consulting services to both non-profit and proprietary human services agencies. These services include accounting, payroll, third-party billing and collections, human resources, online and live Continuing Education, marketing, facility development and quality assurance programs. Job Description The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC. This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance. Job Responsibilities Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines Assist maintenance staff with ordering parts and materials as needed Develop and maintain relations with executives, stakeholders and external parties Review and reconcile maintenance invoices for accuracy Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests Perform and/or assist others in assigned tasks related to information/communication flow Maintain and organize various records and files Monitor office supplies inventory and place orders as necessary Ensure optimal internal and external customer service Qualifications High School Diploma required Minimum one to three years office experience Strong written and verbal communication skills Proficient in Microsoft Office products High level of attention to detail, organization, and ability to multitask Benefits Medical and Dental Insurance Tax Exempt Flexible Spending Plans 401(K) Retirement Plan Vacation, Sick and Holidays Professional Development and Educational Benefits Voluntary Benefits Additional Information Please visit our website at ************ to learn more about our organization! Selection for employment is made regardless of race, color, religion, creed, sex, sexual orientation, gender identity/expression, pregnancy or pregnancy-related condition, marital status, national origin, ancestry, age, disability, handicap, genetic information, someone who is a member of, applies to perform, or has an obligation to perform, service in a uniformed military service of the United States, including the National Guard, on the basis of that membership, application or obligation; veteran status, or any other bases protected by law. HSMC participates in E-Verify.

Human Services Management Corporation (HSMC) provides shared business and consulting services to both non-profit and proprietary human services agencies. These services include accounting, payroll, third-party billing and collections, human resources, online and live Continuing Education, marketing, facility development and quality assurance programs. Job Description The Facilities Administrative Assistant will provide administrative support and general clerical services for the Facilities department of HSMC. This position is full-time 40 hours per week and reports directly to the Director of Facility Development and Maintenance. Job Responsibilities Schedule inspections for buildings, fire extinguishers, sprinklers, alarms, HVAC equipment, kitchen equipment, Board of Health, and Life Safety in accordance with regulatory timelines Assist maintenance staff with ordering parts and materials as needed Develop and maintain relations with executives, stakeholders and external parties Review and reconcile maintenance invoices for accuracy Process tickets, assign to maintenance staff, monitor progress, and run reports as necessary Perform administrative duties including composing documents for signature, generating reports, analysis of data, planning business conferences, assisting with administration of office procedures, and researching a variety of information requests Perform and/or assist others in assigned tasks related to information/communication flow Maintain and organize various records and files Monitor office supplies inventory and place orders as necessary Ensure optimal internal and external customer service Qualifications High School Diploma required Minimum one to three years office experience Strong written and verbal communication skills Proficient in Microsoft Office products High level of attention to detail, organization, and ability to multitask Benefits Medical and Dental Insurance Tax Exempt Flexible Spending Plans 401(K) Retirement Plan Vacation, Sick and Holidays Professional Development and Educational Benefits Voluntary Benefits Additional Information Please visit our website at ************ to learn more about our organization! Selection for employment is made regardless of race, color, religion, creed, sex, sexual orientation, gender identity/expression, pregnancy or pregnancy-related condition, marital status, national origin, ancestry, age, disability, handicap, genetic information, someone who is a member of, applies to perform, or has an obligation to perform, service in a uniformed military service of the United States, including the National Guard, on the basis of that membership, application or obligation; veteran status, or any other bases protected by law. HSMC participates in E-Verify.

Commercial Admin needs 1-3 years of experience performing administrative duties required within a sales or service industry Commercial Admin requires: High School Diploma or General Education Degree (GED) 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint) Preferred: Must possess good decision-making skills, be very organized and detail oriented. Must have excellent oral and written communication. Ability to use discretion. Problem Solving and ability to escalate matters when needed. Data analysis and interpretation skills. Speed and accuracy with attention to detail. Dispatching and scheduling. Commercial Admin duties; Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures. Work with payroll and managers to ensure accurate payroll processing. Responsible for completing required documentation for prevailing wage compliance.

