Data entry assistant vs data clerk

The differences between data entry assistants and data clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and a data clerk. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $31,550 average annual salary of a data clerk.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for a data clerk are database systems, computer entry, and office equipment.

Data entry assistant vs data clerk overview

	Data Entry Assistant	Data Clerk
Yearly salary	$33,251	$31,550
Hourly rate	$15.99	$15.17
Growth rate	-8%	-5%
Number of jobs	86,989	147,935
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 39%
Average age	44	47
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does a data clerk do?

A data clerk is responsible for performing administrative support tasks, mainly focusing on data-entry. Their responsibilities typically include updating databases, maintaining records on spreadsheets and other documents, preparing and processing files, creating and organizing reports, coordinating with different departments to gather or disseminate data, and performing research and analysis. They may also handle calls and correspondence, monitor schedules and office supply inventory, and complete support tasks for staff as necessary. Furthermore, as a data clerk, it is essential to maintain an active communication line with teams and adhere to the company's data security policies and regulations.

Data entry assistant vs data clerk salary

Data entry assistants and data clerks have different pay scales, as shown below.

	Data Entry Assistant	Data Clerk
Average salary	$33,251	$31,550
Salary range	Between $27,000 And $40,000	Between $25,000 And $39,000
Highest paying City	Beaverton, OR	San Francisco, CA
Highest paying state	Alaska	Nevada
Best paying company	ALDI USA	Armstrong Flooring
Best paying industry	Manufacturing	Manufacturing

Differences between data entry assistant and data clerk education

There are a few differences between a data entry assistant and a data clerk in terms of educational background:

	Data Entry Assistant	Data Clerk
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 39%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry assistant vs data clerk demographics

Here are the differences between data entry assistants' and data clerks' demographics:

	Data Entry Assistant	Data Clerk
Average age	44	47
Gender ratio	Male, 23.1% Female, 76.9%	Male, 24.7% Female, 75.3%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 11.4% Unknown, 4.6% Hispanic or Latino, 22.9% Asian, 7.6% White, 52.4% American Indian and Alaska Native, 1.0%
LGBT Percentage	5%	6%

Differences between data entry assistant and data clerk duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

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Data clerk example responsibilities.

Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
Examine doors, windows, and gates to ensure security.Prepare routine and incident reports.
Excel as entry level data clerk, inputting sensitive patient records while withholding HIPPA regulations.
Load groceries quickly and carefully to make sure to pack bags to maximize space without overloading.
Maintain a safe, secure, and healthy patient environment by following OSHA and HIPPA standards and guidelines.
Stock shelves, help customers, bag groceries, retrieve carts, help keep store up to par.

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Data entry assistant vs data clerk skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common data clerk skills

Database Systems, 13%
Computer Entry, 12%
Office Equipment, 10%
HR, 8%
Computer System, 6%
Data Entry, 5%

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Updated January 8, 2025

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