Data entry assistant vs general office assistant

The differences between data entry assistants and general office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry assistant and a general office assistant. Additionally, a data entry assistant has an average salary of $33,251, which is higher than the $30,764 average annual salary of a general office assistant.

The top three skills for a data entry assistant include company database, re-enter data and computer system. The most important skills for a general office assistant are data entry, customer service, and general office assistance.

Data entry assistant vs general office assistant overview

	Data Entry Assistant	General Office Assistant
Yearly salary	$33,251	$30,764
Hourly rate	$15.99	$14.79
Growth rate	-8%	-5%
Number of jobs	86,989	131,527
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 41%
Average age	44	47
Years of experience	2	2

What does a data entry assistant do?

A data entry assistant is responsible for performing data entry procedures, updating customer information, as well as logging business transactions on the company's database accurately and efficiently. Data entry assistants compile and sort documents, escalating incomplete information for verification, and following the business' procedures on disposing and eliminating unnecessary data. They also provide administrative and clerical support on office operations, including assisting visitors on their needs or directing them to the appropriate personnel for their concerns. A data entry assistant maintains a safe and secured database and immediately call for support in case of unauthorized access and system inconsistencies.

What does a general office assistant do?

A general office assistant is in charge of performing clerical support tasks to help an office run smoothly and efficiently. Their responsibilities include managing the office calendar and schedules, preparing and processing documents, handling calls and correspondence, organizing and disseminating files, greeting visitors, and running errands as needed. They must also monitor the inventory of office supplies, processing procurement requests as necessary. Furthermore, a general office assistant may assist staff in projects and programs while adhering to the company's policies and regulations.

Data entry assistant vs general office assistant salary

Data entry assistants and general office assistants have different pay scales, as shown below.

	Data Entry Assistant	General Office Assistant
Average salary	$33,251	$30,764
Salary range	Between $27,000 And $40,000	Between $24,000 And $39,000
Highest paying City	Beaverton, OR	Annapolis, MD
Highest paying state	Alaska	Alaska
Best paying company	ALDI USA	Cargill
Best paying industry	Manufacturing	Finance

Differences between data entry assistant and general office assistant education

There are a few differences between a data entry assistant and a general office assistant in terms of educational background:

	Data Entry Assistant	General Office Assistant
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 41%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data entry assistant vs general office assistant demographics

Here are the differences between data entry assistants' and general office assistants' demographics:

	Data Entry Assistant	General Office Assistant
Average age	44	47
Gender ratio	Male, 23.1% Female, 76.9%	Male, 20.8% Female, 79.2%
Race ratio	Black or African American, 9.5% Unknown, 4.4% Hispanic or Latino, 23.3% Asian, 8.9% White, 53.2% American Indian and Alaska Native, 0.6%	Black or African American, 9.0% Unknown, 4.8% Hispanic or Latino, 21.7% Asian, 9.1% White, 54.3% American Indian and Alaska Native, 1.1%
LGBT Percentage	5%	6%

Differences between data entry assistant and general office assistant duties and responsibilities

Data entry assistant example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Design PowerPoint presentation for lobby and update as needed.
Prepare written materials for supervisor s use including spreadsheets, PowerPoint presentations, and reports.
Conduct customer and billing data entry for invoice and payment processing using QuickBooks financial management & account software.
Patrol outer perimeter to prevent and detect signs of intrusion and ensure security of doors, windows and gates.
Record monthly financial transactions in QuickBooks.

General office assistant example responsibilities.

Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Utilize QuickBooks to prepare checks and process for submission to insurance companies.
Assign jobs to the installers into the computer by their installer identification number, addressed any payroll questions from the installers.
Distribute payroll and verify accuracy.
Maintain general office tidiness run errands and perform other job-relate duties as assigned.
Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.

Data entry assistant vs general office assistant skills

Common data entry assistant skills

Company Database, 20%
Re-Enter Data, 11%
Computer System, 6%
HR, 5%
Payroll, 5%
Office Equipment, 4%

Common general office assistant skills

Data Entry, 26%
Customer Service, 12%
General Office Assistance, 9%
Front Desk, 7%
Schedule Appointments, 6%
Office Equipment, 6%

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Data Entry Assistant
Data Entry Assistant vs General Office Assistant

Updated January 8, 2025

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