Job Description Administrative Assistant CSP (Full Time) This position is designed to support the Community Support Services program and its leadership relative to daily administrative operations, building issues, and special projects as assigned by program leadership. EDUCATION AND TRAINING REQUIRED: High school graduate or equivalent. Proficiency in Microsoft, Excel, Power Point and other software programs. Ability to participate as a member of a multidisciplinary team. Ability to remain organized while handling multiple priorities simultaneously. Ability to work independently and effectively to solve problems, seeking supervision as needed. At least two years of general office experience, preferably in a health care setting. Skill in the use of electronic communication (i.e., phone, e-mail, fax, etc.) Proficiency in the use of print media Special Qualifications: Excellent public relations and communication skills with individuals and groups, treating all persons with dignity and respect Physical and emotional health and capacity to manage stresses with a busy non-profit community organization Understands and believes in the mission of the organization WORKING CONDITIONS: Standard office environment with frequent use of office equipment. Ability to lift 25lbs. Requires sitting 75% of the time. Travel between sites required. Flexible hours may be required. Benefits Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life. Generous vacation, sick time and holidays. Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage. 403b with matching after 6 months of employment. Flexible Spending (FSA) and Dependent Care (DCA) accounts. Agency-paid group life insurance; long-term disability. Tuition reimbursement and licensure/certification bonuses. Employee referral program as well as bilingual skills premium. On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle. To apply for this opening please visit our website *********************** and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume. About Us Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges. Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability. Military friendly employer!

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

Secretary - Academic Year HOURS: Full-time, academic year, M-F SALARY: Per collective bargaining agreement between BRRSC and AFSCME Job Description: * Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law. * Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person. * Enter and update student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means. * Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day. * Receives and processes incoming correspondences from families (i.e. doctors' notes, dismissal notes, vacation letters, etc.). * Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc. * Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district. * Assists Special Education Department to create MCAS pull out groups for student accommodations. * Maintains an accurate, up-to-date schedule and calendar of facility use for the Principal, staff, and community groups. * Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff. * Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community. * Coordinate deliveries to students and staff throughout the school day. * Processes CORI forms. * Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary. * Make and/or monitor announcements made via the school intercom system. * Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs. * Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principal. * Collaborates with various district departments, schools, and/or outside entities as necessary. * Other duties as assigned by the Principal and/or designee. The mission of the Bridgewater-Raynham Regional School District is to provide excellence in education for all students in an environment that values the individual. Our District is focusing its efforts to build an organization based on equity, inclusion and belonging for all students, their families, staff, and community members, by promoting the ideals of embracing differences and elevating them as opportunities. Our District recognizes that the existing systems disproportionately impact the most marginalized students and communities in our society. We believe that these marginalized voices must be centered and amplified in our work so that all feel that they are welcomed, respected, supported, and valued. We are aiming to eliminate practices, policies and processes that impede our ability to be a diverse and inclusive employer of choice. We are committed to identifying areas of underrepresentation and working to develop strategies that will remedy underrepresentation and/or demonstrate "good faith" efforts toward a remedy. For this reason, we strongly encourage applications from candidates with diverse backgrounds.

Job Description Make a difference every day by helping seniors live safely and independently in their own homes. GUARDIAN ANGEL SENIOR SERVICES are looking for caring, dependable individuals to join our team as Home Support Workers for Elderly. JOB RESPONSIBILITIES: Light Housekeeping which includes Vacuuming, emptying trash, changing bed linens. Laundry Reminding & assisting the clients with pre-dosed medications. Prepare meals by taking care of all precautions & dietary restriction Grocery shopping and running errands as per requirements. Accompany clients to appointments or any socially engaged activities as a part of companionship duties /Transportation when need or assigned Helping with personal hygiene care like dressing/undressing; showering, feeding etc. (Trainings will be provided if you don't have prior experience) Requirements: High school diploma preferred. BENEFITS: Sign-On Bonuses 401K Referral Bonus Health Benefits Mileage Pay for drivers Free Certification Submit your resume now for consideration 🌐 Apply online: ******************************************************************* 📞 Call us: ************ 📍 For Walk-ins: 33 Boston Post Road W, Suite 310, Marlborough, MA-01752. GUARDIAN ANGEL SENIOR SERVICES was created with a vison & mission so that they could make a difference in the lives of seniors maintaining their dignity by hiring individuals who have the heart of a caregiver, a passion for this field, and a commitment to the clients Guardian Angel Senior Services is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information. Powered by JazzHR qCGLCeYPcq

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Be a part of the best team in Property Management! Welcome to Village Green & Yarmouth Commons , a Vesta community in Barnstable, MA . We are currently seeking an experienced, organized, customer service focused Administrative Assistant to join our team! What we Offer: At Vesta, we take pride in hiring the best talent in Property Management. We work hard and we have fun doing so. In addition to our generous benefits package, we offer service awards, performance bonuses, team member appreciation events and opportunities for growth. Our benefits include: Medical, dental & vision insurance Company matched 401(K) Paid time off- Vacation, sick, floating holidays 12 additional paid holidays Tuition Reimbursement PetPlan Pet Insurance Employee Assistance Program Long & Short-Term Disability Insurance AND MORE The Administrative Assistant provides various administrative functions. In most cases, the Administrative Assistant is the first point of contact for all visitors, and all calls for the property. Greets visitors and offers direction and information. Answers all incoming calls, determining the purpose of the call, and forwarding calls to appropriate personnel with the utmost professionalism and courtesy. Responsible for scheduling appointments and assisting office personnel with clerical work and other office duties. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Retrieves messages from voice mail and forwards to appropriate personnel. Answer and direct all incoming calls to the appropriate team member. When the appropriate team member is unavailable, ensure proper follow up. Relieve management of administrative detail with all projects, phones, faxes, filing, typing, and mailings. Secure all required applicant and resident signatures, for administrative processes. Maintain documentation and filing procedures and systems in accordance with Vesta's SOP. Keep a running list of needed supplies and order as necessary. Greet, introduce, welcome and convey benefits of the property to prospective residents and visitors. Foster a positive, active and collaborative relationship with team members, prospects, residents, communities, vendors and associated agencies. Assist leasing to schedule application intakes, interviews, processing and preparation of applications, and their distribution. Assist with and attend resident retention initiatives (i.e., resident functions, promotions, monthly newsletters, etc.). Assist with property-issued communications/notices (i.e., bad weather, emergency, etc.). Consistently maintain property rules and regulations in accordance with property-based programs, Vesta's SOP as well as all state, federal and/or local laws. Assist in the achievement of property financial goals. Maintain accurate record of all resident transactions issuing resident receipts as necessary. Receive, review, and route incoming mail, and ensure that invoices and other time sensitive materials are processed. May assist in collection, depositing and posting of rental deposits, rent and late fees/charges etc. as assigned. Process information in property management software regularly, i.e.., work orders, certifications, deposits and all pertinent resident documentation. Report to management community appearance/ curb appeal, and unsafe conditions. Input all work order and service requests, in Yardi and communicate to maintenance. Responsible for keeping reception area clean with professional surroundings. Monitors visitor access. Other duties as assigned. Knowledge, Skills and Abilities: Excellent interpersonal skills; strong verbal communication skills. Able to work independently; self-motivated, takes initiative. Able to multitask and prioritize efficiently. Ability to determine varying nature of calls/issues and identify the priority level. Accepts responsibility and accountability. Honest and trustworthy; displays integrity. Professional, in appearance and action. Shows adaptability. Organized and detailed. Interested? APPLY NOW!!! Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Valid Driver's License and clean driving record required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $18.00-$20.00/hr.

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. Act as first point of contact for all associate HR related phone or self-ticketing inquiries while maintaining a high degree of confidentiality. Record all interactions in the case management system, resolve, record resolution and close case. Forward all interactions requiring research or more in-depth analysis/response to subject matter experts. Use all navigational tools provided to find answers and inform Supervisor of missing, inaccurate or confusing documentation. Work toward continuous improvement and skills building. Principle Duties and Responsibilities: * Respond to incoming phone calls or self-service tickets during scheduled times from employees, managers, terminated employees, family members and outside agencies or vendors * Reference company policies and procedures and access systems to ensure accuracy of response and to offer all available information to assist with the highest level of customer service * Recognize when escalation to a subject matter expert or to the Supervisor is necessary * Record the details of each call or self-ticket. Maintain confidentiality of all information. * Perform HR transactions in the HR system, and other applications as appropriate, within scheduled timeframes and with a high degree of accuracy and strict adherence to written procedures * Utilize the case management system, knowledge base and other tools to actively manage caseload in accordance with team production goals and established service level objectives * Participate in ongoing training to improve expertise, customer service skills and productivity * Processes routine insurance premiums * Assist as needed with projects (processing mail, term folders, etc.) Basic Qualifications: * High school diploma and 2-3 year experience working in an office environment * Experience in delivery of customer service * Basic computer knowledge Preferred Qualifications: * Experience in HR and payroll processes and procedures * Experience in a customer service call center preferable * Intermediate MS Office skills Skills and Abilities: * Excellent listening and telephone skills * Ability to ask relevant questions, clarify incomplete information and summarize key points * Good data entry skills with a high attention to detail to provide accurate information * Able to manage multiple priorities on an ongoing basis At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Job Title: School Secretary Qualifications: Superior administrative, MS Office, and record keeping skills required. The appropriate candidate will be a highly organized, detail oriented and possess very strong technology skills. Additionally, the position requires collaboration, the ability to multi-task in a fast-paced environment, good work ethic, utmost confidentiality, and an effective communicator with the ability to work with parents, central office, school staff and students. Application Deadline: January 19, 2026 Application Process: External Candidates should apply online at: **************************** Groton Public Schools is an Affirmative Action/Equal Opportunity Employer Groton Public Schools mission is to cultivate an environment of diversity, equity and inclusiveness. We strive to foster culturally responsive policies and practices to ensure all groups feel valued, actively engaged and empowered.

Tasca Family Commitment Tasca Automotive Group was founded in 1943 by Bob Tasca, Sr. In 1953 Bob opened the original Tasca Ford in Bristol, Rhode Island. Just one year later this dealership was completely destroyed by Hurricane Carol. Bob relocated and ultimately opened up the new Tasca Ford at 777 Taunton Avenue in East Providence, Rhode Island. It was here that Bob and his team became the second largest Ford dealership in the world in the 1960's. This was also the birthplace of the Tasca Racing program and many historic muscle cars such as the Ford Cobra Jet, Tasca Street Boss, and Mystery race cars. Bob opened Tasca Lincoln Mercury in Seekonk, Massachusetts in 1972. TLM became the highest volume Lincoln Mercury dealership in the world in 1986, and repeated again in 1987 and 1988 while also winning the Ford President's Award for outstanding customer satisfaction. This fulfilled Bob's dream of saying "None Bigger, None Better." It was also at the Seekonk store that Bob launched the innovative Pre-Trade program, pioneering the concept of short term trade cycles and leasing. He was also joined in the business by his three sons, thus fulfilling another of his dreams to build a successful family business. In 2002 Bob opened his flagship dealership in Cranston, RI. Featuring Ford, Lincoln, Mercury, Mazda, and Volvo the Cranston location was one of the most high tech and largest facilities in the country. It featured amenities such as drive in service write up, an in house Italian café, drive through carwash, and spacious customer lounge. It was at this time that Bob was joined in the business by his grandsons and granddaughters, continuing his dream of a family business. When Bob Tasca, Sr. passed away in 2010 he left a proud legacy of honesty, integrity, and customer satisfaction. 70 years and three generations later the Tasca Family continues to grow. We have been blessed over the past seven decades with great customers and great employees. We would like to thank the members of our team who continue to work so hard to satisfy our customers. We would also like to thank the thousands of families who have trusted us over the past 70 years. We humbly look forward to keeping our commitment that YOU WILL BE SATISFIED. EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The TASCA Chrysler-Dodge-Jeep-Ram-Fiat Parts Department in Johnston, RI is seeking an organized and detail-oriented Parts Department Assistant to join our Team. As a department assistant, your responsibilities will include Checking in parts orders, putting away stock, keeping the department neat and orderly, conducting inventory/bin checks, delivering parts to technicians and to our local customers as needed and assisting with retail customer requests. Applicant needs to be Dependable, Motivated, Organized and be able to safely lift/carry items up to 50lbs. The hours are Mon-Fri 8am-4:30pm

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.